05/19/1969 (2)211
May 19, 1969
The regular meeting of the President and Board of Trustees of the Village of
Deerfield was called to order by the President in the Council Chambers of the Village
Hall on Monday, May 19,1969 at 8:05 p.m. The clerk called the roll and reported that
the following were
Present: Bernard Forrest, President
Jayman A. Avery, Jr.
George Kelm
George P., Schleicher
Stephen M. Slavin
M. Jay Turner, Jr.
Absent: Charles R. Bootz
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager.
Trustee Kelm moved, seconded by Trustee Schleicher, that minutes of the regular
meeting held May 5, 1969 be approved as submitted. Motion carried unanimously.
®
Report & Discussion
Discussion was had on the report and recommendation
NorthiTrail Sub. Drainage
of the manager on drainage in the North Trail
Sdbdivision, in which he had stated that the
L.�
grade of drainage swales• and
inlets had
been checked and conformed to plans. He recom-
mended that minor adjustment
in grades
resulting from landscaping should be done by the
property owners, except for
a ponding
area at the southeast corner of 1735 Summit Court
where an,anonymous donor has.agreed
to
provide tile and granular backfill if the Village
would agree to make the installation.
He suggested that sump pump discharge hoses be
placed underground to carry
the water
to the drainage swale.
Among those who expressed the opinion that,inadequate drainage facilities had been
provided were the owners of property at 1725 Mountain Court, 1015 Mountain Drive, 925
Summit, 935 Mountain Drive, 836 Northwoods Drive, 1725 Summit Court, 1730 Summit Court,
1750 Summit Court and 1735 Summit. Several owners stated they would be willing to con-
. tribute $100 toward the cost of installing drain tile to carry away storm water that
presently appears to remain until it evaporates.
Colonel Franklin Werner, 935 Mountain, stated that, despite his complaints to the
builder and Village made over a year ago,nothing had been done to alleviate the problem,
and it had been necessary for him to dig a drainage ditch 1 -1/2 feet deep to carry away
storm water. In addition, he stated that in the rough grading of his property, the
underground telphone and electric wires had been exposed and he had been unable to
get anyone to correct this hazardous condition. The manager was directed to report this
matter to the telephone and power companies.
The manager's report that the builder notified purchasers about the need for care
in grading in order not to block drainage was challenged by several owners as well as
two prospective purchasers. One resident who had been notified stated that the only
information given by the builder was the direction the water was to flow.
Suggestions made to eliminate similar problems�,in the future included (1) upgrading
subdivision requirements for drainage; (2) performance bond for drainage improvements;
(3) builder to be responsible for fine grading; (4) establish procedures to insure that
notice be given -to purchasers with respect to grades and drainage_; and (5) builder to
stake elevations for final grading and landscaping.
The manager was directed to write to the builder stating that it was the sense of
the Board that -the builder consider the acceptance of $100 from each homeowner whose
property is involved in the problem drainage area, as his share of the cost for the
resolution of the problem, and the establishment of procedures whereby the Village may
ascertain that notice has been given to each purchaser with respect to grades and
drainage.
The meeting was recessed at 9:50 p.m. and re- convened at 10:05 p.m.
Report -CATV Franchise The manager reported that the matter of granting
a franchise for CATV is being considered by a
committee who are preparing a proposed.samp�e ordinance for all North Shore communities.
There is general agreement that joint action by the municipalities would be most advan4-,
tageous, and invitations to bid would be sent out jointly to all companies interested.
Decision was made to table the matter until more information is received.
212
Resolution Establishing Prevailing Trustee Kelm moved, seconded by Trustee
WAges for Public Works Construction Avery, that the Resolution be adopted
(R- 69 -11) establishing prevailing wages for public
works construction in the Village of Deer-
field. Adopted by the following vote:
Ayes: Avery, Kelm, Schleicher, Slavin, Turner (5)
Nays: None (0)
Plan Commission Report Re:.. A report from the Plan Commission recommended
Carlisle Extension - Discussion that the extension of Carlisle Avenue between
Colony Point and Briarwood Vista Subdivisions .
be located as shown on the Master Planning Map, a route whibh will tend to slow
traffic. Dr. William Fenelon, Superintendnent of School District #109, stated
that at present $8,000 per year is expended to bus children to school, an expendi-
ture which will no longer be necessary when Carlisle is completed. He stated that
the construction of a pedestrian path had been discussed with Mr. Bruce Blietz,
who was most cooperative, but the School Board had determined that there were in-
herent dangers to children in the use of a path going through a wooded isolated area.
He urged the Board to take action to complete the road as soon as possible. A
resident of Colony Point Subdivision pointed out that a second route between County
Line and Deerfield Road would tend to relieve traffic congestion at the Deerfield -
Waukegan Road intersection.
Discussion was had on the availablity of funds to finance the cost of land
acquisition for the right -of -way for the extension of Carlisle if a dedication can-
not be obtained from the Blietz organization. A proposal that Motor Fuel Tax funds
be used for land acquisition will be investigated, with improvements to be constructed
by special assessments.
