05/15/1967May 15, 1967
The regular meeting of the President and Board of Trustees of the
Village of Deerfield was called to order by the President in the Council
Chambers of the Village Hall on Monday, May 15, 1967 at 8 :20 p.m. The clerk
called the-roll and reported that the following were
r
Present: H.-Ross Finney, President
Charles R. Bootz
Bernard Forrest
George Kelm
Charles H. Raff
George P. Schleicher
Absent: Raymond L. Craig
and that a quorum was present and in attendance at the meeting. Also present
were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager.
Moved by Trustee Forrest, seconded by Trustee Raff, that minutes of the
regular meeting held May 1, 1967 be approved as submitted.
Motion carried unanimously.
President Finney read a letter addessed to Mr. Oben Holt, expressing
the Board's and the community's thanks to Mr. Holt for his 14 years of con-
tinuous service on the Board of Zoning Appeals since his original appointment
in September, 1953. Mr. Holt said he had been appointed to the old Zoning
Commission in 1952. The letter will be re -typed to show fifteen years of
service.
Approve Adjustment -Water Bill Mrs. Bertram Zook, 1222 Crabtree Lane,
Zook - 1222 Crabtree" asked the Board to adjust her April
water bill amounting to $109.25 for
water plus the regular sewer service charge, a total of $114.42. 'She stated
that she had told the meter reader when her meter was read for the February
billing that there was a leak, but since she had received an average bill
in February, she had assumed that the Village had checked and the leak was
on the Village's side of the meter. She felt the bill should be adjusted
since the leak had been reported to a Village employee, and nothing had been
done; if the Village had checked she could have had the leak repaired promptly.
The manager reported the bill had been brought to his attention, and
after checking, he had informed Mrs. Zook that the Village was responsible
only for leaks up to the meter, the owner was responsible for leaks beyond.
He stated the bill had been adjusted, and she had been billed at the 38t per
100 cu. ft. rate, the lowest established by ordinance. He pointed out that
the Village had to pay Highland Park for the water lost.
Trustee Craig entered the.meeting at 8 :35 and was present thereafter.
After a brief discussion, President Finney stated the Board would not
want to set a precedent, but since there was some contentbon of responsibility
on the part of the Village, he proposed that Mrs. Zook be billed at the normal
rate for an average bill, the remainder to be billed at the rate paid to
Highland Park. The Board concurred, and the manager was directed to so do.
Approve Change Order P -1 Change Order P -1 for the Village Hall
144.00 addition was presented for consid eration,
an addition of $50 for a sump pump
and connection to'the footing tile, and $94 for installation of a cold water
line to the Park District building at the westerly edge of the parking lot.
Trustee Schleicher moved, seconded by Trustee Forrest, that Change Order P -1
be approved in the amount of $144, and the President be authorized to sign
said order. Adopted by the following vote:
Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6)
Nays: None (0)
A2prove 4 684 for A quotation of $4,684.00 was received
Cell Security Equipment for cell security equipment from the
PAC Building Products Corporation,
local distributor for the E. Van Noorden Company, Def ®fiti•6n•, equipment. Trustee
Schleicher moved, seconded by Trustee Bootz, that the quotation be accepted
in the amount of $4,684. Adopted by the following vote:
Ayes: Craig, Bootz, Forrest, Raff, Kelm, Schleicher (6)
Nays: None (0)
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APPOINTMENTS
BZA - Robert C. Fox President Finney proposed the appointment of
Mr. Robert C. Fox to the Board of Zoniing Appeals
for a five year term. Trustee Raff moved, eeconded by Trustee Forrest, that
Mr. Fox's appointment be approved.
Motion carried unanimously.
Plan Commission- Bernard Katz The President proposed the appointment of Mr.
Bernard Katz to the Plan Commission for a three
year term. Trustee Kelm moved, seconded by Trustee Bootz, that the appointment of
Mr. Katz be approved.
Motion carried unanimously.
Bd. of Police Commissioners VMr. Harold L. Peterson was proposed by President
Harold L. Peterson Finney for appointment to the Board of Police
Commissioners for a'ithree year term. Trustee
Schleicher moved, seconded by Trustee Kelm, that the appointment be approved.
Motion carried unanimously.
