09/07/1971 (2)September 7, 1971
The regular meeting of the President and Board of Trustees of the Village
of Deerfield'-.was called to order by the President in the Council Chambers of the
Village of Deerfield on Tuesday, September 7, 1971 at 8:40 p.m. The clerk
called the roll and reported the following were
Present: Bernard Forrest, President
Albert E. Brust
George Kelm
Werner E. Neuman
Stephen M. Slavin
Absent: Charles R. Bootz
M. Jay Turner, Jr.
and that a quorum was present and in attendance at the meeting. Also present
were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager.;
Trustee Slavin moved, seconded by Trustee Kelm, that the minutes of the
regular meeting held August 16, 1971 be approved as corrected. (Page 210 -4th
line "Trustee Neuman "). Motion carried unanimously.
P.C. Report - Plagge Rezoning- A report from the Plan Commission recommended
Petition Denied denial of the petition to rezone Lots 1 to 5,
inclusive, from the single - family to the
multiple - family R -7 classification,, in William F. Plagge" Subdivision.
Trustee Slavin moved,
denied in accordance with the
by the following vote:
Ayes: Neuman, Slavin (2)
Nays: Kelm (1)
Pass: Brust (1)
seconded by Trustee Neuman, that the petition be
recommendation of the Plan Commission. Adopted
Discussion was had on the highest and best use of the property. Plan
Commission Chairman Dan Stiehr stated all lots were buildable under'theit
present single - family classification, but a dissenting member of the Plan
Commission had been of the opinion this was not the best use of the land.
Trustee Kelm suggested that the Plan Commission keep in mind, in an informal
fashimp. what would be an appropriate use far the property. Trustee Slavin
stated his vote to deny the petition should not be interpreted as meaning that
only single - family district zoning is appropriAte for the tract, and had a
concrete plan for development been presented, he might have favored the rezoning.
BzA Sigri.Ordinarice_t A proposed Sign Ordinance was received from
Recbmmend'atibn Referred the Board of Zoning Appeals, who recommended
to. Attorney : ',�.'_ =� it be referred to the Plan Commission for a
public hearing. President Forrest recommended,
and the Board concurred, that the Village attorney review the proposed ordinance
and report at the next meeting, before referral is made to the Plan Commission.
Police Report -Hazel Traffic A report on Hazel Avenue traffic surveillance
was received from the Police Department.
During the 9 hour period of the survey, 760 vehicles were counted, including 36
trucks; 28 cars exceeded the speed limit by not more than 5 miles per hour, and
3 cars by more than 10 miles per hour. All violators were residents of the area.
During a 4 hour surveillance of the stop signs at Broadmoor and Hazel, there were
2 violations. Three citations were issued to violators.
A petition regarding Hazel Avenue traffic was not received and will
presumably be presented at a future meeting.
Youth Council.Report Re: A report on guidelines and fob description for
Youth Worker the position of professional youth worker was
Attorney to Prepare Ordinance received and discussed in detail. Youth
Council members Messrs. Howard Green,Chairman,
Mickey Smothers, William Rauch, the Reverend Desenis and Mrs. Sally Martin parti-
cipated in the discussion and answered questions regarding the position which
was described as' unique and designed to meet the needs of this Village.
Youth Council representation on the screening of applicants was questioned.
Mr. Green stated it had been the opinion of the Council that those most closely
associated with the project should be involved in the screening process with the
1
213
*Correction 9 /20 /71)
m
Chief of Police and manager, with final selection and appointment by the President o
and Board of Trustees. *In answer to Trustee Brust's question, the Village attorney
stated no liability would be incurred by the Village or Police Department throughthe �
Trustee Slavin moved, seconded by Trustee Kelm, that the Village attorney rt
prepare an ordinance establishing the positinn of youth worker. o
The Village attorney stated certain determinations must be made by the Board w
before preparation of the ordinance to establish the position of youth worker: a G
general description of the objectives and functions of the job; to whom will the 0
employee be responsible, and who will make the appointment. o
n
Trustee Kelm moved, seconded by Trustee Neuman, that the motion be amdnded to M
establish the position under the civilian section of the Police Department. Motion w
carried unanimously. N
the manager stated a
In connection with the appointment of the youth worker, /that the Municipal Codgj
provided for appointment of all employees by the manager, a most important function
to a manager, and if the Board chose to make this appointment, he had no alternative a.
except to resign.
Trustee'Slavin moved, seconded by Trustee•Kelm, that the youth worker be appointed
by the manager in accordance with usual procedures with consultation with Chief of
Police Whitton.
