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03/04/1968March 4, 1968 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order in the Council Chambers of the Village Hall on Monday., March 4, 1968 at 8:10 p.m. The clerk called the roll and reported that the following were Present: Charles R. Bootz Raymond L. Craig Bernard Forrest George Kelm George P. Schleicher Absent: H. Ross Finney, President Charles H. Raff and that a quorum was present and in attendance at the meeting. Also present were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager. Motion carried unanimously. Award Contract Elm Tree One sealed bid for elm tree spraying was Spray -Hamer Hargrove $1521 received and opened and read. Hamer Hargrove Landscape Service submitted a bid of $1,521.00 for spraying 1300 elm trees on parkways with a 122 /a DDT solution. Trustee Schleicher moved, seconded by Trustee Kelm, that the bid of Hamer Hargrove Landscape Service be accepted. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm. Schleicher (5) Nays: None (0) Annexation Ordinance- Trustee Kelm moved, seconded by Trustee Schleicher, Part of Lot 9, Downey's Sub. that the ordinance be adopted annexing part of (0-68-8) Lot 9, Downey's Cook County Addition to the Village of Deerfield. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Schleicher (5) Nays: NOne (0) The President pro tem signed the ordinance indicating his approval thereof. Ordinance -Mun. Code Amend. Trustee Forrest moved, seconded by Trustee Stop Signs- Chestnut - Osterman Craig, that the ordinance be adopted amending Kipling- Longfellow Section 20.203(b) of the Municipal Code by 0 -68 -9 adding the following stop streets to those enumerated in said Section: Chestnut at Osterman (3 -way) Kipling at Longfellow (3 -way) Adopted by the following vote: Trustee Forrest moved, seconded by Trustee Schleicher, that Trustee Bootz , 1-0 be appointed President pro tem. O Motion carried unanimously. U U The observer for the League of Women Voters, Mrs. Bernstein, stated that there has been a proposal that the State of Illinois try to purchase land for open space and recreational purposes, and suggested that the State might acquire the brickyard property. Trustee Schleicher pointed out that the State would have to condemn the property, and it might be more desireable for the Village to control and develop the land. He suggested that the Brickyard Committee•give consideration to a State land acquisition program and its possible effect on the brickyard purchase. Trustee Craig stated that a State plan' for land acquisition would be excellent, but it might be years before land so acquired would be developed. Trustee Forrest moved, seconded by Trustee Schleicher, that minutes of the regular meeting held February 19, 1968 be approved as submitted. Motion carried unanimously. Award Contract Elm Tree One sealed bid for elm tree spraying was Spray -Hamer Hargrove $1521 received and opened and read. Hamer Hargrove Landscape Service submitted a bid of $1,521.00 for spraying 1300 elm trees on parkways with a 122 /a DDT solution. Trustee Schleicher moved, seconded by Trustee Kelm, that the bid of Hamer Hargrove Landscape Service be accepted. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm. Schleicher (5) Nays: None (0) Annexation Ordinance- Trustee Kelm moved, seconded by Trustee Schleicher, Part of Lot 9, Downey's Sub. that the ordinance be adopted annexing part of (0-68-8) Lot 9, Downey's Cook County Addition to the Village of Deerfield. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Schleicher (5) Nays: NOne (0) The President pro tem signed the ordinance indicating his approval thereof. Ordinance -Mun. Code Amend. Trustee Forrest moved, seconded by Trustee Stop Signs- Chestnut - Osterman Craig, that the ordinance be adopted amending Kipling- Longfellow Section 20.203(b) of the Municipal Code by 0 -68 -9 adding the following stop streets to those enumerated in said Section: Chestnut at Osterman (3 -way) Kipling at Longfellow (3 -way) Adopted by the following vote: • �� • Ayes: Bootz, Craig, Forrest, Kelm, Schleicher (5) Nays:. None (0) The President pro tem signed the ordinance indicating his approval thereof. Woodbine Arterial St. The manager reported that Motor Fuel Tax Authorize Plans Stratford- funds could be used for the Stratford North Ave. Storm SEwer North Avenue storm sewer project if Woodba>ne Court is designated as an arterial street under the Motor Fuel Tax law. Trustee Craig moved, seconded by Trustee Forrest, that a resolution be prepared to add Woodbine Court to the arterial street system, and the engineer be directed to prepare plans and specifications for the Stratford -North Avenue storm sewer improvement. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Schleicher (5) Nays: None (0) Discussion - Proposed Contract A letter from Deerfield Commons Shopping Police Deerfield Commons Center proposed a contract with the Village for Village control and regulation--of traffic in the Shopping Center, including parking, listing conditions which would be acceptable to the Commons. The contract is proposed for a ten year period, subject to 90 days cancellation by either party. A copy of Gl.enview's ordinance authorizing contracts with Shopping Centers for regulation of traffic was submitted with the letter. The manager reported that the Commons management wished to add a provision that no parking meters would be installed. He also stated that while Glenview had passed the ordinance regarding contracts with Shopping Centers, no contracts had been entered into since the amount to be paid by owners for the service had not been owrked out. Trustee Forrest suggested that the matter be referred to the Parking Commitee and the Safety Council. Trustee Craig stated he was opposed to considering a contract since a precedent would be set for control of other parking lots, and he could see no advantage to the Village in providing such service. Trustee Kelm stated he saw some advantage with Village control and with the same standards applicable to the rest of the Village, there could be an opportunity to change certain parking areas for better traffic flow and safety. Trustee Schleicher pointed out it would be more costly for the Village to police the area than for the Commons to hire off -duty policemen'.on a part time basis, since the overhead per man hour would be greater and would undoubtedly,- require additional police personnel. The manager was requested to get information on how many hours off -duty policemen'•rork';each week. It was pointed out that enforcement of time limitations on parking would greatly increase the number of hours required for regulation of traffic. Trustee Craig proposed that an ordinance be passed to require that fire lanes be kept open. The Village attorney stated that this provision could be wirtten into a contract with no difficulty. The matter will be placed on the agenda for the next meeting for further discussion. Re: 3/16 Referendum Dr. Karl Platt, Superintendent, and Mr. H.S. District 113 William Nelson., President of High School District No. 113, explained the need for additional revenue for teachers' salaries and maintenance costs, and urged a favorable vote in the referendum to be held March 16th. Approve S.C. Report Re: A report from the Safety Council recommended Parking - Lindemann's Pharmacy that no parking be permitted in front of the new Lindemann Pharmacy on Deerfield Road. Trustee Forrest moved, eeconded by Trustee Craig, that the report of the Safety Council be accepted. Motion carried unanimously. Trustee Craig moved, seconded by Trustee Forrest, that an ordinance be prepared to establish the No Parking area as recommended by the Safety Council. Motion carried unanimously. Approve S.C. Report Re: A report from the Safety Council recommended No Parking on Kates Rd. that no parking be permitted on Kates Road at any time on either side, and that consideration be given to posting this road for no standing or stopping. Trustee Schleicher c 1 moved, seconded by Trustee Forrest, that the report of the Safety Council be accepted. Motion carried unanimously. Trustee Schleicher moved, seconded by Trustee Bootz, that an ordinance be prepared in accordance with the Safety Council's recommendation. Motion carried unanimously. Trustee Craig stated he saw no reason why standing or stopping should be prohibited, and this question will be checked with the Police Department. S.C. Report Re; Stop A report from the Safety Council recommended that Signs - Hackberry- Kenmore stop signs be erected at the Hackberry- ILenmore intersection to stop traffic from both directions on Hackberryr,. and southbound traffic on Kenmore. Trustee Forrest moved, seconded by Trustee Schleicher, that the report of the Safety Council be accepted. Motion carried unanimously. Trustee Kelm questioned the need for stop signs at this location, and O proposed that school zone signs be posted. He stated that if the School has asked for the signs, the report should so state. The manager was directed to U write to the Safety Council stating that the Board has taken no action on this U recommendation. S.C. Report Re; Dartmouth A report from the Safety Council was received Wilmot Intersection regarding proposed stop signs at the Dartmouth- Wilmot intersection and the 30 mph speed limit on Wilmot Road. It was the opinion of the Counci -1 that stop signs at the intersection would not solve the problem, and if the 30 mph speed limit cannot be enforced,rthe limit should be changed. It was recommended that an opinion be sought from the Attorney General regarding the required density of homes on a 30 mph street. The Village attorney will discuss the matter with Mr. Harold Winer, the prosecuting attorney for the Village. Further discussion will be had at the next meeting. Request for Disconnection A request was received from Louise and Eugene Land E of Drainage Ditch Zahnle for disconnection of a small parcel of land east of the drainage ditch which abuts on property fronting on Ridge