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06/17/1968I� June 17, 1968 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, June 17, 1968 at 8:15 p.m.. The clerk called the roll and reported that the following were Present: H. Ross Finney, President Charles R. Bootz Raymond L. Craig Bernard Forrest George Kelm Charles H. Raff George P. Schleicher Absent: None and that a quorum was present and in attendance at the meeting. Also present were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager. Trustee Bootz moved, seconded by Trustee Raff, that minutes of the regular meeting held June 3, 1968 be approved as submitted. Motion carried unanimously. Approve Bills- Payroll The payroll for the month of May, 1968 and the following bills were presented for consideration; May payroll $ 37,646.41 Arnold Pedersen Bldg. Corp. 16,711.00 Petty Cash 44.47 A. J. Rillieux 18.08 Thomas Larimer 18.08 James Bulger ,.18.08 Walter Clements 18.07 E. A. Meyer Construction 1,600.00 E. A. Meyer Construction 812.65 Robert C. E. Carlson 18.07 Harrison N. Bowes 36.15 Jack D. Ewan 18.07 William J. Holohan 18.08 Nicholas Michael 18.07 Harry W. Olson 18.07 Sears Bank s Trust 29,166.25 E. A. Meyer Construction 11,283.63 Baxter & Woodman 1,562.20 Petty Cash 22.23 Thomas Speakman 15.70 Village of Deerfield 9.30 David Stirsman 25.00 Mrs. Bruce Blaine 10.00 American National Bank 2,886.50 Postmaster 168.52 Northern Trust Co. - transfer 29,166.25 Forest Hospital 20.00 R. K. Longman 25.00 Dr. Leland Reed 25.00 Mary H. Oury 25.00 Mrs. L. R. Bonin 25.00 Village of Deerfield '25.00 Zera Construction Co. 1,929.25 American Public Works Assn. 7.50 David A. Berg 8.58 Village of Deerfield 16.42 Carlo N. Seta 10.56 Village of Deerfield 14.44 American Society Public Administration 25.00 Badger Meter Co. 3,835.03 Peter Baker & Son 160.00 Baxter & Woodman 321.05 Beeson's Nursery 12.80 R. E. Bowen 2.10 Bowman Products 72.24 Thomas Breen 94.28 1 1 1 • 't a Fred Bre.i tl i ng $ 449.40 Carolyn.Jones 449.40 B. A.T. Inc. 98.15 Burris Equipment 183.75 Clavey Ravinia Nursery 120.00 A. M. Cleven 227.60 Commons .Paint 5.88 Commonwealth Edison 2,014.89 Courtley, Ltd. 49.50 K. R. Dawson 10.70 Dee rf i e l.d Oil Co. 13.98 Deerfield Disposal 7.00 Deerfield ElectricCo. 285.47 Deerfield Lawn 6, Garden 14.49 Deerfield Paint t Glass 11.64, Deerfield State Bank 630.14 R. L. Dehne 23-.35 Duro -Test 111.09 Electro Rust Proof 475.00 Everson Mfg. Corp. 45.34 Fox Valley Marking 41.00 S. H. Fraerman,. M.D. 15.00 ® Franken Bros, Inc. 45.00 Galiger Heating Co. 23.00 Gardner 6 Associates 425.00 V Gaslite Illinois, Inc. 230.09 V Gerber Mfg. Co. 41.10 L. Gulbrandsen 139.20 George Hall 15.25 H. F. Harrison 1,875.00 Harry's Grill 9.79 Herky's Trucking 1,560.75 Hetlinger Tire 246.06 Highland Park City 23,803.14 Hollister News 42.46 Hopkins Road Equipment 191.50 C. B. Foelsch, M.D. 47.00 Illinois Bell Telephone 801.64 International Harvester 74.63 Irv's Fire Extinguisher 15.00 Jay's Hy -Lift Mfg. Co. 34.80 Jones Chemicals 1,024.00 L. Keeler, Inc. 25.00 E. Klasinski 15.00 Phil Johnson, Inc. 19.80 Kale Uniforms 11.70 Glenn E. Koets 12.00 Kohn Animal Hospital 5.00 Lee Americah Freight 7.19 Libertyville Industries 1.76 Lien Chemical 46.26 Lilac Shoes 24.30 Longtin's Sports 7.03 Marsh t McLennan 12,887.99 Mayer Oil Co. 58.75 McGraw -Hill 14.00 Menoni t Mocogni 915.54 Milton Merner 5.00 Metropolitan Disposal Co. 204.05 Mobile Communications Service 22.00 Mutual Services National Cash Register 20.95 302.40 National Power Rodding .2,069.55 National Tea Co. 71.40 Northern Trust Co. 1,056.05 North Shore Gas 449.87 Pavlik Bros. 4.67 P. B. Enterprises 429.00 Pedersen & Houpt 946.35 Peterson Products 56.70 Petty Cash 125.87 Pioneer Newspapers 420.12 Postmaster 70.00 Recorder of Deeds 37.00 Reliance Elevator Co. 100.00 m Michael Ripley Roscoe Co. Sinclair, Mineral Singer Printing Wm. I. S.taton N. W. Sti 1phen Sunniday Chevrolet Sunray DX Oil Touhy Lumber Transmission Machine United Lab., Inc. Universal Photo Valspar Company A. Verley & Co. Village Hardware Westminster Office Harold H, Winer Wm. J. Wood 25.00 42.96 .884.6,5 . 91.00 10.00 39.60 . 11.05 115.78 11.52 288.00 253.82 167.19 282.00 2,136.00 80.23 40.00 545.00 . 