09/20/1971 (2)September 20, 1971
The regular meeting of the President and Board
Deerfield was called to order by the President in the
Hall on Monday, September 20, 1971 at 8:47 p.m. The
that the following were
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of Trustees of the Village of
Council Chambers of the Village
clerk called the roll and reported
Present: Bernard Forrest, President
Charles R. Bootz
Albert E. Brust
George Kelm
Werner- E. Neuman
Stephen M. Slavin
M. Jay Turner, Jr.
Absent: None
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager.
Trustee Brust moved, seconded by Trustee Slavin, that the minutes of the regular
meeting held September 7, 1971 be approved as corrected. (Page 213 - Add to lst paragraph
ef+ "In answer to Trustee Brust's question, the Village attorney stated no liability would
61 be incurred by the Village or Police Department through the employment of a Youth
Worker as outlined.) Motion carried unanimously.
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QApprove Warrant No. W -71 -9 Trustee Bootz moved, seconded by Trustee Slavin,
that Warrant No. W -71 -9 - Payment of bills, in-
cluding fund transfers and reimbursements, be approved. Adopted by the following
vote:
Ayes: Booz, Brust, Kelm, Neuman, Slavin, Turner (6)
Nays: None (0)
Trustee Brust suggested that, in view of the overtime paid for the sewage
treatment plant and sewer work, an additional employee be considered.
Refer Proposed Sign Ordinance The Village attorney reported he had reviewed the
to Village Attorney- Prepare Draft Sign Ordinance proposed by the Board of Zoning
Appeals and had found much that was redundant,
repetitious and conflicting. He suggested that he meet with the building commissioner
to discuss the proposed ordinance, submit a report to the Board on recommended changes,
and the redrafted ordinance then referred to the Plan Commission for a public hearing.
Trustee Neuman asked the Village attorney to draft an enforceable Sign Ordinance
which would prevent the cluttering of streets with signs, but would establish regula-
tions the business people can live with and comply with without undue harassment.
He recommended deletion of certain sign descriptions and limitations on window signs
set forth in the ordinance submitted by the Board of Zoning Appeals.
Trustee Neuman moved., seconded by TrusteeKelm, that the matter of the proposed
sign ordinance be referred to the Village attorney.
Motion carried unanimously.
Report -Sump Pump Inspections A report on sump pump installations was received
from Public Works Director Ed Klasinski, who
stated 1,009 houses had been inspected, 99 installations have been corrected, 57 pre-
date the present ordinance, 13 will be re- inspected, 27 installations have been
cenented and two referred to the attorney.
President Forrest stated the Board had been told the sump pump inspection
program would take about a year to complete, and now, a year later, only about 20
per cent of the houses in the Village had been inspected. The manager stated only
two employees were suitable to undertake the inspectinns, but with the vacation season
over, the work would proceed more rapidly. He reported six recording meters for
installations on sump pumps have been received, and will be installed as soon as
possible on sump pump installations which pre -date the present ordinance. Trustee
Neuman pointed out that approximately 20 per cent of the houses inspected were found
to be illegally connected to the sanitary sewer. In a brief discussion of PhaseII
of the sewer system study, the manager stated Dr. Sundin of Baxter & Woodman would
want to come before the Board when his report is ready. Trustee Neuman stated he
would like the Press to be notified when the meeting with Dr. Sundin will be held in
ogler that the discussion may be heard and reported.
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Report- Brickyard Odor Problem The manager reported that Village employees
have inspected the brickyard landfill, and
on September 10th had found grass and lawn wastes dumped by a truck. Pictures
were taken and copies were sent to the Lake County Zoning and Building Officer,
the Environmental Protection Agency, and to Mr. Bruce Frost, West Deerfield
Township Supervisor.
President Forrest asked that surveillance of the brickyard landfill be
continued.
Re: Union Oil Access
stated the ordinance
Road provided for wa
Avenue is relocated.
Union Oil Company of
Driveways In connection with the access request of
Union Oil Company, the Village attorney
granting variations for the service station at 836 Deerfield
fiver of rights of access from the west in the event Park
Trustee Brust asked the Village attorney.to remind the
its agreement regarding access.