Trustee Neuman stated if the Chief of Police is responsible for achievement of
the objectives of the position, the Chief of Police should be responsible for the
appointment. Trustee Brust stated he was concerned about the Chief's being placed
Q
in the political arena, and he favored the screening of applicants by the Youth
Council Screening Committee with the advice of the Chief of Police and the manager,
and appointment by the President and Board of Trustees.
The motion for appointment of the youth worker by the manager was adopted by
the following vote:
Ayes: Kelm, Neuman, Slavin (3)
Nays: Btusf (1)
Trustee Neuman moved, seconded by Trustee Brust, that the ordinance creating
the position of youth worker embody Section I, paragraphs A, B and C of the Youth
Council's report to describe the responsibilities of the position. Adopted by the
following vote:
Ayes: Brust.; Neuman, Slavin (3)
Nays: Kelm (1)
The motion authorizing preparation of the ordinance with the foregoing amend-
ments was carried unanimously.
Trustee Neuman moved, seconded by Trustee Slavin, thAt the Board thank the
Youth Council and other interested parties for their efforts in establishing the
position of youth worker. Motion carried unanimously.
-In answer to Mr. Green's question, President Forrest stated the Youth Council
would not participate in the screening process.
The meeting was recessed at 10:00 p.m., and re- convened at 10:15 p.m.
Report -Sump Pump Inspections The manager reported that the Director of Public
Works had been on vacation, and therefore work
had been confined to re- inspections. Corrections of sump pump installations have
been completed at 14 residences, and 9 are in process of correction. A report will
be on the agenda for the next meeting.
Trustee Neuman asked when meters for sump pump installations will be received.
The manager stated the order had been sent and he will check on delivery.
Re: B & W Contracts
Sewerage System
that this-matter be taken up with
The manager stated
and storm system had been
discussion of the'report.
to'them for review before
Trustee Neuman stated the contract with Baxter &
Woodman on proposals for sewage treatment plant
did not include a completion date, and asked
the engineers.
that Phase I of the Baxter & Woodman report on the sanitary
completed and a workshop meeting should be arranged for
The Board asked that copies of the report be made available
the workshop meeting.
714
Landfill Odors Report President Forrest reported that the Lake
County Director of Building and Zoning had
notified the Metropnli.tanDisposal Company that the dumping of grass at the brick-
yard landfill was in violation of the landfill permit, and if not stopped within
ten days, the matter would be turned over to the State's attorney for prosecution.
He stated he had been informed by residents that grass and leaves were dumped
this morning at the landfill, and he would like Village employees to see who is
dumping and to get photographs if possible. The Village attorney suggested that
the names of witnesses and the time when grass was dumped be given to the Lake
County Building and Zoning Director.
A letter has been sent to the Metropolitan Disposal Company by the Environ --
mental Protection Agency directing immediate compliance with the Environmental
Protection Act and the rules and regulations for refuse disposal sites.
Approve Paymett $216.20 Trustee Neuman moved, seconded by Trustee
Polytechnic, Inc. Slavin, that payment of $216.20 be approved
to Polytechnic, Inc. for professional
services in connection with landfill odor problems. Adopted by the following vote;
Ayes :.1Bru9t, Kelm, Neuman, Slavin (4)
Nays: None (0)
Approve & Authorize Execution Trustee Neuman moved, seconded by Trustee
Sara Lee Sewage Agreement Brust, that the Extension Agreement with
Kitchens of Sara Lee, Inc. for treatment of
industrial wastes be approved and execution thereof authorized. Adopted by the
following vote: Ayes: Brust, Neuman, Slavin, Forrest (4); Nays: None (0)
AbStainingz-iKdlmnr_,(l):.n,
Ordinance- Igun,_Code Amend. Discussion was had on the proposed ordinance
Sewage & Rep&al< Excess amending the Municipal Code with respect to
Facility Rate sewage, and rrepealing Sections of the Code
(0- 71 -35) pertaining to excess facility rates.
Trustee Brust stated it was his opinion it was a poor ordinance and
recommended that no action be taken until the Environmental Commission has
reviewed the ordinance and submitted recommendations on changes. Trustee
Neuman stated he agreed the ordinance should be corrected, but it was similar
to ordinances accepted by industries in the area, and with minor changes would
be acceptable on a temporary basis.
