03/17/1969 (2)1
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March 17, 1969
The regular meeting of the President and Board of Trustees of the Village of
Deerfield was called to order by the President in the Council Chambers of the Village
Hall on Monday, March 17, 1969 at 8:20 p.m. The clerk called the roll and reported that
the following were
Present: H. Ross Finney, President
Charles R. Bootz
Bernard Forrest
George Kelm
Charles H. Raff
George P. Schleicher
Absent: Raymond L. Craig
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager.
Moved by Trustee Raff, seconded by Trustee Bootz, that the minutes of the regular
meeting held March 3, 1969 be approved as submitted. Motion carried unanimously.
Approve Warrant No. W -69 -3 Trustee Schleicher moved, seconded by Trustee Kelm,
that Warrant No. W -69 -3 - Payment of Bills, in-
cluding funds transfers and reimbursements, be approved. Adopted by the following vote:
Ayes: Bootz, Forrest, Kelm, Raff, Schleicher (5)
Nays: None (0)
Accept Bid Hamer Hargrave Only one sealed bid for elm tree spraying was
Tree Service Elm Tree Spray received from Hamer Hargrave Tree Service, as
Methoxychlor $2530 follows: 12�% DDT spray - $1320.00; alternate
Methoxychlor spray - $2530.00. A bid bond was
submitted with the proposal. After a brief discussion of the type of spray to be used,
Trustee Raff moved, seconded by Trustee Forrest, that the bid of Hamer Hargrave Tree
Service be accepted for methoxychlor spray at the bid price of $2530.00. Adopted by
the following vote:
Ayes: Bootz, Forrest,.Kelm, Raff, Schleicher (5)
Nays: None (0)
Ordinance - Hovland Improvements Trustee Raff moved, seconded by Trustee Bootz,
Special Assessment No. 108 that the ordinance be adopted providing for the
(0 -69 -5 ) improvement of portions of Fairview, Birchwood,
Kenmore, Laurel and Rosewood Avenues, and Gordon
Terrace, by the construction of pavement with intergral curbing, sidewalks, and in-
cluding a drainage system where necessary, Special Assessment No. 108. Adopted by the
following vote:
Ayes: Bootz, Forrest, Raff, Schleicher (4)
Nays: None (0)
Pass: Kelm (1)
The President signed the ordinance indicating his approval thereof.
Ordinance -Mun. Code Amend. Trustee Schleicher moved, seconded by Trustee.Raff,
Sec. 8.102 Re: Meetings of that the ordinance be adopted amending Section
Bd. Of Local Improvements 8.102 of the Municipal Code of 1963, pertaining to
(0 -69 -6) meetings of the Board of Local Improvements, by
adding the following: "if there is any business to
come before or be conducted by the board, "; the said ordinance to be published in pamphlet
form. Adopted by the following vote:
Ayes: Bootz, Forrest, Kelm, Raff, Schleicher (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Accept Bid Keno Const. $110152 A letter from Baxter and Woodman recommended the
Odor Control Facilities acceptance of the low bid of $110,152.00 submitted
by Keno Construction Company'for concrete domes
for odor control at the sewage treatment plant. Trustee Bootz moved, seconded by Trustee
Raff, that the bid of Keno Construction Company be accepted at the bid price of $110,152.00
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and the contract be prepared. Adopted by the following vote:
Ayes: Bootz, Forrest, Kelm, Raff, Schleicher (5)
Nays: None (0)
Authorize $1500 Greengard In connection with flooding problems from the
Toll Road Drainage Study Toll Road in the We -Go Park area, the manager
reported he had received a letter from the
Toll Road Commission, and it seemed evident that no action will be taken by the
Toll Road Commission unless a drainage report is furnished by the Village. The
cost of updating the 1957 study was estimated by Charles Greengard %Associates
to be not more than $1,500.00.
Discussion was had on whether to proceed now or wait 30 days for a reply
from Governor Ogilvie, to whew the problem has been referred. Residents of We-
Go Park urged that action be taken now.
Trustee Craig entered the meeting at 8:45•p:m. and was present thereafter.
Trustee Schleicher moved, seconded by Trustee Forrest, that Charles W.
