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November 15, 1971
The regular meeting of the President and Board of Trustees of the Village
of Deerfield was called to order by the President in the Council Chambers of the
Village Hall on Monday, November 15, 1971 at 8:15 p.m. The clerk called the roll
and reported that the following were
Present: Bernard Forrest, President
Albert E. Brust
George Kelm
Werner E. Neuman
Stephen M. Slavin
M. Jay Turner, Jr.
Absent: Charles R..Bootz
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager.
Trustee Neuman moved, seconded by Trustee Brust,, that the minutes of the
regular meeting held November 1, 1971 be approved as corrected. (Pg. 241, 2nd para.
"Wilmot to Waukegan Road,). Motion carried unanimously.
Approve Warrant NO. W -71 -11 Trustee Slavin moved, seconded by Trustee
Brust, that Warrant No. W -71 -11 - payment
(of ",bills including fund transfers andredbbursements, be approved. Adopted by the
following vote:
Ayes: Brust, Kelm. Neuman, Slavin, Turner (5)
Nays: None (0)
Approve Consent Agenda The Conseinti Agenda was presented for con -
sideration. Trustee Slavin moved, seconded
by Trustee Turner, that Item 6 - Authorization for Village Attorney to secure ap-
praisals on various properties, be deleted. Motion carried unanimously.
CONSENT AGENDA
Request for authorization to pay Peter Baker and Son $27,755.30 for Plant -
Mix Seal Coat on Pine Street.
Request for authorization to pay Baxter and Woodman $2,228.14 for Engineering
and testing services.
Request for approval of Change in Plans deduction from contract of $1,416.20.
Report on over - expenditure of Engineering Contracts item in Street and Bridge
budget.
Status report on Youth Worker recruiting effort.
Trustee Slavin moved, seconded by Trustee Brust, that the Consent Agenda be approved.
Adopted by.the following vote:
Ayes: Brust, Kelm, Neuman, Slavin, Turner (5)
Nays: None (0)
Discussion -Bog Traffic Safety Study Discussion was had on the Traffic Safety
Authorize $200 - Priority List Report prepared by Paul C. Box and Associates.
Trustee Neuman stated a priority list should
be established to implement the recommendations of the report. Mr. Box stated he
had considered establishing such a list, but some guidance from the Board would be
necessary. He pointed out some of the recommendations could be accomplished at
little or no cost, and others, such as the railroad underpass and by -pass road,
would be very costly. He suggested a priority list of three categories, based on
costs: (1) low or no cost items; (2) intermediate costs, and (3) major capital
expenditures. He would consider the installation of traffic lights as an inter-
mediate expenditure. Trustee Neuman approved this type of list, and suggested a
cut -off of $25,000 for intermediate expenditures. Mr. Box stated a priority list
based on the three categories should cost no more than several hundred dollars.
Trustee Neuman moved, seconded by Trustee Brust, that Mr. Box be authorized
to prepare a priority list at a cost of $200.00. Adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Slavin, Turner (5)
Nays: None (0.)
The manager reported there had been a complaint that traffic uses the Deer -
brook Shopping Center parking lot to avoid the traffic lights at County Line and
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Waukegan Road. Mr. Box stated this.was a matter to be.handled by the Police Department,
as well as a complaint that there were many near accidents in the Center parking clot.
Trustee Kelm questioned if there is any salvage value in traffic lights if they are
moved. Mr. Box recommended that the wiring be abandoned, but stated the traffic signals
and sometimes the controls can be used at another'lotation.
Ordinance -Mun. Code Amend.
Sec. 20.203(b) Stop Signs
Laurel at Birchwood &
Fairview at Laurel
(0- 71 -48)
and added Laurel at Birchwood .(4 -way
A lengthy discussion was had on what stop signs
were needed at the Laurel- Birchwood and the
Fairview- Laurel intersections. The ordinance
prepared by the Village attorney at the direction
of the Board deleted from the list of stop streets
Fairview Avenue at Laurel Avenue(4 -way stop)
stop) and Fairview at Laurel.
Mr. Box stated there were too many 4 -way stop intersections in Deerfield which
appeared to be installed only to control speed. He stated 4 -way stops were justified
only by heavy traffic or in locations where there are severe sight restrictions.
Safety Council Chairman Walter Moses stated there was no justification for a 4-
way stop at Fairview and Laurel, and suggested that stop signs be authorized as recom-
mended by Mr. Box and the Safety Council. He also suggested that a letter be wfitten
to Baxter Laboratories requesting that employees not use Laurel Avenue as a bypass.
