02/07/19727i4
February 7, 1972
.The regular meeting of the President and Boardiof Trustees of the Village
of Deerfield was called to order by the President in-the Council Chambers of the
Village Hall on Monday, February 3, 2.972 at 8:15 p.m. The clerk called the roll
and reported that the following were
Present: Bernard Forrest, President
Ch4irles R. Bootz
Albert E. Brust
Ueorge Kelm
Werner,E. Neuman
Stephen M. Slavin
Absent: M. Jay Turner, Jr.
and that a quorum was present and in attendance at the meeting: Also present
were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager.
Trustee Slavin moved, seconded by Trustee Neuman, that the minutes of
the regular meeting held Hanuary 17, 1972.be approved as corrected. (Strike
1st sentence, last paragraph, page 272). Motion carried unanimously.
P.C. Report - Deerbrook Theatre A report from the Plan Commission recommended
Si
gn - Authorize Ordinance denial of the petition of Mr. Joseph Valenti
for a variation to permit a 240 sq. ft.
double =faced sign for the twin theatres proposed!to be constructed at the
Deerbrook Shopping Center. President Forrest stated that three 120 sq. ft. signs
and one 180 sq. ft. signs had been authorized by the Annexation Agreement, and
the requested 240 sq. ft. sign would replace one of the 120 sq. ft. signs.
Mr. Valenti stated the plan presented to the Plan Commission was for a
sign 221 sq. ft. in area, and he was doubtful that the theatres would be built
if a sign larger than 120 sq. ft. is not permitted. At the time the Annexation
Agreement was approved, a single theatre was planned and a 120 sq. ft. sign was
adequate; however, twin theatres are now proposed and the larger sign is necessary.
The 180 sq. ft. sign authorized by the Agreement is for the project sign and
the size cannot be reduced; since all tenants of the Shopping Center will be listed.
Plan Commission Chairman Dan Stiehr stated the Edens twin theatre sign
is 189 sq. ft., and it was the opinion of the Plan Commissinn that -the smaller
sign would be aaquate. In answer to Trustee Neuman's question, Mr. Valenti stated
he thought there would be no objection to turning off the sign 20 minutes after
the last show starts.
Trustee Neuman moved, seconded by Trustee Bootz, that the sign variation
be granted provided that the illumination i6 turned off no later than 11;00 o'clock
p.m., or 20 minutes after the last show starts, whichever is earlier. Adopted
by the following vote:
Ayes: Bootz, Relm, Neuman, Slavin (4)
Nays: Brust (1)
The President asked the Village attorney to prepare the ordinance granting
the variation. Mr. Valenti pointed out the last show will start at 11 o'clock,
and suggested the ordinance provide for turning off the illumination at 11 o'clock
or 20 minutes after the start of the last show, omitting the condition 'whichever
is earlier'.
P.C. Report - Fragassi Special A report from the Plan Commission recommended
Use - 757 Deerfield Rd. that a Special Use permit be approved to
Authorize Ordinance permit the use of the basement and fir §t
floor for a household appliance store and
offices on the second floor in the building at 757 Deerfield Road, provided a
lease or covenanttfor off -site parking is filed and approved by the Village attorney
to meet the parking requirements of the Zoning Ordinance.
Trustee Kelm moved, seconded by Trustee Neuman, that the Special Use
permit be granted subject to approval of the Village attorney of the lease or
covenant for off -site parking.
Motion carried unanimously.
The Village attorney was requested to prepare the ordinance granting the
Special Use subject to the off -site parking requirements.
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P.C. Report - Special Use Marshall A report from the Plan Commission recommended
Bldg. Authorize Ordinance that a Special Use permit be approved for the
Marshall - Duracl %in Building at 839 Waukegan Road
to permit retail sales and offices with occupancy limited to the number of square
feet of building for which on -site parking spaces are provided, until additional off -
site parking can be obtained either through the reciprocal use of parking , or by the
establishment of a proposed Parking Fund into which payments would be made for the
additional required spaces.
Plan Commission Chairman Dan Stiehr stated he plan presented by Mr. Irl Marshall
for joint parking for the Duraclean, Legion and Gillen buildings was admirable, but
there was no written agreement on such joint use. While Mr. Gillen has indicated
approval of the joint parking plan, he wishes to reserve the right to change the use
of or expand his building at some future time. If there is a change in use or expansion
of any of the buildings, there may be insufficient parking, or driveway locations may
be changed which would materially affect the proposed plan.
Mr. Marshall stated he could not proceed with leases or alterations until a
decision on parking is made, and a substantial financial loss has resulted. He asked
that he be permitted to lease the entire Duraclean building under the joint parking plan,
and if any change occurs which would change parking requirements, he would petition
the proper Board of Commission for a decision on whether a portion of the building should
be vacated or any other action the Board may deem necessary at that time. The proposed
Parking Fund was suggested as a possible solution to the problem, but it was pointed
out that a public hearing must be held by the Plan Commission on the proposed ordinance.
