06/02/1969June 2, 1969
The regular meeting of the President and Board of Trustees of the
Deerfield was called to order by the President in the Council Chambers of
Hall on Monday, June 2, 1969 at 8:05 p.m. The clerk called the roll and
the following were
Present: Bernard Forrest, President
Jayman A. Avery, Jr.
Charles R. Bootz
George Kelm
George P. Schleicher
Stephen M. Slavin
M. Jay Turner, Jr.
Absent: None
Village of
the Village
reported that
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. Richard Houpt, Village attorney, and Norris Stilphhn, manager.
Trustee Bootz moved, seconded by Trustee Schleicher, that the minutes of the
regular meeting held May 19, 1969 be approved as corrected (APO), and the minutes of
0 the adjourned meeting held May 26, 1969 be approved as submitted. Motion carried
LO unanimously.
U North Trail Sub. Drainage In connection with North Trail Subdivision drainage
V problems, a letter was read from Albert S. Jacobs
Homes, Inc., in which they stated that they were neither morally or legally responsible
for drainage problems in the area, inasmuch as they had complied fully with Village
requirements, the purchasers had been given proper notice with respect to the grading
of drainage swales and sump pump discharges, and the problem had been created in large
part by grading and landscaping done by. individual owners. However, in the, interests of
good will, the company agreed to furnish without charge, drain tile and granular back -
fill to any owner who wishes to install drain tile along his rear lot line.
Several homeowners again expressed their concern that Village standards did not
require the developer orrbuilder to provide for satisfactory drainage, and in particular
the discharge from sump pumps. Mr. Rene Gaudet, 1725 Summit, stated that he would
have to install drain tiles a distance of 280 to 300 feet to connect to a storm sewer.
Both Trustee Schleicher and the manager assured the residents that the problem would
be alleviated greatly within a year to a year and a half, when lawns and shrubbery are
fully established and minor corrections,in grade have been made. The building commissioner
reported that exposed electric lines were being lowered and the location and height of
transformer boxes would be reviewed by Commonwealth Edison.
Mr. Richard Wallace, 1750 East Summit, thanked the Board and Village employees
for listening to their problems and felt that much had been accomplished. They will
work with the builder and hope the problem can be resolved in their area, and that
the Village will take corrective steps to insure that similar problems will not arise in
the future.
Re: Carlisle Extension The manager reported that the Village attorney had
established that Motor Fuel Tax funds can be used
to acquire land for the right -of -way for the extension of Carlisle Avenue. The manager
stated that the meeting with the School Board and Mr. Bruce Blietz had not provided any
answers with respect to the location of the Carlisle extension, and it now appears
that there would be no-solution until Mr. Blietz decides to develop the property.
President Forrest reported that Mr. Blietz had indicated that be would present improve-
ment plans soon.
Discussion was had on street location, acquisition of the right -of -way through
condemnation, and the possibility of damages. A letter was recez -red from Mr. Walter
Gans, Jr. 405 Carlisle, expressing the hope that the Board would reconsider the
extension of Carlisle Avenue. He wrote that it was his opinion that the opening of
the street would depreciate property values and would be detrimental to the safety of
children. His children attend schbol in District 108, and he had inferred from news-
paper-articles that School District 109 had initiated the extension of Carlisle in
order to save busing costs. Trustee Schleicher pointed out that the Village develop-
ment plan adopted in 1953 had designated a street in this location and the proposed
construction is in conformance with the plan.
President Forrest directed that the matter be dropped from the agenda for the
present, and funds be accumulated for acquisition of the right-of-way. Trustee Kelm
pointed out that the agreement with the Blietz organization for construction of a bridge
would expire in about a year and a half, and proposed that the bridge be coordinated
with the street extension.
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Ordinance Approving Planned Development The ordim nce was presented approving
Hovland Lot 146 the planned development of Lot 146,
(0- 69 -13) Hovland Subdivision, listing improve-
ments to be donstructed by the developer,
and providing for an amount to be --paidl)to the Public Benefit Fund, which, after
discussion, was determined to be $125.00. The ordinance was read in full.
