Loading...
09/15/1969254 September 15, 1969 The regular meeting of the.President and Board of- Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, September 15,,1969 at.8:00 p.m. The clerk called the roll and reported that the following were Present: Bernard Forrest, President Jayman A. Avery, Jr. Charles R. Bootz George Kelm Stephen M.•Slavin M. Jay Turner, Jr. Absent: George P,.Schleicher and that a quorum was present and in attendance at the meeting. Also present were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager. Trustee Slavin moved, seconded by Trustee Bootz, that the minutes of the regular meeting held September 2, 1969 be approved as corrected. (Page 250 - 4th para. delete "itcwas his opinion" - add "based on the manager's opinion ". Motion carried unanimously. Approve Warrant No. W -69 -9 Trustee Slavin moved, seconded by Trustee Bootz, that Warrant'No. W-69-9.- payment of bills, including fund transfers and reimbursements, be approved. Adopted by the following vote: Ayes: Avery, Bootz, Kelm, Slavin, Turner (5) Nays: None (0) Appoint James Purcell President Forrest proposed the appointment Police Pension Board of Mr. James Purcell to the Police Pension Board to fill the vacancy created by the death of Mr. Emory Wheelock. Trustee Bootz moved, seconded by Trustee Kelm, that the appointment be approved. Motion carried unanimously. Defer Action on Variation A letter.-was received from Mr. Thomas Parfitt, 918 Waukegan Road President of the Board of Library Directors, requesting that no action be taken on the petition for a variation on property at 918 Waukegan Road until after the meeting of the Library Board on September 24, 1969. Trustee;-,,Kelm moved, seconchd by Trustee Bootz, that the matter be placed on the @agenda for the next regular meeting, October 6, 1969. Motion carried unanimously. P.C. Report on P.C. The report of the Plan Commission on proposed Organization organizational and procedural changes was dis- cussed in detail. There was no objection to enlarging the Commission to seven members. Several members stated they favored the appointment of the Chairman by the President with the consent of the Board. A requirement for attendance was deemed too rigid. Other proposals were felt to be administrative, procedural, or governed by Robert's Rules of Order. Discussion was had on whether the provisions of the Zoning Ordinance with respect to the Plan Commission should be made a part of the Municipal Code. The Village attorney stated the Code would be a more complete d6cument if the functions of the Plan Commission were spelled out more completely therein. Trustee Kelm suggested that the Plan Commission's proposal that School Board's be required to present their views in writing be changed to provide merely for notice to School Boards, since there may be times.when they do not wish to take a position. Mr. Albert Brust, Plan.Commission Chairman, stated this pro- posal was included because when a developer comes before the Plan Commission, they would prefer information from the School Board rather than the developer. Discussion was had on the dedication of land for public use. Trustee Slavin asked the Village attorney to prepare a report on what can or cannot be done in this regard. Trustee Bootz moved, seconded by Trustee Turner, that the Village attorney be authorized to prepare anvordinarice c6veriflg the,Idems discussed. Motion carried unanimously. Copies will be sent to Plan Commission members for their comments. A22rove Final Plat McMaster - Galvani Sub. approved, as recommended by the Plan Adopted by the following vote: Trustee Kelm moved, seconded by Trustee Turner, that the final plat of the McMaster - Galvani Sub- division of two lots at 1050 Deerfield Road be Commissinn, and execution thereof be authorized. Ayes: Avery. Bootz, Kelm, Slavin, Turner (5) Nays: None (0) Re: Brickyard Landfill Odors I.n connection with complaints about odors from the landfill at the brickyards, West Deerfield Town- ship Supervisor Mr. Bruce Frost read from reports of inspections made by the Lake County Health Department which stated that the operation was satisfactory, no putrescible material was found, and dumped material is covered with earth by 4:30 p.m. each day when the dump closes. He pointed out there were other sources of odors in the vicinity, such as the Village and Sara Lee sewage treatment plants, the drainage ditch, burning at the Village and Park District garages and incinerators in the area. He declared he would take steps to revoke the permit if the owner permitted an unsatisfactory operation, and the clay hole would be filled in about two years if the present rate of fill is maintained. Mr. Eugene Theios, Lake County Health Department, stated that he personally © had inspected the landfill and the operation complied with the standards set by the permit. He reported that a small amount of hydrogen sulfide gas is still being pro- duced from the::flodding of the pit when the drainage ditch