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10/17/1966 (2)October 17, 1966 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, October 17, 1966 at 8 :25 p.m, The clerk called the roll and reported that the following were Present: H. Ross Finney, President Raymond L. Craig Charles H. Raff George P. Schleicher Ellis W. Smith James M. Wetzel Absent: Bernard Forrest and that a quorum wa.s present and in attendance at the meeting. Also present were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager. Moved by Trustee Craig, seconded by Trustee Schleicher, that minutes of C7 the regular meeting held September 17, 1966 be approved as submitted. Motion carried unanimously'. W Approve Bills - Payroll The payroll for the month of September, 1966 V and the following bills were presented for consideration: September Payro -11 $ 30,885.27 Rev. A. D. Me.lcher 131.71 Grace Valleskey 135.83 LaSalle National Bank 2,831.25 International. City Managers 36.50 Petty Cash 88.06 Blanche P. Anthony 400.00 American National Bank 10,331.50 A. S. P. A. 3.00 Badger Meter Mfg. Co. 230.16 Badger Uniforms 30.20 Peter Baker &, Son 5,323.65 Baxter & Woodman 386..15 Jim Beinlich . 425.00 Bell & Gustus, Inc. 57.60 B. I. F. 60.76 Robert Bowen 15.76 Bowman Products Division 57.66 Fred G. Breitling 224.70 .Carolyn A. Jones 224.70 Bremco Builders 2,100.00 B.A.T., Inc. 488.60 Burris Equipment Co, 90..40 Commonwealth Edison 2,413.09 Craftwood Lumber 119.12 Dahl's Auto , 12.50 W. S. Darley & Co. 14.30 George A. Davis, Inc. 2,000.00 Deerfield Camera Shop 2.35 Deerfield Disposal 3.50 Deerfield Electric Co. 139.48 Deerfield Oil Co. 3.00 Deerfield Paint & Glass 51.60 Deerfield State Bank 315.07 Village of Deerfield 25.00 Village of Deerfield 108.60 E & H Utility Sales 353.65 vhac-Ies Foelsch, M.D. 7.50 Ford Pharmacy 19.80 S. H. Fraerman, M.D. 15.00 Fragassi TV 2.10 Carl C. Freiman 13.90 C. L. Gardner & Associates 515.00 Gift Lantern:; 21 .63 Gilmore International 175.65 140 Great Lakes Fire Equipment L. Gulbrandsen Raymond M. Hayes Hetlinger Tire City of Highland Park George Hall . Highland Park Chrysler Edward Hines Lumber Co. Lloyd Hollister Idlewood Electric Illinois Bell Telephone Illinois City Manager Assn. Illinois Municipal. League Interstate Electri.c J. S. D. Supply Co. Joboul Publishing Phil Johnson, Inc. K. A. Steel Chemicals Kale Uniforms Kennedy Development Edmund Klasinski Lake Cook Shell Lakeland Redigas Landfitll Engineering Co. LaSalle National Bank Lien Chemical Co. Lilac,-.Shoes Dick Longtin's Mrs. T. Madison Village of Deerfield MasterbiIt Fence Menoni S• Mocogni Elmer Mertz Mobile Communications Modern Stump Removal Motor Parts &. Machine Municipal Finance Officers Assn. James Murphy North Shore Gas Co. North Shore Group Newspapers Pavl i k Bros. P.B. Enterp -rises Pedersen & Houpt Personnel Journal P. F. Pettibone & Co. Petty Cash Postmaster Paul Powell Press Publishing Public Personnel Rhodia, Inc. Sanfax Corp. E. H. Sargent & Co. Sinclair Mineral Singer Printing Speed -O -Print The Star Norris W. Stilphen Sunray DX Oil Super Vel Cartridge Tropical Paint Co. Verako Products, Inc. Village of Deerfield Village Hardware Water & Waste Engineering Harold H. Winer n 14.47 254.80 200.00 201.55 59,555.52 9.60 19.37 41.60 7.20 311.35 303.73 10.00 335.00 31.75 346.50 18.00 8.20 504.00 24.65 630.00 21.80 3.55 81.95 33.00 11,917.30 34.80 39.00 11.30 21.04 3.96 151.00 582.63 25.00 203.85 170.00 68.30 30.00 8.10 52.83 110.86 4.59 384.00 520.00 5.00 60.87 111.43 100.00 47.00 8.80 83.00 133.65 64.97 67.64 572.00 19.00 19.20 6.00 32.25 96.80 77.87 229.25 29.92 25.00 77.46 5.00 490.00 Trustee Smith moved, seconded by Trustee Schleicher, that the payroll for September, 1966 be approved, and the bills as listed above be approved for payment. Adopted by the following vote: Ayes: Craig, Raff, Schleicher, Smith, Wetzel (5) Nays: None (0) 1 Bids - Police Patrol Cars BIDDER 141 Sealed bids for four police patrol cars were opened and read as follows: BID ALT. EQUIP. TRADE -IN NET PRICE Highland Park Chrysler - Plymouth $8,687.88 Bernard Chev -Olds 9060.00 Evanston Dodge 8,807.08 :Cannot furnish horn ring %',%, :Patro.l'sentinel not included 2167.00 1300.00 $9,554.88 2115.30-; 1400.00 10,175.30 1997.30 2050.00 8,754.38 Accept Bid - Evanston D6d-e. Trustee Ralf moved, seconded by Trustee Smith, Inc. Alit. Equip;: :-$8,754.38 that the low bid of Evanston