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11/21/1966M in d� W U V n 155 November 21, 1966 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, November 21, 1966 at 8 :15 p.m. The clerk called the roll and reported the following were Present: H. Ross Finney, President Raymond L. Craig Bernard Forrest Charles H. Raff George P. Schleicher James M. Wetzel Absent: Ellis W. Smith and that quorum was present and in attendance at the meeting. Also present were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager. Approval Payroll - Bills The payroll for the month of October, 1966 and the following bills were presented for consideration: Payroll, October 1966 $ 32,516.14 Sol Shapiro 120.00 Chicago Construction Co. 1,930.00 E. A. Meyer Construction Co. 3,828.49 R. B. Badger 36.93 St. Joseph Bank & Trust 65.17 Padden & Co., Inc. 4,290.68 Padden & Co., Inc. 2,110.00 Padden & Co. 2,110.00 Padden & Co. 4,220.00 American Mexican Petroleum 936.50 Peter Baker.& Son Co. 1,750.00 Peter Baker.& Son Co. 1,602.45 Edward Walchli 2,244.00 A.P.W.A. 12.75 James Di Pietro 277.40 Lutz Construction Co. 180.00 Tropical Paint Co. 229.25 Lindemann's Pharmacy 24.65 Postmaster 147.53 Ronald J. Wolfe 25.00 Pheasant Run Lodge 8.75 Melvin Mullins 29.00 International Association Police 20.00 University of Illinois 40.00 American National Bank & Trust Co. 38.800.00 American Water Works Assn. 4.00 Automotive Laboratories 49.50 Badger Meter. Mfg. Co. 2,794.43 Peter Baker & Son Co. 10,295.50 Baxter & Woodman 382.63 Bearing Headquarters 47.31 Bergmark Development 270.00 Blossom Shop 6.00 Robert E. Bowen 26.85 B.A.T. Inc. 74.45 Bowman Products Division 246.63 Fred G. Breitling 224.70 Carolyn A. Jones 224.70 James Bulger 2.35 Burris Equipment Co. 164.00 Chicago Tribune 85.50 A. M. Cleven 4.40 Commonwealth Edison 2,291.72 Bruce W. Couter 1.25 Craftwood Lumber 22.78 Dahl's Auto Reconstruction 22.50 Robert Davenport 4.50 Village of Deerfield 104.00 156 Village of Deerfield Deerfield Animal Hospital Deerfield Commons Service Deerfield Disposal Service Deerfield Electric Deerfield Oi 1 Co. Deerfield Paint & Glass Deerfield State Bank Deerfield Stationers, Inc. E & H Utility Sales Elliott Business Machine Charles B. Foelsch, M.D. Ford Pharmacy S. H. Fraerman, M.D. Franken Bros, Inc. Carl C. Freiman Frost Hardware Carl L. GArdner Gilmore International Hack Chemical Co. George Hall Harry's Grill Helanders Inc. City of Highland Park Highland Automotive Highland Park Motors Inc. Home l i to Illinois Bell Telphone Indianaoplis Badge International Institute, Municipal Clerks Interstate Electric Joboul Publishing Co. Phil Johnson, Inc. Joseph Lumber Co. Kale Uniforms K.A. Steel Chemicals D. D. Kennedy, Inc. Lake -Cook Shell Lakeland Redigas Landfill Engineering Marvin Lawrentz Leaks, Inc. Lien Chemicals Co. Dick Longtin's Miller Bros. Mobile Communications L. A. Montie M.S.S. Inc. National Chemsearch National Tea Co. Northshore Decorating Service North Shore Gas Co. North Shore Utilities O'Brien Mfg. Corp. Olson Printing Panama - Beaver, Inc. Clayton Paulson Arnold Pedersen Pedersen & Houpt Petty Cash Pickus Construction Co. Pioneer Newspapers Postmaster P & W Industrial Recorder of Deeds Rhodia Inc. Thomas G. Rogge Mrs. M. Sampson Sanfax Corporation Sears Bank & Trust Co. Shoreline Blueprint Co. Siljestrom Fuel 45.00 22.50 3.85 3..50 182.30 55.22 31.12 315.07 1.57 456.89 100.50 7.50 16.13 49.00 28.15 1.40 4.90 1,000.00 1,842.00 25.30 11.00 21.70 18.81 21,423.38 48.94 2.41 80.35 324.14 77.02 15.00 107.72 36.00 6.15 60.17 174.52 504.00 136.46 3.40 112.38 84.00 32.00 600..,00 61.78 4.10 10.00 14.63 14.00 3.03 231.26 15.96 159.60 33.59 51.70 27.73 78.50 16.60 248.18 500.00 742.50 112.86 142.31 56.00 100.00 3.06 5.00 133.65 120.00 25.00 42.79 9,567.25 9.60 50.00 J M ltl� W V Sinclair Mini:ng.and Charles J. Smalley Speed -o -Print Standard Oil Standard Register The Star William 1. S to ton Norris W. Stilphen Sunray DX Oil Menoni & Mocogni Michael Todd & Co. Transo Envelope Co. Tri -Test Munitions Village Hardware Edward J. Walchli Waukegan..Blue Print Waukegan News -Sun Ronald Waytula Harold H. Winer Ch6m i;ca 1 762.19 2.25 19.78 1,155.00 628.21 18.00 25.00 256.40 218.62 378.26 97.06 200.60 175.00 116.12 336.00 24.68 77.79 .180.00 675.00 157 Trustee Raff moved, seconded by Trustee Forrest, that the payroll for October, 1966 be approved, and the bills as listed above be approved for payment. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Wetzel (5) Nays: None (0) Trustee Forrest moved, seconded by Trustee Craig, that minutes of the regular meeting held November 7, 1966 be approved as corrected. Motion carried unanimously. Certificates of Appreciation were presented by the President to members of the advisory Boards and Commissions of the Village, and to the Board of Trustees. On behalf of the Board of Trustees, Trustee Wetzel presented a Certificate of Appreciation to President Finney. Re: Off St. Parking A report from the Village attorney on proposed off - street parking requi rem::nts listed several provisions which may be desirable to amend. Decision was made to table the matter to the next meeting to provide time .to study the proposed ordinance thoroughly. Discussion - St. Lights The manager reported that he had obtained a pro- posal from Deerfield Electric for the installation of street lights at Bayberry and Timber Hill Roads, as requested by residents, and six other locations in the Deerfield Park area. The cost of installation for seven lights in $6,499, plus $900 for parkway restoration. A lengthy discussion was had on the installation of street lights throughout the village in areas on presently lighted. There was general agreement that no installations should be made until the matter has been thoroughly studied and a policy determination made. The conversion of old Briarwoods lights to gas and re- installation throughout the subdivision was discussed. Several members stated it was their opinion that lights should be installed only at intersections. The building commissioner stated that lighting requirements for new subdivisions are 2 lights at 4 corner intersections, 1 light at 3 corner intersections, and 1 light at midblock on blocks more than 660 feet in length. Trustee Raff questioned the need for lights at midblock. The Village attorney stated lighting can be financed by special assessments if an entire subdivision is to be lighted. At Trustee Forrest's suggestion, decision was made that the building department should make a survey of areas to be lighted, and the manager get additional cost information. There was general agreement that the installation of gas street lights would be satisfactory and less expensive. Approve Pk. District Agreement The Agreement between the Deerfield Perk District Re: Reservoir Site and the Village of Deer�ield was presented, covering conditions for the construction oi` th:. Village water reservoir at the swimming pool park site. Trustee Craig questioned the requirement that the Village furnish nets for the tennis courts. Trustee Schleicher proposed that Section E(iii) be amended to read "To initially equip the four tennis courts with nets - - - ". 158 Trustee Raff moved, seconded by Trustee Schleicher, that the President be authorized to sign the Agreement with the Park District as corrected. /adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Wetzel (5} Nays: None (0) The manager reported that the report of the Planning Consultant on driveway widths for the Bulk Oil Company service station would be ready for the next meeting. Re: Bldg. Permit In connection with objections to the Hazel & Maple (Pedersen) issuance of a building permit to Mr. Arnold Pedersen for a residence at Hazel and Maple, the building commissioner stated the attorney for a resident had indicated he would file a petition with the Board of Zoning Appeals , and had also talked to Mr. Pedersen regarding the objections to fronting the house on Hazel Avenue. He said Mr. Pedersen had not yet picked up the permit. Trustee Schleicher stated that, since this is essentially a private matter, the building commissioner- should notify the attorney and residents when the permit is picked up, and any further action should be taken by the residents. DownspoutDisconnections The manager reported that Village employees had been busy with dis- connections and re- connections to the new sewer in the central business district, and nothing further had been done about disconnections in the Wood- land Park area. Discussion - School Crossing The manager