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07/07/1969 (2)226 July 7, 1969 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, July 7, 1969 at 8:20 p.m. The clerk called the roll and reported that the following were Present: Bernard Forrest,.President Jayman A. Avery, Jr. Charles R. Bootz George P. Schleicher Stephen M. Slavin M. Jay Turner, Jr. Absent: George Kelm and that a quorum was present and-in attendance at the meeting. Also present were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager. Moved by Trustee Avery, seconded by Trustee Schleicher, that the minutes of the regular meeting held June 16, 1969 be approved as corrected (page 224 - change number (5) on roll call to (4). Motion carried unanimously. Plan Commission Report The report from the Plan Commission was read Post Office Rezoning Petition recommending that the petition to rezone Lots 4, 5 and 6, in Block 2, Hall & Osterman's Subdivision, to the B -2 Central Business classification, be.ddnied. The three lots were proposed by the APO Committee as the site for a new Post Office. A letter from Pan Commission member Mrs. Mary Mazur urged that the new Post Office be centrally located in order that it be readily accessible to the greatest number of residents. A letter from Tollway North Office Center, 100 Wilmot Road, proposed as a solution to the problem of a post office location, dual-facilities with a large building for mail handling in the peripheral area, such- as`'T61:1way- .N6'rth where space is available, and a walk -in facility in the central business district for the sale of stamps and similar services. It was pointed out that if the three lots are rezoned to the B -2 Central Business classification, and a post office is constructed in accordance with the side yard requirements of the Zoning Ordinance, a parking deficiency would result. Mr. Albert Brust, Chairman of the Plan Commission, showed several site plans pre- pared by the Planning Consultant which clearly showed the inadequacy of parking area. Trustee Slavin stated that, if additional land is acquired, one objection, inadequate parking, would be resolved, but the problem of spot zoning would remain unless an overall plan for the development of the area between Osterman and Central is approved. Trustee Kelm entered the meeting at 8:30 p.m. and was.present thereafter. Trustee Schleicher moved, seconded by Trustee Bootz, that the recommendation of the Plan Commission be approved and the petition be denied. Mr. Robert York, Chairman of the APO Committee, asked the Board to defer action for thirty days and meet with the Plan Commission to settle the question of zoning between the Commons and Sara Lee. He pointed out that the former Plan Com- mission, the Planning Consultant, the Chamber of Commerce and the majority of property owners in the area favored the rezoning to business. A representative from the Post Office Department described the needs of the Department with reference to the uses--permitted in classifications of the Zoning Ordinance. Under the Village ordinance, either business or an industrial classi- fication is tequired. President Forrest stated that the Board was aware of the need for a new Post Office and that some rezoning would be necessary, but did not want to set a precedent by spot zoning which would affect an entire neighborhood. He suggested that the APO Committee give consideration to a site in some other classification than Ceentral Business. After further _discussion, the motion to deny the petition was adopted by the following vote: Ayes: Avery, Bootz, Kelm, Schleicher, Slavin, Turner (6) Nays: None (0) A joint meeting of the Board and the Plan Commission will be arranged to discuss the zoning for the area between the Commons and Sara Lee. 11� U V 1 1 A letter from Mr. Robert York stated that the APO Committee.was disbanding as of July 7, 1969. The Board expressed their appreciation for the excellent work done by the Committee. Sidwell Map for P.C. A report from the Plan Commission stated they would prefer the Sidwell maps at a cost of approxi- mately $20.00, rather than the aerial mosaic map prepared for High School District No. 113, which would cost about $700.00. The Sidewell maps will be ordered. BZA Report - Sideyard Variation A report from the Zoning Board of.Appeals was Renaud -1351 Stratford read, recommending that a variation be granted to Authorize Ordinance permit the construction of a detached garage at in lieu of owner, Mr. 1351 Stratford Road with a side yard of three feet the five foot setback required by