11/02/1970 (2)November 2, 1970
The regular meeting of the President and Board of Trustees of the Village
of Deerfield was called to order by the President in the Council Chambers of the
Village Hall on Monday, November 2, 1970 at 8:40 p.m. The clerk called the roll
and reported that the following were
Present: Bernard Forrest, Presididt.-
Charles R. Bootz -
George Kelm
George P. Schleicher
Stephen M. Slavin
M. Jay Turner, Jr.
Absent: None
and that a quorum was.;present and in attendance,at the meeting. Also present were
Messrs. David Newman, representing the Village attorney, and Norris Stilphen,
manager.
Trustee Slavin moved, seconded by Trustee Bootz, that the minutes of the
regular meeting held October 19;. 1970 be approved as submitted. Motion carried
unanimously.
BZA Report- Variation A report fr5m the Board of Zoning Appeals
145 Birchwood (Denley) recommended that a variation from the pro -
Authorize Ordinance visions of the Zoning Ordinance be granted
to permit an interior side yard of 3.46
feet in lieu of the required 10 feet at 145 Birchwood Avenue, as requested by Mr.
Reginald Denley.
Trustee Schleicher moved, seconded by Trustee Turner, that the recommenda-
tion of the Board of Zoning Appeals be approved and the Village attorney be
directed to prepare an ordinance granting said variation.
Motion carried unanimously.
P.C. Report - Lake @C000k Rd. A detailed report on the Lake -Cook Road
Workshop Meeting 11/9 improvement was received from the Plan
Commission, including design studies and
recommendations on closing and re- alignment of streets, right and left turns,
deceleration lanes, a pedestrian walk on the bridge, and provisions for future
signalization and a railroad grade separation. The report also recommended that
the manager work closely with the Cook County Highway Department to accomplish
the recommendations.
Trustee Slavin stated the project was of sufficient magnitude to merit a
workshop meeting, and he would like to have available the servicescol the Planning
and Traffic consultants. He also proposed that a member of the Cook County High-
way Department be invited.
Discussion was had on a frontage road north of the 4 lane highway. Plan
Commission Chairman Dan Stiehr stated this matter had-been explored but it was
found the cost would be prohibitive. Mr. Charles Allen, 3 Pine Street, proposed
that the Lake County Highway Department be approached regarding the acquisition
of additional right -of -way for a frontage road, inasmuch as Cook County is
paying the full cost of construction of Lake -Cook Road. Trustee Slavin stated
he considered this an excellent suggestion, and added that State or Federal
funds may be available and this matter should be investigated.
Decision was made that a workshop meeting will be held Monday, November 9
at 8:00 p.m. with the Planning and Traffic consultants and a member of the Plan
Commission.
Approve Preliminary Plat
Goodman Resub.
very deep lots into three lots. The
Zoning Ordinance.
The Plan Commission recommended approval
of the preliminary plat of Goodman's
Resubdivision, a resubdivision of two
third lot meets all requirements of the
Trustee Schleicher moved, seconded by Trustee Bootz, that the preliminary
plat of Goodman's Resubdivision be approved, as reconmeiidddl3 bytthePPl,an (7COhfiig$ibvi.
Motion carried unanimously.
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Discussion - Use of Old Library A letter was received from Mr. Charles B. Allen,
Bldg. -Park or Village President of the Deerfield Park District, in
which he stated the Park Board wishes to ac-
quire the present library building for a Community Center, and it is the opinion of
the Park Board that the building could better be used for a Community Center than
for the Police Department or any other use by the Village. They asked that the
Library Board advise them immediately as to the availability of the existing library
building for purchase by the Pakr District.
Discussion was had on the Park Board's request. President Forrest stated
the Board of Trustees had authorized negotiations with the Library Board for the
acquisition of the building by the Village. Mr. Allen stated the need for a Com-
munity Center was stressed by residents at meetingsheld in each quadrant of the
Village, and the Park Board had determined it was a top priority acquisition. He
stated the building had been inspected by an architect and found to be suitable for
aLCommunity Center at a cost of $100,000 to $110,000 including remodelling, an
addition and the purchase price. Duplication of a similar facility would cost
approximately $260,000. He added other existing facilities had been explored but
none were found to be feasible. One of the requirements expressed by the public was
a central location.