Dodge be accepted with all optional equipment listed in the bid, a total bid of $8,754.38. Trustee Craig questioned the need for air conditioning units in the patrol cars, and moved that the motion be amended to eliminate the air conditioning option. Seconded by Trustee Wetzel. After a brief discussion of the pros and cons of providing air conditioning, the motion to amend Trustee Raff's motion filed to pass �+ by the following vote: W Ayes: Craig, Wetzel (2) Nays: Ralf, Schleicher, Smith (3) The motion to accept the bid of Evanston Dodge was adopted by the following vote: Ayes: Craig, Raff, Schleicher, Smith, Wetzel (5) Nays: None (0) Authorize Purchase Trustee Ralf moved, seconded by Trustee Smith, Patrol Sentinels that the manager be directed to contact Evanston Dodge regarding the purchase of the patrol sentinels not included in the bid, and authorized the purchase of the equipment at a cost not to exceed $125.00. Adopted by the following vote: Ayes: Craig, Ralf, Schleicher, Smith, Wetzel (5) Nays: None (0) Bids- Reservoir Site Fence Sealed bids for the reservoir site fence were opened and read as follows: BIDDER BID DAYS TO COMPLETE CHECK McHenry Fence Co. $5,161.36 -- -- Chicago Fence & Equipment Co. 4,554.00 21 days $460.00 Flynn Fence & Supply Co. 5,118.00 30 days 512.00 U.S. Steel Cyclone Fence 3,608.00 35 days 361.00 Fox Valley Fence & Supply Co. 4,489.88 44 days 450.00 Accept Bid- U.S.Steel Trustee Raff moved, seconded by Trustee Smith, Cyclone Fence $3608 that the contract for fencing be awarded to U.S. Steel Cyclone Fence at the low bid price of $3,608.00, subject to verification of compliance with specifications by Baxter and Woodman, engineers-for the Village. Adopted by the following vote: Ayes: Craig, Ralf, Schleicher, Smith, Wetzel (5) Nays: None (0) Authorize Plans Specs. The manager recommended that the Board purchase Heat Exchanger & Installation an additional heat exchanger for the sewage treatment plant for greater flexibility in operations, rather than a replacement of the present uni.t with a larger unit. Trustee Ralf rpoved, seconded by Trustee Craig, that Baxter and Woodman be authorized to prepare specifications and piping, electrical and other drawings for a heat exchanger and installation, in order to go out for bids. Adopted by the following vote: Ayes: Craig, Raff, Schleicher, Smith, Wetzel (5) Nays: None (0) Reports The Village attorney reported that all necessary action had been taken by Judge Hulse to clear title to Hovland lots by removal of the old special assessment proceedings heretofore dismissed by the Court. President Finney reported that the Plan Commission was preparing to hold a public hearing in the near future on the proposed rezoning for Hovland Subdivision. The manager reported that delinquent special assessments of the Village had been advertised in accordance with statutory requirements. The Village attorney reported he had met with the treasurer to discuss old special assessments, and they hoped to work out a program to close out these old warrants. Downspout Disconnections Progress on the 44 houses found to be contributing storm water to the sanitary sewer system in the northwest quadrant of the Village was reported by the manager as follows: 32 houses disconnected; 5 owners will do the work themselves; 5 owners have signed releases for disconnection to be done by Village employees; 2 owners asked for re- testing and were found positive. All disconnections should be completed within the week, he said. The Village won the court case to require'disconnection. Accept Improvements Colony Point Units $3 & #4 Units #3 and ##4, subject to one year's by Trustee Craig, that improvements in subject to one year's maintenance, as Adopted by the following vote: The building commissioner recommended acceptance of surface and underground improvements in Colony Point Subdivision, maintenance. Trustee Raff moved, seconded Colony Point Units #3 and ##4 be accepted recommended by the building commissioner.. Ayes: Craig, Raff, Schleicher, Smith, Wetzel (5) Nays: None (0) Approve Gas St. Lights A request was recei,Ved from Mr. Irvin King's Cove Sub. Unit ##4 Blietz for permission to install gas street lights in King's Cove Subdivision, Unit ##4, in place of electric lights. Trustee(:Forrest entered the meeting at 9:10 p.m. and was preeent thereafter. Discussion was had on maintenance