Mr. Theodore Golemba, the owner of said Lot 146, asked the Board to take
action on the ordinance at its first presentation since he wishes to proceed with
the installation of undergronnd improvements before street paving is started.
Trustee Kelm moved, seconded by Trustee Turner, that the rules be waived
to permit action on the ordinance at its first presentation. Adopted by the
following vote:
Ayes: Avery, Bootz, Kelm, Slavin, Turner (5)
Nays: Schleicher (1)
Trustee Bootz then moved that the said ordinance be adopted. Seconded by
Trustee Kelm, and adopted by the following vote:
Ayes: ivery, Bootz, Kelm, Schleicher, Slavin, Turner (6)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Approve Plat Trustee Kelm moved, seconded by Trustee
Golemba Resubdivision Turner, that the final plat of the
Theodore Golemba Resubdivision of Lot 146,
Hovland Subdivision be approved, subject to posting bond or cash escrow for improve-
ments, and payment of $125.00 to the Public Benefit Fund. Adopted by the following
vote:
Ayes: Avery, Bootz, Kelm, Schleicher, Slavin, Turner (6)
Nays: None (0)
Approve S. Waukegan Sidewalks A report from the Safety Council
West Side & Lighting recommended the construction of sidewalks
on both the east and west sides of Waukegan
Road southerly from the existing sidewalks tc County Line Road, and extension of
the street lighting system from the Kitchens of Sara Lee plant to County Line Road.
The manager reported he had discussed the matter with the Chairman of the Safety
Council who stated the Council was more concerned about sidewalks on the west side.
Trustee Bootz moved, seconded by Trustee Turner, that the Board approve the recom-
mendation of the Safety Council, and property owners on the west side of Waukegan
Road be requested to construct sidewalks and informing them if it is not done on a
cash basis, the Village will proceed with the construction by special assessments.
Motion carried unanimously.
With respect to street lights, the manager stated that Commonwealth Edison
would install the lights with an annual charge to the Village of $72.50 per light
for power. He proposed that Commonwealth Edison be notified to install the lights
to be put in service about September 1, 1969 since.the lights will not be needed
until the sidewalk is c6mpleted.
Trustee Avery moved, seconded by Trustee Turner, that the Board approve the
installation of street lights from the Sara Lee plant to County Line Road and the
manager be authorized to arrange for such installation for service on September 1.
Adopted by the following vote:
Ayes: Avery, Bootz, Kelm,
Nays: None (0)
Letter Re: B -4 Zoning
of the Sara Lee plant, who
and asked that the matter
The letter was referred to
Schleicher, Slavin, Turner, (6)
A letter was received from Mr. Sackheim,
the owner of B -4 zoned property south
stated that the B -4 classification was unduly restrictive
:)e re- examined before adopting the Master = Planning .pap.
the Plan Commission.
Re: Delinquent S/A on Discussion was had on the Village Treasurer's
School Properties letter regarding delinquent special assess-
ments on properties owned by School Districts
#109 and #110, and the letter from the Village attorney who stated that he had
discussed this matter with the attorney for School.Distr ct_ #110. School District #110
219
would be willing to pay the principal amount due, but not the accrued interest since
the Village had not given them previous notice. The Village clerk reported that bills
on special assessments had been sent during the term of the assessments, but delinquent
special assessments had been withdrawn from sale in the 1930's in order to save publica-
tion costs. Trustee Slavin pointed out that if the school properties had been acquired
after the special assessments had been levied, it would be shown on the title, which
would constitute notice; if not shown, the Title Company was in error and would be
liable. He added that it was possible that the special assessments had been deducted
from the purchase price, and would therefore be owed by the School Districts.
