09/03/1968123
September 3, 1968
The regular meeting of the President and Board of Trustees of the Village of
Deerfield was called to order by the President in the Council Chambers of the Village
Hall on Tuesdgy, September 3, 1968 at 8 :10 p.m. The clerk called the roll and
reported that the following were
Present: H. Ross Finney, President
Raymond L. Craig
Bernard Forrest
George Kelm
Charles H.'Raff
George P. Schleicher
Absent: Charles R. Bootz,
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager.
1ST
Trustee Craig moved, seconded by Trustee Raff,
that minutes of the regular
C
meeting held August 19,
1968 be approved as
submitted,
with correction of typographical
!!�
errors. Motion carried
unanimously.
Ordinance Levying Taxes
for Trustee Schleicher
moved, seconded by Trustee Kelm,
V
Corporate Purposes
that the
ordinance
levying taxes for corporate
0 -68 7-39
purposes
for the fiscal
year 1968 -69 be adopted.
Upon roll
call the
ordinance passed by the following
vote:
Ayes: Craig, Forrest, Kelm, Raff, Schleicher (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Ordinance- Abating Mun. Bldg. Trustee Raff moved, seconded by Trustee Forrest,
Bond Tax (0- 68 -40) that the ordinance abating the tax levy for Muni-
cipal Building Bonds for the year 1968 be adopted.
Upon roll call the ordinance passed by the following vote:
Ayes: Craig, Forrest, Kelm, Raff, Schleicher (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Trustee Kelm pointed out that the Board deliberately had not levied the full
amount permissible by law.
Ordinance -Mu. Code Amend. Trustee Kelm moved, seconded by Trustee Raff, that
Sec. 9.122-Landscaping of the ordinance be adopted amending Section 9.122 of
Parkways (0-68-41) the Municipal Code, pertaining to landscaping of
parkways; the said ordinance to be published in
pamphlet form. Adopted by the following vote:
Ayes: Craig, Forrest, Kelm, Raff, Schleicher (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
3.
Ordinance Approving Planned Trustee Raff moved, seconded by Trustee Kelm, that
Development -Lot 91, Hovland Sub. the ordinance be adopted approving a planned develop -
0 -68 -42 ment of Lot 91 as shown on the preliminary plat
attached, and setting forth conditions for the
approval of the final plat; said ordinance to be published in pamphlet form. Adopted
by the following vote:
Ayes: Craig, Forrest, Kelm, Raff, Schleicher (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
U4
Ordinance Approving Planned Trustee Craig moved, seconded by Trustee
Development Glorioso III Raff, that the ordinance be adopted approving
0- 68 -43) the planned development of certain lots and
parts of lots in Hovland Subdivision and
designated as Glorioso III, as shown on the preliminary plat attached; and setting
forth.conditions for approval of the final plat of resubdivision; said ordinance
to be published in pamphlet form. Adopted by the following vote:
Ayes: Craig, Forrest, Kelm, Raff, Schleicher (5)
Nays: None (0)
The President signed the ordinance indicating approval thereof.
Ordinance -Mua. Code Amend. In connection with the joint State - Village
Sec. 24.312 -No Sanitary Or resurfacing of Deerfield Road, the State
Industrial Waste to Storm requires the enactment of an ordinance pro -
Sewers (0-68-44) hibiting the discharge of any sanitary or
industrial waste into any storm sewer which
is part of the improvement. An ordinance was presented and read in full amending
the Municipal Code by adding a new Section 24.312, to prohibit the discharge of
any sanitary or industrial waste into any storm sewer; the said ordinance to be
published in pamphlet form.
Trustee Craig moved, seconded by Trustee Raff, that the rules be waived to
permit action on the ordinance at its first presentation. Motion carried unani-
mously.
Discussion was had on unpolluted industrial wastes, such as water from air
conditioning systems, which are presently discharged into storm sewers. Trustee
Raff suggested that criteria be established for unpolluted industrial wastes to
be added to the existing sewer ordinances.
