10/19/1970 (2)CA
October 19, 1970
The regular meeting of the President and Board of Trustees of the Village of
Deerfield was called to order by the President in the Council Chambers of the
Village Hall on Monday, October 19, 1970 at 8:25 p.m. The clerk called the roll
and reported that the following were
Present: Bernard Forrest, President
Charles R. Bootz
George P. Schleicher
Stephen M. Slavin
M. Jay Turner, Jr.
Absent: George Kelm
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager.
Trustee Schleicher moved, seconded by Trustee Bootz, that the minutes of
the regular meeting held October 5, 1970 be approved as submitted. Motion carried
unanimously.
Approve Warrant'No. W -70 -10 Trustee Schleicher moved, seconded by Trustee
Turner, that Warrant No. W -70 -10 - payment of
bills, including fund transfers and reimbursements, be approved. Adopted by the
following vote:
A Ayes: Bootz, Schleicher, Slavin, Turner (4)
Nays: None (0)
Mrs. L. M. Gavin, President of the League of Women Voters, presented a
United Nations flag to commemorate the 25th anniversary of the founding of the
United Nations. She stated that although the organization had not lived up to
its potential, progress had been made in the area of health and welfare.
Mrs. Walter Moses and Mrs. Mark Ordower were introduced as observers for
the League.
Approve Preliminary Plat The Plan Commission recommended approval of
Sub. 1400 Block Waukegan Rd. the subdivision of three lots in the 1400 block
of Waukegan Road, south of the Convenient Food
Mart.
Trustee Slavin moved, seconded by Trustee Bootz, that the preliminary plat
of subdivision be approved.
Motion carried unanimously.
Approve BZA Report- Variations A report from the Board of Zoning Appeals
Parking Lot - 745 Deerfield recommended that variations be granted to permit
the construction and maintenance of a parking
facility at 745 Deerfield Road with a 3' 5" brick wall 34` df the center line of
Deerfield Road, and parking of vehicles within l' of the front property line and 2'
of the side property lines and no screening along the north property line, as requested
by the Deerfield Savings and Loan.
Trustee Bootz moved, seconded by Trustee Turner, that the recommendations of
the Board of Zoning Appeals be accepted and approved.
Motion carried unanimously.
Re: Hovland Improvements The manager reported that progress is being made
S/A 108 by Zera Construction Company on the completion
of Hovland improvements, Special Assessment No.
108. Some street returns have been installed, three driveways have been replaced,
top soil has been spread on some parkways, and work has been started on the punch
list of items to be finished. Major items to be completed are sidewalks on Laurel
Avenue and approached to County Line and Wilmot Roads. Some delay has occurred
through failure of the Public Service Company to move poles located in the sidewalks,
but these will be moved shortly. Street signs are ready for installation, and street
lights have been ordered. Copies of letters regarding corrections have been given
to the engineer and Public Works Director Klasinski.
Trustee Schleicher suggested thht speed limit signs be posted on streets in
Hovland. He then moved, seconded by Trustee Bootz, that the question of stop and
school evossing signs be referred to the Safety Council. Motion carried unanimously.
X
Request Proposals Sewer Survey President Forrest read a policy statement
B & W and Consoer, Townsend regarding the Village's sanitary and storm
sewer systems, in which he pointed out
that solutions to the flooding problems would not be easy or inexpensive. He
stated the Board had demonstrated its continued interest in the problem as
evidenced by substantial amounts spent to improve the system, as well as the
sump pump inspection program, the work of the Flood Control Committee and
amendments to the Building Code and other ordinances, all of which are intended
to alleviate flooding problems. He recommended that a phase study be made on
the adequacy of the storm and sanitary sewer systems, and that Baxter and
Woodman, who have extensive knowledge of the system, be hired to conduct such
a study.
Trustee Slavin stated that last week's meeting with Dr. Hal Sundin of
Baxter and Woodman had been very informative, but despite the firm's outstanding
reputation, he was not prepared to accept the idea that the firm which has played
a part in the design of the system could render a completely objective analysis.