Mr. Ted Repsholdt, speaking,for owners of property on Todd Court, stated the
present owners of the three buildings are good neighbors, but asked that the status quo
be maintained since a change in ownership could result in a detrimental effect on
abutting property on Todd Court. The neighbors are concerned about the location of
new parking areas if the proposed Parking Fund is established. A number of owners have
been contacted by realtors asking if they wish to sell their property.
Trustee Neuman moved, seconded by Trustee Kelm, that an ordinance be prepared
granting a special use permit for that portion of the Duraclean building which will
conform with on -site parking requirerdent ;, as recommended by the Plan Commission,
or occupancy of the entire building if, by covenant or lease, additional parking spaces
are provided by off -site parking in conformity with ordinance requirements for parking.
Motion carried unanimously.
Approve EPC Recommendation An excellent report on the disposal.of diseased
Incinerator for Diseased Elms lem trees was received from the Environmental
Protection Commission with the recommendation
that the Village purchase an incinerator for this purpose, with an estimated total cost
of $15,500. The manager stated he was sure other communities would be delighted to
use a Deerfield incinerator for disposal of diseased elm trees, since it is probable
that Cook County Forest Preserve sites for incineration will no longer be available
to them.
Trustee Neuman 'Moved, seconded by Trustee Slavin, that the recommendation of
the Environmental Protection Commission be accepted; and the manager be .directed to
prepare specifications for the incinerator after checking with the Environmental
Protection Agency on limitations, and report back to the Board on added personnel costs
and on any other materials which can be incinerated.
Motion carried unanimously.
Approve Consent Agenda The Consent Agenda was presented for consideration.
Trustee Brust asked that Item 6 - authorization
for Village attorney to defend against &Awsuits, be removed, and Trustee Neuman asked
that regular agenda items 72 -15, 72 -16 and 72 -17 be added to the Consent Agenda.
CONSENT AGENDA
1. Acceptance of Commonwealth Edison Co. addition of Library and Public
Works office for franchise:.
2. Resolution establishing annual fee of $5.00 for vending machines in
buildings owned by the Village. (R -72 -3)
3. Authorization to release $12,670.75 for completed surface improvements in
Laurel Hill Subdivision Unit No. 4.
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4. Authorization to purchase Gas conversion unit for Village Hall Annex
at cost not to exceed $700.00.
5. Appointment of Terry Bentley, Faith Jongewaard and Lois Kemp as
Police Matrons.
72 -15 Acceptance of low bid of $8,960.00 submitted by L. Gulbrandsen Con-
crete Construction for Chestnut Street sidewalk.
72 -16 Acceptance of low bid of $85.00 submitted by Reynolds Radio &
Electronics for Police radio maintenance.
72 -17 Referral of Trustee Brust's memorandum on Refuse Collection from
General Revenues and Recycling.
Trustee Brust moved, seconded by Trustee Slavin, that the Consent Agenda be
approved. Adopted by the following vote:
Ayes: Bootz, Brust, Kelm, Neuman, Slavin (5)
Nays: None (0)
The meeting was recessed at 9:25 p.m., and re- convened at 9:40 p.m.
Approve Policy on Salting President Forrest stated he had received
as Proposed by President numerous complaints on the icy condition of
Village streets. He recommended changes in
the policy on salting to promote safety. To achieve the goal of maintaining
streets in trafficable condition during the winter months, he recommended a change
in policy which will permit a maximum spread rate of sale of up to 800 lbs. per
two -lane mile of street when, in the opinion of the Public Works Director, road
conditions require it. If, for public safety, a greater amount of salt is re-
quired than 800 lbs per mile, the additional salt shall be spread, and a report
made to the Board on the circumstances. He listed streets where bare pavement
conditions should be achieved, as well as any other location which is hazardous.
The prohibition against the use of salt on concrete streets and streets with no
curbs and gutters should be removed.
Trustee Neuman stated it was apparent there was some misunderstanding
regarding the policy on salting approved at the meeting on October 18, 1972.
The rate of spread was not limited to 500 lbs.per mile, but merely stated the
recommeddetions of the Salt Institute should be followed. He then read the
policy statement,asrdo} roved and pointed out the report on accidents prepared by
the Police Department for the past several years did not show any marked increase
this year when the more restrictive use of salt was in effect. He stated snow
and ice were inconvenient, but motorists must adjust their driving habits with
due regard to road conditions. He summarized reports from several states where
limitations 'on-th6nuseiof salt were in effect with nooincrease in the accident
rate. He urged continuation of the present policy. Trustee Slavin agreed but
would like to see plowing efforts increased. Trustee Brust stated the public
believed no salt was being used, but there was nothing in the approved policy that
would preclude the judicious use of'salt.