and operation costs of gas and electric street lights and replacement of glass globes on gas lights. Mr. Jack Hill, 480 Sumac, suggested plastic globes and stated he would check into the use and cost of such replacements. The manager reported that one of the old street lights in the Briarwoods section had been converted to gas and installed at Kenton and Kingston. Trustee Craig moved, seconded by Trustee Schleicher, that Mr. Blietz's request for gas street lights in King's Cove Subdivision Unit #4 be approved and permission given to install such lights in accordance with ordinance requirements. Adopted by the following vote: Ayes: Craig, Forrest, Schleicher, Smith, Wetzel (5) Nays: Raff (1) Arch. Report - Village A letter from Mr. Edward J. Walchli, Hall Addition architect for the Village Hall addition, advised that the estimate of cost for the addition is $55,000 and recommended that bids be advertised to be returnable Wednesday, November 2, 1966. He reported that 13 bidders had obtained plans. Discussion - Request for A request for a street light at Bayberry St. Light - Bayberry & Timber Hill and Timber Hill Road was received from residents of the area. The map showing 143 street light locations was reviewed. it was pointed,.out that intallation of a street light at one dark corner would bring about similar requests from other areas. The manager estimated the cost of installation for a gas light to be approximately $250 and he will obtain an estimate of installation costs for electric lights from Mr. Ted Galvani, and report at the next meeting. Trustee Schleicher suggested that street lights be installed where desired and paid for by special assessments. Trustee Craig agreed with this proposal, and the Village attorney was requested to check into the possibility of special assessment proceedings for street lighting. Receipt was acknowledged of a notice from the Illinois Commerce Commission regarding a Waukegan -North Chicago Transit rate hearing.on October 6, 1966. Re: Park District Agreement The manager reported that the Park Commissioners were satisfied with the additional insurance coverage provided by the Village in connection with the reservoir construction on park property, and recommended that no action be taken on agreements until plans have been completed. Trustee Raff suggested that plans be given to the Park Board when completed, and any conditions pertaining to construction, tennis courts, fencing and raods can be incorporated in the final agreement. The Village attorney will work with Mr. Allyn Franke, attorney for the Park District, in the preparation of the agreement. W The meeting was recessed at 9:40 p.m., and re- convened at 9:55 p.m., C.) all members present. V Appointments - Proposed Trustee Craig moved, seconded by Trustee Smith, Hertel Ln. Special Assessment that Charles W. Greengard Associates be appointed engineers to study and prepare an estimate of cost for the proposed improvement of Hertel Lane by special assessment proceedings. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6) Nays: None (0) Trustee Smith moved, seconded by Trustee Schleicher, that Mr. Myron Jacobson be appointed Commissioner of Special Assessments, and Mr. Phil Cole be appointed Deputy Commissioner of Special Assessments for the Hertel Lane improvement, conditional upon proceeding with the said improvement. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6) Nays: None (0) The Village attorney stated Mr. Jens Petersen should not dedicate additional right -of -way since the special assessment will combine land acquisition and improvements. Approve Plat Trustee Raff moved, seconded by Trustee Forrest, Hastings Sub. that the final plat of Hastings Subdivision at Wilmot Read and Central Avenue be approved, and execution authorized. Adopted by...the follow:i.ng vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6) Nays: None (0) Accept Improvements The building commissioner recommended acceptance King's Cove Unit 0 of all improvements in King's Cove Subdivision, Unit #2, subject to one year's maintenance. Trustee Smith moved, seconded by Trustee RAff, that the improvements in King's Cove Subdivision, Unit #2 be accepted subject to one year's maintenance, as recommended by the building commissioner. Adopted by the following vote: Ayes: Craig, Forrest, RAff, Schleicher, Smith, Wetzel (6) Nays: None (0) Appoint Parking Committee President Finney reported the Board had decided C. Wilson, C. Briber, R. that a parking committee of three members be Dillingham appointed, the Chamber of Commerce to recommend one member, the other two to be selected by the Board of Trustees. 