the Zoning Ordinance, as requested by the Victor Renaud. Trustee Kelm moved, seconded by Trustee Schleicher, that the report and recom- mendation of the Board of Zoning Appeals be approved and the Village attorney be requested to prepare the ordinance granting the variation. Motion carried unanimously. Mr. Renaud asked that the Board waive the requirement for a second reading of the ordinance in order that construction of the garage may be started as soon as possible. BZA Approves 3 Temp. Signs A report from the Board of Zoning Appeals stated Chesterfield Laurel Hill Sub. they had approved the erection of three 8' x 12' temporary signs on Lots 1 and 24 and at the corner of Willow and County Line Road advertising Chesterfield Development Corporation's Lauel Hill Subdivision and model homes. The permit is for a period of six months and can be renewed by the building commissioner. Trustee Kelm questioned whether the sign at Willow and County Line Road would mean that Willow, an unimproved street at this location, would be used to reach the subdivision'. It was explained that this sign would direct visitors to other improved streets. S.C. Report 3 Way Stop Greenbrier & Eastwood Authorize Ordinance A report.fram the Safety Council recommended that the Greenbrier - Eastwood intersection be made a 3 way stop. Mrs. Laura Lee Christoph, a member of the Safety Council, stated the recommended signs would not only control traffic for the protection of the children crossing at this intersection, but would also btop the parking of cars at the crosswalk. Trustee Slavin moved, seconded by Trustee Avery, that the recommendation of the Safety Council be accepted, and the ordinance be prepared to provide for the erection of stop signs at the Greenbrier - Eastwood intersection. Motion carried unanimously. Mrs.'Christoph will take up with the Safety Council the objection to the stop signs erected at Larkdale and Eastwood. S.C. Reoommendation Approved A report from the Safety Council recommended the Sidewalks on Broadmoor construction of sidewalks on both.sides.of Broadmoor Place. A traffic and pedestrian count was attached to substantiate the recommendation. Mrs. John Gembra, 1012 Broadmoor, stated that 300 feet of sidewalk has been installed and is-used constantly by the large number of children going to and- from-the swimming pool and park facilities, and will be used when the Woodland Park. School opens in September. She urged the Board to require the construction of sidewalks on both sides of Broadmoor. Mrs. G. F. Clampitt, 1455 Greenwood, stated the sidewalks were needed badly for the safety of children, and that Broadmoor had been one of the streets listed by the Woodland Park PTA report of 1963 on which.sidewalks should be installed. Mr. William Selfridge, 1004 Broadmoor, was opposed to the construction of sidewalks, prefering a more rural atmosphere, and questioned the accuracy of the traffic count. He stated it was his understanding the count had been made on days that Deerfield Road was closed for re- surfacing. This statement was denied by-Mrs. Gembra. Trustee Kelm moved, seconded by Trustee Turner, that the Board initiate pro- ceedings for the construction fo sidewalks on both side of Broadmoor Place. Motion carried unanimously. A @e.®Vt S. C. Recommendation A report from the Safety Council recommended that 21irhinate Parking Space the parking space in front of the First National 1st National Bank Bank be eliminated in order to provide .better 228 visibility for traffic entering Deerfield Road from the Bank's exit driveway. Trustee Avery moved, seconded by Trustee Slavin, that the Safety Council's recommendatinn be approved and the ordinance be prepared to eliminate this parking space. Motion carried unanimously. President Forrest stated that the reports from the various Boards and Commissions were excellent and much appreciated by the,Board of Trustees. 