Mr. Robert Henderson of the Salt Institute recommended that the amount of
salt to be spread be determined by the Public Works Director, since many factors
must he taken into consideration, such as temperature, time of day, wind and
humidity. He also pointed out that salt spreading equipment may be purchased on
the basis of the low bid, which may not be the best bid, since it cannot be
effectively calibrated. Equipment with accurate calibration is available, and
while more costly, should be used for effective salting.
Trustee Neuman stated many residents approved the present policy, and
a resident from Castlewood Lane stated he and his neighbors strongly opposed any
change. Mr. Jack Gagne, assistant'Fire Chief, stated conditions of streets have
been worse this year with a limitation on the use of salt, and the Fire Depart-
ment was concerned about reaching a fire quickly and safely. Mrs. Laura Lee
Christoph, Evergreen Place, again asked that some salt be spread on cul -de -sacs
which are often very icy.
After further discussion, Trustee Kelm moved, seconded by Trustee Bootz,
that the Board approvec'the policy recommended by President Forrest, Adopted by
the following vote:
Ayes: Bootz, Kelm, Forrest (3)
Nays: Neuman, Slavin (2)
Pass: Brust (1)
President Forrest stated the use of salt in being studied by the
Environmental Commission.
Authorize Atty. to Defend
Lawsuits
attorney to defend the Village
like a report on the status of
Village attorney stated he wou
by Allstate Insurance,Company,
through
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In connection with Consent Agenda item 6 which
was removed at hi5'•irequest, Trustee Brust stated
he had no objection to authorizing the Village
in the suits filed by Braus and Gulliksen, but he would
the many suits in which the Village is involved. The
Ld prepare a report, but suits on-injuries are handled
and he only makes sure the insurance company follows
Trustee Brust moved, seconded by Trustee Slavin, that the Braus and Gulliksen
suits be referred to the Village attorney and Allstate Insurance Company. Adopted by
the following vote:
Ayes: Bootz, Brust, Kelm, Neuman, Slavin, (5)
N ays: None (0)
Report Re: Truck Traffic The manager reported the State had agreed to put
up a sign at Milwaukee Avenue that no.:truck traffic
over 12 ft. in height is permitted if the Village passes an ordinance. If the Toll
Road Commission would agree to post similar signs, only stray trucks would come into
Deerfield. If the Toll Road signs are approved, he suggested a meeting with the other
c omm�1nities involved to discuss a solution to the truck problem.
President Forrest asked the manager to take up the matter of signs with the
Toll Road Commission, and the problem of truck traffic be taken up at a workshop
session. He asked that all reports pertaining to truck traffic be sent to the Village
of Riverwoods.
Appoint Howard Kane President Forrest proposed the appointment of
Trustee -Mass Transit District Mr. Howard Kane, 853 Westcliff, as Deerfield's
representative on the Board of Trustees of the
North Suburban Mass Transit District.
Trustee Slavin moved, seconded by Trustee Brust, that Mr. Kane's appointment
be approved.
Motion carried unanimously.
Ordinance -Mun. Code Amend. Trustee Brust moved, seconded by Trustee Kelm,
Sec. 2.214 - Reconsideration that the ordinance be passed amending Section
(0 -72 -4)
Trustees.
2.214 of the Municipal Code pertaining to re-
consideration of decisions of the Board of
Adopted by the following vote:
Ayes: Bootz, Brust, Kelm, Neuman, Slavin (5)
N ays: None (0)
The President signed the ordinance indicating his approval thereof.
Ordinance -Mun, Code Amend. Trustee Neuman moved, seconded by Trustee Slavin,
Chap. 6- Budget Officer that the ordinance be passed amending Chapter 6
(0 -72 -5) of the Municipal Code by adding a new Article IA -
Budget Officer.
Discussion was had on the 10 per cent contingency fund authorized by the
ordinance. The Village attorney stated that expenditures from the contingency fund
must be approved by the Board.
The ordinance was passed with the following vote:
Ayes: Bootz, Brust, Kelm, Neuman, Slavin (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Appoint Manager - Budget Officer. President Forrest recommended the appointment of
. the manager as Budget Officer. Trustee Neuman
moved,- seconded by Trustee Bootz, that the appointment of the manager be approved.
Motion carried unanimously.
Letter -Todd, Orchard, Rosemary A letter was received from residents of Todd Court,
Residents Re: Parking & STorm Orchard Street and Rosemary Terrace, expressing
Sewer Connections concern about the proposed expansion of business
parking, which they feel should be provided by
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the business community within the present boundaries of the Business District.