Accept Bid Lerner Life The manager reported that Lerner Life had
Legal Publication quoted a price of $307.72 for for publica-
tion of the Treasurer's Annual Report which
was published in the Deerfield Review at a cost of $835.36. On the basis of
the Lerner Life quote of 14c per agate line and the Deerfield Review quote of 23C
per line, he recommended that the gpote of Lerner Lifd^ be accepted.
the
Trustee Neuman moved, seconded by Trustee Turner, that /low quote of 14c
per agate line submitted by Lerner Life be accepted,for'.)publication of legal
notices, subject to the attorney's opinion on whether Lerner Life qualifies
as a newspaper.
Motion carried unanimously.
Refer Y.E.S. Recommendation A letter from X.E.S. recommended the adoption
Re: Phosphates to Environmental of a Phosphate Limitation Ordinance, and
Commission submitted a proposed ordinance.. A spokes=
for Y.E.S. stated many, detergents are avail ,�,,
able which meet the 8,7 per cent phosphate limitation.
Trustee Slavin commended Y.E.S. for its interest, and stated it was an
appropriate subject for review by the Environmental Commission, as a matter of
high priority.
Trustee Slavin moved, seconded by Trustee Kelm, that the Y.E.S. letter
and proposed ordinance be referred to the Environmental Commission when staffed..
Trustee Brust stated legislation at the local level will be ineffective,
unnecessary and difficult to enforce, and the whole matter of low phosphates
will be resolved by public pressure. The manager stated the Federal Government
has recommended that local governments not pass limitations or bans on phosphate
cdeteggents as alternate detergents are highly caustic and a real health hazard to
children. Trustee Neuman stated low phosphate detergents are readily-available
as the City of Chicago and other municipalities have passed ordinances limiting
phosphate content, however, the matter was highly technical and should be studied
by the Environmental Commission.
Referral to the Environmental Commission was approved by the following vote::
Ayes: Bootz, Kelm;,Neumag, Slavin, Turner (5)
Nays: Brust (1)
The meeting.was recessed at-9:30 p.m. and reconvened at 9:45 p.m., all
members present.
Ordinance levying Tax for An ordinance providing for the levying of a
Installment Purchaee(Yous) direct annual tax for payment of principal
and interest due on an installment contract
for purchase of the Yous property at..807 Park AVenue for public parking was
presented. The Village attorney explained the County Clerk of Lake County was
not satisfied with the procedure followed although it was acceptable to the Cook
County Clerk, and therefore the ordinance had been prepared to satisfy this objec-
tion.
Trustee Kelm moved, seconded by Trustee Slavin, that the rules be waived
to permit action on the ordinance at its first presentation. Motion carried
unanimously.
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Trustee Kelm moved, seconded by Trustee Bootz, that the ordinance be passed.
Adopted by the following vote:
Ayes: Bootz, Brust, Kelm, Neuman, Slavin, Turner (6)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Refer Sayre Claim Re: A letter was received from Mrs. Mary Sayre
Flooding to Insurance Co. requesting reimbursement of $235.00 for expenses
incurred by the flooding of her basement caused
by blockage of the Village sanitary sewer. Mrs. Sayre stated she had called the
Village four times and was told the blockage was in her house service line although
her :;plumber had rodded her line and insisted the Village line was blocked and caused
the flooding. The fifth time she called the Village, with two feet of sewage in the
basement and the flood rising, the Village sewer was rodded and the flood receded.
She stated that had the Village rodded the sewer after the earlier calls, the flooding
would not havecoccurred. A report from the Sewer Department Foreman stated that
on anwering the first complaints, it had been determined the blockage was in the
house service. On the last complaint, the Village sewer was blocked and was re-
opened by rodding.
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Cad The Village atto .rney stated the Village was not liable unless there was
�I negligence in maintaining facilities. Mrs. Sayre stated there was negligence inas-
much as there were four warnings and nothing was done. The manager stated Mrs. Sayre's
Afirst calls on flooding were determined to be the result of stoppage in the house
service line, and the flooding involving the Village sewer was an unfortunate but not
unusual occurrence.
Trustee Slavin moved, seconded by Trustee Turner, that Mrs. Sayre's claim be
referred to the Village's insurance carrier.
Motion carried unanimously.
Recording Meters The manager reported six recording meters for
pump sump installations had been received and
would be installed as soon as the Public Works Director and Dr. Sundin work out
locations for the installations.
