01/03/197226
January 3, 1972
The regular meeting of the President and Board of Trustees of the Village of
Deerfield was called to order by the clerk in the Council Chambers of the Village Hall
on Monday, January 3, 1972 at 8:05 p.m. The clerk called the roll and reported that
the following were
Present: Albert E. Brust
George Kelm
Werner E. Neuman
Stephen M. Slavin
M. Jay Turner, Jr.
Absent: Bernard Forrest, President
Charles R. Bootz
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager.
Trustee Turner moved, seconded by Trustee Neuman, that Trustee Slavin be
appointed President pro tem. Motion carried unanimausly.
Trustee Neuman asked that a paragraph be added to the minutes of the December
Ado 20, 1971 meeting, (page 256 - Authorize Crossing Guard ..) as follows: "Trustee
Neuman proposed that the Safety Council be asked to review the matter of crossing
guards and locations where they are needed and report before spring for implementation
by the Board."
Q
Trustee Brust moved, seconded by Trustee Turner, that the minutes of the regular
meeting held December 20, 1971 be approved as amended. Motion carried unanimously.
Approve Consent Agenda The Consent Agenda was presentddfor consideration.
Trustee Neuman moved, seconded by Trustee Turner,
that Item #1 - Authorization for Mayor to sign sewer permit application for Nursing
Home on Sackheim property, be removed and Agenda Items D -2, 72 -4 and 72 -5 be placed
on the Consent Agenda. Motion carried unanimous ly,. *Trustee Slavin abstaining on removal
of Item #1. *Added 1/17/72:
CONSENT AGENDA
D -2 Resolution approving fire lane agreement at Wards store in Deerbrook. (R -72 -1)
72 -4 Authorization for Mayor to sign participating training document.
72 -5 Acceptance of bid proposal for purchase of 4,000 G.V.W. pickup.
Trustee Neuman moved, seconded by Trustee Turner, that the .'Consent Agenda be
approved. Adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Slavin, Turner (5)
Nays: None (0)
Table Nursing Home The manager reported that the matter of the
Sewer Application construction of a nursing home.on the Sackheim
property on Waukegan Road is before the Plan
Commission, and no building permit has been issued. Copies of the Baxter & Woodman
letter on the sanitary sewer connection of the proposed nursing home have been given
to the Building Department and to the Plan Commission.
Trustee Neuman moved, seconded by Trustee Brust, that the application for a
sewer permit for the nursing home be tabled, and the builder be given a copy of
Baxter & Woodman's letter.
Motion carried unanimously.
Table Truck Traffic Ordinance Trustee Neuman moved, seconded by Trustee Turner,
Riverwoods Meeting 1/13 that the ordinance pertaining to truck traffic
on Deerfield and Waukegan Roads be tabled until
after the meeting with the Board of Trustees of Riverwoods on Thursday, January 13th
in the Riverwoods Village Hall at 7:30 p.m.
Motion carried unanimously.
1st Presentation - Ordinance The first presentation was made of an ordinance
Ward Fire Lanes establishing fire lanes at the Montgomery Ward
store in Deerbrook Shopping Center. The
ordinance will be posted on the lobby bulletin board.
1plo ,' M
Trustee Brust stated that at the last meeting he had recommended that
fire lanes for Phase II of Deerbrook be included. The Village attorney stated
that two agreements would be required, due to two owners, Ward and Valenti, but
he world contact Mr. Valenti and ask him to designate areas for fire lanes in
Phase II.
Approve Application - Police- Discussion was had on the application for
Community Relations Grant a Community Relations grant for the Police
Department. Chief of Police Warren Whitton
stated the grant application had been revised. Originally a grant for two
officers had been requested, one officer for the High School and the second for
the grade and junior high schools. However, since the chance of getting funding
for two officers is minimal, the revised application is for one officer to work
with the nine grade and two junior high schools on a full time basis. His
primary duty will be to develop safety programs with the superintendents and
principals of the schools, including bicycle and bus safety, working ^with the
crossing guards, and similar matters. The cost to the Village would be $1,500;
all other costs of the Community Relations officer, including salary, a car,
radio and travel and training, would be covered by the grant. There is no pro-
vision for automatic renewal, but if renewed, a grant would cover 75 per cent of
the cost the second year, and 50 per cent of the cost the third year.