overflowed a few years ago, V and may be noticeable from time to time,especially in muggy weather. Inspections have V not disclosed any putrescible material although the quality of incinerator residue varies if much grass is burned. Trustee Kelm stated he had seen smoke from smoldering material at times. Mr. Theios stated that any load that is smoldering would be dumped away from the regular dumping area and would be wet down before it is covered. Trustee Slavin questbned the statement that the refuse is ccovered each night; from the train he has often seen uncovered material about 6:30 p.m. He recommended that some inspections be made after working hours. He also urged that loads be checked more frequently for putrescible material. Mr.'Theios pointed out that the Health Department is not staffed for daily inspections, but the site is visited once or twice a month although loads are not checked that often. He stated there is no evidence of rats but there are flies around incinerator wastes at times. The manager stated there are muskrats along the drainage ditch. Mr. Theios stated that the operator is adding chlorine to the water, and the residual amount of hydrogen sulfide gas will drop off in time. As requested by the Plan Commission, the proposed Likes Subdivision and petition for the installation of underground improvements were tabled until the recommendations of the Plan Commission are received. The meeting was recessed at 9:30 p.m. and reconvened at 9:45 p.m. Re: Recodification President Forrest reported that the names of of Municipal Code eight attorneys had been proposed for appointment to a Recodification Committee, and asked that additional names be submitted before the next meeting. The Village attorney was requested to prepare a Resolution establishing the committee and defining its duties. Copies of the proposed resolution will be sent to those whose names have been proposed. Authorize Ordinance to Establish Discussion was had on whether an ordinance should Load Limits on Longfellow, Kipling be adopted to establish load limits on Kipling & Hermitage Place, Longfellow Avenue and Hermitage Drive to keep truck traffic off these residential streets except those making deliveries. Trustee Avery stated that the recently installed stop signs have slowed traffic but many trucks use these residential streets as a bypass to avoid the Deerfield- Waukegan Road intersection. Trustee Bootz moved, seconded by Trustee Avery, that the Village attorney be directed to prepare an ordinance establishing load limits on the three above -named streets, excepting trucks making deliveries. Motion carried unanimously. Trustee Slavin suggested the matter of load limits be referred to the Safety Council who may deem it desireable to keep truck traffic off other residential streets. Mrs. Willard Loarie, 853 Oxford Road, suggested that sings be posted on the Toll Road before the Deerfield Road turnoff to warn truck drivers about the low underpass at the Milwaukee Railroad. Such signs would tend to reduce the number of traffic backups X56 that occur when trucks cannot clear the underpass, and must back up to use Chestnut Street and Osterman or Hazel Avenue to get around the underpass. She suggested this matter be discussed with the Police Department. The manager was directed to write to the Safety Council.asking them to study the establishment of load limits on residential streets and submit recom- mendations to the Board. Report - School Delinquent Special Assessments Districts and sent a copy of the the attorney, but had received no be invited to meet with the Board The Village attorney reported he had written to School Districts 109 and 110 regarding delinquent special assessments owed by the schedule prepared by the Village treasurer to answer. He suggested that the School Boards to discuss the matter. Table Left Turn Installation The manager reported that the Cook County County Line - Waukegan Intersection Highway Department had estimated the cost of a full left turn signal installation at the County Line - Waukegan Road intersection, including necessary land acquisition, to be $125,000. He stated that Cook County plans to start widening County Line Road to four lanes in 1970. Discussion was had on whether the Village should spend approximately $3,500 for advance left turn signals for east and southbound traffic which may be used for only two or three months, the manager having stated it would take several months to obtain plans and specifications and State approval. The manager reported that the Elgin office of the State Highway Department is hopeful taht $100,000 made be made available and possibly a part of these funds could be used for the turn signals. Mr. Avron Katch, a resident of Briarwood Vista Subdivision, stated that cars cannot get out onto County Line Road when traffic is heavy, and suggested that a policeman be assigned to direct peak traffic as a temporary measure. Trustee Avery expressed concern that Cook County