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09/16/1968 (2)130' September 16, 1968 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, September 16, 1968 at 8 :40 p.m. The clerk called the roll and reported that the following were Present: H. Ross Finney, President Charles R. Bootz Raymond L. Craig Bernard Forrest George Kelm Charles H. Raff George P. Schleicher Absent: None and that a quorum was present and in attendance at the meeting. Also present were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager. Moved by Trustee Bootz, seconded by Trustee Schleicher, that minutes of the regular meeting held September 3, 1968 be approved as submitted. Motion carried unanimously. Ordinance- Amending Hertel Ln. An ordinance was presented amending Ordinance S/A 106, Supplemental Assessment No. 0 -67 -56 providing for the improvement of 0 -68 -49 Hertel Lane, Special Aseessment No. 106, approving the recommendation of the Board of Local Improvements for the said improvement and the supplemental cost thereof. Trustee Bootz,moved, seconded by Trustee Kelm, that the rules be waived to permit action on the ordinance at its first presentetioni Motion carried unani- mously. Trustee Kelm moved, seconded by Trustee Bootz, that the said ordinance be adopted. Upon roll call the ordinance was passed by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6) Nays: None (0) The President signed the ordinance indicating his approval thereof. Bills - Payroll Approved consideration: August payroll Arnold Pedersen Building Corp. Baxter & Woodman Arnold Pedersen Building Corp. Robinson & Brock Baxter t Woodman Zera Construction Co. Rivano Electric Co. Rivano Electric Co. Eric Bolander Construction Kenneth L. Barker Village of Deerfield Eric Dahlstrom Donald Tiffany American Publi c Works Assn. R. V. Randolph Wm. F. Dunn David Ebert James Fritts Village of Deerfield Domenic Merini Village of Deerfield Donald Urquhart Village of Deerfield Badger Meter Peter Baker 6 Son Bearing Headquarters Blossom Shop Robert E. Bowen The payroll for the month of August, 1968 and the following bills were presented for $39,768.52 11,926.00 1,198.83 23,451.24 6,662.30 757.93 1,941.27 3,757.00 2,802.75 11,348.39 6.84 18.16 25.00 46.00 22.00 5.00 5.00 5.00 17.08 7.92 18.40 6.60 15.70. 9.30 960.93 81.20 30.69 10.00 2.85 1 1 131 Bowman Products Division $ 186.08 Fred G. Breitling 224.70 Carolyn A. Jones 224.70 James Bulger 18.50 B.A.T. Inc. 13.50 Burris Equipment Co. 490.90 Business Envelope 62.00 Cintral States Industrial Supplies 93.40 Chicago Zoning 5.60 A. M. Cleven 12.30 Commonwealth Edison 2,340.99 Cook County Zoning Dept. 10.00 Courtley, Ltd. 46.58 Covers & Interiors 12.50 Criminal Re search 49.15 Deerfield Automotive 6.90 Deerfield Disposal 3.50 Deerfield Electric 143.95 Deerfield Oil 25.45 Deerfield Paint & Glass :46.48 Deerfield State Bank 390.60 Village of Deerfield 19.70 Di Pietro Plumbing 26.70 91J E & H Utility Sales 460.43 ® Charles B. Foelsch, M.D. 15.00 Ford Pharmacy 8.25 Franken Bros. 7.25 V Carl L. Gardner 400.00 Gaslite, Illinois, Inc. 340.95 Gilmore International 49.48 Great Lakes Fire Equipment 27.08 L.'Gulbrandsen 752.55 George Hall 13,00 Helanders, Inc. 11.75 Herky's Trucking 850.50 Hetlinger Tire 349.02 Highland Park Chrysler 77.92 City of Highland Park 20,598.28 Illinois Bell Telephone 377.74 A.S. Jacobs Homes 3,060.00 Jay -Gee Shooter 124.00 Phil Johnsons 3.90 Jones Chemicals 1,024.00 Kale Uniforms 140.00 D.D. Kennedy, Inc. 327.08 Royce Lacy 1.50 Edwin W. Lane Co. 229.20 Lien Chemical. Co. 13.07 Lilac Shoes 26.10 Madison Chemical 28.52 Masterbilt Fence 292.80 Material Flow Inc. 71.85 Menoni t Mocogni 55.80 Metropolitan Disposal 46.75 Minnesota Mining & Mfg. 542.80 Misco -Care Co. 34.62 Modern Stump Removal 60.00 Motor Parts & Machine 75.59 Mutual Services 413.62 National Tea Co. 48.37 North Shore Gas 80.51 Northwest Firestone 10.00 William O'Donnell 14.54 P.B. Enterprises 389.00 Pedersen & Houpt 2,622.19 Pioneer Newspapers 47.66 Postmaster 120.00 Powell's Camera 4.64 L. D. Prince 1.50 Recorder of Deeds 31.00 Roscoe Co. 4.50 Scranton Publishing 5.00 Sears Roebuck 104.34 Singer Printing & Publishing 6.00 Charles Smalley 5.60 William Staton 25.00 Suburban Building Officials Conference 7.74 13 2. Sunniday Chevrolet Sunnyside Dodge Sunray DX Oil Touhy Lumber Traf- O -Teria Transmission Machine Traverse City Iron United Labotatories Universal Photo Valspar Corp. Veto Sales l Service Village Hardware Westminster Office Machines Wheeling 114001, 645 Wheeling Road Sales Harold H. Winer 117.02 66.86 257.57 23.28 38.85 488.00 382.86 159.40 17.85 213.05 178.60 96.91 121.75 27.50 5.00 780.00 Trustee Forrest moved, seconded by Trustee Schleicher, that the payroll for August 1968 be approved, and the bills as listed above be approved for payment. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6) Nays: None (0) Accept Bid- Cargill, Inc. The manager reported that bids for 350 tons Salt -MFT Maintenance of sodium chloride rock salt for Motor Fuel Tax maintenance had been received as follows: BIDDER PRICE PER TON TOTAL BID CHECK Cargill, Inc. $12.80 $4,480.00 $588.00 Minneapolis, Minn. Diamond Crystal Salt Co. 12.80 4,480.00 448.00 St. Clair, Mich. International Salt Co. 12.80 4,480.00 448.00 Chicago Morton Salt Co. 12.80 4,480.00 448.00 Chicago The representative from ;. Cargill, Inc. stated that the price of rock salt had been decreasing during the past ten to twelve W ars, due, in his opinion, to agreesive bidding by Cargill. The representative from International Salt Co. pointed out that his company stocked rock salt in Chicago. Trustee Bootz moved, seconded by Trustee Schleicher, that the bid of Cargill, Inc. for sodium chloride rock salt be accepted. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Schl'gicher` Nays: None (0) Pass: Raff (1) Accept Bid Peter Baker S Son The manager reported that bids had been Pre -Mix Patch -MFT Maintenance received for 524 tons of pre -mix patching material for Motor Fuel Tax maintenance as follows: BIDDER PRICE PER TON TOTAL BID CHECK Peter Baker S Son Co. $ 8.00 $4,192.00 $420.00 Lake Bluff Skokie Valley Asphalt Co. 8.25 4,323.00 300.00 Trustee Kelm moved, seconded by Trustee Craig, that the low bid of Peter Baker & Son Company be accepted for 524 tons of pre -mix patching material. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6) Nays: None (0) Accept Bid Witco Chemical The manager reported that bids had been Crack Filler -MFT Maintenance received for 20 tons of asphalt crack filler PAF -2, as follows: L 133 BIDDER PRICE PER TON TOTAL BID CHECK American Mexican Petroleum Corp. $ 44.30 $886.00 $ 100.00 Park Ridge Joseph J. Tumpeer Co. 44.80 896.00 89.60 Chicago Witco Chemical Corp. 44.00 880.00 88.00 Hammond, Indiana Trustee Craig moved, seconded by Trustee Forrest, that the low bid of Witco Chemical Corporation be accepted for 20 tons of pre -mix patching material PAF -2 for Motor Fuel Tax maintenance. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6) Nays: None (0) Accept Bid -Bruce Municipal Sealed bids for a street sweeper were opened and Equip.- Street Sweeper $11220 read as follows: BIDDER BID MAKE TRADE -IN NET BID ISM Schuster Equipment Co. $14,715 Wayne $2,826.00 $11,889.00 O Chicago Bruce Municipal Equipment, Inc. 15,545 Elgin 4,000.00 11,220.00 V Glenview Broom Refill 325.00 Trustee Forrest moved, seconded by Trustee Kelm, that the low bid of Bruce Municipal Equipment, Inc. in the amount of $11,220.00 be accepted, subject to com- pliance with specifications. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6) Nays: None (0) 1st Presentation - Ordinance The first presentation was made of an ordinance Amend Sec. 27.1207 B amending Section 27.1207 of the Municipal Code R.E. Review Board pertaining to the Real Estate Review Board to Rules of Procedure remove inconsistencies regarding dismissal of complaints. The ordinance was corrected to show amendment to Section 27.1207 "B ". Trustee Kelm suggested that the Board study the proposed ordinance before the next meeting when action will be taken thereon. The Village attorney reported he had met with the Real Estate Review Board and Had'devfoped rules of procedure. Copies will be sent to the Board and will be available to the public. If no revisions are