reported that the Superintendent Lights Upgrading of Public Works had been notified by the State Division of Highways that four school crossing lights-in the Village did not conform to new State standards, and urged that the Village take action now to up -date these installations. The manager stated the program for updating these lights must be started by 1969. Decision was made that the manager get estimates of costs for this program, including phase lights for the Deerfield - Waukegan Road intersection. Trustees Forrest and Craig suggested the matter be referred to the Safety Council for a recommendation on a program for improvement. The manager stated that one possibility was the installation of fully signalized lights at the Osterman - Waukegan and Kipling- Deerfield Road school crossings. Trustee Raff suggested that consideration to given to the installation of one of the school crossing lights at k1 lmot Road and the S outh Park school crossing where residents have expressed concern about the safety of children. The manager was directed to get cost estimates for up- dating present lights. President Finney reported tnat ne and three Trustees had met with the Reverend Mr. Didier of the Presbyterian Church to discuss cnurcn parking. Trustee Raff stated they had discussed ways of tying in Church - Village Hall parking with Petersen Lane; the matter had been left on the basis that the Church would submit parking plans with the application for a building permit, to be referred to the Safety Council. The meeting was recessed at 9:40 p.m., and reconvened at 9 :55 p.m. Authorize $700 - Trade -in The manager reported he had checked 3 Cars with Evanston Dodge on the Board's decision to trade in three cars instead of the four cars specified on the bid for police cars, and that any of the cars can be retained for $700.00 Trustee Schleicher moved, seconded by Trustee Raff, that the expenditure of $700.00 be approved, this being the cost of.re- taining one car which would otherwise be traded in on the new police cars. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Wetzel (5) Nays: None (0) Approve Engineering Contract The engineering contract with Charles Greengard - Hertel Ln. S/A W. Greengard Associates for services in connection with the proposed Hertel Lane special assessment improvement. After a brief discussion, Trustee Raff moved, seconded by Trustee Forrest, that the contract be approved with para- graph 6 on page 4 deleted, and execution be authorized. Adopted by the following vote: 159 Ayes: Craig, Forrest, Raff, Schleicher, Wetzel (5) Nays: None (0) Accept Rosset San. Sewer Trustee Raff moved, seconded by TrusteeCraig, that Extension - Waukegan Rd. the Rosset sanitary sewer extension on laukegan Road, for the Deerfield Animal Hospital, be accepted subject to one year maintenance, as recommended by the building commissioner. Adopted by the following vote: Ayes: Craig, Forrest, Nays: None (0) Accept Leak Report and the amount of wate by Trustee Craig, that Raff, Schleicher, Wetzel (5) A report was received from Leaks, Inc. on water main leaks discovered during the past year r which would have been lost. Trustee Raff moved, seconded the report of Leaks, Inc. be accepted. Motion carried unanimously. Motion carried unanimously. President Finney proposed the Board meet with the Plan Commission on Monday, November 28th, to discuss the above matter, as well as the Valenti proposed shopping center and -)other communications from the Plan Commission. He stated he had met with the Plan Commission and discussed the petition of the Deerfield Home Owners Asso- ciation regarding Plan Commission procedures. He stated he had assured the Plan Commission that they had the full confidence of the Board, and the problem was one of misunderstanding and a need for improved communications between the Commission and the public. Approve Payments - Kennedy Trustee Raff moved, seconded by Trustee Wetzel, $57,233.05, B it W - $81.39 that payment of $57,233.05 be approved to George, W. Kennedy Construction Company for work completed -on the central business district sewer project, as recommended by Baxter and Woodman, and also payment of $881.39 to Baxter and Woodfian for services in connection therewith. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Wetzel (5) Nays: None (0) Report - Communications The manager reported that a letter had been received from the North Shore Gas Company adivi%ing that the free gas allowance had been increased to $862 per year, based on the interim census report. Accept Bond - U.S. Steel The surety bond issued by Federal Insurance Fence Contract Company was received from U.S. Steel Corporation, covering the installation of a fence at the reservoir site. Trustee Forrest moved, seconded by Trustee Raff, that the bond be accepted and executed by the President, subject to a check on the rating of W the Federal Insurance Company. Adopted by the following vote: V Ayes: Craig, Forrest, Raff, Schleicher, Wetzel (5) Nays: None (0) Approve Plat Trustee Craig moved, seconded by Trustee Wetzel, John M. Hayes Sub. that the final plat of John M. Hayes Subdivision be approved, and the President and Clerk be authorized to sign said plat. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Wetzel (5) Nays: None (0) Discussion - P.C. Request The request of the Plan Commission for approval Community Discussion Meetiing of a Community Discussion Meeting was discussed. Trustee Raff proposed that the Plan Commission consider a meeting with the Plan Commissions of Riverwoods, Bannockburn, Lincoln- shire, Northbrook and Highland Park in lieu of the proposed meeting. Trustee Wetzel expressed some doubt that the benefit from such a meeting was commensurate with the expenditure, and suggested that last year's meeting be reviewed and a program be prepared to determine what can hope to be accomplished by such a meeting. Trustee Schleicher moved, seconded by Trustee Forrest, that action on the Plan Commission's request be tabled until the next meeting, since the Board will be meeting with the Plan Commission in the interim. Motion carried unanimously. President Finney proposed the Board meet with the Plan Commission on Monday, November 28th, to discuss the above matter, as well as the Valenti proposed shopping center and -)other communications from the Plan Commission. He stated he had met with the Plan Commission and discussed the petition of the Deerfield Home Owners Asso- ciation regarding Plan Commission procedures. He stated he had assured the Plan Commission that they had the full confidence of the Board, and the problem was one of misunderstanding and a need for improved communications between the Commission and the public. Approve Payments - Kennedy Trustee Raff moved, seconded by Trustee Wetzel, $57,233.05, B it W - $81.39 that payment of $57,233.05 be approved to George, W. Kennedy Construction Company for work completed -on the central business district sewer project, as recommended by Baxter and Woodman, and also payment of $881.39 to Baxter and Woodfian for services in connection therewith. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Wetzel (5) Nays: None (0) Report - Communications The manager reported that a letter had been received from the North Shore Gas Company adivi%ing that the free gas allowance had been increased to $862 per year, based on the interim census report. 160 A permit was received from the Sanitary Water Board for the 8 inch sanitary sewer extension in Berkley Court and Carol Lane. I" A letter was received from Mr. Joseph DeFillips, Westcliff Road, regarding the installation of a street light on Westcliff. The manager was directed to write him that the Board is studying the matter of street lights. The manager reported he had received an invitation to a Traffic Safety Coordinating Committee meeting at Springfield on November 28, 1966. Trustee Raff stated it was his opinion that a copy of the proceedings of this meeting would be more useful than attendance. A communication from the building commissioner regarding a replacement for Mr. Robert Broege on the Electrical Commission was referred to the Man- power Commission. The manager reported that restaurant license applications had been sent out. The Board approved his suggestion that -a study of license fees be made, Trustee Raff suggesting that business driveway license fees be included. The manager reported that a copy of a bill prepared by the Association of Illinois Builders had been received, which will be presented to the 1967 