144 President Finney then proposed the appointment of Mr. Clarence Wilson to the Parking Committee, as recommended by the Chamber of Commerce. Trustee Craig moved, seconded by Trustee Smith, that the appointment of Mr. Wilson be approved. Motion carried unanimously. The President proposed the appointment of Mrs. Carol Briber as a member of the Parking Committee. Trustee Smith moved, seconded by Trustee Craig, that Mrs. Briber's appointment be approved. Motion carried unanimously. Mr. Robert B. Dillingham was proposed by President Finney as the third member of the Parking Committee. Trustee Smith moved, seconded by Trustee Forrest, that Mr. Dillingham's appointment be.approved. Motion carried unanimously. President Finney recommended that .Mr. Clarence Wilson be named Chairman of the Parking Committee. Trustee Smith moved, seconded by Trustee Forrest, that Mr. Wilson's appointment as Chairman be approved. Motion carried unanimously. Appoint Rev. J. Grote Youth Council Church, to the Youth Council, seconded by Trustee Forrest, Youth Council be approved. Motion carried unanimously. President Finney recommended the appointment of the Reverend Mr. Jeffrey Grote, Youth Counsellor at the Presbyterian replacing Father Riley. Trustee Raff moved, that the Reverend Mr. Grote's appointment to the President Finney reported that three residents had.volunteered for the position of Civil Defense Director, and suggested that they be interviewed by the manager. BZA Report -Sara Lee Variation, The report and recommendation of the Bulk Petroleum Variations, Board of Zoning Appeals was read on Clavinia Signs petitions of Bulk Petroleum Corporation, Kitchens of Sara Lee, Inc., and Valenti Builders. The Board recommended that variations be granted to permit the Bulk Petroleum Corporation to construct two 35 ft. driveways at 675 Waukegan Road, and to erect two 4 ft. x 8 ft. price signs on separate poles, and one 4 ft. x 12 ft. identification sign on said premises. The Board of Zoning Appeals recommended that a variation be granted to Kitchens of Sara Lee Inc. to permit roof reconstruction to a height of 54 ft. on the holding freezer at 500 Waukegan Road, subject to approval by the Building Board of Appeals and the building commissioner. The Board of Zoning Appeals approved the request of Valenti Builders for two illuminated signs, one at the southwest corner of Wilmot and Deerfield Roads, the second at the southwest corner of Waukegan and County Line Roads, for a six month period, hours of illumination to be 6 p.m. to 10 :30 p.m. Trustee Forrest moved, seconded by Trustee Smith, that the report of the Board of Zoning Appeals be accepted. Motion carried unanimously. Ordinance Granting Heil Variation -Sara Lee 0 -66 -37 variation requested by Sara Lee requested the the height variation d iht A memorandum was received from the building commissioner, stating that he and the Board of Building Appeals recommended approval of the height Kitchens of Sara Lee. A letter from an officer of Board to waive it s rules and adopt the ordinance granting ie to extreme hardship and approaching bad weather. The ordinance granting a variation to permit the erection of a roof structure to a height not to exceed 54 ft. on the "holding freezer" at 500 Waukegan Road as petitioned by Kitchens of S+ra Lee, Inc., was presented and read in full. 145 Trustee Smith moved, seconded by Trustee Craig, that the rules be- 'wbived to permit action on the said ordinance at i:ts first presentation. Adopted by thefollowing vote: Ayes: Craig, Raff, Schleicher, Smith, Wetzel (5) Nays: Forrest (1) Trustee Smith moved, seconded by Trustee Craig, that the said ordinance be adopted. Upon call call the ordinance was adopted by the follcwing vote: Ayes: Craig, Schleicher, Smith, Wetzel (4) Nays: Forrest (1) Pass: Raff (1) The President signed the ordinance indicating his approval thereof. Communications - Reports A letter was received from the Village of North- brook regarding the proposed annexation of six parcels of land near the Northwestern Railroad and Skokie Highway. it was the consensus of the Board that the Village of Deerfield