He recommended that written proposals be submitted giving specific details of
the work to be included in the survey before entering into a contract with Baxter
and Woodman or any engineering firm.
Discussion was had on engineering firms, the type of survey to be made,
and projection of needs and costs.
Trustee Slavin moved, seconded by Trustee Bootz, that the Board approve
the idea of retaining a professional engineering consulting firm to make a com-
prehensive survey of the sanitary and storm sewerssystem problems and projection
of needs. Motion carried unanimously.
Trustee Slavin moved that Consoer, Townsend Associates be retained for
the survey. The motion failed for lack of a second.
Trustee Schleicher than moved, seconded by Trustee Slavin, that Baxter
and Woodman and Consoer, Townsend Associates be invited to submit contract pro-
posals to the Village, and on the basis of these proposals the Board will then
determine �7hich !..f rm shall be hired.
Trustee Bootz stated that specifications for the survey would be
necessary if proposals are requested. Decision was made that suggestions on
specifications be submitted to the manager by October 26th to be incorporated
in the request for proposals. Trustee Slavin suggested taht the advice of
Messrs. Werner Neuman, Allen Schultz and Kerwin Knoelklb:e sought on this matter.
President Forrest proposed that Ralph E. Burke, engineer, be invited to submit
a contract proposal.
The motion was adopted by the following vote:
Ayes: Schleicher, Slavin, Turner (3)
Nays: Bootz (1)
Accept Easements The manager reported that Baxter and Wodd-
Brand Lane Storm Sewer rpan had reviewed plans for the construction
of a storm sewer on Brans Lane and had
determined that the receiving storm sewer was adequate to handle the additional
surface drainage. Sewer construction costs will be paid by the owners, and
the sewers will be maintained by the Village.
Trustee Schleicher moved, seconded by Trustee Turner, that Grants of
Easements on Lots 1 and 2, Bremco Subdivision, for construction of the storm
sewer, be accepted, and execution authorized. Adopted by the following vote:
Ayes: Bootz, Schleicher, Slavin, Turner (4)
Nays: None (0)
Ordinance -Fire Lanes Trustee Slavin moved, seconded by Trustee
D- ;H.S. -Mun. Code Amend. Bootz, that the ordinance be adopted `
(0- 70 -46) amending the Municipal Code by the establish-
ment of fire lanes at Deerfield High School
Circle Drive. The ordinance was passed by the following vote:
Ayes: Bootz, Schleicher, Slavin, Turner (4)
Nays: None (0)
No
The President signed the ordinance indicating his approval thereof.
d.i
Ordinance -Mun. Code Amend. Trustee Bootz moved, seconded by Trustee Turner,
No Parking -North Ave. that the ordinance be adopted amending Section
(0- 70 -47) 20.501 of the Municipal Code by adding to
the list of locations where parking is pro-
hibited at any time, North Avenue, on both sides between Portage Pass and the
Middle fork of the North Branch of the Chicago River. Adopted by the following vote:
Ayes: Bootz, Schleicher, Slavin, Turner (4)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Resort -Sump Pump Inspections The manager submitted a progress report on
sump pump inspections for the period October
1 to 19, 1970. 136 houses were inspected, of which 104 were approved, and 32
re- inspections to be made. Three houses from the previous list have been re-
inspected, and two installations have been corrected.
Refer Discrimination in Mrs. Diane Diamond requested the Board to
Housing to Human Relations CoV. amend the Fair Housing Ordinance to provide
that there shall be no discrimination in the
rental or sale of property on the basis of sex. She cited several instances
where rental of property was refused to women.
C Trustee Slavin moved, seconded by Trustee Turner, that the matter of sex
discrimination in housing be referred to the Human Relations Commission.
Motion carried unanimously.
Support $750 Million Anti- Public Works Director Ed Klaskinski, who
Pollution Bond Issue attended a meeting on the $750 millions Anti-
: pollution bond referendum, reported that
approval of the bond issue will reduce the local percentage of costs for sewage
treatment facilities to 20 to 25 %, instead of the 70% now required. Funds will
also be available for sanitary landfills. The manager reported that many letters
had been received urging support of the bond issue.