Y
in Bd. of Building Appeals President Finney proposed the appointment of
John Roach Mr. John Roach to the Board of Building Appeals
for a five year term. Trustee Forrest moved,
seconded by Trustee Craig, that Mr. Roach-'s appointment be approved. Motion
carried unanimously.
Safety Council The President proposed the appointment of Mr.
Raymond M. Marshall Raymond M. Marshall to the Safety Council for
a three year term. Trustee Raff moved, seconded
by Trustee Bootz, that the appointment of Mr. Marshall to the Safety Council be
approved. Motion carried unanimously.
Manpower Commission President Finney proposed the appointment of
George McLaughlin Jr. S Mr. Gecr ge McLaughlin, Jr. for a three year
Peter Horne term on the Manpower Commission. Trustee Kelm
moved, seconded by Trustee Forrest, tha t the
appointment be approved. Motion carried unanimously.
The President proposed the appointment of Mr. Peter Horne to the Manpower
Commission for a three year term. Trustee Kelm moved, seconded by Trustee.Forrest,
that the appointment of Mr. Horner be approved. Motion carried unanimously.
Youth Council -Don Wright,Chrmn. President Finney proposed the appointment of Mr.
Robert Tucker, Wm. Knilans Don Wright to the Youth Council for a three )ear
term. Trustee Bootz moved, seconded by Trustee
Forrest, that Mr. Wright's appointment be approved. Motion carried unanimously.
President Finney proposed that Mr. Wright be appointed Chairman of the
Youth Council, stating that the former Chairman, Mr. Richard Reed still has one
year to serve on the Council and will be available to assist Mr. Wright. Trustee
Forrest moved, seconded by Trustee Schleicher, that Mr. Wright's appointment as
Chairman of the Youth Council be approved. Motion carried unanimously.
The President sla ted he would have re- appointed the Reverent Grote to the
Youth Council but he may leave, and therefore the appointment will be held open.
President Finney proposed the appointment of Dr. Robert Tucker to a three
year term on the Youth Council. Trustee Raff moved, seconded by Trustee Kelm,
that the appointment of Dr. Tucker be approved. Motion carried unanimously.
Mr. William Knilans of the High School guidance department was proposed as
a member of the Youth Council for a three year term by the Presi dent. Trustee
Bootz moved, seconded by Trustee.Forrest, that Mr. Knilans'cappointment be approved.
Motion carried unanimously.
Human Relations Commission
Howard Kane, Chairman S
Rev. Didier
M.
appointment of Mr. Kane as
Motion carried unanimously
President Finney proposed the appointment of
Mr. Howard Kane as Chairman of the Human Relations
Commission for a three year term. Trustee C•rai.g
moved, seconded by Trustee Forrest, that the
Chairman of the Human Relations Commission be approved.
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President Finney proposed that the Reverend Bernard_Di:di.er be re-
appointed to the Human Relations Commission for a three year term. Moved by
Trustee Raff, seconded by Trustee Bootz, that the appointment be approved.
Motion carried unanimously.
President Finney reported that the Reverend Eugene Wykle has resigned
and is leaving the Village, and the Manpower Commission has been requested to
submit recommendations for his replacement.
Electrical Commission President Finney proposed that the
Reappointed - 2 Yrs. Terms present Electrical Commission be re-
appointed for two year terms as
provided in the recent ordinance amendment; thereafter-terms to be four years.
Trustee Forrest moved, seconded by Trustee Bootz, that the appointments be
approved. Motion carried unanimously.
Ordinance - Sewer Inspection The manager reported that letters and
Before Acceptance copies of the proposed sewer inspection
(0-67-21) ordinance had been sent to sewer con-
tractors and developers; only two
answers had been received, one favoring and one opposing the ordinance. Since
approximately four weeks had elapsed since the letters were sent, Trustee Forrest
moved, seconded by Trustee Craig, that the ordinance be adopted providing for
the inspection of all new sewers before acceptance by the Village, said in-
spection to be either visual;of by closed circuit television, as required by
the Village engineer; said ordinance to be published in pamphlet form. Adopted
by the following vote:
Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6)
Nays: None (0)
The Preti.dent signed the said ordjfpance indicating his approval thereof.