"4 Trustee Kelm moved, seconded by Trustee Neuman, that the ordinance be amended
Cd to provide for stop signs for north and south bound traffic at the Fairview - Laurel
intersection and for east and west bound traffic at the Birchwood - Laurel intersection.
Motion carried unanimously.
Trustee Slavin then moved, seconded by Trustee Kelm, that the ordinance be
passed amending Section 20.203(b) of the Municipal Code by deleting the 4 -way stop at
Fairview and Laurel, and adding to the list of stop streets Laurel Avenue at Birchwood
Avenue and Fairview Avenue at Laurel Avenue. Adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Slavin, Turner (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Discussion -Shrub Height at The Village attorney reported that both the
Intersections- Refer to Box Municipal Code and the Zoning Ordinance have
sections pertaining to the height of fences,
shrubs and other plantings at intersections. The Municipal Code provides that no fence
or planting shall be maintained on corner lots within 50 ft. of the street line at a
height of more than 3 ft above the adjacent pavement. The Zoning Ordinance provides
that no fence of planting shall be maintained that unreasonably obstructs traffic
visibility on as7curve or at a street intersection. He stated there was statutory authority
for both provisions.
Mr. Box recommended a height limitation of not more than 30 inches, and a setback
requirement of at least 75 ft. Discussion was had on what would be reasonable
standards for height and setbacks for the Village. Trustee Neuman stated it was
his opinion that the Village should not be built to facilitate traffic at 30 miles per
h our.
Trustee Brust moved, seconded by Trustee Turner, that the matter be referred to
Mr. Box for analysis and opinion.. Adopted by the following vote:
Ayes: Kelm, Brust, Turner (3)
Nays: Neuman, Slavin (2)
1st Presentation - Ordinance The first presentation was made of an ordinance
Re: Trucks on Deerfield Rd. amending Section 20.339 of the Municipal Code
& Weight Limit on Wilmot to prohibit the operation of trucks having a
height.in excess of 12 ft. and an ur}'d.etermined
weight limit on Deerfield Road between Wilmot and Waukegan Roads, and a weight limit
of 7 tons on Wilmot Road. Mr. Box stated he saw no reason for the weight limitation
on Deerfield Road since it was merely the height of trucks which created the problem
at the railroad underpass.
Trustee Slavin moved, seconded by Trustee Kelm, that the ordinance be amenddd
by striking the weight limit on Deerfield Road. Motion carried unanimously.
In connection with the 7 ton weight limit on Wilmot Road, Safety Council Chair-
man Moses pointed out that Section 20.713 of the Municipal Code provides that no truck
having a weight in excess of 6 tons per axle may be operated on any street which ig
not paved with reinforced concrete. The Safety Council recommended a reduction in
speed to 35 miles per hour on Deerfield Road from Sanders to Wilmot.
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Trustee Neuman moved, seconded by Trustee Turner, that.the ordinance
be amended to set a weight limit of 6 tons on Wilmot Road. Motion carried un-
animously.
Discussion was had on whether truck routes should be established, and how
the ordinance could be rephrased to allow trucks to make local deliveries on resi-
dentiAl streets. The Village attorney stated he will review the ordinance for
clarification.
The meeting was recessed at 9:30 p.m. and reconvened at 9:45 p.m.
Bulgrin Offer to Purchase A letter from Mr. Bernard C. Bulgrin,.Jr.
Authorize Appraisal & Ad for Bids offered to purchase a small triangular tract
of land owned by the Village adjacent to the
northeast corner of Lot 7, Block 2, H. 0. Stone & Co!s. Addition to Deerfield.
Mr. Bulgrin explained he had an option to purchase the tract at the end of
Woodvale which is presently owned by John Bure. At the public hearing on the pro-
posed one lot subdivision, nearby property owners had objected to the development
of the tract because of drainage problems in the area. If he could acquire the
Village property, provision would be made to handle the drainage.
Plan Commission Chairman Dan Stiehr stated the Plan Commission would approve
the subdivision if the Village owned property is acquired by Mr. B.ilgrin. Construc-
tion of the house would require a side yard variation adjacent to the 50 ft. ditch
easement which, under the Village ordinance, is not computed as part of the lot or
side yard area. He reported there is a sewer easement on the Bure property in
which no sewer has been installed, but a water main has been installed without an
easement. Mr. Bulgrin will grant an easement for the water main if the sewer ease-
ment is vacated. He stated Mr. Bulgrin had been most cooperative in working to
resolve all problems in connection with development of the property.
Trustee Brust asked if the Village owned tract could not be used as a tot
lot. Mr. Stiehr stated the Village owns two lots in the vicinity which could be used
f or this purpose.
In connection with the sale of Village property, the Village attorney
advised that advertisement for bids must be published, and he will check the
legal requirements on advertising.