They also oppose any,variation in parking,requirements for the Marshall- Duraclean
building. They also objected to the National Tea Company store and Shoppers
Court stores connection to the Todd Court sanitary sewer for storm water drainage
which floods basements in the vicinity. Objection was made to the.general un-
kempt condition of the National Tea store's parking lot. They asked-that notice
of meetings affecting zoning and proposed land acquisition be sent to them.
The manager stated the National Tea company had agreed to disconnect
their roof drains, and the Deerfield State Bank would disconnect the parking
lot inlet when the drive -in windows are installed. He will bring to the attention
of the National Tea store the compJAInt about the condition of the parking lot.
Trustee Kelm stated it was unreasonable to request notices of meetings to be sent
to 15 residents, and agendas of meetings are made available to the public. Trustee
Neuman pointed out the rules of the Plan Commission require notice of hearings to
residents in the immediate vicinity. The Village attorney will check out Mr.
Repsholdt's report that'realtors are contacting residents about the sale of their
property.
Ordinance -Front Yard The-ordinance was presented granting a
Variation -950 King Richards Ct, variation from the provisions of the Zoning
(0 -72 -6) Ordinance to permit a front yard of 31 ft. 714
i,. in. -at the south property line and 31 ft. i4
in. at the north property line with respect to the property at 950 King Richards
Court, Lot 10, Haskell Richard's Subdivision.
Trustee Brust moved, seconded by Trustee Neuman, that the rules be waived
to permit action in the ordinance at its first presentation. Motion carried
unanimously.
Trustee Brust then moved, seconded by Trustee Bootz, that the said ordinance
be passed. Adopted by the following vote:
Ayes: Bootz, Brust, Kelm, Neuman, Slavin (5)
N ays: None (0)
The President signed the ordinance indicating his approval thereof.
Refer Parking Fund Ordinance Trustee Stavin moved, seconded by Trustee
to P.C. for Hearing Bootz, that the proposed ordinance amending
the zoning ordinance pertaining to financial
contributions in lieu of providing off - street parking spaces be referred to the
Plan Commission with the request that the public hearing on the amendment be held
at the first opportunity.
Motion carried unanimously.
Workshop Meeting Feb. 14 The Board approved Trustee Brust's request
Sidewalks Policy that a workshop meeting be scheduled for
Monday, February 14th, to determine the policy
on construction of sidewalks.
Approve & Authorize Execution The Village attorney explained the Deerbrook
_Deerbrook Storm SEwerAgreement storm sewer easement and Agreement, which had
been approved in the Annexation Agreement.
Trustee Kelm moved, seconded by Trustee Slavin, that the Agreement be approved
and execution thereof authorized on behalf of the Village , and authorize payment
of funds at such time as the signed agreement is returned to the Village.
Motion carried unanimously.
Trustee Brust asked that discussion of the utilization of the,old[ library
building be put on the agenda as soon as time permits. He also stated it was
his opinion the filing system for agenda items was not being followed very well
and 66fered to work with anyone to improve the system. He also pointed out the
Board had directed that no matters be put on the agenda unless the material is at
hand for distribution to the members prior to the meeting. President Forrest
suggested that any proposals for the improvement of the agenda be taken up with
the manager.
Discussion was had on the appointment of the committee to work with the
treasurer and manager on a cost accounting system. The President stated he had
not discussed the matter of appointments with the Manpower Commission, and in any
case, he would make no appointments unless the full Board es present.
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It was pointed out the Board, by a majority vote, had approved the appointment
of a committee, and the Board should be advised of what objections the President may
have. President Forrest stated the treasurer had advised him that a cost accounting;
system would add approximately $10,000 expense for additional employees, and the matter
should be discussed'further.
Trustee Brust asked that the subject of appointments be put on the agenda for
the next meeting. The-manager was directed to notify the Manpower Commission to
submit names for the appointment for the consideration of the Board.
Reports - Communications
applicants now being screened.
G ermany.
The manager reported briefly on the status of
the employment of the Youth Worker, with
A Christmas card was received from the Village's Sister City, Ludinghausen,
The manager reported that Mr. Paul Box had stated there was one�'space for
parking at the curve on Waukegan Road near the Post Office, and suggested this space
for location of the drive -up mail box. Trustee Slavin expressed the opinion this was
a good suggestion. Trustee Neuman recommended the mailbox be placed in front of the
Village Hall, but the manager stated the Postmaster felt this was too far from the Post
Office.
There being no further business, on motion by Trustee Slavin, and seconded by
Trustee Neuman, the meeting was adjourned at 11:35 p.m.
APPROVED:
Presider —
ATTEST:
z
Village Clerk