04/06/1970 (2)rM
April 6, 1970
The regular meeting of the President and.Board of Trustees of the Village
of Deerfield was called to order by the President in the Council Chambers of the
Village Hall on Monday, April 6, 1970 at 8:15 p.m. The clerk called the roll and
reported that the following were
Present: Bernard Forrest, President
Charles R. Bootz
George P. Schleicher
Stephen M. Slavin
M. Jay Turner, Jr.
Absent: George Kelm
and that a quoum - was present and in attendance at the meeting. Also present were
Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager.
Minutes of the regular meeting held March 16, 1970 were approved as sub-
mitted on motion by Trustee Slavin, seconded by Trustee Turner, and carried
unanimously.
Bid -Elm Tree Spraying A sealed bid was received from Hamer Hargrave,
Barrington,.for the spraying of an estimated
1100 elm trees with methoxychlor for Dutch elm disease control. The bid price was
$3,530 and was accompanied by a bid bond.
Accept Bid H. Hargrave $3530 Trus.tee Bootz moved, seconded by Trustee
Dutch Elm Control Spray Schleicher, 'that the bid of $3,530 submitted
by Hamer Hargrave for Dutch elm control spraying
be accepted. Adopted by the following vote:
Ayes: Bootz, Schleicher, Slavin, Turner (4)
Nays: None (0)
Bids -Lawn Tractor -Mower Sealed bids on a lawn tractor -mower were opened
and read as follows:
BIDDER NET BID
Ralph Dehne Lawn & Garden Equipment $1,270.00 and
Northbrook 1,175.00
Burris Equipment 650.00 and
Waukegan 750.00
Reed - Randle Tractors 736.00
Waukegan
Powerhouse, Inc. 879.50
Northbrook
Geo. A. Davis, Inc. 770.00
Chicago
Accept Bid Burris Equip. Trustee Schleicher moved, seconded by Trustee
$650 Lawn Tractor -Mower Bootz, that the'low.bid of Burris Equipment in
the amount of $650.00 be accepted for a lawn
tractor mower.
Trustee Kelm entered the meeting at 8:25 p.m. and was present thereafter.
The motion to accept the bid of Burris Equipment was adopted by the following vote:
Ayes: Bootz, Schleicher, Slavin, Turner (4)
Nays: None (0)
Pass: Kelm (1)
Bids-Curb -& Gutter Replacement
BIDDER
Zera Construction Co.
Sealed bids for curb and gutter replacement were
opened and read as follows:
BID I CHECK OR BOND
$5,500.00 1000 lin. ft. Ck. $550.00
5.50 per lin. ft.
CV
U
Q
25
Lakeland Construction Co. $6.,750.00 1000 lin. ft. Bond
6.75 per lin. ft.
Eric Bolander Construction Co. 7,850.00 1000 lin. ft. Ck. $800
7.85 per lin. ft.
Accept Bid -Zera Const. Trustee Bootz moved, seconded by Trustee Schleicher,
Curb & Gutter Replacement that the low bid of Zera Construction Company be
accepted .in the amount of $5,500.00 for 1000 lineal
feet and a unit price of $5.50 per lineal foot.. Adopted by the following vote:
Ayes: Bootz, Kelm, Schleicher, Slavin, Turner (5)
Nays: None (0)
BZA Report- Standard Oil Sign A report from the Board of Zoning Appeals recom-
Variation- Attorney to Prepare mended that a variation be granted from the pro -
Ordinance visions of the Zoning Ordinance to permit the
erection of a 20' x 8' free - standing sign in
the front yard of the Standard Oil service station not less than 2' 10" from the south
property line at 700 Waukegan Road.
Trustee Kelm moved, seconded by Trustee Bootz, that the recommendation of the
Board of Zoning Appeals be accepted and the Village attorney be directed to prepare an
ordinance granting the said variation.
Motion carried unanimously.
Youth Council Recommendations Re: A letter was received from the Youth Council who
Juvenile Dept.- Referred to New recommend that the Juvenile Department be enlarged
Chief & Police Study Group within the Police Department and listed specified
duties which were felt to be appropriate for a
Juvenile Department. The Council also recommended that the administrative structure of
the Department be revised to allow for the promotion of the Juvenile officer while re-
taining his status as Juvenile officer. Mr. David Cavins, Chairman of the Youth Council,
was present and discussed the recommendations:
Several members stated that they agreed in principle with the recommendations, but
felt it would be premature to take any action at this time when a management study
of the Police Department will be.undertaken and a new.Chief of Police appointed shortly.
