03/15/1971 (2)r-
d'"
b
March 15, 1971
The regular meeting of the President and Board of Trustees of
Deerfield was called to order by the President in the Council Chambers
Hall on Monday, March 15, 1971 at 9:15 p.m. The clerk called the roll
that the following were
14
the Village of
of the Village
and reported
Present: Bernard Forrest, President
Charles R. Bootz
George Kelm
George P. Schleicher
Stephen M. Slavin
M. Jay Turner, Jr.
Absent: None
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager.
Moved by Trustee Schleicher, seconded by Trustee Bootz, that the minutes of '
the regular meeting held March 1, 1971 be approved as submitted. Motion carried
unanimously.
Warrant No. W -71 -3
Trustee Bootz moved, seconded by Trustee Turner,
that Warrant No. W -71 -3 - payment of bills,
including fund transfers and reimbursements, be approved. Adopted by the following vote:
Ayes: Bootz, Kelm, Schleicher, Slavin, Turner (5)
Nays: None (0)
Approve R -6 Zoning The Plan Commission recommended denial of the
S.D. 109 Deerfield Rd. Lots petition of the Board of Educktion of School
Authorize Ordinance District No. 109 to rezone property on the north
side of Deerfield Road adjacent to the Maplewood
School site to the R -6 two - family district classification. Dr. William Fenelon, Super-
intendent of School District No. 109, stated'the money from the sale of the property
would be used to make up the deficiency in the Building Fund which had been depleted
by the expenditure of $35,643 for sewer corrections at Maplewood School. He said
the Deerfield Road property was acquired as a possible site for an administration
building, which has since been built at the old Deerfield Grammar School site, and
the property is not needed as additional playground area for Maplewood School. He
stated the property cohld be sold as single family but the price would be only half
that which could be obtained with R -6 zoning. He pointed out that any purchaser could
reasonably expected to seek R -6 zoning to conform with the classification of adjacent
properties.
Mr. Allyn Franke, attorney for School District 109, stated the property, which
consists of two parcels, would be subdivided into three lots, one lot (one parcel)
with a frontage of 68 feet, and two lots with frontages of 74 feet. An easement
would be reserved for a walk for access to the school site. All lots will exceed the
12,000 square foot area requirement.
Several residents urged .thht the property be retained as public open space.
School Board member James Tibbetts stated the decision to seek rezoning and the sale
of the property had been made in the interests of the taxpayers and it was the Board's
obligation to obtain the highest price possible. President Forrest pointed out that
the Board of Trustees was concerned only with the zoning of the property, the decision
to sell or not to sell was the responsibility of the School Board.
Discussion wasithad on the matter of "spot zoning" if the property is sold with
a single family zoning classification, and the location of the school crossing traffic
signal and the proposed walk. Mr. Franke stated it would not be necessary to move
the signal.
Trustee Slavin moved, seconded by Trustee Kelm, that the petitioned zoning be
granted and the Village attorney be directed to prepare the ordinance to effectuate
such rezoning. Adopted by the following vote:
Ayes: Bootz, Kelm, Schleicher, Slavin (4)
Nays: Turner (1)
Plan Commission Chairman Dan Stiehr suggested that consideration be given to
setting a time limit for the R -6 zoning, to be rescinded after a set period of time if
not sold by the School District, in case conditlQns change. Mr. Tibbetts proposed that
142
the R -6 zoning be made contingent upon sale by the School District.
Trustee Slavin moved that debate be limited. Seconded by Trustee
Schleicher, and carried unanimously.
The meeting was recessed at 10:00 p.m., and reconvened at 10 :15 p.m.,
all members present.
Human Relations Com. Report A report from the Human Relations Commission
Re: Sex Discrimination recommended that Village ordinances be
Authorize Ordinance amended to include specific prohibitions
against discrimination on the basis of sex.
Trustee Slavin moved, seconded by Trustee Bootz, that the recommendation of the
Human Relations Commission be approved and the Village attorney be directed to
prepare an ordinance =in conformance with the recommendation.
Motion carried unanimously.
Report -Youth Council Mr. Howard Green, Youth Council Chairman,
Proposal for Committees reported that all organizations and groups
having anything to do with youth have been
invited to a meeting in the Village Hall on Monday, March 22nd, to discuss the
establishment of committees to coordinate youth activities and for the exchange
of information. A report on this meeting will be sent to the Board, who were
invited to attend. The Reverend Mr. Philip Desenis stated that it is possible,
once the committees are established, that actions pertaining to youth activities
may be taken, and the Council wished the Board.to be aware of these plans.
