01/20/1969 (2)175
January 20, 1969
The regular meeting of the President and Board of Trustees of the Village of
Deerfield was called to order by the President in the Council Chambers of the Village
Hall on Monday, January 20, 1969 at 9:00 p.m. The clerk called the roll and reported
that the following were
Present: H. Ross Finney, President
Charles R. Bootz
Raymond L. Craig
Bernard Forrest
George Kelm
George P. Schleicher
Absent: Charles H. Raff
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager.
�1J Trustee Schleicher moved, seconded by Trustee Forrest, that the minutes of
® the regular meeting held January 6, 1969 be approved as submitted. Motion carried
unanimously.
Aa
U Approve Warrant No. W -69 -1 Trustee Schleicher moved, seconded by Trustee
V f,? Bootz, that Warrant No. W -69 -1 - Payment of
Bills, including fund transfers and reimbursements, be approved. Adopted by the
following vote:
Ayes: Bootz, Craig, Forrest, Kelm, Schleicher (5)
Nays: None (0)
Reconsider Denial Mr. R. Evan Evans requested reconsideration of the
Evans Petition for Board's denial of his petition for a variation
Variation -103 E. Mulberry from the provisions of the Zoning Ordinance with
respect to rear yard requirements to permit the
construction of an addition to.his residence at 103 East Mulberry Road. A report
from the building commissioner showed that three houses in the immediate vicinipy
had rear yards of less than the required 50 feet due to errors made by the building
department when permits were issued. He stated that his petition was based on a
plea of hardship due to the unusual shape of his lot which has a small percentage of
buildable area after observance of front, rear and side yard setbacks. He pointed
out that the proposed addition would not encroach upon the privacy of adjoining
properties and gave the distance between his home with the addition and adjacent
residences.
Trustee Kelm moved, seconded by Trustee Schleicher, that the Board reconsider
action taken at the last meeting in connection with Mr. Evans request for a rear"
yard variation. Adopted by the following vote:
Ayes: Bootz;,Craig, Forrest, Kelm, Schleicher (5)
Nays: None (0)
Ordinance Granting Variation The ordinance was presented granting a variation
103 E. Mulberry Road from the provisions of the Zoning Ordinance
(0 -69 -11) to permit a rear yard of 28 feet in lieu of the
required 50 feet at 103 East Mulberry Road, Lot
138 Briarwood Vista Second Addition. Trustee Bootz moved, seconded by Trustee
Forrest, that the rules be waived to permit action on the ordinance at its first
presentation. Motion carried unanimously.
Trustee Bootz moved that the above described ordinance be adopted. Seconded
by Trustee Kelm, and adopted by the following vote:
Ayes: Bootz, Craig, Forrest, Kelm,.Schleicher (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Ordinance Amending Ord. .#200. Trustee Forrest moved, seconded by Trustee
Clerk's Salary $3000 per Annum Schleicher, that the ordinance be adopted amending
0 -69 -2) Ordinance No. 200 to establish a salary of $3,000.00
per annum for the office of Village Clerk, to be
effective as of the date-of the qualification for office of the person elected to the
office of Village Clerk at the election to be held April 15, 1969; the said ordinance
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to be published in pamphlet..form. Adopted-by the following vote:
Ayes: Bootz, Craig, Forrest, Kelm, Schleicher (5)
Nays: None (0)
The President signed.the ordinance indicating his approval thereof.
Ordinance. -Mun. Code Amend. The ordinance was read in full amending
Clerk's Office Hours & Chapter 3, entitled "The Village Clerk"
Appointment.of Deputy of the Municipal Code with changes directed
(0 -69 -3) by the Board at the last meeting. Trustee
Forrest moved, seconded by-Trustee Schleicher,
that the ordinance be adopted amending the Municipal'Code by adding Section
3.013 to provide that the clerk shall establish and taintain.regular office
hours of not less than three hours duration on at least three days in each week
in the Village Hall, and Section 3.014 providing for the appointment of one
deputy clerk with compensation to be paid from the annual salary established
for the office of village clerk. Adopted by the following vote:
Ayes: Bootz, Craig, Forrest, Kelm, Schleicher (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Approve R.R. Fence Erection The manager reported that estimates of cost
Not to Exceed $2000 had been obtained on the installation of a
fence on Village property along the Milwaukee
Railroad right-of-way-at Chestnut Street, and it would be cheaper to accept the
Railroad's offer to construct the fence with the Village paying one -half the cost.
Trustee Schleicher moved, seconded by Trustee Forrest, that the manager be directed
to write to the Milwaukee Railroad accepting the offer to erect the fence, the
Village to pay one -half the cost not to exceed $2,000 as the Village's share,
this amount being based on bids received.
Motion carried unanimously.
Approve Letter of Intent to The President and manager reported on the
Count Re: Crime Bill Grant meeting regarding the Planning Grant Appli-
cation under the Omnibus Crime Control and
Safe Streets Act of 1968. President Finney stated most of the representatives
present wished to join with the County in seeking a grant. If the Village
wishes to participate with the County, a letter of intent must be sent and a
person designated to contact. A letter from the Illinois Municipal League
dated January 3, 1969, advised that municipalities may apply for funds singly
or as part of a regional or joint group. Discussion was had on the advantages
and disadvantages of joining with the County, and the possibility of a grant
to the Crime Laboratory.
Trustee Schleicher moved,.seconded.by Trustee Bootz, that a letter of
intent be sent to the Lake County.Board.of Supervisors, and the manager be
designated.as.the person to be.,contacted. regarding this matter.
