08/02/1971 (2)V? !!
August 2, 1971
The regular meeting of the President and Board of Trustees of the Village
of Deerfield was called to order by the President in the Council- Chambers of the
Village Hall on Monday, August 2, 1971 at 8:50 p.m. The clerk called the roll
and reported that the following were
Present: Bernard Forrest, President
Charles R. Bootz
George Kelm
Stephen M. Slavin
M. Jay Turner, Jr.
Absent: Albert E. Brust
Werner E. Neuman
and that a quorum was present and in attendance at the meeting. Also present
were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager.
Trustee Turner moved, seconded by Trustee Bootz, that the minutes of
the regular meeting held July 19, 1971 be approved as corrected (Page 195-
2nd para. "Richard Deutsch" and Page 199 -1st line "planninguaide,'). Motion
carried unanimously.
P.C. Report- Shepard Rezoning A report from the Plan Commission recommended
Lot 5 to R -7 denial of the petition to rezone Lot 5,
Shepard Subdivision, from the R -2 Single -
family District to the R -7 Multiple - family District. The lotjis 96' x 500'
between Deerfield Road and Osterman Avenue with no street frontage, the only
access being across Outlot A of the said Subdivision.
Plan Commission Chairman Dan Stiehr stated the hearing had -been held on
October 15, 1970, and the petitioner had asked that his petition for rezoning
not be dropped when it was suggested by the Plan Commission that he work with
the two owners, of properties to the east to petition for the rezoning of the
three properties for a planned development. A public hearing was held on the
petition of the three owners, and the petition for rezoning was denied by the
Board at the July 19th meeting.
Reconsider Zoning 3 Properties A brief discussion was had on the legal aspects
& Postpone Decision of the rezoning. Trustee Slavin moved,
seconded by Trustee Kelm, that the question
of rezgning on the joint petition of Shepard, Melchiorre and Harrison be recon-
sidered. Adopted by the following vote:
Ayes: Bootz, Kelm, Slavin (3)
N ays: Turner (1)
The possibility of Court action by the owners was discussed. Trustee Kelm
stated it was his opinion the proposed development was not good planning for the
Village, and it may be better that the Court decide on the proper zoning for
the area. It was pointed out that the three owners had cooperated in a joint
petition for development as multiple family, and it was not unreasonable that
they cooperate in a single family development to include the three properties.
The zoning of the entire area was discussed and the inadequate access to the Shepard
lot provided by Outlot A.
Trustee Slavin requested the Village attorney and the Plan Commission
Chairman to review the zoning on the three properties. He then moved, seconded
by Trustee Kelm, that further consideration of the matter be postponed.
Motion carried unanimously.
Postpone Shepard Petition Trustee Slavin moved, seconded by Trustee
Kelm, that Mr. Shepard's petition for re-
zoning and consideration thereof also be postponed.
Motion carried unanimously.
Accept Audit
In answer to the Board's questions, Village
treasurer A.M. Cleven stated it was his
opinion a fixed asset;.-record was unnecessary, and accounting on an accrual basis
would only mean more work and additional expense and personnel, although both
were recommended by the State Auditor. He stated the Village's accounting system
was excellent for a municipality the smze of Deerfield. President Forrest asked
that library bonds and Village bonds be listed as separate items. It was the consensus
of the Board that no change be made in the accounting system, and no record of fixed
assets be. maintained. Mr. Cleven stated Wolf & Company's fee for last year's audit
was approximately $3,600 due to the fact that much preliminary work was done by the
Finance Department, and the company's familiarity with Village records and systems
resulted in a lower cost for the audit than would be charged by another auditor.
Trustee Kelm moved, seconded by Trustee Bootz, that the audit be accepted.
Adopted by the following vote:
Ayes: Bootz, Kelm, Slavin, Turner (4)
Nays: None (0)
President Forrest expressed the Board's appreciation for the excellent work
done by the Finance Department.