App ove State Hwy. Maint. The Agreement with the Illinois Division of Highways
Agreement $8393.71 was presented providing for Village maintenance
of ^State hgh1aay® in the Village (Waukegan Road)
and payment of $8,393.71 to the Village for such maintenance for the year July 1, 1969
to June 30, 1970, with automatic extension to June 30, 1979 unless changes are to be
made or 30 days written notice of cancellation is given by either party. Trustee
Slavin moved, seconded by Trustee Schleicher, that the Agreement be approved and execution
authorized.
Motion carried unanimously.
Authorize Ad. for Bids The manager reported that plans and specifications
Orchard ST. Storm Sewer for the Orchard Street storm sewer had been pre -
pared, and $4,500 had been budgeted for this
project. Trustee Bootz moved, seconded by Trustee Slavin, that the Board authorize
advertising for bids for the work.
Motion carried unanimously.
Authorize Ad. for Bids The manager reported that Baxter and Woodman had
Cleanout Manhole prepared plans and specifications for a cleanout
County Line Sewer manhole for the County Line sewer east of the
drainage ditch, and $3,000 had been budgeted for
construction. Trustee Schleicher moved, seconded by Trustee Kelm, that the Board
authorize advertising for bids on the project.
Motion carried unanimously.
Reports- Communications The manager reported that a letter from the Depart -
went of Public Works and Buildings stated that the
traffic count at the Waukegan County Line Road intersection showed there was not
sufficient traffic for the installation of left turn signals. The traffic count
referred to was taken in 1968, and a new count will be made.
A letter was received from the Illinois Municipal League urging support of
House Bill 1241 pertaining to judicial annexation procedures. Trustee Slavin moved,
seconded by Trustee Schleicher, that the manager write,to legislators expressing the
Board's support for passage of the bill.
Motion carried unanimously.
The manager reported that he, as an individual, had written to legislators
regarding certain revenue bills and payments to municipalities.
A letter was received from Dr. William Fenelon, School District #109, stating
The Village attorney
report to the Board.
will check when the properties were acquired, and will
Re: Proposed Amendment
Trustee Slavin stated that North Trail Subdivision
Cert. of Grading
drainage problems had pointed out deficiencies
in subdivision requirements, and he would favor
an amendment to the Municipal
Code to require the developer or builder to file with
the Village a certificate that
grading has been done in accordance with plans and
specifications approved by
the Village. The building commissioner was directed to
submit a recommendation on
the text of the proposed amendment.
11�
Approve Payment $390.57
Trustee Kelm moved, seconded by Trustee Schleicher,
®
to Baxter & Woodman
that payment of $390.57 be approved to Baxter &
Lo
County Line Sewer
Woodman for engineering services in connection
with the investigation of the hydraulic capacity
V
of the County Llne Road sanitary
sewer. Adopted by the following vote:
Ayes: Avery,'Bootz, Kelm,
Schleicher, Slavin, Turner (6)
Nays: None (0)
App ove State Hwy. Maint. The Agreement with the Illinois Division of Highways
Agreement $8393.71 was presented providing for Village maintenance
of ^State hgh1aay® in the Village (Waukegan Road)
and payment of $8,393.71 to the Village for such maintenance for the year July 1, 1969
to June 30, 1970, with automatic extension to June 30, 1979 unless changes are to be
made or 30 days written notice of cancellation is given by either party. Trustee
Slavin moved, seconded by Trustee Schleicher, that the Agreement be approved and execution
authorized.
Motion carried unanimously.
Authorize Ad. for Bids The manager reported that plans and specifications
Orchard ST. Storm Sewer for the Orchard Street storm sewer had been pre -
pared, and $4,500 had been budgeted for this
project. Trustee Bootz moved, seconded by Trustee Slavin, that the Board authorize
advertising for bids for the work.
Motion carried unanimously.
Authorize Ad. for Bids The manager reported that Baxter and Woodman had
Cleanout Manhole prepared plans and specifications for a cleanout
County Line Sewer manhole for the County Line sewer east of the
drainage ditch, and $3,000 had been budgeted for
construction. Trustee Schleicher moved, seconded by Trustee Kelm, that the Board
authorize advertising for bids on the project.
Motion carried unanimously.