Trustee Craig moved, seconded by Trustee Forrest, that the ordinance be
adopted to prohibit the discharge of any sanitary or industrial waste into any
storm sewer. Adopted by the following vote:
Ayes: Craig, Forrest, Kelm, Raff, Schleicher (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Ordinance App'r..oving,Contract An ordinance was presented approving
With State - Deerfield Rd. Improve. the contract with the State of Illinois
0- 68 -45) for the improvement of Deerfield Road,
and authorizing execution of said contract
by the President, a copy of said contract being made a part thereof. Trustee
Raff moved, seconded by Trustee Forrest, that the rules be waived to permit
action on the said ordinance at its first presentation, the ordinance having been
read in full. Motion carried unanimously.
Trustee Forrest moved, seconded by Trustee Raff, that the ordinance be
adopted approving the contract and authorizing execution thereof. Adopted by the
following vote:
Ayes: Craig, Forrest, Kelm, Raff, Schleicher (5)
Nays: None (0)
The
President signed
the ordinance indicating his approval thereof.
Approve Agreement
with B &
W
Trustee Raff moved, seconded by Trustee
Plans for
Deerfield Rd. Improve.
Schleicher, that the Board approve and
authorize execution of the contract with
Baxter and
Woodman for the
preparation
of plans and specifications for the
Deerfield
Road improvement
project, as
provided by the agreement with the State.
Adopted by
the following vote:
Ayes: Craig, Forrest, Kelm, Raff, Schleicher (5)
Nays: None (0)
MFT Resolution Appropriating Trustee Forrest moved, seconded by Trustee
$40000 - Deerfield Rd. Improve. Raff, that a Resolution be adopted appro-
R -68 -25 priating $40,000 from Motor Fuel Tax Funds
for the improvement of Deerfield Road, this
amount being the Village's share of the cost of the joint Village -State improvement.
Adopted by the following vote:
Ayes: Craig, Forrest, Kelm, Raff, Schleicher (5)
Nays: None (0)
1 2.5
Ordinance - Westgate Sidewalk Trustee Forrest moved, seconded by Trustee Raff,
Special Assessment that the ordinance be adopted providing for the
(0-68-46) construction of a sidewalk on the south side of
Westgate Road by special assessments. Adopted by
the following vote:
Ayes: Craig, Forrest, Kelm, Raff, Schleicher (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Ordinance -Mun. Code Amend. Trustee Craig moved, seconded by Trustee Raff, that
Sec. 20.501 -No Parking the ordinance be adopted amending Section 20.501 of
Deerfield Rd. the Municipal Code to prohibit parking on Deerfield
0 -68 -47 Road, on either side, from Park Avenue to Castle-
wood Lane; said ordinance to be published in pamphlet
form. Adopted by the following vote:
Ayes: Craig, Forrest, Kelm, Raff, Schleicher (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
bill)
O Discussion -Dome Covers Dr. Hal Suhdin of Baxter and Woodman was present
Sewage Treatment Plant to discuss the construction of dome covers at the
sewage treatment plant to contain objectionable
U odors. He stated it was'his opinion that the trickling filter beds were the major
U
source of odors, and that, while the sludge beds contribute to the odor problem, it
is not continuous but only when sludge is being drawn or after a rainfall. Discussion
was had on construction of additional sludge beds, the hauling away of liquid sludge
as the cheapest means of disposal, the types of material for dome cover.s,.and: the period
of time the trickling filters must be shut down during construction.
Dr. Sundin stated that concrete domes would be cheaper by approximately 25 per
cent, but construction would take about 90 days, during which period it might be
necessary to pond and aerate sewage.if the.plant becomes overloaded. Styrofoam domes,
while more expensive, could be constructed in about ten days to two weeks, although
a new process of styrofoam spiral generation, which has proved satisfactory in the
experimental stage, would shorten the time and probably be cheaper, but no cost figures
are available at this time. He stated that plans and specifications vo uld be flexible
enough.to permit any manufacturer to. submit a bid. Sufficient ozone contact to
eliminate odors would be provided by a system of baffles to create air turbulence for
maximum exposure to the ozone.
