02/02/1971ifflu
February 2, 1971
The regular meeting of the President and Board of Trustees of the Village
of Deerfield was called to order by the President in the Council Chambers of the
Village Hall on Tuesday, February 2, 1971 at 8:10 p.m. The clerk called the roll
and reported that the following were
Present: Bernard Forrest, President
Charles R. Bootz
George P. Schleicher
Stephen M. Slavin
M. Jay Turner, Jr.
Absent: George Kelm
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. Richard Houpt, Village attorney, and Norris Stilphen;.manager.
Trustee Schleicher moved, seconded by Trustee Turner, that the minutes of
the regular meeting held January 18, 1971 be approved as submitted. Motion carried
unanimously.
P.C. Report - Resub. Lots A report from the Plan Commission recommended
67 & 68 Hovland Sub. approval of the resubdivision of Lots 67 and
Authorize PUD Ordinance 68, Hovland Subdivision, into three lots, all
meeting the requirements of the R -1 -B classi-
fication.. Discussion was had on whether a covenant should be obtained from the owners
for dedication of the rear 30 feet of the lots for a future street when and if the
center of the block is developed, or whether the dedication shodld be obtained at
this time. Trustee Schleicher pointed out that if the Board required the dedication
now, the Village would be responsible for maintaining the property and would have
no access. He also stated that cul -de -sacs were used in'previous'Planned Unit
Developments in Hovland Subdivision, and it could not be foreseen how the interior
of this block would be resubdivided.
Trustee Schleicher moved, seconded by Trustee Bootz, that the Planned
Unit Development be approved as proposed and the Village attorney be directed to
prepare the ordinance. Adopted by the following vote:
Ayes: Bootz, Schleicher, Turner (3)
Nays: None (0)
Pass: Slavin (1)
Mrs. Mary Mazur Resignation Mrs. Mary Mazur's letter 6f-resignation from
from Plan Commission the Plan Commission was read. Trustee Bootz
moved,' seconded by Trustee Turner, that the
resignation be accepted. Motion carried unanimously.
Trustee Schleicher moved, seconded by Trustee Slavin, that a letter of thanks
for service--to the.community.,be sent.to Mrs. Mazur. Motion carried unanimously.
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President Forrest asked that the Manpower Commission be notified ofi the
vacancy on the Plan Commission.
S.C. Report -No Parking A report from the Safety Council recommended
Lake -Cook Rd. at Deerbrook that parking be prohibited on both sides of
Lake -Cook Road adjacent to the Deerbrook
Shopping Center. Trustee Schleicher proposed that the matter be referred to Mr.
Paul Box, Traffic Consultant, for review and recommendation on the extent of the
area where parking shall be prohibited. The Board concurred.
Discussion - Sewer Survey In connection with the proposed sewer and
Retain Baxter & Woodman drainage survey, a letter from Baxter & Woodman
stated that while a photogrammetric topographic
map would be useful it was not essential, and the data accumulated by the firm in
its work on the Village's sewer system would be used.
Trustee Slavin reiterated his previous statements that the study should be
conducted by an outside firm without substantial contact with the Village's sewer
system, and although the proposal submitted by Consoer, Townsend Associates was more
expensive due to the photogrammetric topograhic map required, the objectivity factor
should be given substantial weight. He then moved that the proposal of Consoer,
Townsend Associates be accepted. The motion failed for lack of a second.
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Trustee Schleicher moved, seconded by Trustee Turner, that Baxter and Woodman's
proposal for Phase I of the sewer study be accepted, and the ultimate expenditure of
$10,000.00 for Phase I be authorized.- Adopted by the following vote:
Ayes: Bootz, Schleicher, Turner, Forrest (4)
Nays: None (0)
Pass: Slavin (1)
Table PYoposed Ad Hoc Trustee Slavin stated that at the time the sewer
Drainage Committee and drainage study had first been discussed, he
had proposed the appointment of an ad hoc committee
of qualified residents to work with the engineers, and three residents who are pro-
fessional engineers licensed in Illinois had indicated their willingness to serve on
such a committee. Trustee Slavin then moved, seconded by Trustee Bootz, that an ad
hoc committee of three members be created to work with Baxter and Woodman in such
capacity as Baxter and Woodman feels is appropriate :. Mr. Werner Neuman, 338 Ramsay
Road, proposed that consideration be given to the creation of a committee not limited
to sewer and drainage matters, but rather to advise the Board on all technical matters
relating to the Village, with sub - committees to work on various phases.