Motion.carried unanimously.
The manager stated he would attend the meeting of the Crime Laboratory
organization on January 21st, andeit may be possible to join in an application
through this gropp. President Finney stated that if it could be worked out,
he would favor an application through the Crime Laboratory. He had suggested
to the President of the Lake County Municipal League that a member of the Crime
Lab be invited to explain the work of the lab at a meeting of the organization.
Mr. Ludwig Horn, 1235 Carlisle, expressed his''opposition to Federal
grants, fearing that Federal control would be exerted-on what to him are matters
which should.be handled and resolved locally.
Re: Solicitations Arden A letter was received from the Arden Shore
Shore & March of Dimes Home for Boys requesting permission to sell
tags at the Commons and railroad station on
April 18th for the benefit of the Child's Benefit League. Permission was also
requested to conduct the 1969 Mothers' March of Dimes. Trustee Craig pointed out
that the Arden Shore solicitation would be made.. on private property, and that
many organizations conducted fund drives without notice to the Board. Decision
was made that the Board would neither approve or disapprove of these requests
lind the policy continued of suggesting to such groups that they join the United
Fund.
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The meeting was recessed at 10:05 p.m., and reconvened at 10:25 p.m.
P.C. Report - Moen's Sub. A report was received from the Plan Commission
Planned Development recommending approval of Moen's Subdivision of
three lots, Lot 50, Hovland's Subdivision,
subject to bond for improvements.. The existing..garage on!the proposed Lot 2 will be
moved or wrecked.
.. Trustee Schleicher moved, seconded by Trustee Forrest, that the preliminary
plat of Moen's Subdivision be approved and the Village attorney prepare an ordinance
.for a planned development in accofdance with the recommendation of the Plan Commission.
Motion carried unanimously.
Approve.Advertise for Bids The manager reported that a permit had been received
Odor Control Facilities from the Sanitary Water Board for construction of
odor control facilities at the sewage treatment
plant in accordance with the plans and specifications submitted with the application.
Trustee Craig moved, seconded by Trustee Bootz, that the engineers be authorized to
advertise for bids for construction of the improvements.
LID
O Motion carried unanimously.
L�
No Position -Lake Co. Zoning The manager reported that a public hearing would
V Petition Rte. 22 Kennedy Co. be held on January 30 at 1:30 p.m. in the Village
V Hall by the Lake County Zoning Board of Appeals
on the petition of the Kennedy Company to rezone a 20 acre tract on'the'north side of
Route 22 east.of De1Mar Woods to the UR =1 Residential District. The Board concurred
with Trustee.Schleicher's suggestion that no position be taken by the Board on this
matter.
Approve Final Payment $1324.70 . Trustee Kelm moved, seconded-by Trustee Craig, that
Robinson & Brock -Hazel Water Main the final payment for the Hazel Avenue Water Main
extension in the amount of $1,324.70 be approved to
Robinson and Brock, as recommended by Baxter and Woodman. Adopted by the following
vote:
Ayes: Bootz, Craig, Forrest, Kelm, Schleicher (5)
Nays: None (0)
Apppove Payment $40.77 to Trustee Craig moved, seconded by Trustee Forrest,
Baxter 0 Woodman Hazel Water Main that payment of $40.77 be approved to Baxter and
Woodman for engineering services in connection with
the construction of the Hazel Avenue water main extension. Adopted by the following
vote:
Ayes: Bootz, Craig, Forrest, Kelm, Schleicher (5)
Nays: None (0)
Approve Purchase Sidewalk Plow The manager reported that a new sidewalk plow was
needed to clear sidewalks. A "V" 31ow to be mounted
on a Scout vehicle was recommended at a cost of approximately $500. Trustee Schleicher
moved, seconded by Trustee Craig, that the Board authorize the purchase of a plow
as recommended by the manager at a cost not to exceed $500.00. Adopted by the following
vote:
Ayes: Bootz,' Craig, Forrest, Kelm, Schleicher (5)
Nays: None (0)
Reports- Communications A request was received from the Youth Council for
permission to.mail out a pamphlet on marijuana, the
cost for postage amounting to approximately $125. The Board approved the request, the
cost to be charged against the $500.budgeted for the Youth Council.
The manager reported that a.letter had been received from School District #110
asking how many houses had been constructed by Mr. Ronald Waytula in the Lake Eleanor
Subdivision, since Mr. Waytula had agreed to contribute $50 for each house to the
School District, and only $50 had been received. The manager will write letters
pertaining to this matter.
A notice of hearing on January 28 was received from the Illinois Commerce
Commission on the petition of Countryside Water Company for in ccreased rates.
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A request from George W. Kennedy Construction Company for payment of
$39,588.70 for work completed.on Hovalnd.Improvements will be taken up at a
meeting of the Board of Local Improvements.
A letter from Charles W. Greengard Associates stated that the fee for
updating drainage studies of property near the Toll Road would not exceed $1500.
A letter from the Highway Study Committee with an attached map of
Village streets will be reviewed with the Planning Cnnsultant, and discussed
with the Highway Department at Elgin.
Resignation Earl Paul from President Finney reported that Mr. Earl Paul
Police Commission had submitted a letter of resignation from the
Police Commission, A letter of appreciation
will be sent to Mr. Paul, and the Manpower Commission will be notified of the
vacancy.
There being no further business to come before the meeting, on motion by
Trustee Forrest, seconded -by Trustee Craig, the meeting was adjourend at 11:10
p.m.
APPROVED:-
President
ATTESTL
C'
Village Clerk
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