It was the consensus that the trickling filters be covered first, then the
sludge beds, and the clarifier last if needed. Trustee Kelm suggested that the Gay
spray equipment be moved to the sludge beds when the domes are constructed, but Dr.
Suhdin pointed out that there was resistance to the smell of the odor masking material
and he would not recommend the transfer of this equipment. He stated plans could be
completed by the first of the year, bids could be advertised any time thereafter, and
construction could be completed by June 1, 1969.
Trustee Forrest polinted out that the Village has already invested approximately
a million dollars in the sewage treatment plant, and the expenditure of an additional
one -third to one -half million dollars is being considered. He proposed that the Board
investigate the possibility of joining with Lake County for sewage treatment, and
stated that it was his opinion that a thirty day delay for this study could ultimately
result in substantial advantages to the Village. Trustee Craig pointed out that
Lake County had many problems and there would surely be long delays in any solution
to what are existing problems. Dr. Sundin stated that if Lake County took over the
Village plant it would continue in operation, and if the filters are not covered
when taken over by the County, they would undoubtedly remain uncovered for some years.
Trustee Craig pointed out that homes in the vicinity of the treatment plant would be
increased in value by $500 to $1,000 when the odors are eliminated, and this should
be taken into consideration in addition to other factors.
Authorize Plans & Specs. Trustee Raff ipoved, seconded by Trustee Schleicher,
By Baxter t Woodman that Baxter and Woodman be authorized to proceed
Trickling Filter Domes, etc. with the preparation of plans and specifications
for covers for the trickling filters, duct work,
ozone generator and contact chamber, and appurtenances, Ao be completed by January 1,
1969 if possible. Adopted by the following vote: ;
Ayes: Craig, Forrest, Kelm, Raff, Schleicher (5)
Nays: None (0)
its
Discussion -E Side Interceptor Discussion was had on the replacement of
Sanitary Sewer Replacement the east side interceptor sanitary sewer
which is in very poor condition except in
Colony Point and Briarwood Country Club Estates Subdivisions, where new pipe has
been installed. Dr. Sundin said no benefit would result from replacement of
existing lines with larger pipes. The primary causes of flooding, he stated, are
improper connections, leaky sewers, downspout connections, breaks in pipes,
footing drains and sump pumps, and while replacement of the interceptor sewer
will help, storm water infiltration must be eliminated if flooding problems are
to be alleviated. The North Avenue sewer installation will improve conditions.somewhat.
It was estimated that approximately 5,000 feet of sewer must be replaced.
The meeting was recessed at 9:55 p.m., and reconvened at 10:10 p.m..
P.C. Report - Herrmann's Resub. A report from the Plan Commission recommended
Approve Final Plat approval of the final plat of Herrmann's Re-
subdivision, with a cash escrow for construc-
tion of improvements. Trustee Raff moved, seconded by Trustee Craig, that the
final plat of Herrmann's Resubdivision be approved and execution thereof be
authorized. Adopted by the following vote:
Ayes: Craig, Forrest, Kelm, Raff, Schleicher (5)
Nays: None (0)
Bids - Salt Spreader Sealed bids for a salt spreader were opened
and read as follows:
BIDDER
BID
TRADE -IN
NET BID
R. H. Lyons Equipment Co.
$3,396.00
$600.00
$2,790.00
Chicago, Ill.
Schuster Equipment Co.
2,694.23
200.00
2,494.23
Chicago
Fox River Tractor Co.
3,450.00
300.00
3,150.00
Appleton, Wisconsin
Tractor & Equipment Co.
2,830.00
400.00
2,430.00
Oak Lawn
C. T. & M. Industrial Suppliers 2,579.50 150.00 2,429.50
Elgin
The bids were referred to the building commissioner to review for
compliance with specifications.
Approve 2 United Fund A letter was received from the United Fund
Temporary Signs requesting permission to erect two 4' x 8' signs
bearing a thermometer to show funds collected in
the annual: fund drive, one sign to be erected on the Village Hall lawn, the second
at St. Gregory's Church, contingent upon approval by the St. Gregory's Board.