He stated the work of the Community Relations officer would overlap to
some extent with the work of the juvenile officer and the Youth Worker, however
more time would be available for the Youth Worker to work with the youth of
high school age and with community groups. A current, experienced member of the
Police Department would be appointed to be replaced by a new appointee. He has
discussed the proposed program with the administrative staffs of the schools
who will present it to the School Boards. Processing of the grant application
would take 30 to 40 days, and if approved, the grant would cover the year May,
1972 to May, 1973.. He stated an application for a grant for the Youth Worker had
been filed with the Illinois Law Enforcement Commission, but denied because he
would be a civilian employee.
Trustee Brust stated he was concerned about the potential overlapping
of the work of the Youth Worker and a full -time Community Relations officer,
and pointed out that if the program is terminated after one year, the Police
Department would end up with an extra officer. The manager stated that two
officers have been added to the Department each year for the last ten years.
Trustee Kelm moved, seconded by Trustee Neuman, that the application for
a grant for a Community Relations officer be approved. Adopted by the following
vote:
Ayes: Kelm, Neuman,_Slavin, Turner (4)
Nays: Brust (1)
Discussion of tree planting alternatives and capital expenditures prior -
ites, tabled at the last meeting, will be kept on the agenda until the President
returns. Trustee Kelm stated he had nothing to add with regard to the Building
Code Amendment which was passed at the last meeting.
by bidders
An ordinance requiring a certificate of non- discrimination/will be revised
by the Village attorney.
The meeting was recessed at 8:40 p.m. and reconvened at 8:50 p.m.
Accept Bulgrin Bid $1500 Mr. Bernard Bulgrin submitted a bid of
Sale of Village Property $1,500 for the Village -owned property at
the end of Woodvale Avenue subject to
vacation of�the sewer easement, approval of the pending plat of subdivision and
issuance of a building permit for a residence with a sideyard variation. A
check for $500 was submitted with the bid.
Discussion was had on whether a conditioned bid should be accepted, and
Mr. Bulgrin agreed to strike the conditions.
Trustee Turner moved, seconded by Trustee Brust, that Mr. Bulgrin's
bid be accepted and the necessary documents be prepared. Adopted by the following
vote:
Ayes: Brust, Kelm, Neuman, Slavin, Turner (5)
N ays: None (0)
LJ
lst Presentation - Ordinance
No Parking, Parts of
Deerfield & Waukegan Rds.
295
The first presentation was made of an ordinance
prohibiting parking on portions of Deerfield
and Waukegan Roads. The ordinance will be
posted on the lobby bulletin board.
The President pro tem stated that, since it is the prerogative.of the President
to make appointments, the appointment of a Mass Transit District Trustee would be
postponed until President Forrest is present.
Approve 7 St. Lights A proposal was received from Commonwealth Edison
Waukegan Rd. at Deerbrook company for installation of seven street lights
on Waukegan Road at the Deerbrook Shopping
Center. There will be no charge for the installation of the seven 20,500 lumen lights,
but the Village will be billed for power with a monthly charge of $5.93 per light.
The manager stated the cost would be approximately $150 for the remainder of the fiscal
year, and $500 for a full year.
Discussion was had on the Village's policy on street lights. The manager stated
that on underground systems, owners may petition for a street light at a cost of $600
per light; where there is a suitable pole, the light will be installed by Commonwealth
Edison at no cost.
Trustee Neuman stated that he would prefer that such matters as the proposed
installation of street lights be presented in the form of a resolution to be voted on
by the Board. He then moved, seconded by Trustee Turner, that a resolution be adopted
approving the installation of seven street lights on Waukegan Road at the Deerbrook
Shopping Center. Adopted by the following vote:
d Ayes: Brust, Kelm, Neuman, Slavin, Turner (5)
N ays: None (0)
Authorize Execution Petition The petition for a variance on the sewage treat -
for Variance - S.T. P. ment plant was presented. Trustee Neuman stated
some details of the petition did not agree with
the facts, and cited statements in paragraph 3 and 8 which were not correct. The
Village attorney stated he would check and if found incorrect, he will make appropriate
c hanges .
Trustee Brust moved, seconded by Trustee Kelm, that the President be authorized
to sign the petition for a variance, as corrected.
Motion carried unanimously.
Refer Box Report -Sight Trustee Brust moved, seconded by Trustee Neuman,
Distances to S.C. that the report on sight distances prepared by
Mr. Paul Box be referred to the Safety Council
for review.
Motion carried unanimously.