Reports- Communications The manager reported that a letter from the Depart -
went of Public Works and Buildings stated that the
traffic count at the Waukegan County Line Road intersection showed there was not
sufficient traffic for the installation of left turn signals. The traffic count
referred to was taken in 1968, and a new count will be made.
A letter was received from the Illinois Municipal League urging support of
House Bill 1241 pertaining to judicial annexation procedures. Trustee Slavin moved,
seconded by Trustee Schleicher, that the manager write,to legislators expressing the
Board's support for passage of the bill.
Motion carried unanimously.
The manager reported that he, as an individual, had written to legislators
regarding certain revenue bills and payments to municipalities.
A letter was received from Dr. William Fenelon, School District #109, stating
220
that he appreciated the Board's cooperation with regard to the extension of
Carlisle Avenue,.but he did not want a developer to get a change in zoning on the
basis of school needs..
Appoint Albert trust President Forrest proposed the appointment
Chairman Plan Commission of Mr. Albert Brust as Chairman of the Plan
Commission for a one year term. Trustee
Bootz moved, seconded by Trustee Avery, that the appointment be approved.
Motion carried unanimously.
Reports - Communications In connection with the construction of Hovland
improvements, the manager.reported that water
and sewer lines were being checked, and the cleanup and sidewalk replacement would
start shortly, and should be completed within 30 days.
It was reported that the updated drainage study bf'.the11We- Go.Park and Toll
Road area being,prepared by Charles W.. Greengard Associates should be ready for
consideration by the Board in July,
The Village attorney reported he had received no answer from the attorney
of the East Drainage Commission regarding the Commission's taking over the mainten-
ance of the East drainage ditch south of Deerfield Road to County Line Road. It
was suggested that.he write to Dr. Walter Dalitsch, Chairman of the Commission.
Authorize Plans & Specs.
Wilmot Storm Sewer by
Baxter & Woodman
pare plans and specifications for
from We -Go Park to Laurel Avenue.
After a brief discussion of the storm sewer
installation planned for this year, Trustee
Schleicher moved, seconded by Trustee Slavin,
that Baxter and Woodman be authorized to Are-
a storm sewer on the west side of Wilmot Road
Adopted by the following vote:
Ayes: Avery, Bootz, Kelm, Schleicher, Slavin, Turner (6)
Nays: None (0.)
r It was reported that the State has been requested to review speed limits
on Waukegan Road south of County LIne Road in the vicinity of the Deerbrook Shopping
Center for a reduction in the posted speed.
The manager reported that a drainage problem in Briarwood Vista Subdivision
had been eliminated by shutting off a leaking water service of the Countryside
Water Company.
The manager reported that a meeting on transportation would be held at the
Sheraton Blackstone on June 17th.
Discussion was had on the Roy Rogers restaurant which will be constructed
pear,, _the northeast corner of Waukegan and County LIne Roads with driveways on
both County Line and Waukegan. The building and plot plans were reviewed, and
the building commissioner read a letter from the owners stating they would comply
fully with all Village ordinances and would regularly clean up all papers in the
vicinity. Concern was expressed about adequate screening of the restaurant and
parking lot.for the protection of nearby residences. Trustee Schleicher pointed
out that, although the restaurant will be built on only a part of Lot 2, Mallin's
Subdivision, the Zoning.Ordinance requires the screening of the entire lot. In
the discussion of the patio shown on the plans, the Village attorney stated that
food could neither be served or eaten on the patio since all services must be
conducted inside a fully enclosed building and the Zoning Ordinance also prohibits
eating in cars or parking areas. The question was raised whether a plat of Re-
subdivision of Lot 2 should be required. Several members stated there should be
strict enforcement of all ordinances relating to this type of restaurant, with
particular reference to requirements for screening.
There being no further busin
Trustee Turner, the meeting was adj
ATTEST',
e
Village Clerk
APPROVED:
motion by Trustee Bootz, seconded by
at 10:15 p.m. ('`y
NJ\,
President pro tem
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