1st Presentation - Ordinances Rei, Grading Surveys, Rear Yard Baains, Roof Drain & Downspout Connections to STorm SEwers and rele -zant matters. The ord The first presentation was made of ordinances amending sections of the Municipal Code per- taining to rear yard drains, a requirement for grading surveys, roof drain, downspout and sump pump connections to storm sewers, finances were read in full. Discussion was had on-the proposed ordinances with partidular reference to the connection of downspouts to the storm sewers. It was pointed out that this provision would apply only to new subdivisions. The flooding of the drainage ditches was mentioned as a reason why the additional rapid run -off of storm wader from down- spouts should not be permitted. President Forrest stated this was the first presentation-of these ordinances, and changes could be made before adoption. Ordinance -Mun. Code Amend. Trustee Kelm moved, seconded by Trustee Slavin, Sec. 18.504- Licenses for that the ordinance be adopted amending Section Application of Insecticides 18.504 of the Municipal Code to provide that (0- 69 -15) no license shall be issued for the application of insecticides unless the applicant submits evidence that he is-licensed by the State of Illinois to engage in the custom application of pesticides or as a tree expert. Adopted by the following vote: Ayes: Avery. Bootz, Kelm, Schleicher, Slavin, Turner (6). Nays: None (0) The President signed the ordinance indicating his approval thereof. Accept Northern Weathermakers In connection with repairs to Village Hall Quotes -Air Conditioner Repairs air conditioner units, the manager reported that $3480 -Large Unit, $836 Small Unit no.company was willing to submit quotations on anything except Carrier replacement parts. Fragassi TV & Appliances submitted a quotation.of $2,344 for 11 window units, but additional wiring would be required. TRustee Bootz stated he was opposed to window units, and suggested the complete replacement of the large unit if it can be done within $1,000 of the cost of repairs. After a discussion of prices, Trustee Schleicher moved, seconded.by Trustee Kelm, that the proposal of Northern Weathermakers be accepted to replace the compressor of the large unit at a cost of $3,480.00. Adopted by the following vote: Ayes: Avery, Bootz, Kelm, Schleicher, Slavin, Turner (6) Mays: None (0) Trustee Schleicher then moved, seconded by Trustee Bootz, that the proposal of Northern Weathermakers be accepted for repairs, to the small unit at a cost of $836.00. Adopted by the following vote: Ayes: Avery, Bootz, Kelm, Schleicher, Slavin, Turner (6) Nays: None (0) - Ordinance Naming St. Trustee Kelm moved, seconded by Trustee Hamilton Lane- Schleicher, that the ordinance be adopted (0- 69 -16) naming the unnamed street in the Heaney - Galente Subdivision :Hamilton Lane ". Adopted by the following vote: Ayes: Avery, Bootz, Kelm, Schleicher, Slavin, Turner (6) Nays: None (0) The President signed the ordinance indicating his approval thereof. 1969 -70 Appropriation Ordinance Trustee Schleicher moved that the Appropriation 10- 69 -17) ordinance for the year May 1, 1969 to April 30, 1970 be adopted. Seconded by Trustee Kelm, is {'a �J �(LY and adopted by the following vote: Ayes: Avery, Boot ;, Kelm, Schleicher, Slavin, Turner (6) Nays: None (0) The President signed the ordinance indicating his approval thereof. Resolution Re: Family Day President Forrest presented and read a Resolution (R- 69 -13) commending the organizations that participated in makigg the celebration of Deerfield Family Day on July 4th an outstanding event. TrusteeSchleicher moved, seconded by Trustee Avery, that the Resolution be adopted. Motion carried unanimously. The meeting was recessed at 10:10 p.m., and reconvened at 10:30 p.m., all members present. 1st Presentation- Ordinance The first presentation was made of an ordinance Class D Liquor License amending the Municipal Code, Section 15.008 to add a new Class D license for the sale of alcoholic liquor for consumption on the premises, and Section 15.009 establishing the number of-licenses of each class that may be issued, two Class A, two Class B, one Class C, and one Class D. The ordinance was read in full. U A letter was received from Phil Johnson, Inc. requesting the issuance of a V liquor license (Class D) for the restaurant which now has a Class A beer license. Discussion was had on laws governing the sale of alcoholic liquor and the 1941 refer- endum held in the Village which does not apply to the Phil Johnson and Deerbrook Shopping Center property which were, at.the time of the referendum, in the unincorporated area of Northfield Township, Cook County. Trustee Bootz proposed that two Class D licenses be authorized. Trustee Schleicher moved, seconded by'Trustee Bootz, that the proposed ordinancef. be changed to permit the issuance of Two Class D licenses. Adopted by the following vote: Ayes: Bootz, Kelm, Schleicher, Slavin, Turner (5) Nays: Avery (1) Trustee Schleicher proposed that the license fee for a Class D license be set at $5,000 per year, and there was no objection to this amount. Mrs. Chri;stoph suggested that license fees charged by nearby municipalities be investigated before setting the fee. Mr. Avron Katch, 160 Hyacinth, pointed out that if a Class D license is!