Trustee Neuman moved, seconded by Trustee Kelm, that the phrase "not over
150 o F" with respect to nickel be deleted, and an additional paragraph be in-
serted to provide that no person shall discharge any waste at a temperature in
excess of 1500 F, nor shall any person discharge and waste with pH lower than
4.5; nor greater than 10. Adopted by the following vote:
Ayes: Brust, Kelm, Neuman (3)
N ays: None (0)
Pass: Slavin (1)
Trustee Neuman then moved, seconded by Trustee Kelm, that the ordinance
be passed as corrected. Adopted by the following vote:
Ayes: Kelm, Neuman, Forrest (3)
N ays: Brust (1)
Pass: Slavin (1)
Trustee Slavin's "Pass" vote being counted with the majority, the President
signed the ordinance indicating his approval thereof. The ordinance will be
re -typed with corrections.
Refer Sewage Ordinance to Trustee Neuman moved, seconded by Trustee
Environmental Commission Slavin, that the sewage ordinance be
referred to the Environmental Commission
when appointed as a study item, with a request for recommendations as to possible
amendments. Motion carried unanimously.
Discussion -33 Flavors License A letter was sent by the Village attorney
to Mr. Eugene Lee, owner of Bresslers 33
Flavors in the Deerbrook Shopping Center, advising him that Anspections had re-
vealed violations of Village ordinances, particularly the sanitary standards, and
such violations could result in the revocation of his Villgge business license.
There were also complaints from citizens on the general uncleanliness of the premises.
215'
-The attorney for Mr. Lee stated all deficiencies listed by the Health Depart -
ment had been corrected, and implied a relationship between the complaints of viola-
tions and litigation in which Mr. Lee is involved. Trustee Kelm took strong exception
to the inference that pressure had been exerted on the Board in connection-with
violations revealed by the Health Department, and stated he had been in the store and
had seen the dirty floor and employees handling ice cream whose clothes and hands were
dirty. This was confirmed by President Forrest who stated when he visited the store
there were no customers, the three employees were sitting and doing nothing, and the
floor was extremely dirty.
The manager stated the Health Department had reported that the last inspection
had showed compliance with directives but the floor was dirty. Mr. Lee stated he
had directed that floors be mopped hourly, but the sale of ice cream cones was a
sloppy operation with spilling from time to time, and if customers were in the store
the mop up could be delayed. He has had some difficulty with employees in these days
of long hair, but the company has standards for employees which he maintains. Trustee
Weuman asked that a copy of these standards be made available to the Board. Mr. Lee
stated the Health Department has reported compliance with standards, and he will
continue to conform to the requirements.
Trustee Slavin moved, seconded by Trustee Neuman, that the matter be tabled
to the first meeting in October, and in the interim randdma inspections be made, and
the cooperation of the Lake County Health Department in making these inspections be
requested.
Motion carried unanimously.
Q Approve Deerl5r.00k Mall Trustee Neuman moved, seconded by Trustee Kelm,
Bldg. Permit that the Board authorize the issuance of a
building permit to Mr. Joseph Vlaenti for the
construction of the Deerbrook Shopping Center mall, as recommended by the building
commissioner and Board of Building Appeals, letters of approval having been received
from the State Fire Marshal and the Northbrook Fire Department.
Motion carried unanimously.
Appoint CBD Improvement President Forrest proposed the appointment of
Committee the following members to the Central Business
District Improvement Committee: Messrs. James
Schlindwein, Dan Stiehr, George Schleicher, Lyle Crear, Robert York, George McLaughlin,
Bruce Blietz, Trustee.Albert Brust, and he would serve as the ninth member.
Trustee Neuman moved, seconded by Trustee Slavin, that the appointments be
approved. Motion carried unanimously.
Refer Traffic Safety Study The manager stated that Mr. Box had reported that
Report to Box for Completion the Traffic Safety Study Report must be completed
by the end of the month, and had asked that the
comments of the Board, Police Department and any other groups be sent to him in
order that the final report may be completed on schedule. Trustee Brust asked the
Mr. Box be requested to list priorities, and Trustee Neuman stated estimated costs
would also be helpful.
Trustee Slavin moved, seconded by Trustee Kelm, that the preliminary Traffic
Safety Study Report be referred back to Mr. Box with a request .for completion.
Motion carried unanimously.
Table UnionOil Driveways A-letter was received from the Union Oil Company
to Next Meeting with a sketch showing new driveways to be con -
structed when and if Park Avenue is closed:, The
plan;showa two driveways onto relocated Park Avenue to the east, and a driveway to
the Village's parking lot to the north, If the Board approves this plan, the company
will dedicated the 50' x 50' tract at the north east corner of bhe Union Oil Company's
property to the Village. There was no recollection of any discussion of a driveway
to the north. Trustee Slavin suggested that the clerk extract from the minutes what
has transpired heretofore, and the matter be tabled until the next meeting. The
Board approved this suggestion.-.