Approve Planning Agreement A lengthy discussion was had on the
Carl Gardner&Associates proposed agreement between the Village
Authorize Execution and Carl Gardner and ASsociates.for
comprehensive plan studies and revisions.
Mr. Houpt stated he had reviewed the contract and it was satisfactory in form.
Trustee Schleicher proposed that the Board prepare a statement of policy in
order to give direction to the planning consultant.. The opinion was expressed
that the provision for public hearings would afford adequate direction to the
planner. Trustee Bootz suggested that progress reports should be submitted
to the Board on some definite basis, and pointed-out that the contract would
provide a 30 day cancellation clause. Trustee Forrest stated he Wts not
convinced that a new Matter Plan was needed with 8(rX of the land in the Village
already developed, and proposed that the planner be employed only to do
specific jobs for specific problems.
Trustee Raff moved, seconded by Trustee Bootz, that the agreement between
the Village and Carl Gardner and Associates for planning services at a total
cost of $28,000 be approved and execution authorized subject to the addition
o f a clause to permit cancellation by either party on 30 days notice. Adopted
by the following vote:
Ayes: Bootz, Craig, Raff, Schleicher (4)
Nays: Forrest, Kelm (2)
The President signed the contracts as authorized by the Board.
A letter was recefied from the Homeowners' Association offering the
services of the association i -n interviewing citizens based on questions sub-
mitted by the Planner. At Trustee Raff's suggestion, the letter was referred
to the Plan Commission.
The meeting was recessed at 9:35 p.m. and reconvened at 9:50 p.m.,
all members present.
Re ort Bldg. Bd. of Appeals A report was received from the Board
B-4 in Fire Limits of Building Appeals on the question of
Authorize Ordinance including the B -4 Business District in
the Fire Limits, two members of the Board
favoring and two opposing. The Plan Commission had recommended that the B -4
District be included. Trustee Raff moved, seconded by Trustee Craig, that
the Board of Building Appeals' report be accepted, that the B -4 District be
included in the Fire Limits, and the attorney prepare the ordinance to
effectuate this change. Motion carried unanimously.
BZA Report - Presbyterian
Church Variations
Ordinance pertaining to heig
enclosed court, as requested
Trustee Raff moved, seconded
recommendation be accepted.
The report from the Zoning Board of Appeals was
read recommending that variations be granted
from the strict provisions of the Zoning
ht, sideyards, lot coverage and to permit a completely
by the First Presbyterian Church, 824 Waukegan Road.
by Trustee Bootz,,that the Board of Zoning Appeals
Adopted by the following vote:
Ayes: Bootz, Craig, Forrest, Raff, Schleicher (5)
Nays: None (0)
Pass: Kelm (1)
BZA Report -Va r is tons The report from the Board of Zon i. ng Appeals was
Freeman -1308 Hackberry read recommending that a sideyard variation be
granted from the requirement of the Zoning
Ordinance at 1308 Hackberry Road, as requested by Mr. Richard Freeman. Trustee
Raff moved, seconded by Trustee Schleicher, that the report of the Board of
Zoning Appeals be accepted. Adopted by the following vote:
Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleihcer (6)
Nays: None (0)
CM Discussion- Central Burglar A lengthy discussion was had on the pros and cons
M Alarm Installation in of a central burglart alarm installation in
w Police Dept. the Police Department, the costs and rates
t..� for such service, Village liability and
V problems of maintenance. It was recognized that such an installation would
provide a beneficial service to merchants and homeowners, but there was also a
question as to how much the Village should get involved. The manager was requested
to obtain additional information.
Approve Police Intercom Trustee Schleicher reported that three proposals
Pritec $1575 had been received from a Police Intercommunication
System installation,and recommended that the
Hritec system be purchased on the basis of more complete information. After a
brief discussion on the need for additional "all call" stations, Trustee Schleicher
moved, seconded by Trustee Raff, that the proposal of Private Tele - Communications
for the installation of an intercommunications sytem in the Police Department
be accepted in the amount of $1,346.50 , plus the All Call option at $208.50, a
total of $1,575.00. Adopted by the following vote:
Ayes: Boots, Craig, Forrest, Kelm, Raff, Schleicher (6)
Nays: None (0)
Deny Sara Lee Request for The manager read the letter from Baxter and
Change in Sewer Charges Woodman,, who, on behalf of Kitchens of Sara Lee,
requested that consideration be given to a change
in sewer rates to be based on a fixed daily allowance and a fixed treatment
charge based on 300,000 gallons per day and 350 ppm of suspended solids.