Report -Union Oil Access The Village attorney reported that, in a telephone
conversation with a representative of the Union
Oil Company, it was confirmed that the company wants access to the east to the pro-
posed new street and to the north to the parking lot in exchange for deeding to the
Village a 50 ft. square tract at the rear of their property. No access was requested
to the west. The proposal will be submitted in writing for the next meeting.
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N Report -Sump Pump Inspections The manager reported that Public Works Director
Klasinski was on vacation, and while Village
Li personnel had made some reinspections, many people were on vacation and little had
been accomplished.
The meeting was recessed at 9:42 p.m., and reconvened at 10:00 p.m.
Brickyard Odor Report The manager reported he had written to the
Pollution Control Board and the EPA, and the
EPA had expressed some interest in the brickyard odor problem and it was hoped they
would take some action. He stated the odors have not been bad enough�to get the
odor expert out, but it had.become evident that the odors are worse when the barometer
is falling before a storm.
2233 (Corrected 8- 16 -71)
Trustee Slavin stated that on Friday evening, July 38th; ank extremely bad
odor was apparent in the southern part of the Village, and had been carefully checked
and found to be emanating from the Village's sewage treatment plant. The manager
stated there had been an equipment breakdown which has been repairdd and will be back
in operation by tomorrow.
. The Village attorney reported he had received no response from his letters
to the Health Department regarding the dumping of grass at the brickyards, nor from
Attorney General Scott. President Forrest directed the manager to write to Township
Supervisor Bruce Frost regarding the failure of the Lake County Health Department to
answer letters from the Village.
Ordinance - Deerbrook Sei
Water Reimbursement
(0- 71 -28)
charges to be paid for
and paid to Mr. Joseph
aer & Trustee Slavin moved, seconded by Trustee Kelm
that the ordinance be passed providing for re-
imbursement of the cost of the Deerbrook Water
and Sanitary Sewer mains, and setting forth
connections to the said mains, to be collected by the Village
E. Valenti. Adopted by the following vote:
Ayes:. Boot ;, Kelm, Slavin, Turner (4)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Report - Excess Facility Rate The Village attorney reported that Dr. Sundin of
Sara Lee Sewer Surcharge Baxter & Woodman had recommended certain changes
in the Sewer Use ordinance and the Sara Lee
Sewer Surcharge Agreement. The excess i.utility facility charge will be deleted and
a provision included to prohibit dilution of sewage. The amending ordinance and
agreement will -be presented at the next meeting.
Authorize Execution The contract with Bannockburn for police dispatching
Bannockburn Police Dispatching was presanted for consideration. Chief Whitton
recommended approval of the contract and stated
before Bannockburn dispatching can be implemented the change in radio frequency must
be approved by the Federal Communications Commission. He stated the Chiefsoof Police
of other municipalities using this frequency would oppose the addition of service
to other municipalities, but Deerfield can easily handle Bannockburn's dispatching
without crowding the frequency.
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Trustee Kelm moved, seconded by Trustee Bootz, that the President be
authorized to execute the contract with. Bannockburn for police dispatching
when radio frequency application has been approved by the FCC.
Motion carried unanimously.
Trustee Slavin stated he did not believe the Village should be in the
business of providing contractual services to other communities, and he hoped
the Bannockburn contract would not be construed as setting a precedent for
other services. He pointed out that Bannockburn had also requested connection
to the Village sewerage system.
Authorize Condemnation The manager reported that Shell Oil had
Shell Right -Turn Lanes confirmed its opposition to giving land for
right -turn lanes at the northwest corner of
Waukegan and County Line Roads. Mr. Paul Box has prepared sketches of the
proposed right turn lanes and will try to persuade the company that business
will not suffer if the land is given, but opposition is firm at this time.
Trustee Slavin moved, seconded by Trustee Turner, that condemnation pro-
ceedings be instituted to acquire land for right -turn lanes from Shell Oil
Company.
Motion carried unanimously.