Greengard Associates be authorized to proceed with the updating of the 1957 Toll
Road drainage report at a cost not to exceed $1,500.00. Adopted by the following
vote:
Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6)
Nays: None (0)
Ordinance - Deerbrook Sho
Center Sign Variations
(0 -69 -7)
for the Deerbrook Shopp
the entrance driveway.
Ming The first presentation was made of an
ordinance granting variations from the pro-
visions of the Zoning Ordinance with respect
to the size, height and location of a sign
ing Center; the said sign to be erected 45 feet wouth of
The ordinance was read in full.
A letter from Mr. Patrick O'Brien of the White Way Sign Company asked
that the ordinance be adopted at its first presentation. Trustee Bootz moved,
seconded by Trustee Craig, that the rules be waived to permit action on the said
ordinance at its first presentation.
Motion carried unanimously.
Trustee Bootz then moved, seconded by Trustee Craig, that the ordinance
be adopted to permit the erection of the sign in accordance with the plans attached
thereto. Adopted by the following vote:
Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Trustee Craig stated he could foresee traffic problems at County Line and
Waukegan Road from the opening of the Deerbrook Shopping Center and suggested that
the cooperation of the State Highway Department be sought for the installation of
turn signals and the widening of County Line Road.
Re: Fire Lanes in A letter was received from Arthur Rubloff &
Shopping Centers Co., managers of the Deerbrook Shopping Center,
requesting the Board to adopt an ordi.nnce to
prohibit parking in fire lanes in the Center. The manager suggested the proposed
ordinance also cover the Commons Shopping Center. Mr. Joseph Valenti, owner of
Deerbrook, stated the ordinance was desired for the safety of people, to insure
that fire equipment could get through in the event of a fire. Board members
stated they would favor an ordinance for Deerbrook and the Commons to prohibit
parking in fire lanes, but did not want to get involved in parking problems. The
VillagA an ordinance could be adopted and enforced regarding no parking in
fire lanes, and proposed that Mr. Valenti and the Commons submit a contract indicating
the area to be designated for fire lanes, a fee to be paid to the Village for costs
incurred in enforcement. Mr. Valenti will submit a contract. The manager will
look into what costs will be involved in policing the fire lanes.
Discussion -Lake Eleanor A list of items to be completed in the Lake
Improvements & Escrow Eleanor Subdivision, dated March 17, 1969, was
presented by the building commissioner, who
estimated the cost of all items to be $71,381.47, including a 10% contingency. Also
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submitted by the Lake Eleanor Home Association was a list which duplicated in part
the list prepared by the Village.
A letter was received from Mr. Ronald Waytula, who stated he was selling most of
the remaining lots in the Lake Eleanor Subdivision, and requested a letter from the
Village stating that except for certain sidewalks, construction of a bridge, placement
of rubble and paving a portion of a street, all agreements between the developer and
the village have been completed and accepted. His letter listed items for which he
accepts responsibility, denied liability for others on the basis that certain installa-
tions had been accepted by the Village, and stated further that agreements regarding
payments to the Drainage Commission and School District No. 110 would be fulfilled.
He alsoiasked for Village approval of the transfer of the remaining escrow funds,
approximately $19,521, from the Telegraph Savings & Loan Association to the Deerfield
Savings & Loan Association or-the Chicago Title & Trust Company.
Mr. Michael Adelson, 1310 Carol Court, the secretary of the Lake Eleanor Association,
stated that when members purchased their property the lake was represented to be a
certain size and depth and then turned over to the Association. The lake has been
deeded to the Association but is not as represented; some lots shown on the plat to
have lake frontage are 75 to 80 feet from the water line; and the lake is not 5 feet
1� deep. He asked that Mr. Waytula be required to meet specifications shown on the plat.
® Discussion was had on the bridge to be constructed by Mr. Waytula; and the easement
required. Mr. Waytula stated he would build the bridge and provide the easement, but
objected to putting an additional $3,000 in escrow for the easement. He stated the
cost of the.bridge would be approximately $12,500 and would be paid from funds presently
V in escrow. Mr. Bowen said that his estimate of $16,000 for the bridge was set in the
event the Village must arrange for construction, inasmuch as the Village may not be able
to contract for bridge construction at the same price that Mr. Waytula can.
