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12/02/1968 (2)162 December 2, 1968 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, December 2, 1968 at 8:30 p.m. The clerk called the roll and reported that the following were Present: H. Ross Finney, President =� Charles R. Bootz Bernard Forrest George Kelm Charles H. Raff George P. Schleicher Absent: Raymond L. Craig and that a quorum was present and in attendance at the meeting. Also present were Messrs. Richard Houpt, Village attorney; and Norris Stilphen, manager. Trustee Bootz moved, seconded by Trustee Raff, that'the minutes of the regular meeting held November 18, 1968 be approved as submitted. Motion carried unanimously. President Finney stated that at the previous meeting, water and /or sewer service to the Toll Plaza had been mentioned, but investigation had disclosed that no connections to Village facilities had been mdde although the Toll Road Commission had written requesting such service. Notation of the fact will be made in the November 18th minutes. Presentations The Courteous Driver Award sponsored by the First National Bank of Deerfield was presented to Betty L. Miller by President Finney and Mr. Lyle Crear of the bank. Selection of the recipient was made by Officer Hill. The President= presented certificates to Officers Larry Tousignant and Robert Hamilton for completion of the Breatholizer course conducted by the new North Shore Crime Laboratory. Two other officers who could not be present also completed the course.The,2manager reported that the State examiner had stated that the class had been given the most difficult examination and achieved the highest grades in the State. Report - Clerk's Duties The report submitted by the clerk at the request of the Board on duties and time spent on such duties, was read by the President. Discussion was had, and Trustee Raff suggested that minimum hours and days be specified by the Board for the clerk to be present in the Village Hall. He suggested three half days per week. The appoint- ment of a deputy clerk was proposed by Trustee Forrest, The report will be made available to the Caucus Committee, who requested this information. The clerk will keep a record of time spent on official duties during the first two weeks in December. The matter will be on the agenda for the next meeting. Ordinance- Abating Part Gen. Corp. Tax Levy (0- 68 -60) the levy to $204,050, with the County Clerks of Trustee Forrest moved, seconded by Trustee Schleicher, that the ordinance be adopted abating a portion of the tax levy for General Corporate purposes, thereby reducing the clerk to file certified copies of the said ordinance of Lake and Cook Counties, Adopted by the following vote: Ayes: Bootz, Forrest, Schleicher, Finney (4) Nays: Kelm, Raff (2) The President signed the ordinance indicating his approval thereof. Report -We -Go Park Sub. Flooding Recent correspondence was reviewed regarding flooding problems in the We -Go Park Subdivision caused by the Toll Road. President Finney reported he had called the Toll Road Commission and advised them that no answer had been received to the Village's inquiries about drainage and flooding problems. He was told that a letter was in the mail, but none has been received. The building commissioner reported he had received a call from the engineer for the Toll Road Commission and he will come to Deerfield on Tuesday, December 3rd, to see what can be done. Re: East Drainage Ditch The Village attorney reported that the meeting with the attorney for the East Drainage Ditch 77 O Lf J Aa U U 1 1 163 had been postponed., but he had - indicated that the Drainage District would be interested in takirignover-thb:,southerly portion. Mr. Houpt has sent copies of applicable statutes to the District's attorney. Ordinance -Mun. Code Amend. An ordinance was presented amending Section 20.202 Sec. 20.202 No Vehicular Traffic of the Municipal Code to substitute the title High School Drive "One -Way Streets or Alleys and Vehicular Traffic 0- 68 -61) Prohibited" and adding a new Subsection (d) to prohibit the operation or parking of any motor vehicle on High School Drive. The ordinance was read in full. A letter from the High School requested the closing of High School Drive to all but pedestrians and emergency vehicles. The manager stated that a "crash barrier" could be erected to Uose"hhe'dr.ive which would permit its use by police.and fire vehicles. Trustee Raff moved, seconded by Trustee Bootz, that the rules be waived to permit action on the said ordinance at its first presentation. Motion carried unanimously. Trustee Bootz moved, seconded by Trustee Kelm, that the said ordinance be adopted, and published in pamphlet form as provided therein. Adopted by the following vote: Ayes: Bootz, Forrest, Kelm, Raff, Schleicher (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. Ordinance -Mun. Code Amend. Sec. 20.203(b) Stop Streets Delete Birchwood at Dartmouth Add Dartmouth at Birchwood (0- 68 -62) read in full. An ordinance was presented mending Section 20.203(b), Stop Streets, of the Municipal Code by deleting from the list of designated stop streets the following: "Birchwood Avenue at Dartmouth Lane ", and adding to said list the following: "Dartmouth Lane at Birchwood Avenue ". The ordinance was Trustee Schleicher moved, seconded by Trustee Raff, that the rules,-:bd' waived to permit action on the said ordinance at its first presentation. Motion carried unanimously. Trustee Raff then moved, seconded by Trustee Schleicher, that-the said ordinance be adopted and published in pamphlet form as provided therein. Adopted by the following vote: Ayes: Bootz, Forrest, Raff, Schleicher (4) Nays: Kelm (1) The President signed the ordinance indicating his - approval thereof. Resignation Ed Gourley A letter was received from Mr. Ed Gourley Parking Committee submitting his resignation as Chairman of the Parking Committee. A letter will be sent to Mr. Gourley expressing appreciation for his services to the Village. Re: Questionnaire -Dept. of Discussion was had on a questionnaire from the Local Govt. Affairs Illinois Municipal League regarding the creation of a Department of Local Government Affairs as proposed by Governor Elect Ogilvie. It was the consensus of the Board that the question- naire should show that the Village does not favor the creation of the proposed department, with the explanation that what is needed is an advisory department only. President Finney pointdd out that the reactivation of the Lake County Municipal League is providing an excellent source of information to municipalities. The manager was directed to complete the questionnaire and return it to the Municipal League. The meeting was recessed at 9:40 p.m., and reconvened at 9:50 p.m. Approve Final Plat Glorioso "s Laurel Hill- Sub. street improvements would be the proposed subdivision had Raff stated it was his opint for such pavement before the The final plat of Glorioso's Laurel Hill Subdivision was presented. Discussion was had on street improve- ments on Laurel Avenue. Mr. Glorioso stated that constructed by special assessments, and the four lots in frontage on Willow Avenue which is fully improved. Trustee )n that Laurel Avenue should be paved or funds be escrowed subdivision is approved. Trustee Bootz moved, secondedjbyyTrustee Kelm, that the final plat of Glorioso's Laurel Hill Subdivision be approved and execution authorized. Adopted by the following vote: Ayes:. Bootz, Forrest, Kelm, Schleicher (4) Nays: Raff (1) 164 Re: Willow Ave. Grade & Gravel Discussion was had on Mr. John Glorioso's request for permission to grads, and put gravel on the half street dedication for Willow Avenue extending northward from County Line Road. He seeks access from County Line Road to his Laurel Hill Subdivision where model homes will be constructed. Trustee Raff stated he would prefer-that construction trucks use Willow Avenue from County Line Road rather than improved streets in adjacent subdivisions. The manager was directed to check on the feasi- bility of opening up a partial street at the south end of Willow Avenue. Trustee Raff stated that street lights are needed on County Line Road at Pine Street and Forestway Drive, both intersections being very hazardous. Re: Kenton - Kipling- Deerfield The manager reported it would cost approximately Intersection Lights= $20,000 to move Kipling Place to align it with Kenton Road at Deerfield Road in connection with the instAllation of crossing traffic lights required by the State. Trustee Schleicher suggested this matter be taken up with the school. Trustee Forrest recommended that off -set traffic lights be investigated. Authorize Plans - Hoffman & Deerfield Traffic Lights backed up for considerable distances. seconded by Trustee Bootz, that Baxter and specifications for traffic signals by the following vote: Trustee Raff stated that traffic lights are needed at Hoffman Lane and Deerfield Road where traffic entering Deerfield Road is often After a brief discussion, Trustee Raff moved, and Woodman be instructed to prepare plans at Hoffman Lane and Deerfield Road. Adopted Ayes: Bootz, Kelm, Raff, Schleicher (4) Nays: Forrest (1) Re: R.R. Fence The manager reported that he had met with an engineer from the Milwaukee Railroad to discuss the installation of a fence along the railroad at Chestnut Street.and Tele- graph Road. Approxmately 1000 foot fence is required, and the engineer was not very opt4mistic that the railroad would approve this expenditure. The manager suggested that the Village pay one -half the cost and estimated