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09/06/1966C ifJ d'{ W U U IIL� 123 Receipt was acknowledgedof ahcopy of the proposed revenue article to be voted on at the November election. Also received was a copy of the Lak County Laborers' Wage Card. In answer to Trustee Forrest's question, the Village attorney stated he would prepare the ordinance to require connections to the new sewers to be installed in the business district as soon as he receives the information required to designate the area where such connections will be necessary. A letter from the Lake County Public Works Department inquiring if the Village is willing to pay part of the cost of the proposed Baxter Laboratories sewer was answered negatively. President Finney reported he had received a letter from the Commandant of Fort Sheridan, thanking him for his letter pertaining to Deerfield Family Day. There bbing no further business, on motion by Trustee Raff, seconded by Trustee Forrest, the meeting was adjourned at 12 :10 a.m. APPROVED: President ATTEST: e Ptx� Village Clerk September 6, 1966 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Tuesday, September 6, 1966 at 8 :20 p.m. The clerk called the roll and reported the following were Present: H. Ross Finney, President Raymond L. Craig Bernard Forrest Charles H. Raff George P. Schleicher Ellis W. Smith James M. Wetzel Absent: None and that a quorum was present and in attendance at the meeting. Also present were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager. Moved by Trustee Forrest, seconded by Trustee Raff, that minutes of the regular meeting held August 15, 1966 be approved as submitted. Carried unanimously. BZA Report - Variations The report of the Board of Zoning Appeals was Morton Development Sub. Plat read, r6commend.ing that area and yard variations be granted for pots in the Morton Development Company proposed subdivision, as petitioned by the developer, and further recommending that additional variations be granted in order to provide a standard 60 ft. right -of -way for the construction of full improvements on the street extending northward from Deerfield Road. Trustee Forrest moved, seconded by Trustee Craig, that the Board of Zoning Appeals' report be accepted. Motion carried unanimously. Discussion - Morton Develop. The manager reported that a copy of the Plat - Tabled to Next Meeting agreement between the Deerfield Park District and Morton Development Company had been received, the Park District agreeing to provide land for the extension of Margate Terrace and the widening of Meadowbrook Lane. The Village attorney reported that the developer had submitted copies of agreements with Bundock, McCarthy, Norris and the Park District, but the Dover and Clark agreements have not been received, nor has the escrow for the cost of the Margate Terrace 124 extension and the estimated cost for the condemnation of the Ramsay property. He stated he had discussed the dedication of 20 ft. of the Clark property for street right -of -way with Mrs. Clark's attorney, but nothing had developed. TrusteeaForrest moved that, inasmuch as the developer had not fulfilled all the requirements listed in the Village attorney's letter, the matter be tabled until the next meeting. Seconded by Trustee Schleicher. A lengthy discussion was had on the proposed plat and the problems of street width. Mr. Larry Mayer, attorney for the developer Mr. Shapiro, stated a bond or escrow for the Margate Terrace extension and the condemna- tion costs would be deposited when the final plat is approved. Mr. Norris pointed out that the Plan Commission had approved the 30 ft. street dedication, while the Board of Zoning Appeals recommended a 60 ft. right -Of -way. He stated the street proposed to be constructed would a the standard 27 ft. in widht, with utilities under the pavemnet, and sidewalks would be provided except for the:two:.iots. nearest Deerfield Road, where a 3 ft. carriage walk could be constructed on one side. Several members stated they would not approve a carriage walk. Trustee Raff stated a 47 ft. right -of -way would permit the construction of a 27 ft. pavement, with 5 ft. parkways and sidewalks, but it was his opinion that the full 60 ft. dedication was possible. Mr. Mayer stated this was not economically feasible, since the cost of the property was in excess of what the smaller lots could be sold for, and in particular Lot 2, on which the Dover house is located. The President and several members stated that, if a 20 ft. street dedication cannot be obtained from Mrs. Donald Clark, the developer should again attempt to acquire the entire property which could be subdivided as part of the proposed development. Mr. Shapiro stated the cost was too high. The motion to table the matter was passed by the following vote: Ayes: Craig, Forrest, Raff, Schleiche5, Smith, Wetzel (6) Nays: None (0) Trustee Wetzel said it at a reasonable price. Board the public, and that adequate said the Board could not and and for that reason had moved was rumored that the Clark property was for sale members stated their concern was the safety of street widthswere mandatory. Trustee Forrest should not attempt to solve the builder's problems, to table the matter until the next meeting. Mr. Shapiro agreed to contact Mrs. Clark