20.00 Trustee Schleicher moved, seconded by Trustee Forrest, that the payroll for May, 1968, be approved, and the bills as listed above be approved for payment. Adopted by the following vote: Ayes: Bootz, Craig,.Forrest, Kelm, Raff, Schleicher (6) Nays: None (Op Discussion of paid parking at the railroad station having been on the agenda for several meetings at the request of the Milwaukee Rai- 1 road. and no representative from the railroad having appeared at the meeting, Trustee Kelm moved, seconded by Trustee Craig, that the matter be removed from.the agenda until such time as it is definietly ascertained that a representative will be present. Motion carried unanimously. Bid - Oakley Sidewalk . Award Contract -Zera Const. $2,550 B I ODER Zera Construction Company Evanston, Illinois . One sealed bid on construction of sidewalks on Oakley Avenue.was received, opened and read, as follows: BID PRICE $2,550.00 BID CHECK $ 260.00 The estimated.cost of construction was $2,512.00, including cost of preparation for installation of the sidewalk, removal of shrubs, fencing, etc. Trustee Kelm moved, seconded by Trustee Craig, that the contract for construction of Oakley Avenue sidewalks be awarded to Zera Construction Company in accordance with their bid. Adopted by the following vote: Ayes: Bootz, Craig,.Forrest, Kelm, Raff, Schleicher (6) Nays: None (0) Ordinance.Mun. Code Amend. President Finney reported that the Board had Sec. .001 -Add. Police Sgt. discussed the organization of the Police Department (0-68-26) with the Chief of Police, who had pointed out that an additional sergeant was needed since one sergeant is actually a detective. An additional sergeancy will be created later. Trustee Raff moved, seconded by Trustee Craig, that the ordinance be adopted amending Section 7.001 of the Municipal Code by the addition of a third sergeant to the organization of the Police Department, said ordinance to be published in pamphlet form. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6) Nays: None (0) The President signed the ordinance indicating his approval thereof. Discussion - Travenol The President reported that the recommendation Annexation Agreement. from the Plan Commission regarding the annexa- tion and zoning classification of the Travenol (Baxter) property on,Wi]mot Road had not Wet been received, but the commission would meet Thursday this week. The Village attorney reported that the Annexation 1 i� 1 si Agreement had been revised to delete "pilot plant and research manufacturing" and all reference to the Mailfald property. He proposed additional provisions to preclude the use of Forsythia Drive for ingress and egress, Travenol to relinquish its right to use Forsythia and execute a covenent running with the land agA.i.nst such use; he stated the Board may consider the vacation of a small section at the end of the street to insure that it will not be used for access to the Travenol property. He also proposed that a paragraph be added stating that there has been compliance with the Statutes relating to annexation agreements. Trustee Forrest - questioned the wisdom of discussing the annexation agreement before the Plan Commission's report is received. Trustee Kelm asked if the company was willing to maintain the sideyard setback -required by ordinance if the property to the north is not zoned 0 & R. The attorney for the company stated the matter had been referred to the architect, but no answer had been received. Objections- Travenol Mr. J. Turner, 315 Forsythia Drive, presented to Annexation & Zoning the President a petition signed by abutting property owners objecting to the annexation and classification of the Travenol property as an 0 & R Office and Research District. Mr. Don Brewster, 285 Wilmot Road, presented a petition signed by owners of property across Wilmot Road opposite the Travenol property objecting to the annexation and 0 & R classifi- cation. A letter from Mr. and Mrs. Albert Moen, 200 Fairview Avenue, objected to o storm water drainage by open ditches, and stated that storm water from the Travenol >1J property would increase flooding problems and would be hazardous to children. V V Discussion Travenol Rezoning In connection with the Lake County Zoning Board of W of Toll Road -No Further Appeals hearing on June`:27,1968 on the petition of Action Travenol Laboratories to rezone property on the west side of the Toll Road north of County Line Road, the Village attorney stated he had reviewed the Resolution adopted by the Board at the May 20th meeting which opposed the rezoning requested by the original petition, but indicated approval of an amended petition which would establish 0 & R buffers as shown on the sketch prepared by Travenol. He advised that the Board can adopt, a new Resolution in support of the rezoning, but a reversal would be contrary to provisions of the Code and court decisions which state that any action mdy be reconsidered only at the same or next succeeding meeting. Trustee Raff stated that his motion at the May 20th meeting to adopt the Resolution evidencing support of an amended petition with 0 & R buffer tracts was made without understanding that the north 575 feet