President Forrest reported that Standard Oil has agreed to give land for
right turn lanes at the northeast corner of Waukegan and County Line Roads, and
he has written to the Cook County Highway Department urging that the improvement
of County Line Road be started as soon as possible. The manager reported that
the Lake and Cook County Highways Departments had met to discuss the improvement.
He stated Highland Park is opposed to the dedication of right -of -way for the
4 lane highway.
President Forrest asked the manager to write to Mr. Robert York requesting
a written report on the Chamber of Commerce proposals for development of the
area between the central business district and the Sara Lee plant.
Re: Traffic Safety STudy The manager reported that copies of the
Traffic Safety Study had been given to the
Safety Council and the Plan Commission for review, and the Police Department is
now studying the report. President Forrest asked that one of the copies be made
available to him. The matter will be on the agenda for the next meeting.
Scavenger Contract President Forrest stated he had received a
number of complaints on scavenger service.
A letter was received from Mrs. LucileLLoarie, editor of Scoop newsletter, giving
rates for scavnger service in several communities, and urging that the contract
with Van Der Molen be cancelled and competitive bids solicited.
Discussion was had on the time allowed for cancellation by the Court
decree, and whether other bids on service could be expected. Several members
stated they felt adequate service was being provided and it was doubtful thkt
there would be any benefit to the Village if the contract was cancelled.
Trustee Turner moved that the contract frith Van Der Molen be cancelled with
a 90 day termination date. The motion failed for lack of a second. ,
Approve Contract B & W The contract with,Baxter• &.Woodman for
Sewage Treatment Plant services in connection withthe proposed improve -
Study & Improvement ment and expansion of the sewage treatment plant
was presented. The Village attorney stated
the Environmental Pollution Agency had adopted as a policy that regionalization
of sewage treatment plants should be fostered over a period of years, but the
Deerfield plant would not be phased out within the foreseeable future.
Trustee Slavin moved, seconded by Trustee Turner, that execution of the
contract with Baxter & Woodman be authorized. Adopted by the following vote:
Ayes: Bootz, Kelm, Slavin, Turner (4)
Nays: None (0)
1st Presentation Ordinance The first presentation was made of an ordinance
Stop Signs - Willow & Laurel amending the Municipal Code by adding to the
list of stop streets "Laurel Avenue at Willow
Avenue. The ordinance has been hosted on the lobby bulletin board.
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Re: Hamer Sidewalk The manager reported that Mr. Paul Hamer had
asked the Village to repair the sidewalk in
front of his residence where a child had fallen while roller skating. He had ex-
plained the Village's 50/50 sidewalk replacement program, but Mr. Hamer had insisted
that the cost for replacement be paid from the Village's Motor Fuel Tax Funds, and
had questioned the validity of the Village's program! The Village attorney stated
there is statutory authority for the Village program. Trustee Kelm stated Mr. Hamer's
sidewalk was not dangerous except for skating. `
Decision was made that no action be taken on.Mr. Hamer's request and he be
notified of the Board's decision.
The matter of appointment of a trustee to represent Deerfield on the TRansit
District Board was referred to the Manpower Commission.
A report was received from the Village attorney on subdivisions, subdivision
improvements and rezoning with respect to old undeveloped subdivisions. Trustee
Bootz moved, seconded by Trustee Turner, that the attorney's report be referred to
the Plan Commission for consideration.
Motion carried unanimously.
1st Presentation Ordinance The first presentation was made of an ordinance
Off -Site Parking 631 Deerfield authorizing off -site parking with respect to the
property at 631 Deerfield Road. The ordinance
has been posted on the bulletin board in the lobby.
Ordinance -Mun. Code Amend. An ordinance was presented amending Section
Sec. 15.009 No. Liquor Licenses 15.009 of the Municipal Code to provide for the
(0- 71 -29) issuance of three Class B liquor licenses. The
license was requested by Mr. Joseph Valenti in
accordance with the provisions of the Deerbrook Addition Annexation Agreement.
Trustee Slavin moved, seconded by Trustee Bootz, that the Pules be waived to
permit action on the ordinance at its first presentation. Motion carried unanimously.