Resolution Appropriate $35000 A Resolution was presented appropriating $35,000
MFT- Waukegan /County Line Right from Motor Fue1 Tax Funds for right turn lanes
Turn Lanes, Sec. 33 CS. at the Waukegan- County Line Road intersection,
(R- 71 -14) Section 33 CS, as requested by the State Highway
Department.
Trustee Kelm moved that,the resolution be adopted. Seconded by Trustee Turner,
and adopted by the following vote:
Ayes: Bootz, Brust, Kelm, Nauman, Slavin, Turner (6)
Nays: None (0)
The letter of transmittal to•the State will explain the previous resolution
appropriating $175,000 for Waukegan- County Rine Road improvements, Section 32 CS,
w}uich had included construction of right turn lanes.
Re: Highway Safety Funds In connectionwith Highway Safety Funds allocated
to the Village, the manager stated the Police
ire working on several projects. He reported a letter had been received from the
High School stating that safety lanes must be constructed at the High School. He
has discussed the matter with the Lake County Safety Commission, and probably the
safety lanes can be constructed with Safety Funds on a 50/50 basis. The cost of
the project would be from $10,000 to $12,000.
N.S.T.C. Request $950 A letter from the North Suburban Transportation
Referred to Attorney Council requested a contribution of 5G per capita,
a total of $950. Trustee Slavin suggested the
Village attorney gat a clarification of this request for funds, since it had been
understood there would be no charges, and the matter be kept on the agenda.
lst Presentation - Ordinance
Youth Worker
under the super - yision of the Chief
The first presentation was made of an ordinance
establishing the position of Professional Youth
Worker to be appointed by the manager and to work
of Police.
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The manager stated a job description had been prepared and reviewed by the
President and Chief of Police. Trustee Brust asked that copies be given to all
Board members.
Jack Leslie, President of the High School Student Council, stated the Council
recommended the youth worker not be appointed by the manager, tuts- should ?.Bet)selectdd
by the person to whom he will be res�.onsible. He presented petitions signed by
students and others in support of this position.
A lengthy discussion was had on the form of Deerfield's government, President
and Board of Trustees and a manager by ordinance, and who should make appointments.
The manager stated the Board of Trustees appoint the Chief of Police and the Treasurer,
but the manager is the uliief;;administrator and is responsible for hiring and firing
all personnel, and this powernis a major criteria of the professional manager's
association. The position and appointment will*be discussed further at the next
meeting.
Approve Kiwanis Peanut Sale The Kiwanis Club requested permission to hold its
Sept. 24 annual peanuts sale on September 24, 1971. The
manager stated the Board had expressed concern
about the hazards of Lions and Kiwanis members selling candy and nuts in the street
at..the traffic lights, but he had found that no letters had been sent to inform the
corganiza €ions informing them of the Board's concern about this practice. Trustee
d� Neuman stated the Board should go on record as not permitting people to sell in the
streets. The manager stated sales would be reduced if not permitted to sell in the
street. Trustee Slavin stated selling in the-= street obstructed traffic -.and the
Board of Trustees should reaffirm the policy that sales in the street was not permitted.
Decision was made that permission be granted for peanut day, but the Kiwanis be
notified that sales in the street are not permitted. President Forrest stated a
copy of the letter should be sent to the Lions.
Request Review of Claim Mr. R. Michael Holt, 1112 Laurel Avenue, whose
House Painting, 1112 Laurel house paint had been damaged by odors and gases
from the sewage treatment plant, stated the
insurance company hadooffered $233.50 to paint two sides of his house in settlementof
h:i.s claim. He stated the whole house must be painted and the settlement offered
was unsatisfactory based on the bid be had received. After discussion on whether
tYe Village should intervene on claims, the Board approved the Village attorney's
suggestion that the insurance company be requested to review the claim and settlement
offer. Trustee Neuman suggested that Mr. Holt get additional bids as there can be
great variations in prices.
Hazel - Chestnut -Park Traffic
Referred to Safety Council
be-done-about the hazardous
crossing. After discussion
be made until the matter is
_ Mr. Walter Moses, Safety Council Chairman, stated
five or six residents had attended the last
meeting of the Council and had insisted something
intersection of Hazel.- Park - Chestnut and the railroad
the Council had decided that no recommendations should
referred to the Council by the Board.