Report -Sump Pump Survey A report on sump pump installation inspections
showed 651 houses inspected, 531 approved,
120 to be re- inspected, and 41 installations corrected. Of the 120 to be re-
inspected, 53 were correct when built. The manager stated approximately 15 per
cent of the Village has been inspected.
Discussion was had on whether an ordinance should be enacted to require
the disconnection of footing drain tiles from the sanitary sewers. Decision was
made that no action be taken until the final report has been received. Mr.
Klasinski, Public Works Director, will discuss with Dr. Hal Sundin of Baxter and
Woodman the installation of a recorder to determine the volume of flow from a
footing tile sump pump installation. The manager stated a preliminary report on
the sewer survey can be expected from Baxter and Woodman within 90 days. He
reported that the bypass at County Line Road and the west drainage ditch had been
damaged in a two car accident, and repairs had been made to keep it operating.
1st Presentation - Ordinance The first presentation was made of an ordinance
Service Station Storage Tanks pertaining to the licensing of gasoline service
stations and the installation and inspection
of gasoline storage tanks. The ordinance has been posted on the lobby bulletin,
board.
Re: Project Transi Plan A copy of the Governor's proposals for trans-
portation was received. The manager stated
these proposals would not adversely affect the Milwaukee Road's Project Transi-
Plan. He reported that no nearby municipality had passed the Transi -Plan ordinance
as yet, and some had not even approved the letter of intent. It was the consensus
that Mr. Thomas Ploss of the Milwaukee Road should be invited to the next meeting
to discuss why no progress has been made and to give more definitive information
on the project.
Ordinance -Mun. Code Amend. Trustee Kelm moved, seconded by Trustee
Sec. 20.501 -No Parking Schleicher, that the ordinance be passed
County Line Rd. & Waukegan amending Section 20.501 of the Municipal Code
(0 -71 -8) to prohibit parking on either side of
Waukegan Road from its intersection with
County Line Road southerly to the Village limits, and on County Line Road from
its intersection with Waukegan Road westerly to the Chicago, Milwaukee and St.
Paul Railroad right -of -way. Adopted by the following vote:
Ayes: Bootz, Kelm, Schleicher, Slavin, Turner (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Report -MFT Audit 1969 A report was received from the treasurer on
the State's Motor.Fuel Tax audit for the
year 1969. The manager reported he had received a notice from the State that the
LJ
February 1971 allotment of Motor Fuel Tax funds was
amount received by the Village in 1971 was less than
however, it was too early to evaluate the effect of
1441
based on the 1970 census. The
that received in February 1970,
the 1970 census.
Report - Deerbrook Sanitary In connection with the fee to be charged for
SEwer Connection Charge connection of the Deer5took Shopping Center property
to the County Line Road sanitary sewer, a letter
from the Village attorney advised that, having reveiwed all pertinent agreements
and ordinances, it appeared that Mr. Joseph Valenti should be required to pay only an
amount representing the acreage charge for the addition to Deerbrook; the original
Deerbrook property was purchased from Phil Johnson, who had paid a front footage
charge for this property when the County Line Road sanitary sewer was installed, and
the right to connect this property to the said sewer was assigned by him to Mr. Valenti.
The manager reported that Mr. Valenti had paid the acreage fee for the Deerbrook
addition.
Report- Landfill Odors The manager reported that he and Mr. Emmet Fredbeck
Authorize Atty. Action to of the Lake County Health Department had checked
Abate the landfill at the brickyard, and it was obvious
that offensive odors originated from the operation.
The water from the landfill which is pumped into the west drainage ditch from time to
time was tested, the Village test showing over 400 ppm BOD, the County's test showing
80 ppm BOD. Further tests will be made.
C�
Presi.ddnt- Forrest has written to the operator of the landfill asking what is
being done to solve the problem, but no answer has been received. Discussion was had
(� on what could be done to abate the nuisance of the noisome odors emanating from the
landfill from time to time for a period of several years.
Trustee Slavin moved, seconded by Trustee Turner, that the Village attorney
be authorized to take such action as is necessary to abate the nuisance, including
filing for an injunction, and that the landfill operator be notified that the Board
of Trustees has authorized filing such suit. Adopted by the following vote:
Ayes: Bootz, Kelm, Schleicher, Slavin, Turner (5)
Nays: None (0)
The Village attorney recommended that an accurate record of daily inspections
be kept, noting the dates and times when odors are detected. Several members concurred,
and asked that this matter be put on the agenda for the next meeting.
Request 90 Day Extension A letter from Mr. Paul Box, Traffic Consultant,
Traffic Safety Study suggested that the Village request the State
Division of Highways to grant a 90 day extansion
for completion of the Traffic Safety Study. He stated more than 200 hours of police
time are estimated in the preparation of collision diagrams, related tabulations and
additional traffic counts which are necessary for completion of the study,rand therefore
it was unlikely that the project could be completed by the end of June 1971,as
scheduled. Trustee Slavin expressed concern that no report had been received on
the Commons entrance on Waukegan Road, but the Chief of Police stated that Mr. Box
had been delayed by thei.inability of the Police Department to give Mr. Box all data he
had requested.