may not proceed with the widening of County Line Road in 1970, and stated that the expenditure of $3,500 may be worthwhile if the project is delayed until 1971. The manager stated-he doubted that it would be possible to get a firm commitment from the State or Cook County Highways Departments as to when the widening project will be started. Trustee Avery moved that the Board approve the installation of the advance left turn signal system at the County Line - Waukggan Road intersection at a cost of $3,500.00; seconded by Trustee Kelm. Trustee Slavin moved, seconded by Trustee Bootz, that the matter be tabled until the first meeting in March, 1970 when the State may be able to give exact information on when the County Line Road widening project will be started. Adopted by the following vote: Ayes: Bootz, Slavin, Turner (3) Nays: Avery, Kelm (2) Discussion -Ad Hoc Drainage Discussion was had on the creation of an Ad Committee- Prepare Resolution hoc Drainage Committee. The manager submitted a report proposing that membership consist of representatives from the various sections of the Village, the Deerfield Homeowners' Association, the Drainage Commission and the Superintendent of Public Works. Trustee Kelm stated that not much could be accomplished without the cooperation of other municipalities, but applauded the effort to get started on the problem. Decision was made that the Northeast Suburbs Flood Control Committee be informed of the Village's action with respect to the proposed committee. Trustee Bootz moved, seconded by Trustee Slavin, that the Village attorney be directed to prepare a resolution creating an Ad hoc Drainage Committee. Motion carried unanimously. A copy of the resolution will be sent to the Northeast Suburbs Flood Control Committee. Discussion - Scavenger Service Discussion was had on the pros and cons of a Village operated scavenger service and the report of superintendent of Public Works Ed Klasinski on estimated costs and revenues. Mr. Klasinski stated he was sure the Village could do an excellent job, but pointed out that .every municipality he had contacted had a- dvised against getting into scavenger service. Trustee Slavin suggested that consideration be given to contracting with a private scavenger on a Village -wide hasis, which should result in lower costs from increased efficiency. The Village could bill for scavenger service with the water 257 and sewer bills. As an alternative he suggested that billing be eliminated, the costs for service to be paid by the levy of a garbage tax. The manager reported that the owner of the Deerfield Disposal Service would like to contract with the Village for scavenger service, with billing by the Village. A resident reported that since rates were increased, refuse is being dumped along the railroad tracks The manager reported that the City of Highland Park licenses three scavengers. Trustee Bootz suggested that a joint contract with Highland Park be investigated. The Village attorney was requested to check whether a lien can be filed for non - payment of bills for scavenger service, and if the Village could .contract with one operator for scavenger services to residences, commercial and industrial establishments. The manager was directed to contact Highland Park's city manager regarding the possibility of a doint contract. Table COP Request Re: A letter from Chief of Police George Hall proposed Police Lt. & Sgt. Positions the elimination of one Police Lieutenant position and the establishment of an additional sergeant position. After a brief discussion, Trustee Slavin moved, seconded by Trustee Bootz, that the matter be tabled until the Chief of Police deems it appropriate to appear before the Board to justify his request. Motion carried unanimously. Lf J Authorize Hold Harmless Agreement The Deerfield Park District requested the execution Park Dist. Margate Terrace Ext. of a hold harmless and parkway restoration agree- ment in connection with the extension of Margate U Terrace through Park District property. The manager stated the deed for the street has been prepared and will be signed as soon as the agreement is received. Trustee Bootz moved, seconded by Trustee Kelm, that the President be authorized President Forrest will send a letter to the School Board regarding the matter, and further discussion will be had at the next Board meeting. Pk Dist. Request- Vacation A letter from the Deerfield Park District requested Park View Sub, Release Lot 10, the vacation of Park View Subdivision and release Richard's Sub. of the restrictions on the use of Lot 10, Haskell Richards' Subdivision. Trustee Bootz moved, seocnded by Trustee Slavin, that the Village attorney prepare and ordinance vacating Park View Subdivision and a resolution releasing Lot 10, Haskell Richards' Subdivision. Motion carried unanimously. Reports - Communications The manager reported that a letter had been received from the City of North Chicago asking the Board to adopt a resolution