Mrs.Phyllis Blome, Greenwood Avenue, stated this intersection was a Village
problem involving three heavily travelled streets and the steeply graded Hazel Avenue
railroad crossing, which severely limits sight distances. She pointed out this
intersection was hazardous to pedestrians, particularly school children, as well as
automobile traffic. She suggested that trucks be re- routed as proposed by Mr. Paul
Box, and that consideration be given to making Hazel Avenue a one -way street between
Waukegan Road and Park AVenue, parking be prohibited on both sides of Hazel Avenue,
and that a crossing guard be employed for the safety of the children going to and
from school.
Trustee Neuman stated there were two separate problems, 1 -the grade of the
Hazel Avenue railroad crossing and 2- speeding on Hazel Avenue which was the responsibilit,
of people living in the area which was shown by the Police Department survey to be
residents of the vicinity who exceeded the speed limit. Mr. Moses asked that another
traffic survey be made on Hazel Avenue with specific information on times, locations,
and particular attention to the vicinity of the school when children are present.
Trustee Slavin moved, seconded by Trustee Bootz, that the matter be referred
o the Safety Council for specific consideration of the proposals mdde by Mrs4 Blome
and in light of the Bax Traffic Safety Report.
Trustee Neuman moved, seconded by Trustee Turner, that the Safety Council
give specific attention to the railroad grade crossing problem, consult with Mr. Box,
and report to the Board by the 1st of November. The motion failed by the following vote
Ayes: Kelm, Neuman, Turner (3)
Nays: Bootz, Brust, Slavin, Forrest (4)
Mr. John Willman, Hazel Avenue, stated he had been informed by an
employee of the State Highway Department that the Village does not have to
provide an alternate route for trucks, and if load limits were established
on Hazel Avenue by ordinance, truck traffic and its attendant hazards would
be eliminated except for local deliveries. He stated he had been told the
State would help in enforcing the ordinance.
Trustee Slavin's motion to refer the matter to the Safety Council was
adopted by the following vote:
Ayes: Bootz, Brust. Kelm, Slavin, Turner (5)
Nays: Neuman (1)
Approve Payment $2755.32 to Trustee Kelm moved, seconded by Trustee
Box - Traffic Safety Report Turner, that payment of $2,755.32 be
approved to Paul C. Box and Associates for
the traffic safety study, subject to approval by the treasurer. Adopted by the
following vote.:
Ayes: Bootz, Brust, Kelm, Neuman, Slavin, Turner (6)
Nays: None (0)
1st Presentation - Ordinance An ordinance was presented to prohibit parking
No Parking on Waukegan, on both sides of Waukegan Road between Deerfield
Deerfield to Osterman Road and Osterman Avenue.
Trustee; Kelm moved, seconded by Trustee Bootz, that the rules be waived
to permit action on the ordinance at its first presentation. The motion failed
by the following vote; several members stating the public should be notified:
Ayes: Bootz, Kelm (2)
Nays: Brust, Neuman, Slavin, Turner (4)
Re: Sewage Plant Monitoring In connection with monitoring various equip-
ment at the sewage treatment plants, the
manager reported that.no one makes such equipment as a standard item; however
Dr. Sundin and,the manufacturer of the chlorinator will see what can be worked
out for such monitoring. Trustee Brust suggested that laboratory supply firms
be contacted. He also stated he had written a memorandum on the sewage treatment
plant, and felt there were some items which should be pursued. President Forrest
s tated this matter would be discussed at a workshop meeting.
Representative MassTransit A letter was received, regarding the appoint -
District ment of the representative to the Mass Transit
District. The Manpower Commission will inter-
view people for this position during the next few weeks. The representative
will be paid $25 per meeting, with a maximum of $100 per month.
Reports - Communications The manager reported that the postmaster had
asked that the Zip Code number be painted on
the water tower when it is painted. The Board approved this requeat, Trustee
Kelm voting No.