Trustee Slavin moved, seconded by Trusteee Turner, that the Board go on
record as suppoiting the $750 millions Anti- Pollution bond issue.
Motion carried unanimously.
The Board approved Mr. Klasinski's request for permission to hold an Open
House at the sewage treatment plant from 9 a.m. to 3 p.m. on Saturday, October 24.
The meeting was recessed at 9:25 p.m., and reconvened at 9:45 p.m.
ate: New Post Office A letter from the Post Office Department stated
that construction of a new po6t office in
Deerfield has not been authorized at this time; however, a review of the postal needs
of Deerfield will be arranged to ascertain whether a commitment should be made.
Accept Halverson Bid $6428.88 A sealed bid for a tractor and V plow from
Tractor & V Plow Halverson Company, South Duluth, Minnesota,
as follows: Bid price - $7,113.88; Trade -in -
$685.00; Net Price - $6,428.88. Delivery will be made within 30 days from receipt
,of the order.
Trustee Bootz moved, seconded by Trustee Turner, that the bid of $6,428.88
including the trade -in, submitted-by Halverson Company, be accepted. Adopted by
the following vote:
Ayes: Bootz, Schleicher, Slavin, Turner (4)
Nays: None (0)
ReporL-R.R. Parking The manager reported he had met with representa-
Mge. get Info Re: Engineer tives of the Milwaukee Road to discuss the
lease of parking facilities at the railroad
station by the Village. Also discussed was the proposal of the Deerfield State Bank
to construct a banking facility near the entrance to the parking lot. He stated
it was probable that the Railroad would not favor the construction of a free - standing
building in the parking area. If the Village ac#ires the Favelli property on
the south side of Deerfield Road, a pedestrian overpass could be built as part of the
overall cost of the project. The railroad wishes to eliminate the lawn area in
Off
front of the station, but if the Board wishes, a small grass area would be
left.
The design of improvements would be paid by the Village as part of the
overall cost of the project. The improvement of the station was proposed to
the railroad, but it was stated that funds are limited and it was unlikely
that funds would be avlilable for this project.
Trustee Slavin moved, seconded by Trustee Turner, that the manager be
directed to research toe question of a suitable eengineering fftm for the
design for parking facilities at the railroad station.
Motion carried unanimously.
Halloween Oct. 30 A report from the Chief of Police
recommended that Halloween be observed
on Saturday, October 31, since designation of Friday would only mean two nights
of activity. Several members stated they favored one night only. Mrs. Laura
Lee Christoph suggested a time limit faro tricks or treats no later than 9 p.m.
A resident reported that both Highland Park and Highwood had designated Friday
night.
Trustee Slavin moved, seconded by Trustee Turner, that the Board declare Friday,
October 30 as Halloween. Adopted by the following vote:
Ayes: Slavin, Turner, Forrest (3)
Nays: Bootz, Schleicher (2)
Report Re: Right Turn Lanes A letter from the Cook Coun ty Highway
Waukegan & County Line Department stated that right -turn lanes
were not planned for the Waukegan- County
Line Road intersection since funds were limited and the expenditure could not
be justified. The Department estimated an additional construction cost of
$50,000 plus the cost of acquisition of additional land. The manager reported
Mr. Paul Box, Traffic Consultant, had reviewed the plans, and in his opinion
the estimate of the Highway Department was excessive, since only an additional
150 Jq. ft. would be needed for right -of -way for the right turn lanes.
Trustee Slavin moved, seconded by Trustee Bootz, that-Mr. Paul Box
be authorized to negotiate with the Cook County Highway Department regarding
right -turn lanes and report back to the Board.
Motion carried unanimously.
Report- Traffic & St. Light Damage The manager reported that the State Farm
Refer to Insurance Co. Insurance Company had advised that the
company is not liable for damage to traffic
and street lights which occurred when an insured motorist suffered a heart
attack and struck the lights. The estimated costs of repairs and replAcements
is $10,000. The Board approved Trustee Schleicher's suggestion that the matter
tse referred to the Village's insurance company.to see if the loss is covered,
or to negotiate with State Farm on settlement of the claim.