�issued to Phil Johnson, Inc., one Class A beer license would be.open. He suggested that the ordinance be amended to provide for the issuance of only one Class A license. Approve Payment $440 Trustee Kelm moved, seconded by Trustee Bootz, NE Ill. Planning Commission that payment of the annual membership fee of $440 be authorized to the Northeastern Illinois Planning Commission. Adopted by the following vote: Ayes: Avery, Bootz, Kelm, Schleicher, Slavin, Turner (6) Nays: None (0) Authorize Execution - Commons. Trustee Kelm moved, seconded by .Trustee Bootz, Fire Lane Agreement that the President and Clerk.be authorized to execute the Agreement with the Deerfield Commons Shopping Center regarding the establishment and maintenance of fire lanes in the Center in locatinns designated on the plat attached thereto. Trustee Avery pointed out that no fire lanes were provided in front of Walgreen's and adjacent stores, and the Fire Depgrtment would be in a bad position if a fire broke out in these stores. The motion was adopted by the following vote: Ayes: Bootz, Kelm, Schleicher, Slavin, Turner 1 (5) Nays: Avery (1) Ordinance -Mun. Code Amend. An ordinance was presented and read in full Sec. 20.517 -Fire Lanes amending the Municipal Code by. adding a new section (0- 69 -18) 20.517 - Fire Lanes, and establishing regulations for such lanes. Trustee Schleicher moved, 230 seconded by.Trustee Slavin, that the rules be waived to permit action on the ordinance at its first presentation. Motion carried unanimously. Trustee Schleicher then moved, seconded by Trustee Bootz, that the said ordinance be adopted. Upon roll call the ordinance was adopted by the following vote: Ayes: Avery., Bootz, Kelm, Schleicher, Slavin, Turner (6) Nays: None (0) The President signed the ordinance sindicating his approval thereof. Approve Change Order MFT 26 -SS -Cs , Trustee Schleicher moved, seconded by Trustee North Avenue Storm Sewer Deduct $4 Kelm,cthat the change order be approved for Motor Fuel Tax project 26- SS -C®, North Avenue Storm Sewer, an addition of $72.00, a deduction of $76.00, a net change of $4.00 deduction. Adopted by the following vote: Ayes: Avery, Bootz, Kelm, Schleicher, Slavin, Turner (6) Nays: None (0) Approve Final Payment $1096.11 Trustee Kelm moved, seconded by Trustee Avery, Lakeland Const. Sec. 26 -SS -CS that the final payment of $1,096.11 be approved to Lakeland Construction_Company for the North Avenue storm sewer project, MFT Sec. 26= SS -CS. Adopted by the following vote: Ayes: Avery, Bootz, Kelm,.Schleicher, Slavin, Turner (6) Nays: None (0) Approve Payment.$1861.42 Trustee Bootz moved, seconded by Trustee Kelm, Baxter & Woodman - Sec. 26 -SS -CS that paym ent of $1,861.42 be approved to Baxter and Woodman for engineering services in connection with the North Avenue storm sewer, Motor Fuel Tax project 26- SS -CS. Adopted by the following vote: Ayes: Avery, Bootz, Kelm, Schleicher, Slavin, Turner (6) Nays: None (0) The manager reported that the Department of Public Works and Buildings had made a final inspection of the automatic crossing gates and lights installed at the Greenwood, Osterman and Hazel Avenue railroad crossings, and the work-was accepted by the Department. Ordinance -Mun. Code Amend. An ordinance was presented amending Section Sec. 7.QQ1 Police Dept. 7.001 of the Municipal Code by establishing (0- 69 -19) positions for three sergeants in the Police Department. The ordinance was read in full. Trustee Schleicher moved, seconded by Trustee Turner, that the rules be waived to permit action on the ordinance at its first presentation. Motion carried unanimously. Trustee Schleicher moved that the ordinance be adopted. Seconded by Trustee Turner, and adopted by the following vote: Ayes: Avery, Bootz, Kelm, Schleicher, Slavin, Turner (6) Nays: None (0) The President signed the ordinance indicating his approval thereof. Authorize $400 Plans & Specs. A Letter was received from the Superintendent H.S. Lights- Baxter & Woodman of High School District 113 thanking the Board for their efforts for the installation of flashing warning lights at the High School entrance driveway. Trustee Bootz moved, seconded by Trustee Schleicher, that Baxter and Woodman be authorized to prepare plans and specifications for the warning lights at the High School at a.cost not to exceed $400.00. Adopted by the following vote: Ayes: Avery, Bootz, Kelm, Schleicher, Slavin, Turner (6) Nays: None (0) 1 1 1 231 