Discussion was had on the advantages and disadvantages to the Village if the
proposal is accepted, and it was the consensus that the disadvantages outweighed
the advantages. Trustee Forrest moved, seconded by Trustee Bootz, that the
request of Kitchens of Sara Lee be denied. Adopted by the following vote:
Ayes: Bootz, Craig, Forrest, Schleicher (4)
Nays: None (0)
Pass; Kelm, Raff (2)
Y MbnthExtension - Contract Trustee Forrest pointed out that the contract
Sara Lee Sewage Treatment with Kitchens of Sara Lee for sewage treatment
had expired, and moved that the contract be
extended for an additional 3 months. Seconded b,y Trustee Bootz, and adopted
by the following vote:
Ayes: Bootz, Craig, Forrest, Schleicher (4)
Nays: NOne (0)
Pass: Kelm, Raff (2)
Trustee Raff stated a final solution on Sara Lee sewage treatment was
needed, and asked that the matter be brought up in three months.
P.C. Report - Carlson, The report from the Plan Commission was read,
Horenberger Rezoning recommending the rezoning of the Carlson
Wilmot & Deerfield Rds. and Horenberger properties at the northwest
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corner of Deerfield and Wilmot Roads from the R -1 Single - Family District
to the R -1 -A Single Family District, and also recommendLbg., that variations
be granted when the property is subdivided. Three lots to be developed on
the Carlson property will be served by anr,'easement.
Trustee Craig moved, seconded by Trustee Forrest, that the report
of the Plan Commission be accepted and the Village attorney prepare an
ordinance to effectuate the rezoning.
Motion carried unanimously.
Resolution Establishing Trustee Forrest moved, seconded by
Prevailing WAges Trustee Schleicher, that the Resolution
(R-67-10) be adopted establishing prevbi1ing
wages for public works construction
in the Village of Deerfield. Adopted by the following vote:
Ayes: Bootz, Craig, Forrest, Kelm, Raff, Schleicher (6)
Nays: None (0)
1966 MFT Audit Trustee Craig moved, seconded by Trustee
Raff, that the Audit Report of Motor
Fuel Tax funds for the year 1966 be accepted'.
Motion carried unanimously.
Ordinance - Variations The ordinance granting height, sideyard,
Presbyterian Church lot coverage and an encl,osdd court variations
(0-67-22) from the strict provisions of the Zoning
Ordinance was read in full. A letter
having been received from the Presbyterian Church requesting action on the
variations as soon as possible due to the construction schedule, Trustee Bootz
moved, seconded by Trustee Schleicher, that the rules be waived to permit action
on the said ordinance at its first presentation.
Motion carried unanimously.
Trustee Raff moved, seconded by Trustee Bootz, that the said ordinance
be adopted. Upon roll call the ordinance was passed with the following vote:
Ayes: Bootz, Craig, Forrest, Raff, Schleicher (5)
Nays: None (0)
Pass: Kelm (1)
The President signed the ordinance indicatin g his approval thereof.
1st Presentation - Ordinance
The first
presentation
was made of an
Sideyard Variation
ordinance
granting a variation
from the
Freeman, 1308 Hackberry
sideyard
requirements
of the Zoning
Ordinance
with respect
to the property
known as 1308 Hackberry Road,
as recommended by
the Board of
Zoning Appeals
and requested by Mr. Richard
Freeman. The ordinance
was read
in full.
Reports- Communications A letter was received from the Deerfield
Review inviting the President and Board
to attend and participate in a panel discussion on establishment of guidelines
for the publi.cation of crime information, to be held at the Alan Shepard Junior
High School at 8 P.M. on May 17, 1967.