�r Other matters discussed included the long -range plans of the Police Depart-
ment regarding personnel and space requirements, parking areas, and the immediate
need for a Community Center as opposed to the future needs of the Police Department.
U Trustee Schleicher suggested that the Village acquire the library building and
lease it to the Park District for a period of years.
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President Forrest stated the Chief of Police would be asked to submit his
long -range plans and recommendations for the Department. Decision was made that
the President and manager meet with Mr. Allen and Park District Superintendent Don
Pilger to discuss the matter further.
Progress Report Reporting on the progress of Hovland Improve -
Hovland Limprovements ments, Special Assessment No. 108, the manager
stated that installation of approaches to
County Line Road had been arranged for by the contractor but delayed by the weather,
concrete street pavement has been finished except for two streetcreterns, 500 feet
of sidewalk must be installed and approximately 50 feet of sidewalk gaps to be
filled in after the utility poles have been relocated. 80 per cent of the parkways
have been graded and seeded, one manhole must be lowered, Deerfield Electric will
install the street lights which have been ordered, the contractor has been notified
to re- install mailboxes, and coring of sidewalks across driveways to verify specified
thickness will be started this week. The cleanup of debris from construction will
be started as soon as the work is finished.
Trustee Schleicher stated that the residents of Hovland Subdivision had
been very patient through the delays and inconveniences of the construction period,
and proposed that after the contractor has finished his work, the Village remove
debris from vacant lots this fall or early next spring, to improve the overall
appearance, of the subdivision. The manager was asked to prepare and estimate of
time and cost for this work.
Re: Sewer Survey The manager submitted the draft of proposed
specifications for a phase survey of the
Village's sanitary and storm sewer systems which incQporated the recommendations of
a number of interested residents. The presentation was approved and will be sent
to Consoer, Townsend and Associates, and Baxter and Woodman for contract proposals.
The firms will be advised that any different approaches or modifications of the phase
survey will be welcomed and given cmnsideration.
Authorize Execution - Contract Trustee Bootz moved, seconded by Trustee
Sludge PumprWanzenberg $7370 Schleicher, that execution of the contract
with W. Wanzenberg & Co. for installation of
a sludge pump at a cost of $7,370.00 be authorized. Adopted by the following vote:
Ayes: Bootz, Kelm, Schleicher, Slavin, Turner (5)
Nays: None (0)
Report -Sump Pump Inspections,,"� re.- A'report on sump pump inspections showed an
additional 71 houses inspections of which 6
were found to be incorrect. To date, 408 houses have been inspected, 85 found
incorrect, of which 35 were correct when built. Of the remaining, 17 have been
corrected.
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Retain Paul Box -RR Parking Discussion was had on what engineering
Lot Design firm should be enployed to design rail-
road parking improvements. Trustee
Slavin stated the Village had only recently retained Paul Box as a traffic
consultant and it was his opinion that it would be a mistake to use another
firm for any work pertaining to traffic. Trustee Kelm some means should be
devised to give preferred treatment to residents of the Village who will pay
for facilities which will also be used by non - residents. It was pointed out
that equal availability of parking must be provided on railroad property,
preference can be given to residents on the property on the south aide of
Deerfield Road which the Village plans to acquire.
Trustee Slavin moved, seconded by Trustee Bootz, that Paul Box be
retained to design parking lot improvements at the railroad station.
Motion carried unanimously.
Trustee Schleicher suggested that Mr. Box be asked to recommend means
to differentiate between resident and non- resident parking, and whether
parking meters or a gate across the parking lot entrance should be provided.
Authorize Atty. Re: The manager reported that the State Farm
Stop & Traffic Light Damage Insurance Company had disclaimed liability
for damage to street and traffic lights at
the Waukegan- Deerfield Road intersection which occurred when the insured drivef
suffered a heart attack.