Trustee Raff moved, seconded by Trustee Schleicher, that permission be granted for the
erection of two temporary signs, as requested by the United Fund, for a period of
75 days from date of September 19, 1968.
Motion carried unanimously,
Re: R.E. Review Bd. The Village attorney reported that two letters
Ordinance Conflicts had been received from members of the Real Estate
Review Board in which certain inconsistencies and
conflicts were pointed out in the ordinances pertaining to the said Board, and
proposing that changes be made in the ordinances to remove the conflicts. Discussion
was had on procedures for dismissal of complaints where investigation shows no
violation. Mr. Houpt stated he was meeting with the Real Estate Review Board to
discuss rules of procedure, and would take up the proposed changes with the Board.
Accept Bid $2429.50 Salt The building commissioner reported that he had
Spreader- CTM Indust. Supply reviewed the two low bids on the salt spreader
and that Tractor and Equipment Company did not
meet specifications; C. T. & M. Industrial Suppliers met specifications and was
the low bidder. Trustee Raff rpoved, seconded by Trusteec Forrest, that the low bid
of $2,429.50 submitted by C.T. & M. Industrial Suppliers be accepted subject to a
final check of specifications. Adopted by the following vote:
127
_Ayes: Craig, Forrest, Kelm, Raff, Schleicher (5)
Nays: None (0)
Discussion- Scavenger Service The manager submitted a survey of scavenger services
and Rates ndtcha-ges in neighboring communities. President
Finney stated that the problem to be resolved is
whether garden and lawn wastes shall be picked up at the curb or at the house. Both
scavengers strongly opposed garden waste pickup at the house due to weight and volume,
and estimated that an additional charge of $1.00 per can would be required if curb
pickup is not permitted. Several members expressed their dislike of the unsightly
appearance of garbage cans and containers at the curb, often for several days, and
all agreed that an additional charge should be permitted for removal of garden and
lawn wastes. Messrs. Arthur Rollin, 113 Eastwood, and Seymour Rothstein, 115 Carlisle,
stated they objected to trash containers left at'the curb for long periods, but both
were of the opinion that pickup of garden and lawn waste at the curb was not unreason-
able if an ordinance were adopted and strictly enforced that would permit garden wastes
to be placed at the curb after suhdown on the evening before collection, and the
containers were taken back to the house by 6 p.m. on the day the pickup is made. Mrs.
Laura Lee Christoph urged that no pickups be permitted at the curb and that a rate
increase for disposal of garden waste be based on lot area. Trustee Forrest suggested
that specifications for garbage and garden wastes removal be drawn up and sent out'for
bids ,.'
9lJ After further discussion, decision was made that letters be sent to the two
licensed scavengers requesting answers in writing to the following:
21�
U 1. Rate for garbage and refuse service
picked up at rear.
v 2. Rate for garbage, refuse and lawn and garden wastes, all picked up at rear.
3. Rate for garbage and refuse removal from the rear, lawn and garden wastes
picked up at the curb.
4. Rate for same service as 3, with containers returned to rear.
Re: Deerfield Rd. Sidewalk Discussion was had on a report showing the location
of the proposed sidewalk on Deerfield Road and
what land must be acquired. Trustee Raff and Trustee Forrest stated they were not
averse to construction of the sidewalk on easements if dedications cannot be obtained
from the p- roperty owners:. 1-Condemnation was also discussed, and Trustee Raff suggested
that the Board consider paying the costs of condemnation as a public benefit. A new
resident of the Briarwood Country Club Estates Subdivision urged the Board to proceed
with the construction of the sidewalk as quickly as possible, since approximately 125
school childen live in the area, 50 percent of whom will use the sidewalk. The Village
attorney proposed that if acquisition of the land can not be settled amicably, an'
appraisal for purposes of condemnation be obtained for consideration at the next Board
meeting.