should take no action since the property is adjacent to Highland Park, and could not be annexed by Deerfield. The Village attorney stated Highland Park had been notified of the proposed annexation. Owners of properties near the tracts proposed to be annexed have asked him to represent them, and the Board expressed approval. Trustee Schleicher proposed that the manager acknowledge receipt of Northbbook's letter, thank ing them for their courtesy in advising the Village of the proposed annexation, and stating the Village would take no position. The manager reported he had written to the President of the Board of Trustees of the Presbyterian Church regarding church parking facilities, as directed by the Board. He has been advised by the minister that they do not plan to go ahead with the construction of the Christian Education building at this time, and that the Church Board would be happy to mett with the Village Board to work out a parking plan that would be mutually satisfactory. Discussion was had on covers for the filter beds at the sewage treatment plant. Trustee Schleicher suggested that Bird Air Structures be contacted again for prices of covers, estimated in 1965 to be $5,000- $8,000 per cover, and what experience there has been with reference to collapse and length of service. The manager stated he had received a reply from Dow Chemical, stating they had no experience with odor control, and they cannot furnish covers over 100 ft. in diameter. He reported the reodorant evaporator was working quite efficiently, and hoped it would ameliorate the odor problem. Trustee Wetzel checked with Mr. Paul Petershmidt regarding prices of domes and reported the cost of Buckmeister- Fuller domes to be approximately $10 per sq. ft., $30,000 per cover for aluminum covering, and slightly less for cloth. Trustee Raff stated he would check with his company's engineers for any suggestions they might make. The manager reported he had received a letter from Mr. James W. Cook, inviting him as President of the Metropolitan City Managers Association to be a member of the Committee of 100, which has been established as a result of the summit agreement on housing in September. It was the unanimous decision of the PPesident and Board that he should accept the invitation. The manager reported that the Police Department would make a traffic survey on Wilmot Road, as requested by residents of Clavinia Subdivision who have expressed concern about the safety of school children who must cross Wilmot Road at Dartmouth. A brief discussion was had on the Village's policy on school crossing guards. Trustee Schleicher suggested these matters be taken up by the Safety Council. Attorney to Prepare Ordinance A request was received from Bulk Petroleum Bulk Petroleum Variations Corporation to waive rules and enact the ordinance granting variations requested by the company and recommended by the Board of Zoning Appeals, in order to expedite construction before bad weather. co to Trustee Raff proposed that the Village attorney prepare the ordinance granting variations requested by the Bulk Petroleum Corporation, the said W ordinance to be presented at the adjourned meeting to be held on November 2, 1966, U with action on the ordinance to be taken at the next regular meeting. The U Board approved this proposal. Communications - Reports A letter was received from the Village of North- brook regarding the proposed annexation of six parcels of land near the Northwestern Railroad and Skokie Highway. it was the consensus of the Board that the Village of Deerfield should take no action since the property is adjacent to Highland Park, and could not be annexed by Deerfield. The Village attorney stated Highland Park had been notified of the proposed annexation. Owners of properties near the tracts proposed to be annexed have asked him to represent them, and the Board expressed approval. Trustee Schleicher proposed that the manager acknowledge receipt of Northbbook's letter, thank ing them for their courtesy in advising the Village of the proposed annexation, and stating the Village would take no position. The manager reported he had written to the President of the Board of Trustees of the Presbyterian Church regarding church parking facilities, as directed by the Board. He has been advised by the minister that they do not plan to go ahead with the construction of