proposed, the rules of procedure will be adopted at the next meeting. Trustee Kelm suggested the Rules of Procedure be posted in the lobby for inspection by the public. Discussion-Scavenger Service Both licensed scavengers submitted reports on Authorize Increase to $ .10 services and recommended rates as requested by Maximum per Month the Board. They asked for an increase to $4.10 per month for twice a week service for garbage and trash removal, to cover increased costs. Both agreed that an additional charge of $1.00 per 30 -32 gallon can should be made for removal of garden and lawn wastes from the rear of the house. If lawn and garden wastes are picked up at the curb, Mr. Alfred Gastfield said an extra charge of $2.00 per month would be required; Mr. Gene Kieft, Deerfield Disposal, proposed an extra charge of $10.00 to $12.00 for the six month period April through September. Mr. Gastfield asked for an extra charge of $4.00 per month if cans for lawn and garden wastes are picked up at the curb and the empty cans returned to the house; Mr. Kieft asked for $2.50 per month for this service for a reasonable number of cans. A lengthy discussion was had on types of services, rates, size of containers, and whether lawn and garden wastes shall be picked up at the house of from the curb. Both scavengers expressed concern about being able to keep employees if garden and lawn waste must be picked up at the house. Although all members preferred that all refuse be picked up at the house, four members indicated they would be willing to permit the pickup of garden and lawn wastes from the curb if the time the containers are at the curb is kept to a minimum. Trustee Kelm suggested that the scavengers coordinate their schedules so that containers will not be at the curb every week day in every section. Trustee Forrest pointed out that if the requested rate of $4.10 per month is approved, the Village's rate would be the highest in the area. Mrs. Laura Christoph stated it was her opinion the rates were too high, and should be based on volume. 134 Scavenger licenses expire April 30 in each year, and Trustee Bootz suggested that bids be taken, and licenses be issued on that basis. Mr. Kieft pointed out that some communities levy a garbage tax, have lower dumping charges, or place a limita- tion on number of cans, and if all variables were taken into consideration, Deerfield would have one of the lowest rates. He urged the Board to adopt an ordinance defining services and regulations on sizes of cans, etc., and informational letters be sent to all residents. He stated he would be willing to pay part of the cost for mailing. President Finney summarized the discussion and areas of agreement as follows: 1. A maximum rate of $4.10 per month for twice a week service for garbage and refuse pickup, no limitation on number of cans of not over 32 gallon capacity; $2.50 per month for once a week pickup, limitation of two 32 gallon cans per week. 2. An additional charge of $2.50 per month for six months for the pickup of garden and lawn wastes from the curb, containers returned to the house, no limitation on number of cans of not over 32 gallon capacity. Trustee Schleicher moved, seconded by Trustee Craig, that the Village attorney prepare an ordinance defining regulations for scavenger services as discussed. Motion carried unanimously. It was the opinion of several members that the matter of rates should not be determined until the ordinance has been adopted. Mr. Kieft asked that the Board approve the requested increase to $4.10 per month for twice a week service to cover increased costs for labor, dumping and equipment maintenance. Trustee Raff moved, seconded by Trustee Bootz, that the Board authorize a maximum charge of $4.10 per month for twice a week scavenger service, effective October 1, 1968. Adopted by the following vote:. Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6) Nays: None (0) Trustee Raff suggested that billing for removal of garden and lawn wastes bg on the basis of one bill for the six month period April through September, to simplify billing procedures. He also proposed that the ordinance provide for three levels of serivice; twice a week service; once a week service, not more than two 32 gallon; and twice a week service including removal of garden and lawn wastes. He pointed out that (the Village removed leaves, and has a.cleanup week each spring. The meeting was recessed at 10 :30 p.m., and recomvened at 10:40 p.m., all members present. Report - Deerfield Rd. Sidewalk The Village attorney reported that he had Approve $1300 for Sidewalk discussed the acquisition of easements for Authorize Easements- sidewalks with the-owners of the properties 144 b 160 Deerfield Rd. at 144 Deerfield Road and 160 Deerfield Road. Both have agreed to grant easements of the necessary width but they felt the Village should pay the cost for construction of the walks, estimated to be $650 each, a total of $1,300. He stated that if the easements are acquired by condemnation, the special sidewalk procedures could not be utiltized, and if full special assessments proceedings are undertaken construc- tion would be delayed beyond the period requested by the Safety Council. An appraiser had estimated a cost of $1.50 to $2.00 per square foot if there are no damages.. He stated the least expensive and quickest way to get the sidewalk installed for the safety of the school children would be to accept the proposals of the property owners. Trustee Craig moved, seconded by Trustee Bootz, that the Village attorney be authorized to draw up easements for sidewalk construction at 144 and 160 Deer- field Road. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6) Nays: None (0) Trustee Forrest moved, seconded by Trustee Schleicher, that the expenditure of $1 ,00 be approved from the Public Benefit Fund for construction of sidewalks at r44 and 160 Deerfield Road. Adopted by the following vote: Ayes : Bootz, Craig, Forrest, Nays: None (0) BZA Report - Wilmot Rd. Lot Width Variation (C. Johns a lot width of 70 ft. for the Kelm, Raff, Schleicher (6) A report from the Board of Zoning Appeals :)n) recommended denial of the petition of Mr. Clifford Johnson for a variation to permit tract located between 1047 and 1101 Wilmot Road. 135 Trustee Forrest moved, seconded by Trustee Kelm, that the report of the Board of-Zoning Appeals be accepted. Motion carried unanimously. Deny Johnson Variation Mr. Clifford Johnson reviewed the background of the Wilmot Road Lot Width tract of land between 1047 and 1101 Wilmot Road which he had acquired in February 196$, and presented a plat showing lot sizes in the v:ici'lnity. The tract has a frontage of 70 feet on Wilmot Road and is approximately 40,000 square feet in area. The adjoining 70-feet to the north, improved with a residence, was sold several years prior to his purchase of the subject tract, and the residence to the south is built on parts of two lots and has a frontage of 65 feet, neither tract having been an approved subdivision. He pointed out that variations in lot width had been granted for subdivisions in the immediate vicinity. A subdivision of the two 70 foot lots had been denied by the Board several years before, but Mr. Johnson stated he had been under the impression that denial was based on the fact that water was not available then, but a main was installed in the spring of 1968. Trustee Craig pointed out that all lots in the area, including the 70 foot lot to the north, were improved with residences, and he felt it would be better to have a house on Mr. Johnson's tract rather than vacant property overgrown with weeds. Discussion was had on whether a var1ation could be granted legally on a tract which is not a lot of record. It was suggested that the owner of the north 70 feet join with BSJ Mr. Johnson in requesting a subdivision of two lots with frontages of 70 feet. The ® Village attorney stated that a subdivision of one lot could be approved by the Board with a variation for a frontage of 70 feet, and all subdivisions are handled by the Plan Commission. Trustee Raff moved, seconded by Trustee Forrest, that the variation requested by Mr. Johnson be denied. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6) Nays: None (0) Re..:New Rate Schedule The manager reported that the City of Highland Park .for Taxicabs had approved the same rate schedule requested by taxicab companies for Deerfield. Trustee Craig questioned the charge for extra passengers and extra stops. Trustee Bootz moved, seconded by Trustee Craig, that the preparation of a new rate schedule for taxicabs be authorized. Motion carried unanimously. Re: Sr. Citizen Housing Mrs. Thomas Wands asked the Board to keep in mind the housing needs of the senior citizens of the Village. Mrs. Wands works with the Deerfield Senior Citizens Club, sponsored by the Park District, with a membership of 133, and average 75 attendance at meetings. Mr. Frank Peers, Supervisor of Deerfield Township, spoke to the club in April and told them about the Zion Senior Citizen project, a 7 story elevator building, with 60 apartments renting from $35 to $55 per month, constructed by the Lake County Housing Authority. Requirements forrental of these apartments are: 62 years of age; two years residency in the township; annual income of $3,000 or less for single person, $3,600 or less for married couples; and assets of not more than $10,000. She said there is a proved need for this type of facility in Deerfield where many elderly people are living in small apartments with rentals they can barely afford, or live in older homes which are difficult to maintain, or are living with married children or other family members. If the Board approves the idea of senior citizen housing, she asked that they consider compromises on zoning regulations which would make such a facility feasible. Proximity to shopping is necessary, since few of the residents can afford cars. Parking requirements should be reduced as well as square foot requirements for apart- ments and lot area. Since these standards would be established only for senior citizen housing, the overall development of the Village would not be affected. Taxes are not paid on housing of this type, but a service charge is paid to cover costs of services. Trustee Schleicher stated all should be cognizant of the needs of the elderly population, a problem which every community will have to face. He suggested that Mrs. Wands discuss this need with the Plan Commission and the planning consultant. Approve Bench - Village Hall Mrs. Wands stated that many elderly people live in the 900 -1100 blocks on Waukegan Road, and asked if the Board would permit a bench to be placed near the sidewalk on the Village Hall frontage to provide a resting place for these senior citizens on their way to and from the business district. The Park District will provide the bench. The Board approved this request. Mrs. Laura Lee Christoph suggested that Mrs. Wands write to the North Shore Men's Garden Club about the bench. The Garden Club supplied the two benches in the rose garden and probably would be.happy to furnish another of the same type. 136 Approve North Ave. Storm Sewer Trustee Bootz moved, seconded by Trustee Plans g Authorize Bids Forrest, that the plans and specifications for the North Avenue storm sewer be approved, and the Board autborize the advertisement for birds on the project. Motion carried unanimously. The manager submitted a report on the adequacy of the Village's sewer regulations, with a comparison between the Village requirements and those of the Metroplitan Sanitary District. The two codes are comparable and little would be gained by a revision of Deerfield's regulations. Approve Contract- B & W Trusteee Craig rpoved, seconded by Trustee School Crossing Lights- Sec. 28 -TL -CS Bootz, that the contract with Baxter and Woodman for engineering services for up- upgrading school crossing lights to meet State requirements be approved and execution authorized. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6) Nays: None (0) Resolution Appropriating Trustee( For, re�t:;moved: (:sbgomded , by. Trustee Craig, $36000 MFT for Traffic Lights that the Resolution be adopted appropri- (R- 68 -28) ating $36,000.00 frorp Motor Fuel Tax Funds for upgrading school crossing lights, Section 28= TL -CS. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Raff,.Schleicher (6) Nays: None (0) Approve Final Plat Trustee Forrest moved, seconded by Trustee Richards' Sub. Kelm, that the final plat of Richards' Sub - divisi;on be approved and execution authorized. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleii :(her (6) Nays: None (0) The final plat of Tiffany's Subdivision was held over until it can be ascertained that all conditions have been complied with the bond or cash escrow for improvements has been filed. Approve $11,461.21 to Bolander Trustee Kelm moved, seconded by Trustee Hazel Ave. Bridge Craig, that the payment of $11,461.21 be approved to Eric Bolander Construction Co. for the Village's share of the cost of the work completed on the Hazel Avenue bridge. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6) Nays: None (0) Reports - Communications A letter was received from Dr. Hal Sundin of Baxter and Woodman regarding techniques for infiltration control on sewers. Rhe Village attorney reported that the County Clerks of Lake and Cook Counties will levy the tax for general corporate purposes at the rate of 25d per $100 assessed valuation. Discussion was had on the abatement of part of the levy since it was not the intention of the Board to levy the fu l l amount permitted by statute 10- lr� , ti'�`'�C��. •- r-:�i'� 2�Ir i L �LGi ,,-Q -.,.� Q� Q� U , "? /a -7- 6, Approve Salvation Army Box The manager reported a letter had been Ist National- Village Lot recei,ved from the Salvation Army requesting permission to place a box for the collection of clothing and household items on the First National Bank - Village .parking lot. The bank has no objection. Trustee Raff stated he was opposed and pointed out that many other recognized organizations might ask for similar boxes. Trustee Craig moved, seconded by Trustee Bootz, that permission be given to the Salvation Army to place a box at the Village -bank parking Lot. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Schleicher (5.) Nays: Raff (1) An announcement was received from the Metropolitan Sanitary District regarding a meeting to be held September 19th at 2 p.m. 1 1 1 1 kx' !t� U U 1 r 1.37 A report was received from the manager regarding the upgrading of the River Road by Mr. Joe Harwitz. The manager reported th6t the State Sanitary Water Board had issued a permit for the sanitary sewer extension in Moran's Subdivision. A report from the Lake County Health Department stated that the water in Lake Eleanor is not suitable for swimming. The manager reported that the Northbrook Village Board had adopted a Resolution opposing the removal of municipality signs from Edens expressway. A post budget salary survey has been sent to Board members, the manager reported. The manager reported that the Deerfield Chamber of Commerce had decided not to participate in the Downtown Waukegan Christmas parade. The manager reported that a letter had been received from Mrs. Robert Pettis, former editor of the Deerfield Review, enclosing a 1948 editorial on a program for the improvement of Deerfield. The manager stated many of the projects proposed had been accomplished. The manager reported that the Plainfield church had been checked regarding con- struction of domes, and that Baxter & Woodman feet that this type of construction would be possible. Plans and specifications will be prepared to permit a bid. The manager reported that all departments have been asked to designate a repre- sentative to study health and accident insurance programs .for a recommendation to the Board. No action was taken on the request of the Deerfield Park District that the Village construct luminite partitions between tennis courts at a cost of $305. President Finney reported the Municipal Problems Commission would meet in DesPlaines on October 3rd. He also reported thet the Northeastern Illinois Planning Commission would hold a meeting on September 19th. No action was taken on the bill for $100 from the Town Affiliation Association. There being no further business, on motion by Trustee Forrest, seconded by Trustee Craig, the meeting was adjourned at 12:45 a.m. ATTEST: 70 d !t c o Village Clerk s APPROVED: President