Approve Est. #1- $11348.39 Trustee Raff moved, seconded by Trustee Forrest,
Eric Bolander -Hazel Ave. Bridge that payment of Estimate No. 1 in the amount of
$11,348.39 be approved to Eric Bolander Construction
Company,, this being the Village's share on the completed work.on the Hazel Avenue
bridge. Adopted by the following vote:
Ayes: Craig, Forrest, Kelm, Raff, Schleicher (5)
Nays: None (0)
Ordinance -Side Yard Variation The ordinance was presented granting a variation from
1541 Central Ave. (R. Ryan) the provisions of the Zoning Ordinance to permit a
0j, 68-48) side yard of ten feet on the property located at
1541 Central Avenue, as requested by Mr. Robert Ryan.
The ordinance was read in full. Mr. Ryan stated he would appreciate adoption of the
ordinance at its first presentation, since he is anxious to start construction. Trustee
Raff moved, seconded by Trustee Kelm, that the rules be waived to permit action on the
ordinance at its first presentation. Motion carried unanimously.
Trustee Raff moved, seconded by Trustee Forrest, that the ordinance be idopted
granting -.the variation at 1541 Central Avenue. Adopted by the following vote:
Ayes: Craig, Forrest, Kelm, Raff, Schleicher (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Approve Payment $4591.20 Trustee Raff moved, seconded by Trustee Craig, that
B & W - Sec. 25 CS payment of $4,591.20 be approved to Baxter and Woodman
for engineering services in connection with the
resurfacing of certain streets in the Village, Section 25 CS. Adopted by the following
vote:
128
Ayes: Craig, Forrest, Kelm, Raff, Schleicher (5)
Nays: None (0)
Authorize Execution Contract Trustee Forrest moved, seconded by Trustee Raff,
Peter Baker t Son - 25 CS that the Board authorize execution of the
contract with Peter Bake t Son for overley-
ment of certain streets, Section 25 CS. Adopted by the following vote:
Ayes: Craig, Forrest, Kelm, Raff, Schleicher (5)
Nays: None (0)
Approve Execution Police Radio Trustee Craig moved, seoonded by Trustee
Contract - Lake County Forrest, that the Board approve and authorize
execution of the Police Radio Contract with
Lake County. Adopted by the following vote:
Ayes: Craig, Forrest, Kelm, Raff, Schleicher (5)
Nays: None (0)
Bids -MFT Maint. 9/16 Trustee Raff moved, seconded by Trustee Craig,
that the Board authorize the advertisement
for bids for Motor Fuel Tax maintenance to be returned September 16, 1968 at 9:30 a.m.
Motion carried unanimously.
Approve Payment $2802.75 Trustee Raff moved, seconded by Trustee
Rivano Electric 24 -TL -CS Forrest, that the payment of $2,802.75 be
approved to Rivano Electric for work completed
on the Deerfield- Waukegan traffic lights, Section 24- TL -CS. Adopted by the following
vote:
Ayes: Craig, Forrest, Kelm, Raff, Schleicher (5)
Nays: None (0)
Approve Change in Plans Trustee Raff moved, seconded by Trustee
24- TL- CS- $394.70 Increase Schleicher, that tle manager be authorized
to execute the change in plans for the
Waukegan - Deerfield Road traffic lights, an increase of $394.70 in the contract.
Adopted by the following vote:
Ayes: Craig, Forrest, Kelm, Raff, Schleicher (5)
Nays: None (0)
Resolution- Proceed on S/A 107 The Village attorney reported that all objections
Hovland Improvements had been resolved on the assessments for
R -68 -26 Special Assessment No. 107, Hovland Improve-
ments except on Lot 18 in the amount of
$2,427.93, and this objection will be withdrawn. In order to get the work done
this year and pending confirmation of the final assessment roll, a resolution was
preeented and read in full electing to proceed with the construction provided for
in Special Assessment No. 107, Hovland Improvements. Trustee Raff moved, seconded
by Trustee Forrest, that the said resolution be adopted. Upon roll call the
resolution was passed by the following vote:
Ayes: Craig, Forrest, Kelm, Raff, Schleicher (5)
Nays: None (0)
Reports- Communications A report on storm drainage stated that a
bill will be introduced in the next session
of the Legislature for an appropriation to complete a study for the alleviation
of flooding problems on the north branches of the Chicago River. On February 5,
1968 the Board had adopted a resolution urging this action.
