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10/02/1967October 2, 1967 The regular meeting of the Presi'dent and Board of''Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, October 2, 1 >967 at 8 :15 P.m. The clerk called the roll and reported that the following were Present: H. Ross Finney, President Charles R. Bootz Raymond L. Craig Bernard Forrest George Kelm George Schleicher Absent: Charles H. Raff and that a quorum was present and in attendance at the meeting. Also present were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager. Minutes of the regular meeting held September 18, 1967 were approved as submitted on motion by Trustee Forrest, seconded by Trustee Bootz, and carried unanimously. President Finney pointed out that a tape recorder was being used by a reporter from Radio Station WEEF, and asked if there were any objections. There being none, the reporter was permitted to continue recording. Issue Liquor License President Finney reported that Golf Golf Liquors, Inc. Liquors, Inc., Mr. Abraham Dobkin of Skokie, President, had purchased the Liebschutz Liquor store and stock, and had applied for a Class B Liquor License for the sale of alcbhol -ic liquor in the original package and not for consumption on the premises. He stated the applicant had been carefully in- vestigated, and unless there was objection, the license would be issued. There being no objections, he signed the license. Mr. Dobkin thanked the Presi'dent and Board for their expeditious action on his application. Discussion - Eliminate Right Discussion was*,had on the traffic and Turn Lanes, Waukegan- Deerfield pedestrian count made by Boy Scout Troop #550 on September 23, 1967 at the Deerfield - Waukegan Road intersection. The manager reported that the analysis of the survey had not been completed. Trustee Forrest pointed out that traffic count showed a 40 per cent increase over two years ago. Trustee Schleicher suggested that consideration be given to widening the right turn lanes, reducing traffic lanes to five, for greater ease in turning. He asked that this suggestion be referred to the Safety Council. The Village attorney was requested to prepare an ordinance eliminating parking at the Waukegan - Deerfield Road intersection for right turn lanes, said ordinance to be effective May 1, 1968. The Parking Committee will be advised that the ordinance is being prepared. The manager was requested to contact the State for a progress report on traffic light turn signals. Resolution Thanking Boy Scouts - Traffic County R -67 -17 survey and the fine spirit of public Motion carried unanimously. Report -Bus. Dist. Sewer Disconnections program of dye testing is in stated that 10 premises have sent to .the owners notifying order to disconnect, suit wi submitted to the Board. Trustee Craig moved, seconded by Trustee Forrest, that a resolution be adopted formally thanking Boy Scout Troop 550 for cooperation in making the traffic service demonstrated by this action. The manager submitted a report on business district sewer disconnections to eliminate storm water from the sanitary sewers.. A progress which is a very slow process. The report not been properly disconnected. Letters will be them that unless there is compliance with the 1 be filed. Regular progress reports will be Report- Septic Effluent The manager reported he had written to Drainage - King's Cove Sub. the Lake County Health Department regarding the flow of septic: zystem effluent across a lot in K.i,ng's Cove Subdivision and into the east drainage ditch. He received copies of the Health Department's letters to the property owners, the property being located in the City of Highland Park, telling them to correct d he problem. The matter will'be on the agenda for the November 6th regular meeting, which will provide ample time for further reports from the Health Department. [1 I. M - I, IRVE Discussion- Sewage Plant Trustee Schleicher reported he had received a Odor P61ems OK GaySpray letter from Representative Robert McClory regarding the meeting called by State Representative Kleine. Copies will be given to the Board. He suggested that the Board might be interested in cooperating in a State and Federal program to investigate odor control problems, if any such programs are underway. Representative McClory will forward information from the Village to the appropriate agencies. Trustee Schleicher stated he would send a report on what the Village has done to alleviate the.problem, if the Board approves, in the hope that some solution to the odor problem may be found without the expenditure of Village funds. The Board approved this suggestion. President Finney reported that a magazine article mentioned filter covers as a means of abating odors, and suggested that if any Trustee is in New York on business, he perhaps could check into the installations of such covers in the New York area. It was the consensus of the Board that the Gay Spray system seemed to be the best method of those tried on the odor problem, and the Board asked that the bill for the system be submitted on the pre -list of bills. The manager reported that the cost of the chemicals used in the sytem was approximately $500 `,to $600 per month, but the use of the chemicals would be discontinued during the winter months. He stated that the sewage reaching the plant was not septic, and the State took no position on the use of the system or chemicals to abate M odors. It was agreed that the-first step to be taken was to find out if the filter covers worked. W Approve Contract - Pedersen Trustee Forrest moved, seconded by Trustee U Bldg. Corp.