Mr. Richard Nathan, attorney for Mr. Irving Kogan, A'r::lin Homes, the
contract purchaser of the Briargate Country Club Estates Subdivision (formerly
known as the Liebling- Shapiro- Morton Development tract) presented the final
plat of subdivision and asked that the Board adoptiA Resolution approving the
final plat subect to the following conditions: (1) execution of the plat by
all title holders; (2) payment of funds to the Park District; (3) deposit of
cash escrow of letter of credit for improvements; (4) delivery of Deeds for
street right -of -way from McCarthy and ,Bundock, and (5) payment of applicable
fees and charges. The Village attorney pointed out that sufficient funds
must be deposited with the Village to pay for the purchase or condemnation of
the 16 foot parcel of land needed for the Margate Terrace extension, and
an amount established for such deposit. Mr. Nathan stated that further assurances
were sought for the purpose of arranging financing for the project. Mt. Houpt
stated he was sure that the purchaser could rely on Board approval of the final
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229
plat if it conforms to the preliminary plat heretofore approved and all
conditions are met. At Trustee Schleicher's suggestion, the matter was
referred to the Village attorney, who was requested to work out all details
for approval of the final plat.
In connection withthe improvement of Hertel Lane, Special Assessment No.
106, the building commissioner reported dedications for street right -of -way had
been obtained from two owners, one owner wants more money and a fourth owner
was concerned about the fact that dedications for Wilmot Road and Hertel Lane
rights -of -way would reduce his lot to less than the 20,000 square foot requirement
6f the Zoning Ordinance. He presented possible solutions to the problem,
including the use of an easement for street pavement and a carriage walk in lieu
of dedication and sidewalk. It was the consensus of the Board that the Deeds
of Dedication be returned to the grantors, and that the owners be notified that
they must work out a satisfactory right -of -way meeting Village standards or
the Village would condemn the necessary land, the costs for such dondemnations
to be a part of the special assessment.
approve H.B. 2140 & 2147 The manager reported that a bulletin had been
Local Control of MFT Funds received from the Illinois Municipal League
asking that municipalities support Houee Bills
2140 and 2147, which would give local control over the expenditure of Motor Fuel
Tax funds. The monies would be turned over to the Village to be expended without
d� the requirement of State approval, however, the State will investigate•Ff.-f.uHds
W are properly expended. Five members were in favor of the manager's writing to
the legislature in support of the Bills, Trusts ee Raff being opposed.
V
The manager..- reported that Wolf and Company had agreed to evaluate the
records and accounting procedures of the Village as a part of the audit, and
any recommendations would be submitted in a separate letter.
The manager-.reported that a letter had been received from the Illinois
Employment Service regarding a Federal Government proposal that Northwestern
University scholarship students be employed by the Village at $2.00 per hour,
with the government payment 90 percent of the cost until August, and 80 percent
thereafter. He poinited out this would be cheap labor, but the Village pays most
college students $1.75 per hour. Decision was made that no action be taken on
the proposal.
The clerk reported that the Resolution re; 1967 Appropriation and Levy
for the Deerfield Public Library had been filed with her by the Secretary
on May 15th,.and the amount of the appropriation and levy was $123,300.00.
President Finney reported he had received notice of a Disaster Planning
Seminar to be held at Niles on May 17th. He suggested the manager attend.
The manager stated he would notify the Civil Defense director.
The President reminded the Board of the meeting with the Plan Commission
on Thudsday, May 18th, 1,t 7 p.m., to discuss the Elm Street rezoning petitions.
President Finney reported an invitation to a Senior Citizens Tea had
been received from the Deerfield Park District.
Trustee Forrest quoted from newspaper articles concerning a proposed
rezoning for a residential and apartment development south of County Line
Road adjacent to Highland Park. He stated that, while Highland Park is the
nearest municipality, he felt the Village should give moral support to any
opposition to the development. The Village attorney wil 1 obtain a copy of
the notice of hearing from the Cook County Zoning Board. Trustee Forrest
moved, seconded-by Trustee Schleicher, that the.Village take appropriate action
to oppose the proposed development. Motion carried unanimously.
Trustee Forrest expressed concern about a permit requested for an auto auction
operation at the National Brick Company property. He stated the County will
require removal of a Porsche sign erected without approval. Supervisor Frost
will ask that consideration of the permit be postponed.
The Village attorney reported that he had reviewed the proposed Resolution
submitted Zby the Lake County Law Enforcement Association, and recommended that
the Vi l ]age take no' action.
There being no further business, on motion by Trustee Forrest, seconded by
Trustee Bootz, the meeting was adjourned at 11 :55 p.m.
ESL _ APPROVED:
President
,� Village Clerk