A letter from the Toll Road Commission stated that the maintenance depart-
ment had been instructed to clean the ditches along the Toll Road at the We -So
Park Subdivision. No reply has been received from the Consultant Engineers who
were requested to review drainage of excess storm water,
Resolution Opposing State A letter was received from the Village of
Sign Policy on Expressways Northfield with a copy of a Resolution adopted
8 -27 by the Northfield Board opposing the change
of policy which would remove municipal name
signs from expressways. Trustee Raff moved, seconded by Trustee Craig, that a
Resolution be adopted opposing the proposed change of policy on signs for express-
ways, and a certified copy of the resolution be sent to the Division of Highways,
State of Illinois. Motion carried unanimously.
1
1
1
Reports - Communications The matter of extension of Carlisle Avenue to
connect the Colony Point and Briarwood Vista
Subdivision, as requested by School District #109 has been referred to the Plan
Commission..
The Board approved the request of the Berkley Shop to hold an outd6or awcti!on.;of
antiques on Sunday, September 15, 1968.
Mr. Don Pilger, Superintendent of the Deerfield Park District, was nominated
by the Board for Executive Trustee of the Illinois Municipal Retirement Fund.
The manager reported that the Central Cab Company had submitted a schedule of
price increases in taxicab fares. Trustee Raff asked that the increases be checked
with the City of Highland Park, and a report be sent to the Board.
Approve Payment Est. #1 Trustee Raff moved, seconded by Trustee Craig, that
$6662.30 Robinson S Brock payment of Estimate No. 1 in the amount of $6,662.30
Hazel Ave. Water Main be approved to Robinson and Br6ok for work
completed on the Hazel Avenue water main connection.
Adopted by the following vote:
Ayes: Craig, Forrest, Kelm, Raff, Schleicher (5)
Nays: None (0)
Reports - Communications The Board approved the request of the Moraine
Council, Girl Scouts, for the "Safety Daisy"
activity on October 25 -26, 1968.
The President reported he had signed the Proclamation designating the week of
September 17 -23 as Constitution Week.
In connection with the requirement of the State that school crossing lights
be upgraded to regular traffic lights by January, 1969, the Board requested the
manager to get estimates of costs and prepare a resolution appropriating the necessary
funds under the Motor Fuel Tax law for this work.
President Finney reported he had received a letter from the Downtown Waukegan
Council inviting the Village to participate in the Christmas parade on November 30.
The letter was referred to the Chamber of Commerce.
There being no further business, on motion by Trustee Forrest, seconded by
Trustee Raff, the meeting was adjourned at 12 :50 a.m.
e
APPROVED:
President
ATTEST:
Village Clerk
Ayes:
Craig, Forrest, Kelm,
Raff, Schleicher
(5')
Nays:
None (0)
O
Approve
Payment $757.93
Trustee Raff
moved, seconded by Trustee Forrest,
U
Baxter
& Woodman
that payment
of $757.93 be approved to Baxter &
U
Woodman for
engineering services in connection
with the
Hazel Avenue water
main construction.
Adopted by the following vote:
Ayes: Craig, Forrest, Kelm, Raff, Schleicher (5)
Nays: None (0)
Reports - Communications The Board approved the request of the Moraine
Council, Girl Scouts, for the "Safety Daisy"
activity on October 25 -26, 1968.
The President reported he had signed the Proclamation designating the week of
September 17 -23 as Constitution Week.
In connection with the requirement of the State that school crossing lights
be upgraded to regular traffic lights by January, 1969, the Board requested the
manager to get estimates of costs and prepare a resolution appropriating the necessary
funds under the Motor Fuel Tax law for this work.
President Finney reported he had received a letter from the Downtown Waukegan
Council inviting the Village to participate in the Christmas parade on November 30.
The letter was referred to the Chamber of Commerce.
There being no further business, on motion by Trustee Forrest, seconded by
Trustee Raff, the meeting was adjourned at 12 :50 a.m.
e
APPROVED:
President
ATTEST:
Village Clerk