the Village's share to be approximately $1,000. The matter will be on the agenda when a letter is received from the railroad. The manager stated he had reported to the railroad on a truck parked on railroad property. The railroad will notify the owner to remove the truck. Re: Sewage Treatment by A letter was received from Baxter and Woodman Lake County regarding a proposal by the Lake County Public Works. Department for sewage treatment and costs. The manager was directed to notify the Lake County Public Works Department that the Village is not interested in its proposal. Approve-Payment $51,300.70 Trustee Raff moved, seconded by Trustee Kelm, Arnold Pedersen Bldg. Corp. that the -finalfpayment of $51,300.70 be approved Reservoir Construction to Arnold Pedersen Building Corporation for the west side reservoir construction, as recommended by Baxter and Woodman, Mr. Arnold Pedersen having submitted a letter guaranteeing work and material for one year. Adopted by the following vote: Ayes: Bootz, Forrest, Relm, Raff, Schleicher (5) Nays: None (0) Approve Payment $4,163.61 Trustee Raff moved, seconded by Trustee Bootz, Baxter & Woodman that payment of $4,163.61.be approved to Reservoir Construction Baxter and Woodman, the final engineering fee for services in connection with the construction of the west side reservoir. Adopted by the following vote: Ayes: Bootz, Forrest, Kelm, Raff, Schleicher (5) Nays: None (0) Re: Deerfield- Waukegan A letter was received from Baxter and Woodman Lane Control Signs regarding .a discussion on.lane control signs at the Waukhgan - Deerfield Road intersection with the State Bureau of Traffic. It was the opinion of the Bureau that the signs were not needed, but the State would probably erect the signs if requested by the Village. The Village will request these signs. Trustee Raff suggested that traffic lanes be marked with luminescent paint. 1 1 165 Receipt was acknowledged of notices of meetings of the Metropolitan Sanitary District. Approve Final Payment- Deerfield- Trustee Raff moved, seconded by Trustee Schleicher, Waukegan Traffic Lights that the final payment of $394.70 be approved to Rivand Electric $394.70 Rivano Electric for the installat &on of traffic lights at the Waukegan - Deerfield Road intersection, as recommended by Baxter and Woodman, the check to be held until all waivers of lien have been received. Adopted by the following vote: Ayes: Bootz, Forrest, Kelm, Raff, Schleicher (5) Nays: None (0) Approve Payment $1,072.70 to Trustee Raff moved, seconded by Trustee Forrest, Baxter & Woodman- Traffic Lights that payment of $1,072.70 be approved to Baxter and Woodman for engineering services in connection with the Waukegan - Deerfield Road traffic lights. Adopted by the following vote: Ayes: Bootz, Forrest, Kelm, Raff, Schleicher (5) Nays: None (0) L_J Approve Civitan Club Sale of A letter from the Division Street YMCA requested ® Fruit Cakes that twelve youngsters from the Civitan Club be 21J permitted to sell fruit cakes in the Village, all proceeds to be used for camping activities. The Board approved the request with the V stipulation that ordinance requirements for registration be met and fees be waived. In response to Chief Hall's suggestion that an additional police car not be traded in, Trustee Raff stated it was his opinion that six police cars were enoggh. The building commissioner will take up with the Village attorney the problem of two poles in the sidewalk along the Petersen property west of Wilmot Road. and will get costs for moving the poles. The sidewalk was constructed by the developer of the Lake Eleanot Subdivision, Mr. Ronald Waytula, as a result of an agreement with Mr. Petersen. Authorize Execution of Deed The Village attorney stated that a 1963 agreement Lot 40- We= Go'Park Sub. with the developer of We -Go Park Subdivision provided that Lot 40 in the subdivision be reserved for a 5 year period for street purposes. This period has expired, and the developer has asked that the lot be re- conveyed to him, the company now being known as the Chicago O'Hare Management Company, formerly Tbwn- 'WerGd Park, Inc. Trustee Raff moved, seconded by Trustee Schleicher, that the President and clerk be authorized to execute the Deed conveying Lot 40, We -Go Park of Deerfield to Chicago O'Hare Management. Company,' delivery to be withheld until satisfactory proof.'ofz, the change in corporate name is received. Adopted by the following vote: Ayes: Bootz, Forrest, Kelm, Raff, Schleicher (5) Nays: None (0) Receipt was acknowledge of the Audit of the Police Pension Fund from the Illinois Department of Insurance. There being no further business, on motion by Trustee Raff, seconded by Trustee Bootz, the meeting was adjourned at 11:10 p.m. ATTEST: Village Clerk A APPROVED: President