Trustee Bootz moved, seconded by Trustee Schleicher, that the report be accepted
and referred to the new Chief of Police and the Police Management study agency.
Motion carried unanimously.
Discussion -No Parking Boats & Trustee Bootz moved, seconded by Trustee Kelm,
Trailers - Remove from Agenda that,the discussion on the matter of prohibiting
the parking of boats and trailers on residential
lots be removed from the agenda.
Pro and con opinions were expressed by members of the audience. Mr. Joseph Koss,
243 Wilmot Road, presented a letter stating his position. The suggestion was made that
the question of prohibiting parking of boats and trailers be put to the voters of the
Village.
The motion to removed the item from the agenda qas adopted by the following vote:
Ayes: Bootz, Kelm, Turner (3)
Nays: Schleicher, Slavin (2)
lst Presentation - Ordinance The first presentation was made of the ordinance
Scavenger Amendment ;amending Article VII of Chapter 17 of the Muni-
cipal Code relating to scavengers. The proposed
ordinance has been posted on the bulletin board in the lobby of the Village Hall.
Trustee Slavin moved, seconded by Trustee Kelm,.that a sentence be added to
Section 17.708 - Penalty of the proposed ordinance to read: "Repeated violations of any
provision of this Article shall be cause for revocation of the license by the Village
Board." Adopted by the following vote:
Ayes: Bootz, Kelm, Schleicher, Slavin (4)
Nays: Turner (1)
1st Presentation - Ordinance The first presentation was made of the ordinance
Garbage.& Refuse Amendment amending Article II of Chapter 18 of the Municipal
Code relating to garbage and refuse. The ordinance
8
has been posted on the bulletin board in the lobby of the Village Hall.
Several residents objected to the provision that grass and garden wastes
be placed in plastic bags and taken to the curb no earlier than sundown of the day
scheduled for collection. It was pointed out that many people cut lawns on week-
ends and the bags of grass clippings may remain at the curb for several days before
pickup. One resident stated the plastic bags are hard to fill and are easily torn,
scattering the grass on the streets which is not only unsightly but tends to block
storm sewers, and,suggested that the use of light weight plastic garbage cans be
permitted. The cost of the plastic bags., which could amount to $1.00 or more per
week, was aslo mentioned. Trustee Slavin.stated.that bags of lawn clippings at
the curb for several days is prohibited by the present ordinance, and if the problem
continues the Police Department should be instructed to enforce the ordinance.
Several residents urged that plastic cans be permitted for garden and lawn
wastes, the cans to be returned to the house by the scavenger. Trustee Slavin
pointed out that this ;:practice would take additional time and would result in
increased costs for service.
Trustee Kelm noted that neither of the ordinances pertaining to scavengers
established rates for service and asked that a resolution be prepared to establish
maximum rates for service.
Report -Sara Lee'Noise & Odors The manager read a letter from Kitchens of
Sara Lee outlining steps taken to eliminate
ruck noises at the north end of the building during the night hours. Large signs
have been posted directing drivers to the south end of the property after 6:00 p.m.
to remain there until interior loading docks at the north end of the building are
available. Letters requesting cooperation have been sent to the heads of all
trucking lines. Afterburners are being investigated to eliminate smoke emission
from the incinerator, and there has been no violation since the last Board meeting.
SEveral complaints havebeen received by the company regarding truck noises in the
afternoon, but the letter pointed out there has been no. commitment regarding noises
during daylight hours.
Trustees Bootz and Turner stated the letter was merely a partial answer,
and President Forrest asked that the matter be kept on the agenda.
Library Access Rd. & Sidewalk Discussion was had on plans for the access
Discussion road and sidewalk from Hazel Avenue to the
new library. Sketches showed a 27 ft. street
pavement, with a 5 ft. sidewalk where sufficient right -of -way is available, the
remainder of the distance with a 3 ft. carriage walk. Mrs. Laura Lee Christoph, a
member of the Safety Council, urged that a 5 ft. sidewalk with an adequate parkway
be constructed the entire length of the street since carriage walks are impassable
during part of the year and close proximity to traffic creates a hazard to children
at all times. A reduction in pavement width to 24 ft. was discussed which would
leave more space for sidewalks.
Trustee Schleicher moved, seconded by Tristee..Bootz., that the manager be
directed to prepare plans in accordance with Sketch "B" with a pavement width of
24 ft.
Motion carried unanimously. `
Ordinance -Mun. Code Amend. Trustee Kelm moved, seconded by Trustee Turner,
No Parking Deerfield at that the ordinance.be adopted amending Section.