Trustee Bootz moved, seconded by Trustee Turner, that the Village attorney
be authorized to institute claim procedures for damage to traffic and stop lights,
and t o file suit against the estate of the insured if necessary. Adopted by
the following vote:
Ayes:. Bootz, Kelm, Schleicher, Slavin, Turner (5)
Nays: None (0)
Approve Payment $3002.39 Trustee Schleicher moved, seconded by
Aldridge Electric Trustee Bootz, that payment of $3,002.39
be approved to Aldridge Electric, Inc.
for emergency repairs to street and traffic lights at the Waukegan - Deerfield
Road intersection. Adopted by the following vote:
Ayes: Bootz, Kelm, Schleicher, Slavin, Turner (5)
Nays: None (0)
Ordinance- Parking Variation Trustee Slavin moved, seconded by Trustee
Deerfield S & L, 748 Deerfield Turner, that the ordinance be adopted
(0- 70 -48) granting variations from the provisions of
the zoning ordinance to permit the con-
struction and maintenance of a parking facility at 748 Deerfield Road with a
brick wall 34 feet from the center line of Deerfield Road, parking of vehicles
withini:l foot of the front property line and 2 feet of the side property lines,
and no screening be required along the north property '-line, as requ6sted by
the Deerfield Savings & Loan Association. Adopted by the following vote:
Ayes: Bootz, Schleicher, Slavin, Turner (4)
Nays: None (0)
Pass: Kelm (1)
The President signed the ordinance indicating his approval thhreof.
The meeting was recessed at 10:00 p.m., and reconvened at 10:20 p.m.,
all members present.
1st Presentation - Ordinance The Board of Local Improvements recommended
Longfellow Sidewalk 81A the passage of an ordinance providing for the
construction of sidewalks on the north side
of Longfellow Avenue. The ordinance was presented and read in full.
A group of residents of Longfellow Avenue expressed strong opposition to
the improvement. They stated the elimination of truck traffic, erection of stop
signs, and reduction of the speed limit had alleviated the conditions they had
complained about, and the sidewalks were unnecessary.
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President Forrest stated the sidewalk had been recommended by the Safety
Council after a comprehensive survey of sidewalks needed for the safety of
school children. Trustee Kelm stated he felt the Safety Council's recommendatmons
were inadequate since reasons for the recommendation were not given. Safety
Council member Mrs. Laura Lee Christoph stated she had made the survey of sidewalks
in the vicinity of the schools, and would make copies of-her report available to
the Board. She stated the Council had spent much time on the study at several
meetings before the recommendation was submitted.
Longfellow residents stated the street was little used by school children. A
report of traffic injuries to children will be investigated. Trustee Slavin
suggested it would be helpful to the Safety Council if the Safety Committees of the
PTAs were consulted on matters such as this.
President Forrest stated the matter would be on the agenda for the next meeting
at which time all pertinent information would be available. He suggested that
the School Board and Kipling PTA be asked to give their thoughts on the matter.
Re: GassTank Testing An ordinance on the testing of gasoline storage
Ordinance tanketesting was submitted. Trustee Kelm
and Fire Chief Krase stated further information
was being sought, and decision was made that the matter be put on the agenda for
the next meeting.
C6rrect Typo Error
Ordinance #0 -70 -46
Drive - Deerfield High School be
following vote:
Trustee Bootz moved, seconded by Trustee Turner,
that the typographical error in Ordinance No.
0- 70 -46, establishing fire lanes on Circle
corrected to read section 20.518. Adopted by the
Ayes: Bootz, Kelm, Schleicher, Slavin, Turner (5)
Nays: None (0)
Re: Plat Procedures The manager reported that the Chairman of the
Lake County Plats Committee requires that all
signatures be affixed to any subdivision plat prior to review by the Committee,
and signature of its Chairman. Decision was made that all plats will be signed
before presentation to the Plats Committee at its meet -n&, and upon final signature
by the Chairman, will be recorded immediately thereafttrr.