Road, Highland Park, and also owned by the Zbhnles. Municipal services can more easily be obtained from Highland Park, and annexation has been requested. Trustee Craig moved, seconded by Trustee Forrest, that an ordinance be prepared to disconnect the property provided the City of Highland Park will annex the land. Motion carried unanimously. The manager was directed to notify the City of Highland Park that the Board will enact a disconnection ordinance upon approval by the City. Authorize $325 for Recorders A report from Baxter and Woodman on overflows at E Lift Station Overflows the East Lift Station recommended the pucchase and installation of recorders to obtain .information on quantities of sewage being bypassed A nto the ditch. They will lend a clock and transformer suitable for this purpose. The cost of the recorders was estimated to be $150 each. Trustee Schleicher moved, seconded by Trustee Forrest, that the expenditure of $325.00 be authorized for recorders, as recommended by the engineers. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Schleicher (5) Nays: None (0) B & W Report Re: Sewage A letter from Baxter and Woodman stated that Plant Odor Problem styrofoam dome covers for trickling filters manu- factured by the Dow Chemical Company had been installed at Midland, Michiggn, with a pending installation at Cedar Rapids, Iowa. Odors are oxidized with ozone. Til'e._Qstimated cost for covers and ozone treatment for Deerfield's plant was $100,000. In the engineer's opinion, the likelihood of a Feddral Grant was remote, since installations or' this type have been mac;e.. 50 Trustee Schleiceher suggested that $100,000 be put in the bbdget for this purpose. The manager proposed that the Midland, Michigan plant be inspected since further information is needed before reaching a decision. The meoting was recessed at 9:30 p.m., and re- convened at 9:45 p.m. Ordinance - Condemnation of An ordinance for the condemnation of land Brickyard Property for the establishment and maintenance of a 0 -68 -10 playground or recreation center,,including the description of the National Brick Companh property, was presented and read in full. Trustee Forrest moved, seconded by Trustee Craig, that the rules be waived to permit action on the ordinance at i is f i rst presentation. i-iotion carried unanimously. Trustee Forrest then moved that the ordinance be adopted. Seconder; by Trustee Schleicher, and adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Schleicher (5) Nays: None (0) The President pro tem signed the ordinance indicating his approval thereof. Re: Entrance Signs The Kiwanis Club's proposal and sketches for entrance signs were reviewed by the Board. Decision was made that the Kiwanis Club be requested to get the approval of all other service clubs for the signs, and the Board would then take action. Resolution - Arterial,;Sts. Trustee Craig moved, seconded by Trustee Designated for MFT Forrest, that the following streets be t'� -68 -8 designated as arterial streets under the Illinois Highey Code for purposes of up- grading pavements: Montgomery Road, Castlewood Lane, Garand Drive, Crabtree Lane, Hermitage Drive, Byron Court, Longfellow Avenue, Whittier Avenue and Woodbone Court. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Schleicher (5) Nays: None (0) Resolution Appropriate Trustee Craig moved, seconded by Trustee $82,000 MFT St. Upgrading Forrest, that a resolution be adopted R -68 -9) appropriating $82,000 of Motor Fuel Tax funds for resurfacing of certain streets, replacement of deteriorated curb, repair of base, and adjustment of structures. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Schleicher (5) Nays: None (0) Resolution Approving Contract Trustee Forrest moved, seconded by Trustee B & W MFT Work Craig, that a resolution be adopted approving R -68 -10 and authorizing execution of the contract with Baxter and Woodman for engineering services in connection with the upgrading of pavement on certain streets under the Motor Fuel Taxlaw. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Schleicher (5) Nays: None (0) Approve Payment $7820 Trustee Craig moved, seconded by Trustee Arnold Pedersen W Side Kelm, that payment of Estimate No. 5 in Reservoir the amount of $7,820.00 be approved to Arnold Pedersen Building Corporation for work completed on the west side reservoir, as recommended by the engineers. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Schleicher (5) Nays: None (0) Approve Payment $103.22 Trustee Schleicher moved, seconded by Trustee Baxter & Woodman Craig, that payment of $103.22 be approved to Baxter and k.'oodman for engineering services in connection with the west side reservoir project. Adopted by the following vote: 1 1 �J 51 Ayes: Bootz, Craig, Forrest, Kelm, Schleicher (5) Nays: None (0) Approve Payment $10950.87 Trustee Craig moved, seconded by Trustee Schleicher, E.A. Meyer Co. Greenwood that payment of $10,950.87 be approved to E. A. Paving 23 CS Meyer Construction Company, thefinal payment to the company for Greenwood Avenue construction, as recommended by the engineers. Adopted by the following vote: The manager reported that a letter had been received from HUD regarding the Village's application for a Federal grant for the brickyards. Approve Taxicab Drivers' The manager reported that Messrs. Buss, Genisio, Licenses and Barth had been checked out by the Police Department and were eligible for Taxicab Drivers' license's. Trustee Craig moved, seconded by Trustee Forrest, that the Board authorize the issuance of said licenses. Motion carried-unanimously. A report on outside storage at automobile service stations was received from the building commissioner. Trustee Schleicher proposed that the report be referred to the Plan Commission, asking for suggestions as to what control should be exercised. ' The manager reported that street lights no longer used by the City of Chicago were not compatible with the Village's lighting system and could not be used. The manager reported that Mr. Edward Gourley, representing the Chamber of Commerce, would attend a Illinois Sesquicentennial event at Vandali.a since President Finney, to whom the invitation was addressed, is on vacation and cannot attend. Rescind Action= Hycinth- A letter from Dr. Fenelon, Superintendent of Schoml Kerry ondemnation District No. 109, stated the district was not interested in acquiring right -of -way for the extension of Hyacinth and Kerry Lane. Trustee Forrest moved, seconded by Trustee Craig, that action heretofore taken for condemnation of the right -of -way be rescinded.:. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Schle;i: her (5) Nays: None (0) Trustee Forrest stated that a meeting of the communities organizing for the purpose of getting action to alleviate flooding conditions on the t ".'est and Skokie forks of the Chicago River would be held March 13th. The manager will attend this meeting. There being no further business, on motion by Trustee Forrest, seconded by Tres tee Bootz, the meeting was adjourned at 10 :30 p.m. 0 Attest: APPROVED: Presi e n t Z_D Village Clerk Ayes: Bootz, Craig', Forrest, Kelm, Schleicher (5) Nays: None (0) Approve Payment $157.82 Trustee Craig moved, seconded by Trustee Forrest, B & W- Greenwood Sidewalk that payment of $157.82 be approved to Baxter and Woodman for engg44 eering services in connection with the coestruction of Greenwood AvenugideW8d ted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Schleicher (5) Nays: None (0) Report-False Burglar The manager reported that one month there were 8 Alarms false alarms from businesses and 2 from residences © and the next month 6 from businesses and none from residences. He stated that the Lake Forest'DLpartment keeps separate V records for each alarm; when false alarms reach 6, a final warning letter is V sent stating that if there are any further false alarms, a charge of $25 will be made for the first false alarm, and $50 thereafter. Trustee Schleicher asked that records be kep on each alarm to see whether some action should bet taken. The manager reported that a letter had been received from HUD regarding the Village's application for a Federal grant for the brickyards. Approve Taxicab Drivers' The manager reported that Messrs. Buss, Genisio, Licenses and Barth had been checked out by the Police Department and were eligible for Taxicab Drivers' license's. Trustee Craig moved, seconded by Trustee Forrest, that the Board authorize the issuance of said licenses. Motion carried-unanimously. A report on outside storage at automobile service stations was received from the building commissioner. Trustee Schleicher proposed that the report be referred to the Plan Commission, asking for suggestions as to what control should be exercised. ' The manager reported that street lights no longer used by the City of Chicago were not compatible with the Village's lighting system and could not be used. The manager reported that Mr. Edward Gourley, representing the Chamber of Commerce, would attend a Illinois Sesquicentennial event at Vandali.a since President Finney, to whom the invitation was addressed, is on vacation and cannot attend. Rescind Action= Hycinth- A letter from Dr. Fenelon, Superintendent of Schoml Kerry ondemnation District No. 109, stated the district was not interested in acquiring right -of -way for the extension of Hyacinth and Kerry Lane. Trustee Forrest moved, seconded by Trustee Craig, that action heretofore taken for condemnation of the right -of -way be rescinded.:. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Schle;i: her (5) Nays: None (0) Trustee Forrest stated that a meeting of the communities organizing for the purpose of getting action to alleviate flooding conditions on the t ".'est and Skokie forks of the Chicago River would be held March 13th. The manager will attend this meeting. There being no further business, on motion by Trustee Forrest, seconded by Tres tee Bootz, the meeting was adjourned at 10 :30 p.m. 0 Attest: APPROVED: Presi e n t Z_D Village Clerk