Authorize Application Div. of A letter was received from Charles W. Greengard, Waterways -Toll Rd. Drainage engineer, stating that it was his opinion that Diversion to North We -Go Park Subdivision drainage can be carried to the north to the West Drainage Ditch, and the rculvert under Deerfield Road is adequate for a ten year rainfall. A lengthy discussion was had on flodding problems in the area of We -Go Park, caused in the main by storm water from west of the Toll Road brought to the east side by culverts which collect water from the large area to the west. Complaints of house grade elevations which block natural drainage will be alleviated by the proposed ordinance to require certificates of grading. Trustee Bootz moved, seconded by Trustee Turner, that an application be submitted to the Division of Waterways for a permit to drain water from Toll Road property in the We -Go Park vicinity to the north to the West Drainage.Ditch, and a copy of the letter be sent to the Toll Road Commission. Motion carried unanimously. Deny Sara Lee Temporary Sign A letter was recevied from Kitchens of Sara Lee, Inc., requesting permission to erect a double - faced 4' x 8' illuminated sign for a period of five to six months while the company's facilities are being enlarged.President Forrest brought up the letter sent by the building commissioner to the company regarding complaints of smoke and noise from the operations of the company. Mr. Bowen stated he had received no letter from the pa company, but he had been assured by a telephone call that they were attempting to U ameliorate the conditions complained of. U r Trustee Bootz moved, seconded by Trustee Slavin, that permission be granted to permit the erection of the temporary sign requested by Sara Lee for 30 days. The motion failed by the following vote: Ayes: Bootz (1) Nays: Avery, Schleicher, Slavin, T*er (4) Pass: Kelm (1) Trustee Schleicher moved, seconded by Trustee Slavin, that the manager be instructed to write to.Kitchens of Sara Lee telling them that their request for a temporary sign has been .taken under advisement by the Board, and asking them to take up the problems brought to.their attention. Adopted by the following vote: Ayes: Avery, Bootz, Kelm, Schleicher; Slavin, Turner (6) Nays: None (0) Approve Payment $1105.18 Trustee Slavin moved, seconded by Trustee Bootz, Baxter & Woodman -Odor Domes that payment of $1,105.18 be-approved to Baxter and Woodman for engineering services in connection with the construction of odor control:domes:at the sewage treatment plant. Adopted by the following vote: Ayes: Avery, Bootz, Schleicher, Slavin, Turner (5) Nays: None (0) Pass: Kelm (1) Approve Perma -Line Co. Trustee Schleicher moved, seconded by Trustee Bootz, Thermoplastic Striping that the contract with the Perma -Line Company in $2250 MFT the amount of $2,250.00 for thermoplastic striping for traffic lanes and pedestrian cross walks be approved and execution authorized. Adoptedfby the following vote: Ayes: Avery. Bootz, Kelm, Schleicher, Slavin, Turner (6) Nays: None (0) Approve Payment $13484.20 MFT Trustee Slavin moved, seconded by Trustee Schleicher, .Peter Baker & Son- Deerfield that payment of $13,484.20 from Motor Fuel .Tax Rd. Resurfacing 27 CS funds be approved to Peter Baker & Son for Deerfield Road resurfacing. Adopted by the following vote: Ayes: Avery, Bootz, Kelm, Schleicher, Slavin, Turner (6) Nays: None (0) Approve Payment $48494.20 Keno Const. Co. Odor Domes Trustee Slavin moved, seconded by Trustee Schleicher, that payment of $48,494.20 be approved to Keno and Sewage Treatment Plant Sons Construction Company for work completed on odor control domes at the sewage treatment plant, as recommended by the engineers. Adopted by the following vote: Ayes: Avery, Bootz, Kelm, Schleicher; Slavin, Turner (6) Nays: None (0) Approve Payment $1105.18 Trustee Slavin moved, seconded by Trustee Bootz, Baxter & Woodman -Odor Domes that payment of $1,105.18 be-approved to Baxter and Woodman for engineering services in connection with the construction of odor control:domes:at the sewage treatment plant. Adopted by the following vote: 232 Ayes: Avery, Bootz, Kelm, Schleicher, Slavin, Turner (6) Nays: None (0) Waive Fee - Coffee Shop A letter was received requesting that the license fee of $6.60 be waived for the Youth Coffee House in the Masonic Temple building. The Village's cooperation in stopping racing in the parking lot was also requested. A letter from the Youth Council supported the request for waiver of the license fee. Trustee Schleicher