requesting the enactment of legislation giving local control'of the number of service stations in any community, a copy to be sent to the Illinois Municipal League. A letter was received from the Village attorney regarding a City of Chicago ordinance prohibiting interference with a police officer. Both the Village prosecutor and Chief of Police have recommended the adoption of a similar ordinance by the Board. Chief Hall's comments will be requested. The manager reported a letter had been sent to George W. Kennedy Construction Company regarding work still to be done on the installation of sewer and water improve- ments in Hovland Subdivision, Special Assessment No. 107. A letter has been sent to Mr. John Glorioso regarding improvements to be completed in Fox Chapel Subdivision. The manager reported that the building commissioner would submit a report on the progress toward completion of Lake Eleanor improvements at the next meeting. All the above itmms will be on the agenda for the October 6th meeting. to execute the agreement. Motion carried unanimously: Re: Maplewood School-Roof- The manager reported that School District No. 109 & Yard Drain Corrections does and not have sufficient funds to correct roof yard drains connettionsto the sanitary sewer in violation of the Village ordinance. The estimated cost of $10,000 greatly exceeded the amount budgeted by the School Board for this purpose. Trustee Bootz recommended that a firm commitment be obtained from the school Board that the work will be done next year. Also proposed was correction by the Village with reimbursement next year from the School District. President Forrest will send a letter to the School Board regarding the matter, and further discussion will be had at the next Board meeting. Pk Dist. Request- Vacation A letter from the Deerfield Park District requested Park View Sub, Release Lot 10, the vacation of Park View Subdivision and release Richard's Sub. of the restrictions on the use of Lot 10, Haskell Richards' Subdivision. Trustee Bootz moved, seocnded by Trustee Slavin, that the Village attorney prepare and ordinance vacating Park View Subdivision and a resolution releasing Lot 10, Haskell Richards' Subdivision. Motion carried unanimously. Reports - Communications The manager reported that a letter had been received from the City of North Chicago asking the Board to adopt a resolution requesting the enactment of legislation giving local control'of the number of service stations in any community, a copy to be sent to the Illinois Municipal League. A letter was received from the Village attorney regarding a City of Chicago ordinance prohibiting interference with a police officer. Both the Village prosecutor and Chief of Police have recommended the adoption of a similar ordinance by the Board. Chief Hall's comments will be requested. The manager reported a letter had been sent to George W. Kennedy Construction Company regarding work still to be done on the installation of sewer and water improve- ments in Hovland Subdivision, Special Assessment No. 107. A letter has been sent to Mr. John Glorioso regarding improvements to be completed in Fox Chapel Subdivision. The manager reported that the building commissioner would submit a report on the progress toward completion of Lake Eleanor improvements at the next meeting. All the above itmms will be on the agenda for the October 6th meeting. 258 Reports were received from the Village manager on the 56th Illinois Municipal League conference and a meeting on Motor Fuel Tax projects. Correspondence from Senator Percy on drainage and flodding problems will be referred to the Ad hoc Drainage Committee. A letter was received from the International Asssociation of Police Chiefs with a proposal for a survey of the Police Department. The letter listed several deficiencies in the Department noted on their visit. President Forrest reported that proposals had been received from two organizations and the Northwestern University proposal should be received before the next meeting. Trustee Slavin stated there were complaints of black smoke from the Sara Lee plant, and asked the Village attorney to prepare a smoke control ordinance comparable to those in other communities which would be enforceable. Mr. Houpt suggested he provide-samples of ordinances for consideration by the Board. The Board approved his suggestion. Trustee Slavin said he felt it would be appropriate for the Board to officially commend a police officer for meritorious service and a copy of the commendation placed in the officer's personnel file. Trustee Slavin reported he had received complaints about the condition of the railroad station parking lot and driveway. The manager was directed to write to the Milwaukee Railroad asking that the holes be filled and areas graded. There being no further business, on motion by Trustee Bootz, seconded by Trustee Avery, the meeting was adjourned at 11:25 p.m. ATTEST: Village Clerk APPROVED: President 1 1 Iir 1I LJI