- Reservoir Craig, that execution of the contract with Arnold Pedersen Building Corporation be authorized for the construction of the west side reservoir at a cost of $283,232.00, subject to the contractor furnishing information on f... Workmen's Compensation Insurance coverage. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Schleicher (5) Nays: None (0) Approve Contract - Scully, Trustee Kelm moved, seconded by Trustee Schleicher, 1. Hunter & Scully -WAter Mains that the contract with Scully, Hunter and Scully be approved and execution authorized for the installation of water main additions at the contract price of $25,088.00, subject to the contractor furnishing information od Workmen's Compensation Insurance coverage. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Schleicher (5) Nays: None (0) Discussion- Scavenger Service The manager reported that one licensed scavenger had complained that the other scavenger was providing once a week pickups instead of the two required by ordinance. Letters asking for compliance had been sent to both; however, inquiry disclosed that both scavengers had customers for once a week pickups. These are people, mostly elderly, who had been getting once a week pickups prior to the adoption of the ordinance licensing scavengers. Discussion was had on whether the ordinance should be amended to permit once'a week pickups. Decision was made that no action should be taken, since the number of people with once a week service is gradually being reduced. Trustee Kelm stated he thought the ordinance should be clarified on the question of what the scavengers must pick up, since there is a problem in getting rid of certain materials. The meeting was recessed at 9:30 p.m., and re- convened at 9:45 p.m. Reports- Communications The Board approved the request of the manager for permission to attend the City Managers Conference in New Orleans, October 8 to 12, 197. The manager repor.•ted`that the Sara Lee Contract for sewage treatment would expire the end of October. Trustee Schleicher suggested that the contract cover a 12 month period with an automatic:. renewal clause. The manager will draft do agreement-L for the Board's consideration, and include a clause on suspended solids. The manager reported that the Chief of Police had expressed a preference for Plymouth squad cars with a longer wheelbase that the present Dodge cars. Decision was made that the specifications be written to allow bids on cars with a longer wheelbase. 290 The manager reported that he had received information from two companies on Civil Defense warning devices, and he had asked them to make a study of Deerfield's needs. The Village treasurer has advertised,.delinquentspecial assessments, as required by law. The manager reported that the Deed to the Ramsay parcel had been turned over to the Village, and the Village had paid Mr. Ramsay the $1,000 deposited with the Village by the developer of the Briarwoods Country Club Estates Sub- division. A letter was received from Ciorba, Spies & Gustafson, engineers for th3 North Trail Subdivision, regarding the proposed annexation of a tr1 angle.of land adjacent to the subdivision, to provide lots for 2 additional residences and a pond for the storage of storm water. The pond would be excavated below the level of the drainage ditch. Trustee Schleicher moved, seconded by Trustee Bootz, that the matter be referred to the Plan Commission for study and recommendations. Motion carried unanimously. Approve $500 - Tree The manager reported'that.all funds budgeted Replacement 50/50 Basis for tree removal and replacement had been expended, and the treasurer-wanted Board authorization before expending any additional funds for this purpose. He estimated that an additional $1,000 was needed, for 35 trees at $35.00 each. He suggested that the cost be shared with the property owner on a 50/50 basis, the Village paying $17.50 per tree. If the owner wishes to plant a larger tree, be alone will pay the additional cost. Trustee Forrest moved, seconded by Trustee Kelm, that the Board authorize the expenditure of not more than $500 for tree replacement, the owner to pay one -half the cost, the Village's share not to exceed $17.50 per tree. Adopted by the following vote: Ayes: Bootz, Craig, Forrest, Kelm, Schleicher (5) Nays: None (0) President Finney reported he had received a letter from Herr Voss, Mayor of Luedinghausen, who stated he was looking forward to Miss Raff's visit. Copies will be sent to the Sister City Committee. Trustee Forrest asked that previous reports on the conversion of street lights in the Briarwoods Subdivision be sent to the Board, and the matter be placed on the agenda for the next meeting. Trustee Schleicher reported that work on the Police was almost completed. He stated the Chief of Police would instead of painted walls, and had asked if the Board would if the cost was not much greater. The manager was directe the reduction of the contract if the work is not done, and panels. Department addition like wood panelling approve panelling I to get figures on the cost figures on There being no further business, on motion by Trustee Craig, and seconded by Trustee Forrest, the meeting was adjourned at 10 :25 p.m. APPROVED: President ATTEST: Village Clerk 1