08/04/1969 (2)`i
August 4, 1969
The regular meeting of the President and Board of Trustees of the Village
of Deerfield was called to order by the President in the Council Chambers of the
Village Hall on Monday, August 4, 1969 at 8:08 p.m. The clerk called the roll
and reported that the following were
Present: Bernard Forrest, President
- Jayman A. Avery, Jr.
Charles R. Bootz
M. Jay Turner, Jr.
Absent: George Kelm
George P. Schleicher
Stephen M. Slavin
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager.
Moved by Trustee Bootz, seconded by Trustee Turner, that the minutes of
the regular meeting held July 21, 1969 -be' approved as submitted. Motion carried
unanimously.
Approve NIMLO Membership & The Village attorney stated that, through
Fee - $87.50 association with other municipal attorneys
whose municipalities are members of the
National Institute of Municipal Law Offiers, he would recommend that the Village
become a member and he would be willing to pay the membership fee of $87.50.
Trustee Turner moved, seconded by Trustee Bootz, that the Board approve Village
membership in the National Institute of Municipal Law Officers and payment of
the membership fee of $87.50. Adopted by the following vote:
Ayes: Avery, Bootz, Turner, Forrest (4)
Nays: None (0)
Report - Hovland S/A 108 The Village attorney reported that all objections
had been resolved in Special Assessment ' No. 108,
Hovland improvements, with a total seduction of $3,100.00 to owners, which amount
will be paid from Public Benefit funds.
7. Items on the agenda which were not taken up due'to the absence of three
members were the Northwoods Drive area drainage problem and the proposed ordinance
regarding the connection of downspouts to storm sewers. The manager had prepared
a report on the pros and cons of downspout connections.
Ordinance -Mun. Code Amend. Trustee Bootz moved, seconded by Trustee Turner,
3 way Stop, Greenbriar & that the ordinance be adopted amending Section
Eastwood (0- 69 -24) 20.203(b) of the Municipal Code by adding to
the list of stop streets a 3 -way stop at
Greenbriar Drive and Eastwood Drive; the said ordinance to be published in pamphlet
form. Adopted by the following vote:
Ayes: Avery, Bootz, Turner, Forrest (4)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Ordinance -Mun. Code Amend. Trustee Bootz moved, seconded by Trustee Turner,
No Parking -757 Deerfield Rd. that the ordinance be adopted amending Section
(0- 69 -25) 20.501 of the Municipal Code to provide that
parking is prohibited at any time in front of
the premises known as 757 Deerfield Road; the said ordinance to be published in
pamphlet form. Adopted by the following vote:
Ayes: Avery, Bootz, Turner, Forrest (4)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Broadmoor Sidewalks A report from the building commissioner was
Ordinance to be Prepared read regarding the proposed construction of side-
sidewalk could be
to preserve trees
required, and some
new swales graded.
walks on Broadmoor Place. He reported that the
constructidn. one foot from the property line with some deviations
and shrubs. Three or more culverts under the sidewalk would be
changes would be made in the location of drainage swales, or
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Mr. Calvin Gehrke, Chairman of the Safety Council, said the Council's
original recommendation had been.for sidewalks . on one side of Broadmoor Place,
but a recent survey of the area pointed to the need.for sidewalks on both sides of
the street for the safety of children. Trustee Bootz stated that the Board is
attempting to set standards for the Village, and he felt there should be sidewalks
on both sides.
Mr. Gerald Schwietzer, 1409 Greenwood, who owns.pr.operty at 1142 Broadmoor,
stated that if the Village is setting standards, everyone should conform. He said
there were other streets without sidewalks in the area, used by as many or more
children such as Crabtree Lane, a narrow road on which cars are usually parked.
It was his opinion that the construction of sidewalks on Broadmoor would be unsatis-
factory under existing conditions of drainage swales for storm water, and that the
work would have to be done again, particularly if the street is improved and storm
sewers installed and lots are resubdivided which is likely in the next few years.
He urged the Board members to inspect the area and see the problems which must be
resolved if the sidewalks are to be constructed satisfactorily, and presented a
petition opposing the installation of sidewalks signed by all owners whose property
would be affected.
