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04/03/1967F� C7 W V V 1 1 "; April 3, 1967 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, April 3, 1967 at 8 :15 p.m. The clerk called the roll and reported that the following were Present: H. Ross Finney, President Raymond L. Craig Bernard Forrest Charles H. Raff George P. Schleicher James M. Wetzel Absent: None and that a quorum was present and in attendance at the meeting.. Also present were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager. Trustee Craig moved, seconded by Trustee Raff, that the minutes of the regular meeting held March 20, 1967 be approved as corrected. Motion carried unanimously. Ordinance - Zoning Amend. Trustee Raff moved, seconded by Trustee Craig, R -1 -B District Hovland Sub. that the ordinance be adopted amerdirg 0 -67 -1 Section VI of the Zoning Ordinance by adding a new Subsection VI -B - R -1 -B One- Family District and establishing regulations for said District, including "Planned Residential Development" with special regula ti ons therefor; said ordinance to be published in pamphlet form. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Wetzel (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. Ordinance- Zoning Map Amend. Rezone Hovland Sub. R -1 -B 0-67-16) from the R -3 One- Family District to be published in pamphlet form. Trustee Raff moved, seconded by Trustee Craig, that the ordinance be adopted amending the Zoning Map of the Village by rezoning and reclassifying certain lots in Hovland Subdivision to the R -1 -B One- Family District; said ordinance Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Wetzel (5) Nays: None (0) The President U gned the ordinance indicating h i s approval thereof. Complaints on Flooding Messrs. Kermit Small, Duke Miller and Castlewood Area Stanley Levin, residents of Castlewood Drive, complained that their basements had been flooding for years during even moderate rainfalls, and that, although the manager had advised them that various programs undertaken by the Village would alleviate the problem, the f1oodi•ng was continuing. Tney asked tnat the Village take corrective action to eliminate flodding,after-:eonsultation witn the engineers for the Village on solutions, and suggested tnat as a tirst step, the disconnection of driveway drains be required. Tne manager stated'tre t since, the Village's program of downspout dis- cotuiection and otner steps nad riot been completely successful, the solution was iiot with tie Village but with the individual property owners. He recommended disconnection of footing tiles, and the installation of sump pumps to handle flood water. Mr. Thomas McAndrews, 1005 Castlewood, stated he had disconnected footing tiles and installed a sewage ejector, with satisfactory results, but questioned whether a sump pump would provide sufficient capaci:t.y to handle the volume of storm water. He invited anyone interested to inspect his installation. Mr. Miller asked that complete information on procedures for the elimina- tion of flooding be sent to property owners, whoccould then make the necessary changes and installations. Trustee Raff suggested that the Superintendent cf Public Works be present when the first installation is made in order to insure that the work is done correctly. Trustee Forrest pointed out that flooding was not confained to the Castlewood area but occurred in all sections of the Village. He proposed that Baxtera nd 20« Woodman make a survey for the purpose of recommending solutions to the flooding problems. The manager suggested that he and the Superintendent of Public Works prepare a report for consideration by the Board before a decision on Baxter and Woodman's services is made. Mr. Miller asked that the effect of the.constructi on of the new Junior High School in the area be reviewed, since the large amount of water from roof areas and parking facilities would add to the present problem. The manager stated that an engineering analysis had been-made and the storm water put in pipes. After further discussion, there was agreement that the storm sewers Ln the area be checked for blockage, and the manager and Superintendent of Public Works prepare a report as heretofore proposed. The meeting was recessed at 9:30 p.m. and re- convened at 9:45 p.m., all members present. Approve 4 Ft.. Walks- Forest A petition and letter were received from Deerfield to Hazel from owners of property on Forest Avenue, asking for a variation from the requirement for five foot sidewalks and permission to construct four foot sidewalks,. the same width as all but ten feet of existing sidewalks dh Forest Avenue between Deerfield Road and Hazel Avenue. After reviewing a map of the area showing sidewalks widths, Trustee Craig moved, seconded by Trustee Schleicher, that the Board authorize property owners to construct four foot sidewalks on Forest Avenue between Deerfield Road and Hazel Avenue. Adopted by the following vote: Ayes: CRaig, Forrest, Raff, Schleicher, Wetzel (5) Nays: None (0) Request Report Re: B -4 in Fire Limits Board's recommendation that the the Fire Limits. After a brief Board be requested to submit its of Trustees. A report from the Plan Commission to the Board of Building Board of Appeals was read, approving the Bui W..ng B -4 Limited Business District be placed in discussion, decision was made that the Building recommendation on the matter to the Board The architect's Change Orders heretofore