of the tract is presently zoned residential. Trustee Schleicher pointed out that the Resolution was adopted as a result of an 11th hour proposal by Travenol, the Board had only a very limited time to consider the matter, and with a new petition before the Lake County Zoning Board it would be entirely proper and desirable to reconsider the matter and take any appropriate action. Trustee Kelm stated he had voted against passage of the Resolution, but action having been taken, it was his opinion the Board was committed and could not reverse its decision. Mr. Paul Martin, President of the Village of Riverwoods, urged the Board to take action to recommend denial of the petitioned rezoning, and stated the 0 & R buffers proposed by Travenol were inadequate and would not give Riverwoods the protection they deemed necessary. He stressed the fact that the compromise approved by the Village of Deerfield would rezone an additional 575 foot tract of residential property to the 0 & R and LI classifications, with variations to permit parking and access driveways on the 0 & R buffer strips in addition to any construction permitted under the 0 & R regulations. Trustee Raff moved, seconded by Trustee Schleicher, that the Board pass a Resolution making recommendations to the Lake County Zoning Board of Appeals on the new rezoning petition of Travenol Laboratories. The motion failed by the following vote: Ayes: Forrest, Raff, Schleicher (3) Nays:. Bootz, Craig, Kelm, Finney (4) The President of Riverwoods, Mr. John Schmidt of the Riverwoods Residents Association, and Mr. Robert Ward, 370 Castlewood, expressed disappointment that the Board had not taken action to support the position of Riverwoods to ;oppose.. the compromise rezoning petition which is not benficial to the Village of Riverwoods. President Finney stated that he had been of the opinion that the compromise was in line with proposals submitted to the company by Riverwoods, and that the Deerfield Chamber of Commerce had adopted a Resolution supporting the position taken by the Deerfield Village Board. The meeting was recessed at 9:35 p.m. and reconvened at 9:55 p.m., all members present. 92 �o I� 1\ 1st Presentation- Ordinance 90 Min. Parking Ki pl i hg Council. The ordinance was read in The first presentation was made of an ordinance establishing a 90 minute parking limitation on Kipling Place as recommended by the Safety full. Report- NorthTrail Sub. A letter from Albert Jacobs Homes, Inc. reported Storm Water Drainage that an easement east of Lot 36, North Trail Subdivision, had been obtained and recorded, and that excavations for flood control and a ditch for storm water drainage had been completed. The engineer for the developer will certify that Village ordinances relating to flood plains and�rai nags are complied with. The Village has no obligation to annex the property acquired for flood reservoirs and drainage, the Village attorney stated. Personnel Rules Amendment Re: Leave Policy pertaining to annuall. leave, sick Motion carried unanimously. Trustee Forrest moved, seoonded by Trustee Bootz, that the amendment to Personnel Rules and Regulations, Section X, paragraph D. leave and injury leave, be adopted. Accept Surface Improvements Trustee Craig moved, seconded by Trustee Kelm, Kings Cove Sub. Unit #4 that surface improvements in Kings Cove Sub - division, Unit #4, be accepted by the Village, as recommended by the building commissioner. Adopted by the following vote: Ayes: Bootz,;:.Craig, Forrest, Kelm, Raff, Schleicher (6) Nays: None (0) Accept Surface Improvements Trustee Kelm moved, seconded by Trustee Craig, Briarwoods C.C. Estates Sub. that surface improvements in Briarwoods County Club Estates Subdivision be accepted, subject to one year's maintenance, as recommended by the building commissioner. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6) Nays: None (0) Accept Underground Improvements Trustee Kelm moved, seconded by Trustee Bootz, North Trail Subdivision that underground improvements in North Trail Subdivision be accepted, subject to one year's maintenance, at 'recontnended; by:,the. :building :commissioner. Adopted by the following Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher, (6) Nays: None (0) � �y ��2c� -QN Accept Underground Improvements Trustee Bootz mov , seconded �by Trustee to Clavinia Sub. Unit #4 Schleicher, that nderground improvements in Clavinia Subdivision, Unit #4, be accepted, subject to one year's maintenance and filing of "as built" plans. Adopted by the following vote; Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6) Nays: None (0) 1st Presentation - Ordinance Adopting Suburban Bldg. Code 1967, as amended Approve