Re: Burning Diseased Trees A notice was received from the Cook County
Forest Preserve District that the North
Burning Site will be closed after September 15, 1971 by order of the Environmental
Protection Agency. The manager stated it will now be necessary to burn diseased
trees behind the Village garage, and every precaution will be exercised to prevent
the burning from becoming a nuisance. Trustee Neuman asked that information be
obtained on choppers. He pointed out the EPA permit for burning at the Village
garage is for this year only, and plans must be made now for disposal of trees
after the permit has expired. The manager stated it may be necessary to haul trees,
to a landfill.,
Reports The manager reported he had met with Messrs.
Sackheim, Jursich and Molder regarding the
pirchase of the south 240' by 420' parcel of the Sackheim property for a nursing
Home. They will meet with the Plan Commission to discuss the proposal.
The building commissioner has notified Mr. John Glorioso that trees must
be planted in Zaurel Hill Subdivision, Unit #2, within 30 days, of the Village will
arrange for the planting with payment from escrow funds.
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Authorize Ordinance- Non - Discrimination
Certificate with Bids
The Villaga attorney prepared a Certificate
of Non - Discrimination to be submitted by all
firms bidding on Village jobs.
Trustee Neuman moved, seconded by Trustee Slavin, that an ordinance be prepared
by the Village attorney to require certificates of non - discrimination with all bids,
to be made specifically enforceable by the Village. Adopted by the following vote:
Ayes: Bootz, Brust. Kelm, Neuman, Slavin (5)
Nays: Turner (1)
Reports- Communications The manager reported the Boy Scouts will have
a bonfire , and to avoid conflict with EPA
regulations, will use it for a cook -out.
A letter pas received from Baxter & Woodman regarding pre - chlorination of
sewage. The manager will get cost figures.
The manager repo "rted',.PuUlicsWorks:D redt6r Klasinski had attended the Illinois
Pollution Control meeting in Waukegan. The League of Women Voters testified as well
as a number of attorneys. Representative John Henry Kleine asked for revocation of
the sewer ban.
A letter from Dr. Hal Sundin of Baxter & Woodman stated the term of the contract
for sewage treatment plant improvements was four to six months.
The manager reported on the Public Hearing of the Northeastern Illinois Planning
Commission on regional wastewater plans. The Deerfield plant will be retained.
The Village of Deerfield was invited by the United Community Services of Lake
County to participate in a parade to be held October 2nd in Waukegan. They also
asked that the week of October 2 -9 be designated United Community Services Week in
the Village. Trustee Slavin moved, seconded by Trustee Turner, that the week be so
designated.
The Lions Club asked for a Proclamation designating the week of September 24 to
Geptember 30 as Sight Conse- iation Week, and the week of October 3 -9 as Lions Week
for the Visually Handicapped:'. Trustee Slavin moved, seconded by Trustee Bootz, that
the Proclamation be approved. Motion carried unanimously.
The manager stated that someone should be designated before October 17th to
represent the Village at the Illinois Municipal League conference in Peoria. President
Forrest stated he would try to attend the conference.
Ordinance -Mun. Code Amend.
Sec. 20.602 Reletteting Subsections
(0- 71 -43)
relettering subsections (a), (b), (c),
as Subsections (c), (d), (e), (f), (g)
The Village attorney presented an ordinance
amending Section 20.602 of the Municipal Code
as amended by Ordinance No. 0 -71 -30 pertaining
to use of breathalyzers, by redesignating and
(d), (e) and (f) as therein set forth to read
and (h) of said Section 20.602.
Trustee Slavin moved, seconded by Trustee Bootz, that the rules be waived to
permit action on the ordinance at its first presentation. Motion carried unanimously.
Trustee Bootz then moved, seconded by Trustee Slavin, that the ordinance be passed.
Adopted by the following vote:
Ayes: Bootz, Brust, Kelm, Neuman, Slavin (5)
Nays: Turner (1)
Trustee Neuman proposed a workshop session on procedures with particular
attention to referrals to advisory boards and commissions. President Forrest suggested
Monday, September 27th for a workshop meeting, and the Board approved this date.
President Forrest also stated a workshop meeting should be arranged with the Plan
Commission to discuss priorities for implementation of the Comprehensive Plan.
In connection with the sale of peanuts'rby the Kiwanis Club, Trustee Slavin
stated he assumed sellers in the street would be prosecuted.
There being no further business, on motion by Trustee Turner, seconded by
Trustee Neuman, the meeting was adjourned at 11:40 p.m.
APPROVED:
Attest; � � President
Village Clerk �-ce_