U
Discussion - Agenda & Rules Trustee Neuman stated he believed the manager had
of Procedure been authorized to refer reports such as the Box
report on sight distances to the appropriate
Board or Commission without being brought to the Board for such referrals. He stated
agenda and procedural recommendations of the September 27, 1971 workshop meeting had
not yet been implemented, giving the following examples: all meetings to start promptly
at 8; executive sessions for discussion of litigation and similar matters to be held
after the regular meeting; only items ready for Board action to be put on the agenda;
no distribution of material to be made at Board meetings; items not ready for action
to be placed on an "open list "; similar.items to be grouped on the agenda, and: pencil
and paper to be provided to the public for written questions when there is expert
testimony. He urged implementation of these recommendations as well as those he had
submitted in his memorandum dated December 13th.
A lengthy discussion ensued on procedures. Trustee Neuman pointed out the rules
for reconsideration of a previous action as set forth in the Municipal Code differ
from Robert's Rules of Order. The Municipal Code stated that any member who voted with
the majority may moveja reconsideration of any action at the same or next succeeding
meeting. The Municipal Code rule would eliminate the problem that existed at the
December 6th meeting with regard to the ordinance amending the Building Code.
Removal of agenda items was discussed. The Village attorney stated any Trustee
could move to table any matter, and if seconded, the Board would determine whether
action should be taken at that tlme�or at a later meeting. It was proposed that a
request to remove an agenda item from a Trustee who will be absent be made to the
� 1 1
manager, who would report this request to the Board.
Trustee Neuman proposed that no report be put on the agenda unless the
person submitting the report will be present to answer any questions.
It was the consensus of the Board that copies of the ^original,;ordinanee
accompany copies of any amending ordinance, in order that the Board be fully
informed on the proposed amendment. Trustee Brust asked that all "Information
Only" material pertinent to a subject be redistributed to the Board when the
matter its put on the agenda.
Mr. Robert Hart, Cedar Street, stated he had in mind several suggestions
which he felt would be helpful to the public at Board meetings: 1- A brief
explanation of matters of a technical nature; 2- Use of a projector for exhibits;
and 3- Copies of the reports of a Committee Chairman to be made available to the
p ublic.
Resolution Opposing Business Trustee Brust moved, seconded by Trustee
Rezoning SE Corner Sanders & Kelm, that the resolutiori;be adopted ob-
Deerfield Rds. jecting to the rezoning of the property
K -fig -2) at the Southeast corner of Saunders and
Deerfield Roads from the SR- Suburban
Residential District to the CB- Community Business District.
Motion carried unanimously.
Report on Business Parking
in the business district be put on
Discussion was had on whether this
Business District Committee, and d,
at the workshop meeting to be held
Re: Funding Underpass
Improvements
Trustee Brust suggested that Plan Commission
Chairman Dan Stiehr's report on parking
the agenda for discussion at the next meeting.
report should be referred to the Central
acision was made that this matter be taken up
Tuesday, January 4th.
moved, seconded by Trustee Kelm, that
tact the State Of Illinois regarding
Motion carried unanimously.
A letter was received from the Village
attorney on the funding of the railroad
underpass improvements. -Trustee Brust
the Village attorney be directed to con -
aid in funding this improvement.
Resolution - Condolence The President pro tem stated there had
to Starkman & Gehrig Families been deaths in two families that have
been active in community affairs, that df
Mr. Don Gehrig and Mrs. Jesse Starkman. Trustee Neuman moved, seconded by Trustee
Turner, that a resolution be adopted formally expressing condolences to the
Starkman and Gehrig families.
Motion carried unanimously.
Approve Preparation of.Grant The manager reported that Chief of Police
Application -P.D. Panasonic Whitton had proposed that the Police Depart-
Tape Equipment ment purchase a Panasonic tape system at
an estimated cost of $3,400, 50 per cent
of the cost to be paid by a grant from the State. Chief Whitton explained the
equipment and its many uses to improve the work of the Police Department. He
stated if the Village can get a 50 per cent matching grant he would like to
get a tape system for the Police Department and he would get several estimates.
Trustee Neuman stated it was his opinion that 16 mm motion picture equipment
would be just as satisfactory at a far more modest cost. The Chief stated the
tape system was a more effective and versatile system, and asked that the Board
look over the grant application.
Trustee Kelm moved, seconded by Trustee Turner, that the ChieEof Police
be authorized to submit a grant proposal for review by the Board. Adopted by the
following vote:
Ayes: Kelm, SI:Lvin, Turner (3)
Nays: Brust, Neuman (2)
There being no further business, on motion by Trustee Turner, seconded
by Trustee Brust, the meeting was adjourned at :25 p.m.
APPROVED:
ATTEST: Presiden
Village Clerk