Trustee Kelm suggested that if the Village condemns the right -of -way, and
the acreage is subsequently developed, the .owner may be willing to reimburse the
Village for the cost of the right -of -way upon approval of the subdivision. The
Village attorney stated that the Board has the authority to contract for the purchase
of land over a 20 year period, and if the owner is agreeable, the.contract could
provide that ipayments7becterminated.when the.land is-..developed..
President Forrest asked that a meeting be arranged with the SChool Board
and Mr. Blietz to discuss the .extension of .Carlisle Avenue. Mr. Blietz's representa-
tive and Dr. Fenelon stated-they would be happy .to meet with the Board.
Re: School:Crossing Light A letter from Dr. Fenelon stated that the -Board
Violations of -Education of School District #109 was " -vdry
concerned.-about violations -of the school
crossing lights. The manager stated that pavement markings, warning signs, portable
blinking lights or "rumble strips" proposed at the School Board meeting would not be
permitted by the State. Trustee Avery pointed out that the upgrading of the present
school crossing lights to full stop and go traffic signals, the rel6cation of the
light at the Deerfield Grammar School, and the installation of an additional traffic
light at the Deerfield Road entrance to the Commons will surely provide greater
safety for the school children. The President asked the Police Department to main-
tain a program of strict 6nforement of traffic laws in the vicinity of the schools,
and asked the press to give adequate coverage to safety problems.
Honorariums Approved Trustee Schleicher moved, seconded by Trustee
Re: Sgt. Law Suit Kelm, that honorariums be approved in connection
with the law suit pertaining to sergeant's
examination, as recommended by the Board of Police Commissioners, as follows:
Chief of Police Gilbert of Lake Forest.- $50.00; Chief of Police Durning of Winnetka -
$100.00; Thomas'A. Wolf, former member of the Board of Police Commissioners - $220.00.
Adopted by the following vote:
Ayes: Avery, Kelm, Schleicher, Slavin, Turner (5)
Nays: None (0)
1969 -70 Budget Presented Trustee Schleicher reported that the Finance
Committee had carefully considered,-the various
expenses for the fiscal year 1969 -70, and all were pleased to presentL_a balanced
budget without a, tax increase. The manager reported that the air conditioner motor
had burned out and replacement would cost $3,000. Trustee Slavin moved, seconded by
Trustee Turner, that funds budgeted for the Village Hall be incraased to provide for
the replacement of the air conditioner motor.
Motion carried unanimously.
213
Lt.,G. Koets Salary $10884 Trustee Kelm questioned the increase in salary to
$11,194 per year for each of the three Police
Lieutenants: Chief of Police George Hall stated he had originally A.ot,recommended an
increase for one Lieutenant, Glenn Koets, because he had been off duty for some six months
due to an official disability, and he.had received his full salary during this period in
accordance.with the Village policy on"sick leave. Discussion was had'on the pending law
suit against the Lieutenant and a. question of prej.udiue if _a raise -3s given or withheld.
Trustee Kelm moved, seconded by Trustee Avery., that the salary of Lieutenant Koets be
set at $10,884: per year as recommended by the Chief of Police. Adopted by the following
vote:
Ayes: Avery, Kelm, Schleicher, Turner (4)
Nays: Slavin (1)
Discussion - .Police Salaries Discussion was had on Police salaries and the per -
centage of increases, whether based on evaluation
or length of service. Chief Hall stated that members of the Police Department objected
to the 15 years it took for a patrolman to reach top salary, whereas in Highland Park
top salary is received in 7 years. Trustee Slavin agreed with this criticism, and
stated that, while there had not been sufficient time for him to develop a position on
this Year's budget, he hoped that before next year's budget is prepared there would be
a thorough review of positions and salary schedules.
O
The manager reported that the last salary range in.Highland Park is a merit step,
p� and no one is getting it at this time. Trustee Schleicher explained the problem of the
V Finance Committee, who recognize the need to remain competitive with other municipalities
V on police salaries but must also consider the coverall budget for the Village. He
stated members of the Department were somewhat ambivAlent on the matter of salaries,
wanting to reach top salary within a shorter term of years, but also wanting longevity
increases:. Several members agreed with President Forrest's suggestion that salaries
of Deerfield policemen.should be compared with those paid in other municipalities after
a given length of service - 5 years, 10 years, etc.
1st Presentation The first presentation was made of the ordinance
Salary Ordinance amending the Salary Ordinance by establishing
..,ranges and salaries for position for Village
employees.' The ordinance was read in full.
No Waiver of Fee- Petition for In connection with the filing fee of $25.00 for
Post Office Rezoning the rezoning petition for the proposed post office,
it was the consensus of the Board that the fee
not be waived, since the :petition must be filed by the property owners, not the'O?A APO
Committee.