Petersen & Hoffman Lanes 20.501 of the Municipal Code to prohibit parking
(0- 70 -12) at any time on the north side of Deerfield
Road for a distance of 138 feet west of Petersen
Lane and on the south side of Deerfield Road for a distance of 40 feet west of
Hoffman Lane; the said ordinance to be published in pamphlet form. Adopted by the
following vote:
Ayes: Bootz, Kelm, Schleicher, Slavin, Turner (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
The meeting was recessed at 9:15 p.m., and reconvenend at 9:40 ')p.m., all
members present.
Discussion - Liquor Licenses Messrs. Joseph Valenti, developer, Stephen
Valenti Annexation & Johnson's Malato, attorney, and Gene Beak, rental agent,
were present to discuss the proposed annexation
of property for the expansion of the Deerbrook Shopping Center. Mr. Malato asked
that the Board agree to increase the number of liquor licenses
that two licenses will be available for the Shopping Center.
would trust the President, as Liquor Commissioner, to issue th
by Mr. Valenti.
r�, t
to be issued in order
If the Board agrees, he
e licenses as requested
A third license for the sale and consumption of alcoholic liquor on the premises
has been requested for the Phil Johnson restaurant. Trustee Bootz suggested that the
ordinance be amended to provide for three licenses. The Village attorney pointed out
that liquor licenses can not be issued except to a specific building or address, and
it might be more desirable to amend the ordinance at the time the licenses are to be
issued, otherwise two licenses would be avddable for which applications could be filed.
He stated that conditions can be imposed establishing limitations on the hours when
liquor can be served as well as to the service of food.
Mr. Beak explained the problem of the developer who would have to indemnify a
lessee if a building was built and leased subject to a liquor license and the license
would not be issued. Mr. Malato proposed that the liquor license be authorized when
the building permit is issued which would designate the location and address of the
structure. The Village attorney will check whether meet statutory regulations. Mr.
Beak stated that ohe-:ilicense was requested for the bowling alley where food of the
snack bar type would be served as well as liquor, both of which are essential for the
successful operation of such businesses. Mr. Valenti suggested 1:00 a.m, as the hour
when service of liquor would cease. Mr. Valenti stated that hE wants a second "pouring"
d license if a lease can be negotiated with a proper type restaurant; if not, he would
request a license for a package liquor store to be operated in conjunction with a drug
�}+ store.
With reference to liquor license fees, Trustee Bootz stated that $5,000 had been
Q proposed when a liquor license for the Red Balloon restaurant was discussed, and he
felt this.amount was reasonable. Mr.. Bert Pollack, attorney for Phil Johnson, Inc.,
stated it was his opinion that the proposed liquor license fee was extraordinarily high
and asked that he be permitted to participate /Hy discussion of license fees.
Trustee Bootz suggested that one liquor license be made available now for the
Phil Johnson restaurant, and moved that the Village attorney re- submit the ordinance
prepared for the Board's consideration in connection with the request for a'liquor' license
for the Red Balloon restaurant, copies of the said ordinance to be sent to the Board
for study. Seconded by Trustee Slavin, and adopted by the following vote:
Ayes: Bootz, Kelm, Schleicher, Slavin (4)
Nays: Turner (1)
Approve $20000 Contribution Discussion was had on Mr. Valenti's request that
Deerbrook Add. Storm Sewer the Village pay for the installation of the storm
sewer for the addition to the Deerbrook Shopping
Center, estimated to cost between $40,000 and $4.6,000. The manager reported that the
cost paid by Mr. Valenti for oversizing the present Deerbrook storm sewer for storm
water drainage from adjacent properties was approximately $2,380, and the oversizing of
the proposed sewer for drainage of the Werhane and Florence Avenue properties would be
$7,055, a total of $9,435. Several Trustees stated a bad precedent would be established
if the Village paid for improvements on private property. Trustee Bootz stated he would
not object to the Village's paying the cost for oversizing the sewer.
Mr. Beak stated no precedent would be established by Village payment for a storm
sewer for a commercial dev &lopment which would give the Village approximately $250,000
sales tax revenue per year, and the proposed Deerbrook addition should not be compared
with a residential development.
Trustee Slavin moved, seconded by Trustee Bootz, that the expenditure of not more
than $20,000 be authorized for oversizing the proposed Deerbrook storm sewer and as
a contttbution to the remainder of the cost. Adopted by the following vote:
Ayes: Bootz, Kelm, Slavin (3)
Nays: Schleicher, Turner (2).
Mr. Valenti stated the engineer's revised estimated cost of the storm sewer was
$75,000 tp $80,000, not including oversizing for the Werhane and Florence Avenue
properties.