Trustee Slavin moved, seconded by Trustee Kelm, that an appraisal of the
Village owned property be obtained and concurrently advertisement for bids be
published. Adopted by the following vote:
Ayes: Kelm, Slavin, Turner (3)
Nays: Brust, Neuman (2)
The manager was directed to get an appraisal and to advertise for bids as
advised by the Village attorney.
Ordinance - Zoning Amendment Prior to discussion of the Zoning Ordinance
B- Business District Regulations amendment establishing a B- Business District
(0- 71 -49) classification to replace the present B -1,
B -2 and B -4 Business classfications, Trustee
Slavin left the meeting, abstaining from all discussion and voting thereon.
Trustee Brust proposed several changes in the ordinance as presented.
Trustee Brust moved, seconded by Trustee Turner, that Section D, subsection
1 - drive -in establishments, be deleted,.and - following subsections be relettered.
Adopted by the following vote:
Ayes: Brust, Turner, Forrest (3)
Nays: Kelm, Neuman (2)
Trustee Brust moved, seconded by Trustee Turner, that Section D, subsection
p - Hotel or motel, be deleted and following subsections be reletterdd. Adopted
by the following vote:
Ayes: Brust, Turner, Forrest (3)
Nays: Kelm, Neuman (2)
Trustee Brust moved, seconded by Trustee Kelm, 'that Section D,4 be amended
by adding "as the Plan Commission may require ", following the word "specifications ".
Motion carried unanimously.
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Trustee Brust moved, seconded by Trustee Neuman, that Section D-4, subsection 1
be amended to read "A traffic survey setting forth and analyzing the effects of the
proposed use." Motion carried unanimously.
Trustee Kelm moved, seconded by Trustee Neuman, that the ordinance be passed.
Adopted by the fallowing vote:
Ayes: Brust, Kelm, Neuman, Turner (4)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Ordinance- Condemnation Trustee Slavin re- entered the meeting.
Union Oil Co. Tract Trustee Brust moved, seconded by Trustee Slavin,
(0- 71 -50) that the ordinance be passed authorizing the
condemnation of the 50' x 50' tract at the
northeast corner of the Union Oil Company property at 836 Deerfield Road for the estab-
lishment and maintenance of a public parking lot and street. Adopted by the following
vote:
Ayes: Brust, Kelm, Neuman, Slavin, Turner_ (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
�1 Ordinance -Mun. Code Amend. Trustee Slavin moved, seconded by Trustee Turner,
U Sec. 20.519 - Exceptions that the ordinance be passed amending Section
to No Parking 20.519 of the Municipal Code to permit the
(0- 71 -51) Chief of Police to temporarily authorize the
parking of vehicles it places and at times
otherwise prohibited, for special public events. Adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Slavin, Turner (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Report- Driveway Drain The manager reported that houses with driveway
Connections to Sanitary Sewer drains connected to the sanitary sewer had been
constructed in 1957 and 1958, when the ordinance
prohibiting such connections was in effect. He recommended that action to require
disconnection be delayed until studies of storm water in sanitary sewers has progressed
further. The Village attorney stated he had been informed by Public Works Director
Ed Klasinski that the Shoppers Court and bank parking lot drainage'are connected to
the sanitary sewer. He will-have a report for the next meeting.
Ordinance. -Mun. Code Amend. Letters were received from Mr. Henry Zander and
Sec. 20.501 No Parking the Chamber of Commerce requesting postponement
W aukeganfrom Deerfield to N Limits of enactment of the ordinance prohibiting parking
Deerfield from Waukegan to E Limits on Waukegan and Deerfield Roads. Discussion
0- 71 -52) was had on the hazards causdd by the parking of
cars in these locations, and it was pointed out
that an ordinance had been passed authorizing exceptions to permit parking for special
public events.
Trustee Neuman moved, seconded by-Trustee Slavin, that the ordinance amending
Section 20.501 of the Municipal be passed prohibiting parking on both sides of Deerfield
Road from Waukegan Road to the east Village limits, and on Waukegan Road from Deerfield
Road to the north Village limits. Adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Slavin, Turner (5)
Nays: None (0)
The President =withheld his signature indicating approval of the ordinance.
Postpone Ordinance Adopting Trustee Brust moved, seconded by Trustee Turner,
Official Map that action on the ordinance adopting an Official
Map be postponed to the next meeting.
Motion carried unanimously.
1st Presentation - Bldg. Code Amend. The first presentation was made of an ordinance
Structures under 2500 Sq. Ft. amending the Building Code with respect to the
construction of building-,less than 2,500.sq. ft.
within the Fire Limits. The ordinance has been posted on the lobby bulletin board.