Approve.Final Plat
Sack's Subdivision
by the Plan Commission.
Motion carried unanimously.
Appoint Seymour Rothstein
Chairman. Human Relations Com.
Trustee Slavin moved, seconded
be approved.
Motion carried unanimously.
Trustee Kelm moved, seconded by Trustee Turner,
that the final plat of Sack's Subdivision be
approved and execution authorized, as recommended
President Forrest recommended the appointment
of Seymour Rothstein as Chairman of the Human
Relations Commission for a three year term.
by Trustee Bootz, that Mr. Rothstein's appointment
Reports - Communications President Forrest reported that a meeting on
Project Transi -plan will be held in 11bertyville
on November 4th. The Illinois Municipal Problems Commission will hold a hearing
on November 12th at the Sheraton Motor Inn.
The manager reported that a reconditioned NCR machine had been purchased from
the Nation Cash Register Company for $2,450 with a trade -in of the old machine
Copies of the articles on waste disposal which app &aced in "Nation's Cities"
will be reproduced for Trustees as suggested by Trustee Kelm.
Budget Fund Transfers The manager reported that the amount budgeted
for the Plan Commission had been exceeded and
recommended the transfer of funds from other accounts to make up the present and
future deficiencies.
Trustee Schleicher moved, seconded by Trustee Slavin, that $4,500 be transferred
from the General Office Salaries account to the Plan Commission account.
Motion carried unanimously.
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Trustee Schleicher then moved, seconded by Trustee Turner, that
$500 be transferred from the General Office Salaries account to the Travel
account to pay travel costs for interviews in connection with the employment
of a planning officer.
Motion carried unanimously.
S.C. Recommendation Re: A report from the Safety Council stated
Wilmot- Deerfield to Box they favored the re- signalization of the
-Deerfield- Petersen- Hoffman intersection
and also the Kipling Corner. Also recommended was signalization of the
Wilmot - Deerfield Road intersection. The manager stated that changes in
signalization of the Deerfield- Petersen - Hoffman intersection would be some-
what of a problem since the State will require that the time for Petersen
Lane traffic must be taken from the time allowed for Hoffman Lane traffic.
The manager suggested that the Safety Council be asked for more informa-
tion on the Wilmot- Deerfield Road intersection, and the Wilmot PTA be contacted
regarding this proposal for signalization.
Trustee Slavin moved, seconded by Trustee Bootz, that the matter be
referred to Paul Box. Adopted by the following vote:
Ayes: Boot ;, Schleicher, Slavin, Turner (4)
Nays :Kelm (1)
The manager reported that a copy of the Box report on the Deerfield -
Petersen- Hoffman intersection had been given to Baxter and Woodman, who had then
contacted the State with regard to the timing of the lights. The Box recommenda-
tion that the Deerfield Commons sign in Hoffman Lane be removed was discussed and
the manager stated that the Commons had contributed $10,000 for acquisition of
the street. He as asked to give the background on this sign to the Board,
and that the matter be on the agenda for the next meeting.
Waive Sara Lee Surcharge The manager reported that the surcharge
$612.30 to Sara Lee for overstrngth sewage amounted
to $612.30; however, due to problems at
the sewage treatment plant, and at the request of the Village, the company had
restricted its discharge of sewage to the plant which had been an extra expense
to the company. Public Works Director Klasinski recommended that no charge be
made for overstrength sewage treatment due to the company's cooperation in
restricting sewage discharges. Trustee Slavin moved, seconded by Trustee Bootz,
that the charge of$$12.30 to Sara Lee be waived. Adopted by the following vote:
Ayes: Boot ;, Schleicher, Slavin, Turner (4)
Nays: None (0)
Pass: Kelm (1)
There being no further business,'on motion by Trustee Bootz, seconded
by Trustee Kelm, the meeting was adjourned at 11:30 p.m.
ATTEST: n ,
Village Clerk
APPROVED:
President