the Christian Education building at this time, and that the Church Board would be happy to mett with the Village Board to work out a parking plan that would be mutually satisfactory. Discussion was had on covers for the filter beds at the sewage treatment plant. Trustee Schleicher suggested that Bird Air Structures be contacted again for prices of covers, estimated in 1965 to be $5,000- $8,000 per cover, and what experience there has been with reference to collapse and length of service. The manager stated he had received a reply from Dow Chemical, stating they had no experience with odor control, and they cannot furnish covers over 100 ft. in diameter. He reported the reodorant evaporator was working quite efficiently, and hoped it would ameliorate the odor problem. Trustee Wetzel checked with Mr. Paul Petershmidt regarding prices of domes and reported the cost of Buckmeister- Fuller domes to be approximately $10 per sq. ft., $30,000 per cover for aluminum covering, and slightly less for cloth. Trustee Raff stated he would check with his company's engineers for any suggestions they might make. The manager reported he had received a letter from Mr. James W. Cook, inviting him as President of the Metropolitan City Managers Association to be a member of the Committee of 100, which has been established as a result of the summit agreement on housing in September. It was the unanimous decision of the PPesident and Board that he should accept the invitation. The manager reported that the Police Department would make a traffic survey on Wilmot Road, as requested by residents of Clavinia Subdivision who have expressed concern about the safety of school children who must cross Wilmot Road at Dartmouth. A brief discussion was had on the Village's policy on school crossing guards. Trustee Schleicher suggested these matters be taken up by the Safety Council. 146 w The manager. reported a letter had been received recently from the Safety Council, who were critical. of "thb progress made on sidewalks. He suggested the Council be asked to work with the PTAs on a recommendation for sidewalk construction to be financed by special assessments. He reported the Public Works Department had constructed a sidewalk on Franken Lane. He said he had worked out an agreement with Mr. Ziess who will pay $270 for one -half the cost of sidewalk replacement at the northwest corner of Waukegan and Deerfield Roads, under the 50/50 sidewalk program. Trustee Schleicher stated he understood the reason for paying half the cost of sidewalk re- placement for residences, but did not feel the program should include businesses. Discussion was had on the Safety Council's letter, and President Finney suggested the Board meet with the Safety Council to discuss the work of the Council, and to establish better communications. Trustee Forrest suggested that a member of the Board be appolinted as liaison with these advisory groups. President Finney proposed that a schedule of meetings with advisory groups be arranged, the first meeting to be with the Safety Council. After meeting with the groups a Board member or two could be appointed as liaison to promote better understanding and communications. The clerk reported the Motor Fuel Tax Audit for the year 1965 had been received. Also received was the certificate from the Illinois Secretary o f State acknowledging the special census report of 17,2455 population. She stated the Illinois Division of Accounting had been notified of the new population figure for Motor Fuel Tax purposes. President Finney reported he had received a letter from Col. M.G.Weber with copies of his correspondence with Valenti Builders. He will reply after all Trustees have seen these letters. An announcement was received of the Illinois State Chamber of Commerce meeting in Chicago on October 20, 1966. A letter was received from Illinois Bell Telephone Company expressing appreciation for being permitted to participate in the CATV meeting held by the Village. President Finney reported he had received correspondence from Mr. Thomas Wolf, Chairman of the Board of Police Commissioners, regarding Police matters. Trustee Forrest moved, seconded by Trustee Craig, that the meeting be adjourned to Wednesday, November 2, 1966 at 8 :00 p.m. Motion carried unanimously, and the meeting was adjourned at 11 :30 p.m. ATTEST: Village Clerk APPROVED: President !J �1