Ordinance -Abate Mun. Bldg. Trustee Neuman moved, seconded by Trustee Slavin,
Bond Tax Levy that the ordinance be passed directing the County
(0- 71 -36) Clerks of Lake and Cook Counties to abate and not
levy.the tax for Municipal Building Bonds for the
year 1971. Adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Slavin (4)
Nays; None (0)
V4 `+ I
The President signed the ordinance indicating his approval thereof.
Ordinance- Variation The ordinance was presented granting a
Standard Oil 3 Waukegan variation from the provisions of the Zoning
(0- 71 -37) Ordinance to permit the relocation and re-
. I. construction of the existing service station
at 1 Waukegan Road with a rear yard of four feet, as requested by Standard Oil
Company, subject to execution of a-covenant providing that the intensity of the
fighting on the premises shall not be increased from its present level,/
Trustee Slavin moved, seconded by Trustee Neuman, that the rules be
waived to permit action on the ordinance at its first presentation. Motion
carried unanimously.
Trustee Slavin then moved, seconded by Trustee Neuman, that the ordinance
be passed. Adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Slavin (4)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Ordinance - Special Use An ordinance was presented authorizing a
Nursery School at Holy Cross Special Use for a nursery school at Holy
(0- 71 -38) Cross School,;. 724 Elder Lane, for not more
than 40 children, as requested by Shea Shanes.
Trustee Slavin moved, seconded by Trustee Brust, that the rules be waived
to permit action on the ordinance at its first presentation. Motion carried
unanimously.
Trustee Slavin then moved, seconded by Trustee Brust, that the ordinance
be passed. Adopted by the following vote:
Ayes: Brust, Keli, Neuman, Slavin (4)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Ordinance- Mun,Code Amend. The ordinance was presented amending Section
Stop Sign -North at Crabtree 20.203(b) of the Municipal Code by adding to
(0- 71 -39) the list of designated stop streets North
Avenue at Crabtree Lane from a westerly
direction.
Trustee Slavin moved, seconded by Trustee Brust, that the rules be waived
to permit action on the ordinance at its first presentation. Motion carried
unanimously.
Trustee Slavin then moved, seconded by Trustee Brust, that the ordinance
be passed. Adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Slavin (4)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Ordinance -Mun. Code Amend. The ordinance was presented amending Section
Delete Carriage Way Thru St. 20.201 of the Municipal Code by deleting
Stop Sign- Carriage at Smoke Tree Carriage Way from the list of designated
(0- 71 -40) through streets, and Section 20.203(b) by
adding Carriage Way at Smoke Tree Road to
the list of designated Stop Streets.
Trustee Slavin moved, seconded by Trustee Brust, that the roles be waived
to permit action on the ordinance at its first presentation. Motion .carried
unanimously.
r
i'
Trustee Brust moved, seconded by Trustee Slavin, that the ordinance be passed.
Adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Slavin (4)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
N
Rebdive and TAble Bids Sealed bids for painting the water tank were
Painting Water Tank opendd'.and read as follows:
BIDDER BID
Craftsmen Painting Service, Inc. $ 4,900.00
Jetco Sandblasting & Painting Co. 8,980.00
Jens Heilskov Associates, Inc. 11,200.00
Watertower Paint & Repair Co. Inc. 17,707.00
Because of the great disparity in bids, Trustee Neuman moved, seconded by
Trustee Slavin, that the matter be tabled until the next meeting, and the manager
obtain three references on the two low bidders on similar work performed.
Motion carried unanimously.
Retain Gay Spray
$800 had been expended this year fo r
approximately $1,000. Trustee Brust
stated the neighbors prefer the odo r
with the so- called masking odor.
217
The manager reported that Publi c Works Director
Klasinski had recommended that the Gay Spray
equipment not be sold. He stated approximately
spray, and the equipment could be sold for
recommended that the equipment be sold and
of sewage rather than the sewage odor mixed
Trustee Neuman moved, seconded by Trustee Kelm, that the Gay Spray equipment
be retained. Adopted by the following vote:
Ayes: Kdlm, Neuman, Slavin (3)
Nays: Brust (1)
0
Discussion -STP Monitoring The manager reported that the chlorinator at
the sewage treatment plant has been repaired and
a backup unit ordered, and recommended that no additional monitoring equipment be
purchased and installed. He stated it was his opinion such equipment was not needed.
Trustee Neuman stated that recent problems with the chlorinator had confirmed his
opinion that,certain critical processes at the sewage treatment plant should be
monitored. He asked the manager to list the critical processes and which can be
monitored, how, and at what estimated cost. Trustee Brust stated there should be an
alarm on the chlorinator. Discussion was had on improvements in chlorination and
aeration. The manager proposed that these matters be discussed with Dr. Sundin at
the workshop meeting which will be scheduled.