(as corrected)
Plan. %Commission Report Re: A report -from the Plan Commission recommended
Resub. Lot 146, Hovland Sub. approval of the final plat of resubdivision of
Lot 146, Hovland Subdivision, into three lots,
each approximately 12, 099 square feet in-area, with no street dedication. The Village
attorney pointed out that an ordinance approving a planned development was required
for approval of the plat, and asked why it was not feasible to locate a street through
the center of the block. A sketch of the subject lot and surrounding lots will be
prepared for consideration at the next meeting.
Reports - Communications The manager reported that the Civil Defense
Director, Mr. Jesse Starkman, would like to meet
with the Boardq and proposed either a meeting on a Saturday or some evening other than
Mondays or Tuesdays.
The manager reported that a Managers' Conference would be held in Wisconsin on
May 21 -23, 1969. Trustee Slavin moved, seconded by Trustee Turner, that the manager
be authorized to attend this conference.
Motion carried unanimously.
Bids for Motor Fuel Tax maintenance materials will be received on June 16, 1969
at 10:.00 A.M.
The manager reported that a
public hearing will
be held by the Lake County
Zoning Board of Appeals on May 23rd
on the petition of
the Kennedy Company to rezone
property on the north side of Route
22 east of Del Mar
Woods.to" the`-Subtirban Residential
District, 20,000 square foot lots.
He stated that the
City of Lake Forest,-which will
provide sewer and water services to
the property, will
support the petition, and
Highland Park, Bannockburn and the
School District will oppose the rezoning. The
Board approved Trustee Schleicher's
suggestion that no
action be taken on this matter
since the other municipalities are
closer to the property than Deerfield.
The manager reported that a Managers' Conference would be held in Wisconsin on
May 21 -23, 1969. Trustee Slavin moved, seconded by Trustee Turner, that the manager
be authorized to attend this conference.
Motion carried unanimously.
214
A letter has been sent to the scavengers regarding complaints that empty
garden waste containers are not been carried back to the house, and asking them
to instruct their employees that this-must be done. The manager also reported
that tags are being printed to be put on--;waste - cans telling people not to put
garden - aastesc.at the curb earlier than the evening before-pickup.
An invitation was received to a Municipal Officials Apprciation day at
the White Sox game on May 25th as guests of the management.
Resolution - Memorial Day Permit The manager reported that a Memorial Day
(R- 69 -12) Parade is being sponsored by the American
Lgion and other organizations. Trustee
Turner moved, seconded by Trustee Kelm, that a resolution be adopted requesting
permission to close Waukegan Road for the Memorial Day Parade, a "copy of the said
resolution to be sent to the Department of Public Works and Buildings, Division
of Highways, Springfield.
Motion carried unanimously.
Reports - Communications The manager submitted a report on meetings
he had attended at Elgin and a lunche6n with
Senator Karl Berning to discuss pending legislation.
An invitation to tour the Stickney plant was received from the Metropolitan
Sanitary District. Tours are arranged for each Sunday afternoon.
A letter was received from Camp Jorn YMCA thanking the Board for allowing
solicitation for the sale of- cookies.
Wm. Theiss Resignation A letter was received from Mr. William Theiss
from Plan Commission submitting his resignation from the Plan
Commission effective June 1, 1969. Trustee
Slavin moved, seconded by Trustee Schleicher, that the resignation be accepted.
Motion carried unanimously.
President Forrest reported he had received a letter from the Plan Commission
regarding the relationship between advisory Boards and Commissions and the Board
of Trustees. He stated these points raised were valid and will be considered,
and hoped that the Board would take action to relieve these problems.
The manager reported that the 1968 traffic count at the County Line -
Waukegan Road intersection had been sent to the Division of Highways, Elgin. He
will try to get a later count.
Support of State Income Tax Trustee Slavin stated that a State income
Failed to Pass tax is under.consideration.by.the Revenue
Committees of the legislature, and it is his
opinion that if the State is to live up to its obligations and if there is to be
any relief from'iehe real estate tax burden of the homeowner; a Stete income tax
law must be enacted. After a brief discussion, Trustee Slavin moved, seconded by
Trustee Kelm, that the Village Board communicate to the respective Revenue Committees
of the House and Senate and to our elected legislators the Village's support in
principle of the State income tax bills presently under consideration. The motion
failed to pass by the following vote:
Ayes: Avery, Slavin (2)
Nays: Kelm, Turner, Forrest (3)
Pass: Schleicher (1)
Referring back to the North Trail drainage problem, Trustee Slavin suggested
that consideration be given to amending the Municipal Code to require a certificate
from the builder that grading has been done in accordance with plans.
T usteelSchleicher moved, sec onded by Trustee Slavin, that the meeting be
adjourned to Monday, May 26, 1969 at 10:00 p.m. and the meeting theeeupon adjourned
at 12:10 a.m.
APPROVED:
President
ATTEST:
k I0,t �
Village Clerk