State Rd. Maint. Agreement - 1968 -69 State Roads in the Village for the Motion carried unanimously. The first presentation was made of an ordinance adopting the 1967 Suburban Building Code as amended by the Village of Deerfield. Three copies were filed with theVillage clerk. Trustee Forrest moved, seconded by Trustee Kelm, that the Board approve the extension of the Agreement for Village maintenance of year July 1, 1968 to June 30, 1969. Approve Change Order Trustee Kelm moved, seconded by Trustee Craig, Reservoir Power Supply $456.50 that a change order be approved for the transformer location of the west side reservoir power supply installation at an estimated cost of $456.50. Adopted by the following vote: Ayes:. Bootz., Craig, Forrest, Kelm, Raff, Schleicher (6) Nays: None (0) 1 1 vote: F 93 Accept State's Offer A letter was received from the Illinois Division of Deerfield Rd. Resurfacing Highways regarding the joint improvement of Deerfield Road and the portion of the cost to be paid by the State. Trustee Bootz moved, seconded by Trustee Schleicher, that the Village accept the State's offer for the improvement of Deerfield Road from the Railroad underpass to Wilmot Road. Adopted by the following vote: Ayes: Bootz, Craig, Forrest,!Kelm, Raff, Schleicher (6) Nays: None (0) Approve 2 Yr. Extension A letter from the Deerfield Park District requested _ Lease 921 Wilmot Rd. that the house at 921 Wilmot Road leased by the Village be made available for the Park District administrator as soon as possible. The manager reported that the lease terminates September 1970 and is subject to renewal in September 1968. A one year extension to September 1969 was suggested. Trustee Forrest moved, seconded by Trustee Bootz, that the Village exercise its tight to extend the lease as long as it is legally possible. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6) Nays: None (0) CReduce Treasurer's Bond LO co reduction in the amount of V in line with bonds carried V moved, seconded by Trustee accordance with the Presid President Finney reported that a savings of approxi- mately $150 in premium costs would result from a the Treasurer's bond, and still afford adequate coverage by other North Shore communities. Trustee Schleicher Forrest, that the Treasurer's Bond be reduced in ant's proposal. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6) Nays: None (0) Refer National Tea Discussion was had on the proposal and plot plan Proposal to Plan Com. submitted by the National Tea Company regarding the construction of a new store at the Deerfield Road location near Rosemary Terrace. The new store would require an exchange of property with the Village and the granting of-a variation from.yard requirements for abutting residential property. The company offered to contribute money to a parking fund for the acquisition of other land for parking to make up deficiencies in parking requirements for the proposed store. The legality of an exchange of property and the establishment of a parking fund was questioned. It was the opinion of the Village attorney that a parking fund was legal but the Board should consider the establishment of a policy as to what percentage of parking must be provided by a builder and what percentage of parking deficiency may be wadeup by a contribution to a parking fund. The lease of Village property to the National Tea Company was proposed by Trustee Schleicher as an alternative to sale, the Village attorney having advised the Board that an exchange of property would not be permissible. Trustee Kelm moved, eeconded by Trustee Forrest, that the National Tea Company's proposal be referred to the Plan Commission for consideration and recommendation. Motion carried unanimously. Authorize Execution -Hazel Trustee Craig moved, seconded by Trustee Kelm, that Ave. Water Main Contract the Board authorize the execution of the Contract with Robinson and Brock for the construction of the Hazel Avenue water main extension. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6) Nays: None (0) Approve 24 Day Extension Trustee Craig moved, seconded by Trustee Bootz, Tennis Court Construction that a 24 day extension for construction of the tennis courts at the west side reservoir be granted as requested by the contractor, Arnold Pedersen Building Corporation. Motion carried unanimously. Reports - Communications The manager reported that the Fire Chief had asked that the Village re- design the Greenwood - Chesnut intersection due to pavement grades which are hazardous to the firemen. He stated that construction to eliminate the complaint would cost approximately $2,050. Trustee Craig suggested that the Fire Department be requested to