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02/02/1971ifflu February 2, 1971 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Tuesday, February 2, 1971 at 8:10 p.m. The clerk called the roll and reported that the following were Present: Bernard Forrest, President Charles R. Bootz George P. Schleicher Stephen M. Slavin M. Jay Turner, Jr. Absent: George Kelm and that a quorum was present and in attendance at the meeting. Also present were Messrs. Richard Houpt, Village attorney, and Norris Stilphen;.manager. Trustee Schleicher moved, seconded by Trustee Turner, that the minutes of the regular meeting held January 18, 1971 be approved as submitted. Motion carried unanimously. P.C. Report - Resub. Lots A report from the Plan Commission recommended 67 & 68 Hovland Sub. approval of the resubdivision of Lots 67 and Authorize PUD Ordinance 68, Hovland Subdivision, into three lots, all meeting the requirements of the R -1 -B classi- fication.. Discussion was had on whether a covenant should be obtained from the owners for dedication of the rear 30 feet of the lots for a future street when and if the center of the block is developed, or whether the dedication shodld be obtained at this time. Trustee Schleicher pointed out that if the Board required the dedication now, the Village would be responsible for maintaining the property and would have no access. He also stated that cul -de -sacs were used in'previous'Planned Unit Developments in Hovland Subdivision, and it could not be foreseen how the interior of this block would be resubdivided. Trustee Schleicher moved, seconded by Trustee Bootz, that the Planned Unit Development be approved as proposed and the Village attorney be directed to prepare the ordinance. Adopted by the following vote: Ayes: Bootz, Schleicher, Turner (3) Nays: None (0) Pass: Slavin (1) Mrs. Mary Mazur Resignation Mrs. Mary Mazur's letter 6f-resignation from from Plan Commission the Plan Commission was read. Trustee Bootz moved,' seconded by Trustee Turner, that the resignation be accepted. Motion carried unanimously. Trustee Schleicher moved, seconded by Trustee Slavin, that a letter of thanks for service--to the.community.,be sent.to Mrs. Mazur. Motion carried unanimously. I I- President Forrest asked that the Manpower Commission be notified ofi the vacancy on the Plan Commission. S.C. Report -No Parking A report from the Safety Council recommended Lake -Cook Rd. at Deerbrook that parking be prohibited on both sides of Lake -Cook Road adjacent to the Deerbrook Shopping Center. Trustee Schleicher proposed that the matter be referred to Mr. Paul Box, Traffic Consultant, for review and recommendation on the extent of the area where parking shall be prohibited. The Board concurred. Discussion - Sewer Survey In connection with the proposed sewer and Retain Baxter & Woodman drainage survey, a letter from Baxter & Woodman stated that while a photogrammetric topographic map would be useful it was not essential, and the data accumulated by the firm in its work on the Village's sewer system would be used. Trustee Slavin reiterated his previous statements that the study should be conducted by an outside firm without substantial contact with the Village's sewer system, and although the proposal submitted by Consoer, Townsend Associates was more expensive due to the photogrammetric topograhic map required, the objectivity factor should be given substantial weight. He then moved that the proposal of Consoer, Townsend Associates be accepted. The motion failed for lack of a second. J I 1 Trustee Schleicher moved, seconded by Trustee Turner, that Baxter and Woodman's proposal for Phase I of the sewer study be accepted, and the ultimate expenditure of $10,000.00 for Phase I be authorized.- Adopted by the following vote: Ayes: Bootz, Schleicher, Turner, Forrest (4) Nays: None (0) Pass: Slavin (1) Table PYoposed Ad Hoc Trustee Slavin stated that at the time the sewer Drainage Committee and drainage study had first been discussed, he had proposed the appointment of an ad hoc committee of qualified residents to work with the engineers, and three residents who are pro- fessional engineers licensed in Illinois had indicated their willingness to serve on such a committee. Trustee Slavin then moved, seconded by Trustee Bootz, that an ad hoc committee of three members be created to work with Baxter and Woodman in such capacity as Baxter and Woodman feels is appropriate :. Mr. Werner Neuman, 338 Ramsay Road, proposed that consideration be given to the creation of a committee not limited to sewer and drainage matters, but rather to advise the Board on all technical matters relating to the Village, with sub - committees to work on various phases. A lengthy discussion was had on the creation of an ad hoc sewer and drainage committee, the