approved for Village Hall construction were signed by the President. Accept E.A. Meyer Bid $100538.87 The manager reported that bids for Greenwood Ave. Paving MFT the construction of Greenwood Avenue improvements had been opened that afternoon with a representative from the State Highway Department present, as required by Motor Fuel Tax laws. The bids were as follows: BIDDER BID E. A. Meyer Construction $100,538.87 Eric Bolander Co. 129,310.55 Rock Roads Constructi on 131.378.30 Arcole Midwest 109,944.59 Milburn Bros. 139,405.56 E. M. Melbhn Co. 122,147.78 Peters & Crowley 125,533.90 Lakeland Construction 103,596.29 The engineer's estimate of cost was $116,033.00. Trustee Forrest mo\e d, seconded by Trustee Craig, that the bid of E. A. Meyer Construction Co., the low bidder, be accepted at the bid price of $100,538.87, as recommended by the engineeri,subject to approval by the State Highway Department. Adopted by the following vote: Ayes: Craig, Forrest, Schleicher, Wetzel (4) Nays: None (0) Pass: Raff (1) Accept E.A. Meyer Bid- The manager reported that E. A. Meyer Construction 50t Sq. Ft.'Greenwood Walks was the low bidder on Greenwood Avenue sidewalk construction, the bid price being 60�_ per square foot for Less than 6,000 square feet of sidewalks and 50� per square foot if more than 6,000 sq. ft. of walk is constructed. Decision was made that homeowners be sent the information on prices, with the request that the Village be notifed if the offer is accepted or rejected. A time limit will be set for posting cash to cover the cost of construction, the final price to be determined when it is known how many feet of sidewalk will be constructed. Trustee Craig moved, seconded by Trustee Forrest, that the bid of E. A. Meyer Construction be accepted. Adopted by the following vote: Ayes; Craig, Forrest, Raff, Schleicher, Wetzel (5) Nays: None (0) Approve Waukegan - Greenwood A plan for the intersection of Greenwood ANe nue ntersecti.bn.i Design with Waukegan Rca d was presented, showing an Authorize $5000 island divider on Greenwood A%e nue with one westbound lane and -two eastbound lanes for right and left turns. Traffic on Greenwood Avenue is not sufficient to warrant traffic lights, but delays in turning fight would be speeded up by the right ilJ turn lane. The manager stated that the State would approve the plan as a supple - d{ ment to the Greenwood improvement::contract, and estimated the cost to be approxi- mately $4000. Trustee Craig moved, seconded by Trustee Forrest, that the design of the Greenwood - Waukegan intersection be approved, and the expenditure of not to exceed $5,000 be authorized as an addition to the Greenwood Avenue improvement contract. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Wetzel (5� Nays: None (0) lst Presentation - Ordinance The first presentation was made of an ordinance Reimburse Gee Bldrs. for providing for the reimbursement to Gee Builders Berkley Sewer S Water for part of the cost of the Berkley Court sewer and water main extension, setting forth a schedule of special connection charges, and specifying a ten W ar period during which the Village will collect such charges. The ordinance was tread in full. Accept North Trail Sub. Trustee Craig moved, seconded by Trustee Forrest, Force Main S Lift Station that the North Trail Subdivision force main and lift station be accepted, subject to one year's maintenance, as recommended by the building commissi oner and superintendent of Public Works. Adopted by the following vote: Ayes: Craig, Rorrest, Raff, Schleicher, Wetzel (5) Nays: None (0) Approve Proposed Ordinance The manager recommended consideration of an TV Sewer Inspection by ordinance to require television inspection of Developers Before Acceptance all new-�sewers prior to acceptance by the Villags, the cost of such inspection to be paid by the developer, visual inspection to be permitted if sewers are of sufficient diameter. it was the consensus of the Board that such an ordinance was desirable, and will be prepared by the Village attorney. Trustee Schleicher suggested that one meeting elapse between the first presentation of the ordinance and its adoption, to permit any objectors to be heard. Resolution Supporting H.B. Trustee Craig presented and read a Resolution 15 9. 16, Mun. Zoning for supporting House Bills Nos. 15 and 16, which 1z Mile Area,(R -67 -9) would permit municipalities to establish zoning classifications for the unincorporated territory within one and one -half miles of the corporate limits, and requesting that said Bills be enacged by the General Assembly. He then moved that the Resolutton be adopted' seconded by Trustee Schleicher. Motion carried unanimously. Reports - Communications The Village attorney reported he had received by mail a copy of the suit for a declaratory judgment filed by property owners on Sanders and County Line Roads varsus the 210 County of Lake and the Villages of Deerfield and Riverwoods. No official service of the suit has been made to the Villag; clerk. The attorney will prepare a motion for dismiissal as soon as the Village is served. Clean -Up Week April 25 -28 A letter was received from the Deerfield Kiwanis Club who are waking with the Chamber of Commerce, Boy Scouts, Park Board and Fire Department on plans for Clean -Up Week, April 25 to 29. They asked for Board approval of the use of Village trucks and employees for the pick up of discarded items, and the issuance of a Clean -Up Week Proclamation by the President. Thee ^Board approved these requests, but proposed the period April 25 to 28th, in order to avoid Saturday overtime payments to employees. The manager will so notify the Kiwanis Club.. Discussion- Waukegan - Deerfield Discussion was had on Trustee;=Forrestis Rd. Parking suggestion that the "No Parking" re- strictions at the Deerfield- Waukegan Road intersection be reinstated after notice to the merchants of the Board's intention, since almost four months had elapsed since the Parking Committee and merchants were requested to study and submit recommendations for solutions to the parking problem. Trustee Raff suggested tha t April 1, 1968 be set as the deadline for reinstatement of right turn lanes at the Deerfield- Watk:egan Road intersection, and the matter be referred to the Parking Committee and Safety Council. President Finney stated the contract for Master Plan revisions had been discussed with the Plan Commission and the Planning Consultant, and that much;of the work to be done pertained to the Central Business District and the development of off - street parking. He suggested that a motion be made to approve the contract. Trustee Craig agreed that the acquisition of property for off - street parking should be in accordance with expert advice. Decision was made that the contract for Master Plan revision be placed on the agenda for the next meeting, the contract to be' reviewed by the attorney. A letter was received from Mr. J. Howard Wblf regarding all day parking at the Deerfield Savings and Loan Association parking lot which has been pro- vided for.the convenience of customers. He asked that the Board permit such cars to be towed to the Village Hall parking lot with collection of towi.ig charges to be made by the Police Department. It was the opinion of the Board that the request could not be granted since the overtime parking was on private property and it would be improper to involve the Village in their problem. The manager was directed to so notify Mr. Wolf. A letter was rece'vved from Mr. Don Wrobleski, Chairman of Deerfield Family Day, requesting approval of a house- tohhouse solicitation for contri- butions for Deerfield Family.Day during the week of April 15 to 23rd. No objections to the drive were expressed. A letter was received from the Metropolitan Sanitary District stating it was now their policy to require construction of separate storm and sanitary sewers instead of the combined sewers heretofore permitted. A letter was received from Mr. Charles Piper regarding the expiration of the Bond of Mr. George Ricker, a member of the Board of Police Commissioners. Receipt was acknowledged of the manager's report on the meeting with representatives of the Milwaukee Road to discuss parking problems at the railroad station. The President signed the contracts with Zera Construction Company for Petersen Lane improvements. President Finney reported he had received an invitation 'from Mr. Stephen Feller, Civil Defense Director, regarding the dinner meeting on April 5, 1967. Several members will attend. The President read a letter from Mr. Don Manhard, operator of the Pink Panther dances, who requested the Board to waive the license fee for a benefit dance for the Chicago Chapter of the Leukemia Association on Saturday, April 16th from 3:30 to 9 :30 p.m. It was the consensus of the Board that the license fee should not be waived since the Village pays overtime to off -duty police 211 officers for police protection and regulation of the dances, and a precedent would be set for similar requests if the fee were waived in this instance. Trustee Schleicher suggested that the manager reply to Mr. Manhard's letter commending him for his charitable activity and stating that the fee could not be waived inasmuch as it was expended for police protection for the dances. The Board approved the request of Mrs. Robert Maxon that the President proclaim the week of April 23rd as Baby Week. There being no further business, on motion by Trustee Wetzel, seconded by Trustee Schleicher, the meeting was adjourned at 11:20 p.m. ATTEST:" Village Clerk APPROVED:- �-�""` President G The President reported the receipt of a letter from the Illinois Well Drillers Association regarding the City of Chicago's plan to use the limestone stratum for sewage storage reservoirs. Copies of the letter will be distributed to the Board. Mrs. Laura Lee Christoph, Evergreen Court, reported she had been disturbed by.loud pounding noises after she returned home from the last Board meeting, and fearing a breakin on the Mallin property, had called the Police Department. About 15 minutes later, the Police called her to tell her that the noise was caused by construction at the McDonald Drive -in restaurant. She asked for enforcement of Village ordinances. CrJ Mr. Andrew Ebert, Dartmoukh Lane, asked if. a permit had been issued to �}+ the developer of We -Go Park Subdivision authorizing hipt to post signs advertising W his homes. The building commissioner stated he had torn down all the signs and notifed the builder that the signs were posted in violation of Village ordinances. V The Village attorney stated it was necessary to see the person posting the signs before a complaint could be issued. There being no further business, on motion by Trustee Wetzel, seconded by Trustee Schleicher, the meeting was adjourned at 11:20 p.m. ATTEST:" Village Clerk APPROVED:- �-�""` President G