A lengthy discussion was had on the creation of an ad hoc sewer and drainage
committee, the manager expressing strong opposition to such a committee as creating
problems rather than helping.
CN Trustee Schleicher stated he would like to see a definition of the duties of
the proposed committee and moved that the matter be tabled until the next meeting.
QSeconded by Trustee Bootz, and adopted by the following vote:
Ayes: Bootz, Schleicher, Turner (3)
Nays: Slavin (1)
President Forrest asked Trustee Slavin to prepare a report defining the duties
of the proposed committee and suggested that the people who had offered to serve could
assist in the preparation of the report.
Ordinance�Adopting Comprehensive The Ordinance Adopting an Official Comprehensive
Plan & Addendum Plan was presented and President Forrest urged
(0 -71 -5) that final action on the ordindnce be taken at
this meeting.
A letter from the Plan Commission asked the Board to reconsider its action in'
changing the designation of 8 lots in the 500 block of Deerfield Road from medium -low
density (single - family) to medium -high density (multiple family), and pointed out that
these properties had been discussed by the Plan Commission on several occasions and
decision made that they should be shown as medium -low density.
Discussion was had on the designation of the property. Trustee Slavin stated
he had not been present at the last meeting but he had agreed with the Board's action;
however, it was his opinion the Plan Commission's memorandum was appropriate and he
would be interested in hearing from members why=the multiple family designation was
not valid. Several members of the Commission stated that to show multiple family use
on the Comprehensive Plan would be tantamount to rezoning since they would consider it
a directive to grant rezoning if a petition' were filed. Several residents on the
north side of Deerfield Road urged that the Plan Commission's recommendation be
accepted and the single- family designation be retained.
Trustee Slavin moved that Section 7 of the Addendum relating to the 500 block
of Deerfield Road be referred back to the Plan Commission for further consideration.
The motion failed for lack of a second.
Several owners of property under discussion stated the area had been zoned for
multiple family use from 1924 to 1953, and in most cases the property had been purchased
with reliance on that classification. They pointed out there were four non - conforming
uses in the area, and that four similar properties to the west, which includes a
doctor's office, had been designated multiple family. They asked the Board to uphold
its previous decision to designate the area for multiple family use.
Trustee Schleicher moved, seconded by Trustee Slavin, that Section 7 relating to
the 500 block on Deerfield Road be deleted from the addendum. Further discussion
ensued on whether the question be reconsidered by the Plan Commission should be a part
of the motion. The motion to delete Section 7 was adopted by the following vote:
Ayes: Bootz, Schleicher, Turner (3)
Nays: Slavin (1)
The meeting was recessed at 9:37 p.m. and reconvened at 9:55 p.m.
Corrections were made in Section 8 of the addendum indicating the site of
the Briarwood School and adjoining park land, the remainder to be shown as medium -
low density.
Decision was made that Section 12 relating to the property owned by the
Trinity United Church of Christ be deleted. Discussion was had,�on the designation
shown for other properties, including the area south of County Line Road between
Pfingsten Road and the Volkswagen property, the Osterman - Oentral area between
Deerfield Commons and the Sara Lee plant, and the triangular tract north of the
Kottrasch property on Elm Street. Trustee Slavin moved that this triangular property
be designated for multiple family use, but the motion failed for lack of a second.
President Forrest suggested that, inasmuch as the Plan recommended that funds be
set aside for the purchase of property on Hazel Avenue adjacent to Jewett Park,
a similar provision be included for properties to be acquired for expansion of
parking on Chestnut Street south of Deerfield Road. Plan Commission Chairman Stiehr
stated this aspect would be covered in the next phase of the Plan, the program
of capital improvements, giving estimated costs and priorities.
Discussion was had on financing the capital improvements set forth in the
Plan, and Trustee Schleicher recommended that no reference be made to "escrow
accounts ", but rather that the phrase " the Board use its best efforts to implement
the Plan" be used.
Trustee Schleicher then moved, seconded by Trustee Bootz, that the Ordinance
be passed adopting the Comprehensive Plan, the map and Addendum with Sections 7 and
12 deleted and Section 8 corrected. Adopted by the following vote:
Ayes: Bootz, Schleicher, Slavin, Turner (4)
Nays: None (0)
President Forrest signed the ordinance indicating his approval thereof,
and, on behalf of the Board, thanked the Plan Commission for its work.