manager expressing strong opposition to such a committee as creating problems rather than helping. CN Trustee Schleicher stated he would like to see a definition of the duties of the proposed committee and moved that the matter be tabled until the next meeting. QSeconded by Trustee Bootz, and adopted by the following vote: Ayes: Bootz, Schleicher, Turner (3) Nays: Slavin (1) President Forrest asked Trustee Slavin to prepare a report defining the duties of the proposed committee and suggested that the people who had offered to serve could assist in the preparation of the report. Ordinance´┐ŻAdopting Comprehensive The Ordinance Adopting an Official Comprehensive Plan & Addendum Plan was presented and President Forrest urged (0 -71 -5) that final action on the ordindnce be taken at this meeting. A letter from the Plan Commission asked the Board to reconsider its action in' changing the designation of 8 lots in the 500 block of Deerfield Road from medium -low density (single - family) to medium -high density (multiple family), and pointed out that these properties had been discussed by the Plan Commission on several occasions and decision made that they should be shown as medium -low density. Discussion was had on the designation of the property. Trustee Slavin stated he had not been present at the last meeting but he had agreed with the Board's action; however, it was his opinion the Plan Commission's memorandum was appropriate and he would be interested in hearing from members why=the multiple family designation was not valid. Several members of the Commission stated that to show multiple family use on the Comprehensive Plan would be tantamount to rezoning since they would consider it a directive to grant rezoning if a petition' were filed. Several residents on the north side of Deerfield Road urged that the Plan Commission's recommendation be accepted and the single- family designation be retained. Trustee Slavin moved that Section 7 of the Addendum relating to the 500 block of Deerfield Road be referred back to the Plan Commission for further consideration. The motion failed for lack of a second. Several owners of property under discussion stated the area had been zoned for multiple family use from 1924 to 1953, and in most cases the property had been purchased with reliance on that classification. They pointed out there were four non - conforming uses in the area, and that four similar properties to the west, which includes a doctor's office, had been designated multiple family. They asked the Board to uphold its previous decision to designate the area for multiple family use. Trustee Schleicher moved, seconded by Trustee Slavin, that Section 7 relating to the 500 block on Deerfield Road be deleted from the addendum. Further discussion ensued on whether the question be reconsidered by the Plan Commission should be a part of the motion. The motion to delete Section 7 was adopted by the following vote: Ayes: Bootz, Schleicher, Turner (3) Nays: Slavin (1) The meeting was recessed at 9:37 p.m. and reconvened at 9:55 p.m. Corrections were made in Section 8 of the addendum indicating the site of the Briarwood School and adjoining park land, the remainder to be shown as medium - low density. Decision was made that Section 12 relating to the property owned by the Trinity United Church of Christ be deleted. Discussion was had,´┐Żon the designation shown for other properties, including the area south of County Line Road between Pfingsten Road and the Volkswagen property, the Osterman - Oentral area between Deerfield Commons and the Sara Lee plant, and the triangular tract north of the Kottrasch property on Elm Street. Trustee Slavin moved that this triangular property be designated for multiple family use, but the motion failed for lack of a second. President Forrest suggested that, inasmuch as the Plan recommended that funds be set aside for the purchase of property on Hazel Avenue adjacent to Jewett Park, a similar provision be included for properties to be acquired for expansion of parking on Chestnut Street south of Deerfield Road. Plan Commission Chairman Stiehr stated this aspect would be covered in the next phase of the Plan, the program of capital improvements, giving estimated costs and priorities. Discussion was had on financing the capital improvements set forth in the Plan, and Trustee Schleicher recommended that no reference be made to "escrow accounts ", but rather that the phrase " the Board use its best efforts to implement the Plan" be used. Trustee Schleicher then moved, seconded by Trustee Bootz, that the Ordinance be passed adopting the Comprehensive Plan, the map and Addendum with Sections 7 and 12 deleted and Section 8 corrected. Adopted by the following vote: Ayes: Bootz, Schleicher, Slavin, Turner (4) Nays: None (0) President Forrest signed the ordinance indicating his approval thereof, and, on behalf of the Board, thanked the Plan Commission for its work. MFT Resolution Appropriate $175,000 Waukegan Improvements at Deerbrook Shopping Center 32 CS (R-70-1) Section 32 CS. Adopted by the Trustee Slavin moved, seconded by Turner, that the Resolution be ad priating $175,000 from Motor Fuel for improvements on Waukegan Road to the Deerbrook Shopping Center, following vote: Ayes: Bootz, Schleicher, Slavin, Turner (4) Nays: None (0) Trustee )pted appro- Tax funds adjacent designated Re: Waukegan Improvements The letter from Mr. Paul Box, dated January Cost Sharing 26, 1971, relating to cost sharing of improve- ments to Waukegan Road to serve Deerbrook Shopping Center was read. The manager stated that Mr. Joseph Valenti, developer of Deerbrook, did not agree with Mr. Box's interpretation of the Annexation Agreement with respect to cost sharing of the improvements. Trustee Slavin stated the Board should rely on the Village attorney on the interpretation of the terms of the annexa- tion agreement, and proposed that the attorney, the manager and Mr. Box serve as a committee to work with Mr. Valenti. Refer RR Parking Plan to Plan Commission by Trustee Turner, that the plan be tion and recommendations. Motion carried unanimously. The proposed plan prepared by Mr. Box for development of parking at the railroad station was reviewed. Trustee Slavin moved, seconded referred to the Plan Commission for its considera- 1st Presentation: Ordinance The first presentation was made of an ordinance Re: Solicitors amending Article III of the ordinance relating to solicitors. The proposed ordinance has been posted on the lobby bulletin board. Reports - Communications The manager reported that a request had been received for permission to conduct an annual Easter Seal tag day on April 7, 1971 on private property with the consent of the merchants. Trustee Bootz, stated he felt permission should be granted if merchants approve. Trustee Slavin stated that the sale of peanuts and candy for worthy causes in the roadway at the Deerfield- Waukegan Road intersection was hazardous, and an ordinance was needed to prohibit such solicitation. The Village attorney suggested this matter be held over to the next meeting. Gd Q 133 A It--tter from M'r: Eloss of the Milwaukee Railroad stated that the North Shore Transportation Council had agreed not to use its taxing powers , and also gave information on government grants available for public transportation improvements. The manager stated that Mr. Paul.Box's report on Deerfield- Kenton - Kipling traffic lights would be on the agenda for the next meeting. Approve Payment $943 to A request for payment for the sound amplification Fragassi - Sound System system was received from Fragassi TV & Appliances. Trustee Schleicher stated that the system had been completed in accordance with the specifications, and moved that payment of $943.00 be approved to Fragassi TV & Appliances. Seconded by Trustee Bootz, and adopted by the following vote: Ayes: Bootz, Schleicher, Slavin, Turner (4) Nays: None (0) Reports - Communications The Illinois Municipal League will hold a meeting at the St. Nicholas Hotel in Sprinifield on Febraury 13th to discuss the implementation of the Home Rule provisions of the new Constitution. President Forrest will.-attend this meeting if possible, and the Village attorney was requested to attend. In connectinn with a request that the Board take action which would permit flood insurance coverage to.be obtained in Deerfield, the manager reported that no municipality in Illinois had this status and it appeared doubtful that approval would be given if application were made. A letter was received from Baxter and Woodman regarding sewage effluent standards proposed by the Illinois Pollution Control Board, and a report on.the hearing. The manager reported that Commonwealth Edison had filed a revised rate schedule for increased charges. Mr. Boyd of the company will answer any questions on this matter. The manager reported that he had been asked by the Illinois Managers group to present its statedent to the Zoning Laws Study Commission at the hearing on February 9th. The manager association will pay all expenses. A letter has been sent by the Safety Council to Mr. James Mailfald,cTowriship Road Commissioner, calling his attention to the synagogue west of the Toll Road and requesting installation of a street light at this location. In response to a request of the Illinois Pollution Commission, a ten year analysis of costs of sewage treatment has been prepared and filed. There being no further business, on motion by Trustee Bootz and seconded by Trustee Slavin, the meeting was adjourned at 11:00 p.m. ATTEST: Village Clerk APPROVED: President