session of the General Assembly,�A king for the Village's support of the bill through the Illinois Municipal League. The bill was referred to the building commissioner, to be summarized for Board consideration. Appoint Edward Gourley President Finney recommended the Parking Committee appointment of Mr. Edward Gourley as the Chamber of Commerce representative on the Parking Committee. Trustee Craig moved, seconded by Trustee Wetzel, that the appointment of Mr. Gourley be approved. Motion carried unanimously. President Finney reported that he had received an invitation to become a member of the Metropolitan Leadership Council to implement the summit agreement on Housing. The Board approved his acceptance of the invitation and asked that a copy of his letter of acceptance be sent to the Human Relations Commission. The President reported that Chief Hall wanted guidance on the request of Bannockburn and Lincolnshire to use Deerfield police communication facilities; Bannockburn to pay $50 per month for the service, Lincolnshire to pay $75 per month. He suggested a 4 to 6 months trial. It was the consensus of the Board that there would be no advantage to Deerfield in providing this service, and would probably result in requests from the Sheriff's office to provide additional stand -by service on calls. President Finney will advise Chief Hall that the Board does not favor this service. Approve Appointment of Patrolman President Finney reported that Chief In Lieu of Dispatcher Hall had proposed that Mr. Kenneth Dawson, who had started work as a police dispatcher on November 16, 1966, be appointed as a police patrolman, since greater flexibility in police operations is permitted by the services of a patrolman. The difference in salary between a dispatcher and patro-Iman is small compared with the benefits, and money is available in the budget for the larger salary. Trustee Raff moved, seconded by Trustee Forrest, that Mr. Dawson be employed as a patrolman retroactive to November 16, 1966. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Wetzel (5) Nays: None (0) The employment of Mr. Percy McLaughlin, a retired Deerfield policeman, as a school crossing guard at the Deerfield - Waukegan Road intersectuon was discussed as a result of the suggestion from the Safety Council that a crossing guard be hired for this intersection in order to free a policeman and squad car for other duties. The manager stated that this intersection was the best possible location for a policeman and car from the standpoint of safety and convenience, the Board concurring. The manager was directed to advise the Safety Council of the Board's decision and the reasons therefor. 161 The President reminded the;:Board that off - street parking plans should not be permitted to lose momentum, and suggested meeting with the merchants and parking committee on �Jednesday, December 7, 1966. The manager was asked to contact the merchants and parking committee to arrange the meeting. Appoint Gourley Chairman President Finney recommended that Mr. Edward Parking Committee Gourley be appointed Chairman of the Parking Committee. Trustee Raff moved, seconded by Trustee Wetzel, that Mr. Gourley's appointment as Chairman bo approved. Motion carried unanimously. President Finney reported that he had received a letter from a resident who commended Otficer William Butler and the Police Department for the excellent job they are doing. In connection with the previous discussion on Street lights, Trustee Wetzel stated it was his opinion that indandescent lights provided better illumination, although the gas lights are quaint and more attractive. Trustee Raff pointed out that the gas light at Kenton Road gave very good light, but co agreed that the usual single mantle light was inadequate. in President Finney reported he had attended the Mayors' luncheon at which W the impact of the move of 5th Army Headquarters to Fort Sheridan was discussed. V He was given a statisical report on population and traffic generated by this U move. Trustee staff suggested that the statistics be given to the School Districts. There being no further business, on motion by Trustee Raff, seconded by Trustee Craig, the meeting was adjourned at 11:50 p.m. APPROVED: President ATTEST: Village Clerk