Approve Village Pay for Traffic Discussion was had on Mr. Valenti's request that
Lights Deerbrook When Necessary the proposed Deerbrook Annexation Agreement pro-
s; vide that the Village will pay for the installa-
tion of any traffic lights and controls when and if necessary. Trustee Schleicher
stated that Sara Lee had paid for the traffic lights at Kates Road, but Trustee Bootz
pointed out the Kates Road lights had been installed for the convenience of Sara Lee
whereas any traffic controls at Deerbrook would be for the convenience and safety of the
public.
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:.W
`rma tee Kelm moved, seconded by Trustee .Schleicher, that the Annexation
Agreement include a provision that the Village will pay for the installation of
any traffic lights and controls at the Deerbrook Shopping Center that are deemed
necessary by the Village.
Motion carried unanimously.
Mr. Valenti stated he would pay for necessary deceleration lanes, and he is
working with the State and Cook County Highway Departments with respect to future
plans.for road widening, etc.
Other Deerbrook Matters With reference to the adequacy of the County
Line -Road sanitary sewer to serve the Deer -
brook Shopping Center, the manager stated the by -pass has been installed and the
first rainfall would disclose any problem, but in any event, this sewer was "A Village
responsibility, and the design capacity should accommodate the Deerbrook area. -
Mr. Valenti stated the Plan Commission is reviewing the location of WArd's
tire, battery and accessory store but Ward's would not consent to the relocation of
the building; however, they are considering relocating the gas pumps as recommended
by the Plan Commission. He stated that all signs except those provided for in the
proposed Annexation Agreement will be attached to buildings in accordance with the
provisions of the zoning ordinance. Mr. Beak stated sidewalks would be provided
if necessary. President Forrest stated the Plan Commission will submit recommenda-
tions on these matters which will be studied by the Board.
2 Liquor Licenses in Trustee Slavin moved, seconded by Trustee
Annexation Agreement Bootz, that the attorney be authorized to
include.-In the Annexation Agreement a pro-
vision that two liquor licenses will be granted, one for a "pouring" license, the
second either a "pouring" or a license for a package liquor store. Adopted by the
following vote:
Ayes: Bootz, Kelm, Schleicher, Slavin (4)
Nays: Turner (1)
Re: Comprehensive Traffic Study The.manager reported a proposal for a Com-
prehensive Traffic Study had been received
from Paul Box and he was awaiting a proposal from.De Leuw Cather. Trustee Slavin
moved, seconded by Trustee Turner, that this matter be held on the agenda.
Motion carried unanimously.
A resident of Briarwood Vista Subdivision urged the Board to take immediate
action to alleviate traffic hazards at the.Waukegan- County Line Road intersection
without waiting for a comprehensive traffic survey or the widening of County Line
Road. He stated the increase in accidents at this intersection warranted the ex-
penditure of Village funds for modification of.traffic light controls to provide
a protected left turn by means of an advanced green signal which was estimated to
cost from $8,000 to $10,000.
Authorize Ordinance Discussion was had on a proposed ordinance
Removal of Inoperable Vehicles to authorize and require the removal of in-
operable motor vbhicles. Trustee Slavin
moved, seconded by Trustee_Turner, that the attorney be directed to prepare an
ordinance comparable to the draft of 1967 with changes.to specify the number of days
and the deletion from Section 5 the phrase "or to a motor vehicle on the premises of
a place of business engaged in wrecking or junking of motor vehicles ", since the
zoning ordinance does not permit such businesses.
Motion carried unanimously.
Approve Payment $1242.42 Trustee Bootz moved, seconded by Trustee
B & W, Wilmot Storm Sewer Schleicher, that payment of $1,242.42 be
approved to Baxter and.Woodman for engineering
services in connection with the construction of the Wilmot Road relief storm sewer.
Adopted by the following vote:
J
Ayes: Bootz, Kelm, Schleicher, Slavin, Turner (5)
Nays: None (0)
Re: N 1/2 North Ave. Completion Discussion was had on the completion of pavement
of Improvements at Church on the north one -half of North Avenue adjacent
to and east,of the Trinity United Church of
Christ, the south half having been paved by the develpper of Scatterwood Subdivision.
29 .
The manager suggested that the church be contacted and asked to pave the north
half of the street. The Reverend Mr. Desenis stated the members of the church were
concerned about safety due to changed conditions from the development-of the area.
He said he would like to see a bridge constructed and North Avenue extended into High -
larid Park, but until this can be accomplished it was his opinion that completion of the
pavement would create a hazard by brii#bg more traffic into a residential area, particu-
larly cars from the High School. He suggested the present problem could be allevi &ted
by prohibiting parking on the half street and the erection of signs where the pavement
narrows to a half street. Trustee Slavin recommended that these suggestions be tried
before any other action is taken.