Trustee Schleicher moved, seconded by Trustee Bootz, that a 90 day extension be
requested for completion of the Traffic Safety Study.
Motirn carried unanimously.
Accept Dutch Elm Spray Bid One sealed bid for Dutch Elm control spraying was
Hamer Hargrave $2150 received and .opened and read. Hamer Hargrave,
Barrington, bubmitted a bid of $2,150.00 for
spraying 960 parkway elm trees. '
Mr. Werner Neuman questioned the value of spraying for control of Dutch Elm
disease, and cited figures from an Illinois Natural History report on elm tree losses.
He stated many park districts and municipalities, including Highland Park, had discon-
tinued spraying programs. Highland Park is using funds for tree replacement which were
formerly expended for spraying. He pointed out that to spray or not to spray was
an environmental problem which should be studied, and stated this was the sort of
problem he had in mind when he proposed the creation of an Environmental Control Com-
mission. Trustee Slavin stated it was his opinion that the creation of a commission
should be considered, and suggested that information be obtained from Highland Park
on the creation of its commission on environmental matters.
144
Trustee Slavin then moved, seconded,by Trustee Turner, that the bid
of $2,150 submitted by Hamer Hargrave be accepted. Adopted by the following
vote:
Ayes: Bootz, Kelm, Schleicher, Slavin, Turner (5)
Nays: None (0)
Authorize $3950 for ' ' A letter from Mr. Joseph Valenti requested
Deerbrook Storm Sewe the Board to consider an increase in its
contribution of $30,000 toward the cost of
the Deerbrook storm sewer, as specified in the annex$tion agreement, to pay for
the oversized sewer to be installed. The manager stated the sewer was oversized
to carry away surface drainage from east of Waukegan Road, the additional cost
being $7,900, and proposed payment of one -half the cost for oversizing.
Trustee Slavin moved, seconded by Trustee Kelm, that the Board authorize
the expenditure of not to exceed $3,990.00 additional for payment of part of the
cost of oversizing the Deerbrook storm'sewer to take care of drainage from out-
bide the Village. Adopted by the following vote:
Ayes: Bootz, Kelm, Schleicher, Slavin, Turner (5)
Nays: None (0)
EPA Report -Water System A report from the Environmental Protection
Agency stated the'Village's water system had
been inspected and found satisfactory, but recommended that safety chains be pro-
vided for the storage of full chlorine.cylimdrical talakk at the Hazel Avenue
pumping station, and discontinuance of the collection of a monthly water sample
from the Kitchens of Sara Lee private water supply system. The manager reported
both recommendations had been carried out.
Approve "Stop at Line" Sign A report from Paul Box and Associates recom-
Waukegan at Elder Lane mended that no change be made in the traffic
signal installation at the Waukegan -Hazel
Avenue intersection, and proposed that a ''Stop at Line" sign be erected at the
stop line painted on the south xik side of Elder Lane for northbound Waukegan
Road traffic, to provide greater safety for traffic entering Waukegan Road from
Elder Lane.
Trustee Slavin moved, seconded by Trustee Turner, that the "Stop at Line"
sign be installed as recommended by Mr. Box.
Motion carried unanimously.
Re: Scavenger Complaints The manager reported that 35 complaints on
scavenger service had been received from
March 2 to date. The Board asked that the listing of complaints be continued to
the next meeting, and copies be sent to the Board.
Approve Policy Change- Reports were received from the Chief of Police
Spec. Employment of Police and the manager, recommending the adoption of
of new policy for'off duty or special employ-
ment by police officers which would provide for payment to the Village for such
special employment, the Village then paying the officer. The recommended policy,
to be,.effective May 1, 1971, would set a rate of $8.50 per hour with a minimum of
$17.00.
Discussion was had on off duty and special employment, Chief Whitton stating
that some assignments are for traffic control, such as the Deerfield State Bank, and
others on private property, such as the Deerfield Commons and MacDonald's.
Trustee Slavin moved, seconded by Trustee Kelm, that the recommended
policy for off duty and special employment of police officers be approved and
abpted .
Motion carried unanimously.
0
Approve Tag Day May 1 Trustee Schleicher moved, seconded by Trustee
American Field Service Kelm, that phe request of American Field Ser-
vice to conduct a Tag Day on May 1, 1971 be
granted, solicitation to be conducted in accordance with guidelines heretofore
established, and compliance with Village ordinances and police regulations.