again regarding the purchase of her property. Mr. Norris pointed out he had been delayed for more than a year after approval of his preliminary plat of subdivision, and he had lost the sale of four lots because he had tried to cooperate unC;the proposed Morton Development Company subdivision, as requested by the Plan Commission. He urged the plat be approved. Mr. Mayer stated his client had agreed to construct the Margate Terrace extension although it was not needed for his subdivision, and had done his utmost to fulfill the Plan Commission's and Board's requirements. He indicated they would consider paying the costs of condemnation if the Village would condemn 17 to 20 ft. of the Clark property for the street. Since there was no motion to.reconsider the matter, dis- cussion was closed. Report -Loi teri-nq at A letter from the Vi 1 lage attorney was Drive -In Restaurants read regarding an ordinance requested by the Police Department for control of loitering and other problems at drive -in restaurants. He stated that the Village ordinance pertaining to disorderly conduct would cover any dis- turbance, but doubted that it could be enforced against loitering charges unless the manager would sign a complaint. He said if a time limit on parking was posted by the management and enforcement requested, it could be enforced like any other parking ordinance.. Decision was made to take no action until a report on the attorney's letter is received.from the Police Department. Attorney's Report - Acquisition A report from the Village attorney was of Off- Street Parking read on the acquisition of off - street parking facilities. He stated the Village is authorized by,,,Statute to acquire property for use as off - street parking by condemnation or other means, and to issue and sell revenue bonds in connection therewith. He also pointed out that the Village is authorized to purchase property for off - street parking on an i nstal lm'ent1basi s over a 125 20 year period and to levy a tax to pay such installments in addition to all other taxes. No referendum is required although provisions is made for the filing of a petition for a referendum within 60 days after the adoption of the ordinance. No federal funds are available for the purchase of off - street parking facilities. Decision was made to meet with the Plan Commission and Planning ConsultantC6' to discuss parking regulations, and the manager was directed to schedule this meeting. Trustee Smith suggested that the PI-en// ' +he Ordl.� � ance -S. Wauk(gan Rd. The ordinance was read providing for re0imbursement Sewer Reimbursement ( Rosset) to Maver Rosset for part of the cost of the 0- 66 -34) construction of a sanitary sewer on South Waukegan Road by the collection of special connection charges by the Village for a ten year period, and establishi;ng.a schedule of special fees to be paid by the owners of properties benefited by the improvement upon connection thereto. Trustee Raff moved, seconded by Trustee Forre,st, that the said ordinance be,adopted. Upon roll call the ordinance was passed by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6) Nays: None (0) W The President signed the ordinance indicating his approval thereof. U V Trustee Raff moved, seconded by Trustee Forrest, that the above described ordinance be published in pamphlet form. Motion carried unanimously. Report- Brickyards Trustee Forrest reported that the. Deerfield Park District had appointed a committee to investigate the proposed purchase of the National Brick Company property and its potential uses, and the Village's files pertaining thereto have been turned over to the committee for study. He suggested the matter be dropped from the agenda until the committee reports to the Board. Report - Downspout Disconnections The manager reported that 45 houses in Woodland Park had been found to be contributing storm water to the sanitary sewer 'system. Downspouts have been disconnected on 8 houses, 8 owners have indicated they will do the work themselves, 15 have signed releases for the work to be done by Village employees, and the 14 remaining will be contacted again. No testing is being done at the present time, he said, because Public Works employees are cleaning sewer lines, and working at Maplewood School on a s torm water infiltration problem. If time and other work permit, additional testing will be done this fall. Approve CATV Meeting Trustee Schleicher presented a tentative Sept. 26 at H.S. agenda for the meeting on CATV proposed to be held on September 26, 1966 at the Deerfield High School. All speakers have been contacted and expressed their willingness to appear. Several residents questioned the need for CATV in this area since reception is adequate. Several Board members stated they were interested in learning more about CATV inasmuch as 6 or 7 applications for a CATV franchise have been received and pressure for the granting of a franchise may develop. Trustee Raff moved, seconded by Trustee Forrest, that the Board appcov6 a CATV meeting on September 26th at Deerfield High School. Motion carried unanimously. The manager was directed to prepare letters of invitation for Trustee Schleicher's signature, to confirm the reservation 6or the High School auditorium for September 26, and to request the Community Relations Committee to notify nearby communities about the meeting, including all those who participated in the Skokie meeting on CATV. The meeting was recessed at 9:55 p.m. and reconvened at 10 :15, all members present. complaints- Sewage Treatment A group of residents from the Brookside area Plant Odors were present to complain of the stench emanating from the sewage treatment plant. The manager explained that a malfunction at the Sara Lee pre- treatment plant had caused a septic.