Trustee Craig pointed out that the Board had no opportunity to study the list of
22 items to be completed since they had received it at the meeting, and proposed an
informal workshop session with Mr..Waytula to resolve these matters.
The meetigg was recessed .at .10:00 p:m., and reconvened at 10:15 p.m., all members
.present.
The list of 22 items to be completed in Lake .Eleanor Subdivision were taken up
individually. It was agreed.that the Village would backfill the sidewalk on the
north side of Lake Eleanor Drive, and would remove the power poles which are the
property of Mr. Lyle Petersen. Mr. Waytula will be required to remove, but not re-
place dead parkway trees, reducing the estimate of $1,000 for this work to $200.
Items deleted from the list were: $1,400 to School District 110, Subdivision inspection
fee of $45; fees due to Union Drainage District of $1,372.25 and $25.
A lengthy discussion was had on lake grading. Decision! %Was made that Mr. Waytula
is required to excavate the perimeter of the lake to provide a shore line for all
lots shown to have lake frontage °on the approved plat of subdivision, and that $20,000
be escrowed for this purpose. It was the consensus that the depth of the lake was
not a matter to be resolved by the.Board, but rather by the developer and the property
owners. Mr. Waytula reviewed correspondence with the Village and fees paid.
Trustee Forrest moved, seconded by Trustee Kelm, that the Board authorize a
letter to Mr. Ronald Waytula stating that there has been substantial compliance with
plans and specifications for improvements in Lake Eleanor Subdivision, subject to
the provision that a total amount of $70,000, including funds presently held in escrow,
be put in escrow for the remaining work, the said escrow funds to be released as items
on the list of unfinished work as of March 17, 1969, are completed. Adopted by the
following vote:
Ayes: Boots, Craig, Forrest, Kelm (4)
Nays: Raff, Schleicher (2)
Trustee Raff moved, seconded by Trustee Forrest, that the preceding motion be
amended by the addition of a further provision that the improvements specified shall
be commenced no later than September 30, 1969 and completed no later than December 31,
1969, and if the improvements have not been commenced by September 30, 1969, escrow
funds may be used on sole order of the Village, to complete said improvements. Adopted
by the following vote:
Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6)
Nays: None (0)
Trustee Craig moved, seconded.by Trustee.Bootz, that the Board authorize the
transfer of presently escrowed funds for Lake Elean.o?.'.lmprovements from the Telegraph
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Savings & Loan Association to the Deerfield Savings & Loan Association or the
Chicago Title & Trust Company. Adopted by the following vote:
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Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6)
Nays: None (0)
Mr. Waytula asked that the record show that the following items of the
Village's list are in dispute, as well a' -the total estimated cost, and his
liability for.the ^following items is still in question and not admitted to in
any way: Items 1, 2, 4, 6, 8, and 15.
Ordinance Calling Election An ordinance was presented providing for the
(0 -69 -8) calling of a regular Village election for the
offices of Village President, Village Cl &rk,
three Village Trustees, three Library Directors for full six year terms and two
Library Directors to serve until April 17, 1973, publishing of Notice of Election,
designating polling places and-precincts, appointing judges of election, to be
held April 15, 1969. The ordinance was read in full.
Trustee Raff moved, seconded by Trustee Forrest, that the rules be waived
to permit action on the said ordinance at its first presentation.
Motion carried unanimously.
Trustee Raff then moved the adoption of.the Election Ordinance.. Seconded
by Trustee Forrest and adopted by the following vote:
Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6)
Nays: None. (0)
The President.signed..the ordinance.indicating his approval thereof.
The building commissioner asked.the Board to approve the issuance of a
permit to Kitchens of Sara Lee.for.site work with the understanding that this
action will fn",no way prejudice the Board of Building Appeals and.the Board
with respect to the issuance of the building permit. Decision was no permit was
needed to move dirt on their own property.
At 2:15 a.m., Trustee Forrest moved, seconded by Trustee Craig, that the
meeting be adjourned to Monday, March 24, 1969 at 8:00 p.m. in the Village Hall.
Motion carried unanimously.
ATTEST:
Caw K� �N
Village Clerk
APPROVED:
President
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