Motion carried unanimously.
'I
IN
F'
Trustee Schleicher moved, seconded -by Trustee Kelm, that the Village attorney
be instructed to prepare an amendment to the ordinance which would permit the granting
of requests, such as that from the American Field Service, on an administrative level.
The motion fai14 the following vote being recorded:
Ayes: Schleicher, Kelm (2)
Nays: Bootz, Slavin, Turner (3)
Election Ordinance An ordinance providing for the calling of a
0-,l-,) regular Village election on April 20, 1971 was
presented.
Trustee Schleicher moved, seconded by Trustee Turner, that the rules be
waived to permit action on the ordinance at its first presentation. Motion carried
unanimously.
Trustee Schleicher then moved, seconded by Trustee Turner, that the said
ordinance be passed. Adopted by the following.vote:
Ayes: Bootz, Kelm, Schleicher, Slavin, Turner (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Approve Police Radio Frequency Reports from the Chief of Police and the manager
Change - Authorize Specs. & Bids recommended a change in police radioffrequency
•-f- I from the Lake County Sheriff's frequency to that
used by Highland Park, Highwood, Lake Forest and Lake Bluff, which will eliminate the
problem of traffic density, and the purchase by the Village of its own radio equipment.
Motorola has quoted a price of $13,750.00 for the furnishing and installation of new
equipment, and conversion of existing portable units to the new frequency. Motorola
will service the equipment on a contract basis at $1,440 per year. The Lake County
service contract is $3,800 per year. The savings on the Motorola service contract
would amount to $2,360 per year, which would pay for the equipment in less than seven
years.
Discussion was had on whether the MotorolA offer should be accepted, the
Village attorney stating that the requirement for bids could be waived by a two - thirds
vote of the Trustees.
Trustee Schleicher moved, seconded by Trustee Kelm, that the Board approve in
principal Chief Whitton's recommendation for a change in radio frequency and the
purchase of equipment, and the preparation of specifications and advertisement for
bids be authorized.
Motion carried unanimously.
Authorize Recapture Ordinance Mr. Joseph Valenti - requdsted the passage of a
Valenti Deerbrook Storm Sewer Recapture ordinance to establish special connection
charges for the Florence Avenue area to the Deer -
brook storm sewer which has been oversized to accommodate storm drainage from that
area.
Trustee Kelm moved, seconded by Trustee Bootz, that the Village attorney prepare
the ordinance as requested by Mr. Valenti, with a ten year limit on recapture.
Motion carried unanimously.
Refer Union OI1 50'
Dedication to P.C.
Deerfield Road, subject to certain
Board concurred, that the matter be
A letter from the Village attorney advised that the
Union Oil Company has indicated a willingness to
dedicate the north 50 feet of its property on
conditions. President Forrest recommended and the
referred to the Plan Commission for its comments.
Request EPA Approval Trustee Bootz moved, seconded by Trustee Bootz,
Burn Elm Trees that a request be submitted to the Environmental
Protection Agency for permission to burn diseased
elm trees. Motion carried unanimously.
1st Presentation - Ordinance The first presentation was made of the ordinance
Wilmot Improvements S/A 110 to provide for the construction of certain improve-
ments on portions of Wilmot Road and Berkeley
Court, Specail Assessment No. 110, as recommended by the Board of Local Improvements.
The ordinance has been posted on the lobby bulletin board.
Refer 1st National Bank Traffic Recommendation were received from Mr. Paul
Pattern to Plan Commission Box and the manager on traffic patterns and
driveways.at the new First National Bank
building on Waukegan Road, and the reconstruction of the curb and pavement to
round off the abrupt curve. Decision was made that the recommendations be referred
to the Plan Commission.
Reports The manager reported that Real Estate Re-
search had quoted a price of $1,000 to $1,500
to update the report on the area south of Deerfield Commons, or $2,500 to $3,000
for a more complete analysis. Trustees Bootz and Slavin suggested the matter be
referred to the Plan Commission for a decision on how the money budgeted for the
Commission be expended. Mr. Werner Neuman stated it was his opinion that the
Chamber of Commerce and real estate people should take the lead in working for
tie development of this area in accordance with the Comprehensive Plan. President
Forrest suggested that the Village Board could spearhead this effort.
The manager reported on various bills introduced in the General Assembly
which would affect municipalities, including CATV licensing, financial statements,
and assessment of real estate in municipalities in more than one county.
The Village attorney and manager were directed to work with Mr. Sackheim
regarding the dedication of right -of -way for Kates Road.
There being no further business, on motion by Trustee Slavin, seconded
by Trustee Bootz, the meeting was adjourned at 12 :40 a.m.
APPROVED:
ATTEST:
Village Clerk
sident
f'
J