moved, seconded by Trustee Slavin, that the license fee be waived for the Youth Coffee House. Motion carried unanimously. Reports - Communications The manager reported he had met with' -the attorney for the West Skokie Drainage Commission (east drainage ditch) to discuss dredging and maintenance of the ditch. The Commission is responsible for the ditch to the north line of the East Lift Station, and has appropriated $7,500 for dredging and maintenance work which will be started in about 75 days. While the ditch will be cleared south to County Line Road, the Commissinn does not wish to abut on the Metropolitan Sanitary District territory. The Village wasp. asked to assist in this work by noting on a plat the location of trees and shrubs which would interfere with dredging, and to notify owners to remove such trees and shrubs. In addition, a letter will be sent asking for financial support for the work. The Village agreed to cooperate inasmuch as problems of drain- age will be alleviated by the dredging. President Forrest stated that a Northeast Suburbs Flood Control Committee had been organized several years ago and he had attended the meetings, but had heard nothing from them for at least a year. The manager was asked to check the present status of the Committee. The manager reported that the Milwaukee Road had started work on ihe fence along Chestnut Street south of Telegraph Road. The manager reported that Chief of Police Gilbert had returned the honorarium sent to him by the Village for his appearance as a witness in the lawsuit regarding the sergeant examination. No action was taken on the letter from Mr. Robert Sale regarding the Old Mill SubdiQis.ion on Route 22 since the Village of Bannockburn lies between Deer- field and the subdivision. � �President Forrest reported een asked by the President of School District No. 110 to act as liaison between the School District and the Village. The manager submitted a report on the State Finance meeting he had attended with the Village Treasurer. A preliminary report on revenue measures enacted by the General Assembly was received from the Illinois Municipal League. Ar:complaint was received from a resident of Wcicklow Court regarding,the Deerfield Disposal Service. He suggested the Board look into outside bids for refuse disposal <,service. The manager reported that Trustee Slavin had investigated bidding practices on rock salt, and the matter would be on the agenda for the next meeting. Ordinance - Supplemental Assessment The recommendation that the Board of Trustees S/A No. 108 (0- 69 -20) pass an ordinance to provide for a supplemental assessment in Special Assessment No. 108 (Hov- land Improvements) was received from the Board of Local Improvements. The proposed ordinance was submitted with the recommendation. TrusteeKelm moved, seconded by Trustee Schleicher, that the rules be waived to permit action on the said ordinance at its first presentation. Motion carried unanimously. Trustee Schleicher then moved, seconded by Trustee Kelm, that the ordinance be adopted to provide for a supplemental assessment in Special Assessment Proceeding No. 108. Adopted by the following vote: Ayes: Avery, Bootz, Kelm, Schleicher, Slavin, Turner (6) Nays: None (0) The President signed the ordinance.indicating his approval thereof. 233 Two residents of Briarwood Vista Subdivision, Mrs. Laura Lee Christoph and Mr. Avron Katch, asked.that something be done to eliminate the ponding of water on the Blietz property. They stated the noise from frogs was increasing, as well as the number of'mosquitoes. The building commissioner reported that the owner had opened up drainage on the property. Mr. Katch stated that drainage swales had been created which drain to his property, and the drain from school property had been buried. President Forrest asked for a report from the building commissinner at the next meeting. Mrs. Christoph reported that food was being purchased from the Chef's Kitchen and eaten in cars in the Deerbrook Shopping Center which she felt was a violation of the Village ordinance prohibiting the consumption of food in cars in parking areas. The Village attorney will check the ordinance which was intended to keep out restaurants of the "drive -in" type. Receipt was acknowledged of the Audit of Motor Fuel Tax Funds for the year 1968 from the Department of Public Works and Buildings. There being no further business, on motion by Trustee Bootz, seconded by Trustee Slavin, the meeting was adjourned at 12:30 a.m. V f� APPROVED: President U V ATTEST: Village Clerk 1