Mr. Glenn Likes, the owner of the lot at the corner of Broadmoor and Somerset,
stated he was opposed to culverts under the sidewalks. They would not only be hazard-
ous but would have to be replaced in several years. He asked that no action be taken
until storm sewers are installed on Broadmoor for effective drainage. He said he
would be willing to pay for full improvements on Broadmoor in order that his lots,
Q which are 300 feet.in depth, may be resubdivided. He was advised to file a petition
Lf� for full improvements.
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Mr. Edmund Klaskinksi, 1036 Broadmoor, stated he and his neighbors had
U installed sidewalks for the safety of the children, and suggested that if it is
planned that lots be resubdivided, gravel walks might be installed to keep children
off the street.
After further discussion, Trustee Bootz moved, seconded by Trustee Avery,
that the Village attorney be directed to prepare an ordinance providing for the
construction of sidewalks on both sides of Broadmoor Place.
Motion carried unanimously.
Authorize Execution Contract The manager reported that the contracts
Aldridge Electric Traffic Lights with Aldridge Electric for traffic light
installations were not ready. In order to
expedite the start of work on the project, Trustee Bootz moved, seconded by Trustee
Turner, that the President and Clerk be authorized to execute the contract with
Aldridge Electric when received. Adopted by the following vote:
Ayes: Avery, Bootz, Turner, Forrest (4)
Nays: None (0)
Accept Bid DiPaola Co. Baxter and Woodman recommended acceptance
Orchard Storm Sewer $4470 of the low bid of $4,470.00 submitted by
DiPaolo Company for construction of the
Orchard Street storm sewer. Trustee Turner moved, seconded by Trustee Avery,
that the bid of DiPaolo Company be accepted, as recommended by the engineers.
Adopted by the following vote:
Ayes: Avery, Bootz, Turner, Forrest (4)
Nays: Norte (0)
Reject Bids - County Line A letter from Baxter and Woodman recommended
Cleanout Manhole - Request acceptance of the low bid of $9,930.00
B & W Alternate Solutions submitted by Nu -Way Contracting Company for
construction of a siphon cleanout manhole on
the County Llne Road sanitary sewer. The manager recommended the bid not be accepted
since it exceeded the estimated cost of construction by a substantial amount, and
insufficient funds had been appropriated for this purpose. After a brief discussion
of the need for the work, Trustee Bootz moved, seconded by Trustee Turner, that all bids
for the cleanout manhole be rejected, and Baxter and Woodman be instructed to investigate
alternate solutions.
Motion carried unanimously.
Re: County Line Rd. Sanitary
SEwer Recapture Agreement
provided for reimbursement to
sewer, and the 1961 amendment
connection or "tapping" charg,
Discussion was had on the letter from the Village
attorney regarding-the 1959 Agreement with Klein -
schmidts, Tractomotive and Phil Johnsons which
the companies for the cost of the County Line Road sanitary
(now in the Municipal Code) to the ordinance setting
as for connections to the sanitary sewers. On June I0, 1969,
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the amount to be reimbursed was $32,440.33. Trustee Bootz moved, seconded by
Trustee Turner, that the Village attorney and manager be instructed to meet with
representatives of the companies for discussion of the matter.
Motion carried unanimously.
Authoirze Ordinance Increasing A letter from the Village attorney stated
Sales Tax to 1% that the General Assembly had authorized an
increase in the sales and service tax from
3/4 of 1% to 1 %, but in order for the Village to avail itself of this additional
revenue an ordinance must be adopted and filed with the Department of Revenue.
President Forrest pointed out that this action by the Board would not increase the
present sales and service tax, nor would failure to act provide any real saving
to the consumer. Trustee Turner moved, seconded by Trustee Avery, that the Village
attorney be instructed to prepare the ordinance to increase the sales and service
tax.
Motion caried unanimously.
Approve Payment $3,110.18 A statement was received from Baxter and Wood -
to B & W for Sewerage Survey man for the analysis of the Village's sewerage
system and recommendations for improvements.
Ordinarily payment for the report would be made based on a percentage of the con-
struction cost of the improvement, but since it is unlikely that these improvements
will be undertaken at this time, the engineers askdd for payment of $3,110.18 for
time and materials. This amount will be deducted when the work is done. Trustee
Turner moved, seconded by Trustee Avery, that payment of $3,110.18 be approved to
Baxter and Woodman for the sewerage report. Adopted by the following vote:
Ayes: Avery, Bootz, Turner, Forrest (4)
Nays: None (0)
Authorize $1500 Settlement Trustee Bootz moved, seconded by Trustee Avery,
Barnett Law Suit that payment of $1500.00 be approved in settle-
ment of the Barnett law suit regarding the
injury to a minor who fell from a Village sewer, as proposed by the Village attorney.