Trustee Bootz stated he was opposed to half streets, and moved that the manager
be instructed to contact the church regarding the completion of street pavement improve-
ments. Adopted by the following vote:
Ayes: Bootz, Schleicher, Turner (3)
Nays: Kelm, Slavin (2)
Authorize Wolf & Co. Audit Trustee Schleicher moved, seconded by Trustee
Kelm, that Wolf and Company be authorized to
audit the financial records of the village for the fiscal year 1969 -70. Adopted by
the following vote:
1+
Ayes:
Bootz, Kelm, Schleicher,
Slavin, Turner (5)
C4
Nays:
None (0)
Accept
Ace Hosts Covenants
Two covenants were
received from Ace Hosts as
recommended by the
Plan Commission in connection
Q
with
the Ace Hosts Subdivision
and development thereof.
Trustee Kelm moved, seconded
by Trustee
Turner, that the covenants
be accepted and recorded with the subdivision
plat,
subject to signature of the
Plan Commission on the
plat.
Motion carried unanimously.
Refer Gordon- Kenmore Paving The manager.repoxted that the owners of 16 lots
to Bd. of Local Improvements had approved-the construction of street improve-
ments of Gordon Terrace and Kenmore Avenue by
special assessments, the owners of 6 lots were opposed.
Trustee Schleicher moved, seconded by Trustee Bootz, that the matter be referred
to the Board of Local Improvements, and a resolution be prepared to initiate the special
assessment.
Motion carried unanimously.
Resubdivision of the lots between Gordon Terrace and County Line Road as a
planned development was questioned, since a resubdivision similar to the planned develop-
ments in Hovland Subdivision heretofore approved would require individual driveways for
each lot fronting on County Line Road which will be widened to a four -lane highway.
The manager will check the planning consultant's report on resubdivision -of this area.
Re: County Line Rd. Sidewalks The manager reported that a letter from the Cook
& Pedestrian raffic Controls County Highway Department stated that it is the
policy of the Department to replace but not in-
stall sidewalks; however, a permit would be granted if walks are necessary for safety
and the municipality will pay the full cost. President Forrest asked the manager to
check with the Highway Department on the possibility of constructing sidewalks on the
bridge which is not in the Village.
The letter stated that a pedestrian traffic count had been made at the Waukegan -
County Line Road intersection and present volume did not warrant the installation of
pedestrian controls on the traffic ,lights, but a new count would be taken when the
lights are installed and pedestrian controls added if necessary. Mrs. Laura Lee
Christoph asked that the plans for the intersection be checked carefully to make sure
that left turn signals are provided.
Accept $2500 Grant for The manager reported that the Illinois Law
Police Study Enforcement Commission had approved a grant of
$2,500 for a study of the Police Department by
the International Associat16nno5 Police Chiefs, in conjunction with studies of other
Lake County Police Departments. The grant is to be transferred to Lake County, 90 per
cent of the grant to be paid at this time, the remaining 10 per cent to be paid upon
completion. Trustee Slavin moved, seconded by Trustee Turner, that the grant be accepted
with thanks. Motion carried unanimously.
Communications - Reports AI'lttter was received from the Lake County
Law Enforcement Assistance Planning Committee
stated the Committee was considering the establishment of a police training program
for smaller communities, and asked if the Village would be interested in partici-
pating. Trustee Bootz suggested that the invitation be declined.
A letter from the State Highway Department stated that a speed survey had
been made on Waukegan Road north of County Line Road, and the present speed of
traffic did not justify a decrease in the present posted speed limit of 45 miles
per hour.
President Forrest reported the.School,Districts had formed an Interdistrict
Committee, and asked for a meeting to discuss sharing the municipalities'rreceipts
of State income tax with the School Districts. He stated a petition had been
received signed by more than 100 young people of the community who were in favor of
the proposed Valenti Deerbrook recreation center.
The manager reported that the Cook County Highway Department will check pot-
holes on County Line Road shoulders, and will repair them.
The Board had no objection to the rgquest of a Preenwood Avenue /who asked
to be granted permission to plant his parkway with crown vetch instedd of grass.
A resolution will be prepared regarding a parade route as requested by Mr.
Courtley.
There being no further business, on motion by Trustee Bootz, seconded by
Trustee Turner, the meeting was adjourned at 12:15 a.m.
APPROVED: `,v�.t,
Preside t
ATTEST: y
Village Clerk