Re: Library for Police Dept. The manager reported that the Police Depart-
ment needs additional space for present
and future needs, and the use of the present library building had been studied
as a solution for this need.
Trustee Slavin moved, seconded by .Trustee Bootz, that the manager
be authorized to commence discussions with Mr. Thomas Parfitt, President
of the Library Board, regarding acquisition of the building.
Motion carried unanimously.
Authorize Ordinance- Longfellow A letter from Mr. Raymnnd Hayes, appraiser,
Kipling Sidewalk S/A stated that the proposed sidewalks on
.Longfellow Avenue and Kipling Place would
increase the value of the property and the entire cost of such sidewalks should
be paid by the property owners. The manager stated it has been the policy of
the Village to pay the cost of sidewalk construction within the street right -
of -way at intersections.
Trustee Bootz moved, seconded by Trustee Schleicher, that an ordinance
be prepared for the construction of sidewalks on Longfellow Avenue and Kipling
N
Q
all
Place by special assessments.
Motion carried unanimously.
Appointments President Forrest proposed the appointment
of the following:
Manpower Commission: Charles F. Wulf, Jr., Chairman, for a 3 year term
Mrs. George S. Wiley - 3 year term
James E. Reed - 2 year term
Col H. P. Davidson - 2 year term
Ronald D. Olsen - 1 year term
Trustee Bootz moved, seconded by Trustee Schleicher, that the appointments be
approved. Motion carried unanimously.
Human Relations Commission:
Charles Bournstine - 3 year term
Father James Coleman - 3 year term
Robert Busch - 2 year term to replace Mr. Wulf
Trustee Turner moved, seconded by Trustee Bootz, that the appointments be approved.
Adopted by the following vote:
Ayes: Bootz, Schleicher, Turner (3)
Nays: None .(0)
Pass: Slavin (1)
Real Estate Review Board (One year terms: Francis Carr
Peter Horne
M. Jay Turner, Jr.
Trustee•.Slavin moved, seconded by Trustee Bootz, that the appointments be approved.
Motion carried unanimously.
Police Pension Board:
Robert Mackin - 2 year term
Trustee Bootz moved, seconded by Trustee Slavin, that the appointment be approved.
Motion carried unanimously.
Plan Commission: Harry D. Lehew - 2 year term
Trustee Slavin moved, seconded by Trustee Schleicher, that the appointment be
approved. Motion carried uannimously.
Trustee Slavin suggested thaat in the future the names of people to be
appotnted be made available to the Board prior to the night of appointment in order
that'Trustees have an opportunity to contact the people.
1st Presentation- Ordinance- The first presentation was made of an ordinance granting
Variations Savings & Loan variations for the Deerfield Savings and Loan Parking
Parking Lot lot at 745 Deerfield Road. The ordinance was read in
full and will be posted on the bulletin board.
Reports- Communications A report on the Deerfield- Petersen - Hoffman
intersection was received from Paul Box,
Traffic Consultant. Trustee Schleicher moved, seconded by Trustee Slavin, that the
report be referred to the Safety Council. Motion carried unanimously.
Authorize Contract Trustee Bootz moved, seconded by Trustee
Peter Baker & Son Slavin, that the Board authorize execution of
MFT 30 CS
Section 30 CS.
the contract with Peter Baker and Son, Inc.
for resurfacing streets, Motor Fuel Tax project
Motion carried unanimously.
Communications - Reports A letter was received from the Municipal
Problems Commission stating a hearing would
be held November 12th at the Sheraton - O'Hare Inn at Rosemont.
The Village attorney reported on progress in settlement of the contract with
Ge-cege W. Kennedy Construction Company in connection with Special Assessment No. 107'.
P
There being no further business, on motion by Trustee Bootz, seconded by
Trustee Turner, the meeting was adjourned 10:40 p.m.��j'
ATTEST r APPROVED. J
` President
Village Clerk