MFT Resolution Appropriate
$175,000 Waukegan Improvements
at Deerbrook Shopping Center
32 CS (R-70-1)
Section 32 CS. Adopted by the
Trustee Slavin moved, seconded by
Turner, that the Resolution be ad
priating $175,000 from Motor Fuel
for improvements on Waukegan Road
to the Deerbrook Shopping Center,
following vote:
Ayes: Bootz, Schleicher, Slavin, Turner (4)
Nays: None (0)
Trustee
)pted appro-
Tax funds
adjacent
designated
Re: Waukegan Improvements The letter from Mr. Paul Box, dated January
Cost Sharing 26, 1971, relating to cost sharing of improve-
ments to Waukegan Road to serve Deerbrook
Shopping Center was read. The manager stated that Mr. Joseph Valenti, developer of
Deerbrook, did not agree with Mr. Box's interpretation of the Annexation Agreement
with respect to cost sharing of the improvements. Trustee Slavin stated the Board
should rely on the Village attorney on the interpretation of the terms of the annexa-
tion agreement, and proposed that the attorney, the manager and Mr. Box serve as
a committee to work with Mr. Valenti.
Refer RR Parking Plan
to Plan Commission
by Trustee Turner, that the plan be
tion and recommendations.
Motion carried unanimously.
The proposed plan prepared by Mr. Box for
development of parking at the railroad station
was reviewed. Trustee Slavin moved, seconded
referred to the Plan Commission for its considera-
1st Presentation: Ordinance The first presentation was made of an ordinance
Re: Solicitors amending Article III of the ordinance relating
to solicitors. The proposed ordinance has
been posted on the lobby bulletin board.
Reports - Communications The manager reported that a request had been
received for permission to conduct an annual
Easter Seal tag day on April 7, 1971 on private property with the consent of the
merchants. Trustee Bootz, stated he felt permission should be granted if merchants
approve. Trustee Slavin stated that the sale of peanuts and candy for worthy causes
in the roadway at the Deerfield- Waukegan Road intersection was hazardous, and an
ordinance was needed to prohibit such solicitation. The Village attorney suggested
this matter be held over to the next meeting.
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A It--tter from M'r: Eloss of the Milwaukee Railroad stated that the North Shore
Transportation Council had agreed not to use its taxing powers , and also gave
information on government grants available for public transportation improvements.
The manager stated that Mr. Paul.Box's report on Deerfield- Kenton - Kipling
traffic lights would be on the agenda for the next meeting.
Approve Payment $943 to A request for payment for the sound amplification
Fragassi - Sound System system was received from Fragassi TV & Appliances.
Trustee Schleicher stated that the system had
been completed in accordance with the specifications, and moved that payment of $943.00
be approved to Fragassi TV & Appliances. Seconded by Trustee Bootz, and adopted by
the following vote:
Ayes: Bootz, Schleicher, Slavin, Turner (4)
Nays: None (0)
Reports - Communications The Illinois Municipal League will hold a meeting
at the St. Nicholas Hotel in Sprinifield on
Febraury 13th to discuss the implementation of the Home Rule provisions of the new
Constitution. President Forrest will.-attend this meeting if possible, and the Village
attorney was requested to attend.
In connectinn with a request that the Board take action which would permit
flood insurance coverage to.be obtained in Deerfield, the manager reported that no
municipality in Illinois had this status and it appeared doubtful that approval
would be given if application were made.
A letter was received from Baxter and Woodman regarding sewage effluent standards
proposed by the Illinois Pollution Control Board, and a report on.the hearing.
The manager reported that Commonwealth Edison had filed a revised rate schedule
for increased charges. Mr. Boyd of the company will answer any questions on this matter.
The manager reported that he had been asked by the Illinois Managers group to
present its statedent to the Zoning Laws Study Commission at the hearing on February 9th.
The manager association will pay all expenses.
A letter has been sent by the Safety Council to Mr. James Mailfald,cTowriship
Road Commissioner, calling his attention to the synagogue west of the Toll Road and
requesting installation of a street light at this location.
In response to a request of the Illinois Pollution Commission, a ten year
analysis of costs of sewage treatment has been prepared and filed.
There being no further business, on motion by Trustee Bootz and seconded by
Trustee Slavin, the meeting was adjourned at 11:00 p.m.
ATTEST:
Village Clerk
APPROVED:
President