Trustee Slavin moved, seconded by Trustee Turner, that the said ordinance be
passed. Adopted by the following vote:
Ayes: Bootz, Kelm, Slavin, Turner (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Execute Civil Defense Program
Civil Defense program form.
Motion carried unanimously.
Ordinancd MI Ln.. ZodeAmendment
Sec. 20.602 Chemical Analysis
for Intoxication
(0- 71 -30)
attorney.
Trustee Turner moved, seconded by Trustee Bootz,
that the President be authorized to execute the
The ordinance was presented amending Section
20.602 of the Municipal Code with respect to
the chemical analysis of a driver's bodily
substances to ascertain intoxication. The
ordinance was requested by the Village's prosecuting
TruE tee'Bootz moved', seconded by Trustee Turner, that the rules be waived to
permit action on the ordinance at its first presentation. Motion carried unanimously.
Trustee Bootz then moved, seconded by Trustee Turner, that the said ordinance
be passed. Adopted by the following vote:
Ayes: Bootz, Kelm, Slavin, Turner (4)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Authorize Employment The manager Te.Commended that a full -time employee
Full Time Secretary be hired to perform secretarial services for the
various boards and commissions and other duties.
The salary would be paid from funds budgeted for part time help .
Trustee Turner moved, seconded by Trustee Slavin, that the Board authorize the
employment of full time secretarial help as recommended by the manager. Motion
carried unanimously.
204
Reports - Communications The.manager reported a letter had been
received from the Illinois Municipal Retire-
ment fund asking for nominations for executive trustee.
The Illinois Commerce Commission sent notice of a hearing on August 18,
1971 on the North Shore Gas Company rate increase. President Forrest stated
he. had written to .the Commerce Commissinn regarding the Village's letter objecting
to the elimination of the Milwaukee Railroad'.s round trip and 10 ride tickets,
and the Commission had stated the letter had not been received. It was decided
that all such communications should be sent by.certified mail.
The manager reported a Labor - Management workshop meeting would be held in
Artlington Heights on August 20th.
Two letters of commendation to the Public Works Department were received
expressing appreciation for the excellent work done by the Department.
O
The manager submitted a report on a meeting on data processing. A)letter
from Lake County regarding the use of the County's data processing equipment was
referred to Trustee Neuman.
The Attorney General's Consumer Fraud Mobile Unit will be at the Deerfield
Commons and Deerbrook•Shopping Centers on August 27th.
The Village of Riverwoods asked that a civil defense warAigg button be
placed in the Deerfield Police Department to be activated when Deerfield's siren
is sounded. Riverwoods will pay the full cost of installation. Trustee Bootz
stated he aaw no reason why Riverwoods system should not be wired in with the
Village's. Trustee Slavin recommended that a "hold harmless" agreement be
obtained. The manager reported thattthe Village's civil defense siren should be
received within a month.
President Forrest reported that publication of this years Treasurer's
report would cost $835 this year against $336 last year. The Deerfield Review
has increased the charge for legal publication to 23e per line. The manager
was to get estimates of costs for legal publication from the Review, Deerfield
Life and the Waukegan News -Sun.
Resignation- Jacques Dulin Mr. Jacques Dulin submitted his resignation
Bd. of Police Commissioners from the Board of Police Commissioners. He
is moving from the Village, but offered to
consult with the Commission on the revision of rules now underway. The manager
was directed to notify the Manpower Commission, and to send a letter of thanks
to Mr. Dulin.
Authorize Ordinance Trustee Slavin moved, seconded by Trustee
Restricted Parking 807 Park Turner, that the Village attorney be instructed
to prepare an ordinance to restrict parking
at the f6r*eg:,Fix -It Shop property at 807 Park Avenue to Village residents only.
Motion carried unanimously.
There being no tither buiness to come before the meeting, on motion by
Trustee Turner 'and seconded by Trustee Bootz, the meeting was adjourned at
11:40 p.m. .
APPROVED:
President
ATTEST:
Village Clerk