Approve Payment $561 Dues Trustee Neuman moved, seconded by Trustee Slavin,
Ill. Mun: League that payment of $561 for Illinois Municipal League
dues.be approved. Adopted by the following vote:
Ayes.:'' Brust, Kelm, Neuman, Slavin (4).
Nays: None (0)
Nominate Fred Wetendorf Trustee Slavin moved, seconded by Trustee Neuman,
IMRF Trustee that Fred H. Wetendorf, Superintendent of
Buildings and Grounds of School District No. 110,
be nominated for the office of Executive Trustee of the Illinois Municipal Retirement
Fund, as requested by School District No. 110.
Motion carried unanimously.
Authorize Execution Bannockburn Trustee Neuman moved, seconded by Trustee Brust,
Police Dispatching Contract that execution of the contract with Bannockburn
for Police Dispatching be authorized.
Motion Carried unanimously.
Authorize Approval. Trustee Neuman moved, seconded by Trustee Brust,
Bannockburn Radio Frequency that the President be authorized to sign the
approval of the radio frequency application of
Bannockburn.
Motion carried unanimously.
Approve Box Public Works Trustee Kelm moved, seconded by Trustee Brust,
Magazine.Article that Mr. Paul Box's request be approved to use
the Deerfield Traffic Safety Study as the basis
2115
of an article to be published in the Public Works magazine.
Motion carried unanimously.
Approve Sewer Permit Application Trustee Neuman moved, seconded by Trustee
Laurel Hill Unit #4 Slavin, that the sewer permit application
for sanitary sewer extensions in Laurel Hill
Unit #4 be approved and execution authorized.
Motion carried unanimously.
Approve Preliminary Plans
Waukegan Rd. improvements
following vote:
Ayes: Kelm, Neuman, Slavin (3)
Nays: None (0)
Pass: Brust (1)
Trustee Kelm moved, seconded by Trustee Slavin.,
that the preliminary plans for Waukegan Road
improvements be approved. Adopted by the
Authorize Execution- Contract' Trustee Slavin moved;-secondbd by-Trustee Kelm.,
Pine St. Maintenance MFT that execution be authorized of the contract
with Peter Baker & Son for overlayment of Pine
Street pavement, a Motor Fuel Tex maintenance project. Adopted by the following v.'-.
vote:
Ayes: Brust, Kelm, Neuman, Slavin (4)
Nays: None (0)
Table Price Quotes The manager reported price quotes Tor. publica-
Legal Notice Publication tion of legal notices had been received from
the three newspapers of general circulation
in the Village, as follows:
0
Waukegan News -Sun: 30(,, per line. Samples: 17$9.30, 2- $22.50, 3- $26.70
Lerner Life: 14(,% per agate line. Samples: 1- $5.06, 2- $13.16, 3- $11.06.
Deerfield Review: 23� per line. Samples: 1 -5.06, 2- $11.27, 3- $11.96.
Trustee Neuman-stated clarification was needed on the price quoted per
line and on sample publications, and moved that the matter by tabled until addi-
tional information is obtained. Seconded by Trustee Slavin.
Motion carried unanimously.
Accept Price Quote The manager reported price quotes for re-
Flodstrom $3,380 Library location of the children's temporary library
Bldg. Relocation building from its present site to the Village
garage site had been received as follows:
Flodstrom Construction Company - $3,380; Arnold Pedersen - $4,000; Keno Construc-
tion Company - $4,050.
Trustee Neuman moved, seconded by Trustee Kelm, that the manager be
authorized to prceed with removal and relocation of the building by Flodstrom
Construction Company at a cost of $3,380.00. Adopted by the following vote:
Ayes: Brust, Kelm, Slavin, Neuman (4)
Nays: None (0)
Reports - Communications Trustee Neuman reported that a revised map
of sewage treatment facilities had been pre-
pared by Northeastern Illinois Planning Commission, and the Village would be
eligible for State and Federal funds for plant improvements.
The manager reported he had met with President Warren Jackman and several
Trustees of Bannockburn to discuss the possibility of connection of 27 homes in
Bannockburn to the Deerfield sewer system. He had explained that Baxter & Woodman
had completed a study of the sewer systems which would be discussed at a workshop
meeting with Dr. Sundin. President Jackman has asked that he and the committee
be permitted to sit in on this discussion. Tristee Neuman suggested that supplying
sewer service to all of Bannockburn be explored, with Bannockburn paying costs
of additional plant expansion and other additional charges.
A letter from Mr. Paul Hamer requested information on the Village's side-
walk replacement program. The Village attorney will send information from the