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1st Presentation - Zoning Amend. The first presentation was made of aheordin-
3 Tracts on Rosewood to R -1 -B ance amending the Zoning Map by rezoning and
reclasifying three parcels on Rosewood Avenue
(Benson, Orchard, Heimbruch) from the R -3 to the R -1 -B Singl & - Family District.
The ordinance has been posted on the bulletin board in the lobby.
1st Presentation - Ordinance The first presentation was made of an
Approving Planned Development ordinance approving a planned development of
Orchard Property- Rosewood Ave. the John Orchard. property on Rosewood Avenue.
the ordinance has been posted on the bulletin.
board- -ihothe lobby.
*Trustees Kelm and Slavin left the meeting.
Re: Law Suit-Scott-vs. Notice was received on the law suit filed
Cast Iron Pipe Cos. by Illinois Attorney General William Scott
vs. Cast Iron Pipe companies, and a request
that the Village join in the suit.or indicate its exclusion. The Village attorney
stated the Attorney General is bearing the entire cost of the suit.
Trustee Neuman moved, seconded by Trustee Brust, that the Village join in
the suit and all pertinent information be supplied to the Attorney General.
Motion carried unanimously.
*Trustees Kelm and Slavin re- entered the meeting and were present thereafter.
Re: Purchase of Pierson Property A letter was received from Mrs. Katherine
826 Deerfield Rd. Pierson asking if the Village intended to
purchase her property at 826 Deerfield Road,
a matter which has been pending since March 27, 1971 when she wrote to the Village
offering the property. She stated if the Village does not care to purchase the
property by December 1, 1971 she will pursue other plans.
Trustee Brust asked that Mrs. Paterson be advised that the Village will be
considering the purchase of her property in the near future.
Reports- Communications Safety Council Chairman Walter Moses stated
R he had received a copy of the letter from
the Division of Highways denying a reduction in the speed limit on Waukegan Road
from North Avenue to the north Village limits. He asked for authority to send
a letter to the Highway Department asking for reconsideration of the speed
limit, and that another study be made after the stop lights at the High School
driveway are in operation. The Board had no objection to sending the letter, and
the manager was directed to write,also.
A memorandum was received from Planning Aide Stan Steadman with a letter
attached regarding a requirement that trees be planted in developments other than
residential. Trustee Neuman stated it was an admirable suggestion and recommended
implementation.
The manager reported the Hattis building on the west side of Wilmot Road
had been discharging a yellow -green fluid into the ditch along Wilmot Road,
which had been analyzed and found to contain chromate compound and oil used for
the codling system. The Lake County Health Department had been called in and
after discussing the matter with the Hattis people, had reported there had been a
rupture in the system and would be cleared up, however, the discharge is continuing.
The Health Nepartment will set up a meeting this week to seev atccan> >be(ldone.
Trustee Neuman suggested that the Environmental Protection Agency be advised of
the problem, and that Hattis be required to pay for the tests. The Village
attorney will check whether such charges can be made. Trustee Slavin proposed
that the Village proceed with both the Environmental Protection Agency and the
Health Department to abate the discharge of the contaiminated fluid.
The manager reported that Baxter and Woodman had responded to Trustee
Brust'_s letter regarding chlorination, flocculation and alarm devices at the
sewage treatment plant. He stated sewer/revenues are not meeting estimates, and
any substantial expenditure would require a loan from the General Fund. Trustee
Neuman asked for an estimate of the amount required, and Trustee Brust asked that
the matter be discussed at the next meeting.
An invitation was received to a meeting of the North Suburban Transportation
Council on November 17, and to the Northbrook Fire Station on Sunday, November 21.
Trustee Brust stated it was his opinion that printing the entire Comprehene
sive Plan would be a waste of money, but suggested the Map be made available to
the public and asked the manager to get costs of printing.
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A workshop meeting to discuss a priority list for implementation of the Compre-
hensive Plan and the budget will be arranged. Monday, November 22nd was suggested as
a suitable time.
President Forrest reported that the Central Business District Committee was
interested in meeting in private and asked if the "open meeting" law applied. The
Village attorney stated he had written to the Attorney General for clarification of
the law, but had been advised that such opinions are given only to State officials.
Trustee Slavin proposed that a State official be asked to request this information
on behalf of the Village. Several members questioned the propriety of the Committee
meeting in private. Trustee Brust pointed out that all property owners on Central
and Osterman Avenue were already aware of the proposals , and he could see no reason
for a private meeting.
There being no further business, on motion by Trustee Turner, and seconded by
Trustee Brust, the meeting was adjourned at 11:15 p.m.
ATTEST:
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Village Clerk
APPROVED:
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President