Adopted by the follwoing vote:
Ayes: Avery, Bootz, Turner, Forrest (4)
Nays: None (0)
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Re: Sara Lee Noise Problem Discussion was had on the noise problem resulting
from the operations of Kitchens of Sara Lee,
which residents of the area have been complaining about for some time. A representa-
tive of the company explained the steps taken to abate the nuisance, and assured the
Board that the company would cooperate fully to eliminate any further complaints.
Refer Longfellow- Hermitage- fir, "John Liske, 556 Longfellow, requested the
Kipling Traffic Problem to S.C. Board to take action to reduce both the number
and speed of cars and trucks on Longfellow,
Hermitage and Kipling Place. He stated these streets are used as a by -pass to avoid
the traffic lights at the Waukegan - Deerfield Road intersection, and the traffic is
a hazard not only to children but also to adults. Trustee Avery, who lives on
Hermitage, confirmed Mr. Liske's remarks. Discussion was had on prohibiting truck
traffic on these streets, the erection of stop signs, and a reduction in speed to
25 miles per hour. It was the consensus of the Board that this matter should be
taken up by the Safety Council for study and recommendations.
Re: Lake Eleanor Improvements The manager reported that a letter had been
received from the Lake Eleanor Association
regarding the excavation of the perimeter of Lake Eleanor for which the Village
had required the Waytula Corporation to escrow $20,000 plus 10 per cent. The letter
described the areas to be excavated. Trustee Bootz explained the present conditions
and suggested that the Lake Eleanor Association and Mr. Waytula be invited to present
both sides of the problem after Board members return from vacations. The building
commissioner reported that construction on the bridge had n of been started.
The Village attorney proposed that the building commissioner submit a report
on work to be done. He stated that it should be called to the attention of the
Lake Eleanor.Association that one of the requirements was that they grant an easement
to provide access to the Lake.
Trustee Bootz moved, seconded by Trustee Turner, that a letter be sent to
Mr. Waytuli bringing to his attention the above matters.
Motion carried unanimously.
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Re: Travenol Driveyay Permit The manager reported that a request had been
received from the Travenol Corporation for a
driveway permit, the plan attached thereto showing a 46 foot driveway entering Wilmot
Road.' Trustee Bootz suggested, and the Board concurred, that the company be informed
they must comply with Village ordinances relating to driveways.
Reports - Communications The manager read a letter from Trustee Bootz
regarding the Board's action with respect to
the proposed amendment to the Liquor licensing ordinance to permit the issuance of
a license to a proposed restaurant in the Deerbrook Shopping Center in the Village but
in Cook County. He stated that he doubted that the owner would petition for annexation
of the property to the south, which would mean a loss of revenue to the Village and
the Village could not exercise control.
The manager rpported that a letter from the Division of Waterways stated that
no permit was necessary in connection with the proposed work to alleviate the flodding
in the We -Go Park area if no new construction is contemplated. A copy of the letter
has been sent to the Toll Road Commission with the request that they give careful
consideration to the Village's request to divert storm water from the We -Go area.
President Forrest reported he had received a petition from residents of the 300
block on Pine Street regarding speeding and cars going on lawns. He asked for a report
from the.Pblice Department. He also asked that another letter be written regarding
1� a traffic count at Waukegan and County Line Road.
Authorize $750 - H.S. The manager stated that at the last meeting the
V Traffic Signals Board had approved the expenditure of $400 for
the preparation of plans and specifications for
flashing traffic lights at the High School, He asked that the Board authorize the
use of this $400 plus an additional $350 for the traffic light installation which is
estimated to cost $750. Trustee Bootz moved, seconded by Trustee Turner, that the
Board authorize the expenditure of not to exceed $750.00 for the High School traffic
light installation. Adopted by the following vote:
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Ayes: Avery, Bootz, Turner, Forrest (4)
Nays: None (0)
The manager reported that the George W. Kennedy Construction Company was pro-
ceeding with the cleanup work in Hovland Subdivision, only Wilmot Road remaining to
be completed.
There being no further business, on motion by Trustee Avery, seconded by
Trustee Turner, the meeting was adjourned at 10:07 p.m.
ATTEST:
Village Clerk
APPROVED:
President