slow down at the intersection, and decision was made that nothing be done. Resolution Opposing Drive -In Mr. Thomas Berry, Chairman of the Conservation Theatre- 43 & 22 (R- 68 -20) Committee of the Kiwanis Club, asked the Board to take action to recommend denial of the petition of Shell Oil Company for a Conditional Use Permit for the construction of a drive in theatre at the southeast corner of Waukegan Road and Route 22. The hearing will be held by the Lake County Zoning Board of Appeals in the Deerfield Village Hall on June 25, 1968. He stated that it has long been the hope of many citizens and organizations that the property be acquired by the Forest Preserve District of Lake County. He pointed out that a drive -in theatre would greatly increase traffic in a location that is hazardous at present, and reported that a petition is being circulated in Bannockburn requesting denial of the petition. Deerfield, Highland Park, Lake Forest, School Districts 113 and .109, as well as conservation organizations, have adopted resolutions requesting purchase of the property for a Forest Preserve. Trustee Bootz moved, seconded by Trustee Forrest, that a Resolut'i-on be adopted opposing the granting of a Conditioba.l Use Permit for a drive -in theatre as requested by Shell 011 Company. Motion carried unanimously. Authorize Execution - Contract Trustee Forrest moved, seconded by Trustee Traffic Light Improvements Bootz, that the Board authorize the execution of the contract for traffic light improvements at the Waukegan - Deerfield Road intersection, MFT Section 24- TL -CS. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6) Nays: None (0) Trustee Raff suggested that the ordinance be prepared prohibiting parking bn Waukegan and Deerfield Roads near the intersection thereof. Approve Addition to Plans A letter from Charles Greengard Associates, Hovland Storm Sewer - $1T00 engineers for Hovland..improvements, stated the flow capacity of proposed storm5sewers had been investigated in connection with the flooding problem in We -Go Park Subdivision. It was recommended that a change in grades be made to provide for a steeper slope at an additional cost of approximately $400.00. Trustee Forrest moved, seconded by Trustee Craig, that the Board approve this addition to the plans for storm sewer installation. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6) Nays: None (0) Reports - Communications Discussion was had on proposed regulations for scavengers. Mrs. Laura Lee Christoph, urged that scavengers be required to pick up all refuse at the rear, since containers at the curb are not only unsightly but tend to downgrade the area. Decision was made that letters be sent to the scavengers with a questionaire on rates and services to be required. Trustee Schleicher proposed that the letter contain a reminder that all refuse must be picked up at the house, not the curb. A report was received from the manager on the Municipal League meeting at Freeport. He stated that the National Guard had urged all communities to adopt a curfew ordinance which would be useful not only in riots but also in 'the event of tornadoes and other disasters. A letter from Mr. Joseph Valenti reported that he had met with Mr. Robert Ramsay, Deerfield - Bannockburn Fibre Protection District, regarding fire protection for the new Shopping Center being constructed at Waukegan and County Line Roads. The property is located in the Northbrook Rural F1re Protection District, and the attorney will check on disconnection from the Northbrook District and annexation to the Deerfield - Bannockburn District. A letter was received from the American Public Works Association asking if the Village would like to engage in cooperative research. A letter was received from the Cook County Highway Department regarding storm water drainage on County Line Road. President Finney reported the receipt of a letter from Benjamin Lewis Co. regarding bonds that can be called in at a reasonable cost. ; Mv The President reported he had signed the July 4th "Ring the Bells" Proclamation as requested by the State of Illinois. 1 Yr. Term Wm. Rauch The President reported that he had made an error to Manpower Commission in appointing Mr. William Rauch to the Manpower Commission for a three year term. The appointment is for one year, to fill out the unexpired term of Mrs. Lois Sachs. President Finney reminded the Board that a meeting with Chief of Police Hall and the Police Lieutenants has been scheduled for Monday, June 24th. There being no further business, on motion by Trustee Forrest, seconded by Trustee Craig, the meeting was adjourned at 11:45 p.m. APPROVED. President ATTEST:. O � Village Clerk V V 1 1