�malodorous condition which had been carried to the Village plant, but 126 repairs had been made and the plants were now functioning normally. Odor masking products had been used during the breakdown, but were not completely effective. Mr. William Sanke, 1013 Brookside, that each summer he and his neighbors have to endure this stench, and while Sara tree may have contributed to the problem, it was the responsibility of the Village to eliminate the odors that affected the entire southwest section of the Village. He stated the Clavey Road treatment plant in Highland Park was in an area of expensive homes, and they were not subjected to such odors. He urged that the Village make every effort to eliminatetthe problem. The manager outlined the program carried out over the past several years to reduce odors at a considerable cost. He stated the problem of odor control was not unique to Deerfield, all municipalities having a similar problem. Trustee Schleicher explained that less costly methods had been tried first, and it may be necessary to expend a large sum of money for covers for the filter beds. The manager stated a representative from Dow Chemical had visited the Village's plant to discuss the use of styrofoam covers for odor control. The size of the beds is greater than those for which covers have been installed and the representative could give no positive assurances that odors would be eliminated or how long they would last.. A geodesic dome might be less costly, but the 130 ft. diamtter of the beds would require a dome height of approximately 75 ft. President Finney stated that funds were not available at this time for so large an expenditure, since sewer fund surpluses were being expended for the sewer separation project in the Central.,'.Business District. Mr. Sanke urged the Board to make every effort to obtain funds to control sewage plant odors.; since it is a Village problem. He suggested the sewer service charge be increased to provide the necessary funds, or bonds issued for this purpose. The manager was directed to write to Dow Chemical for information on installations of the styrofoam covers and their effectiveness in controlling odors. Trustee Smith pointed out that notQ,only must funds be provided, but an engineering answer must be sought which will give a, reasonable expectation of success. Ordinance -Mun. Code Amend. An ordinance was presented amending Sewer Disconnections & the Municipal Code by adding a new Connections -Cent] Bus. Dist. section 24.410 to require owners of Sec. 24.410 (o- 66 -35) all properties on Deerfield Road and Waukegan .Road which are presently served by the combined sewer to disconnect all storm water drains from said combined sewer add to connect such drains to the new storm sewer to be installed in these locations, within 90 d6ys after official notice from the Village; permit fees to be waived if work of disconnection and connection is done prior to the completion of the installation of the new storm sewer. The ordinance was read in full. After a brief discussion of the ordinance, Trustee Raff moved, seconded by Trustee Smith, that the rules be waived to permit action on the ordinance at its first presentation. Adopted by the following vote: Ayes: Craig, Rorrest, Raff, Schleicher, Smith, Wetzel (6) Nays: None (0) Trustee Raff moved that the ordinance be adopted. Seconded by Trustee Schleicher, and adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6) Nays: None (0) The President signed the ordinance indicating his approval thereof. Trustee Raff moved, seconded by Trustee Forrest,, that the above described ordinance be published in pamphlet form. Motion carried unanimosuly. Authorize MFT Maint. Material Trustee Forrest moved, seconded by Trustee Bids Sept. 8, 1966 Schleicher, that the Board authorize the advertisement fOr, bIdsJor'Motort Fuel Tax maintenance materials, returnable September 8, 1966. Adopted by the following vote: 127 Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6) Nays: None (0) Repass Tax Levy Ordinance The manager reported an error had been made in the levy for General Obligation Bonds in the Tax Levy Ordinance passed August 15, 1966, and a corrected ordinance had been prepared. Trustee Smith moved, seconded by Trustee Forrest, that the ordinance be reconsidered. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6) Nays: None (0) Trustee Smith moved, seconded by Trustee Schleicher, that the rules be waived to permit action on the corrected ordinance at its first presentation. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smitn, Wetzel (6) Nays: None (0) Trustee Smith moved the adoption of the corrected tax levy ordinance. Seconded by Trustee Schleicher, and adopted by the following vote: .� M Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6) WNays: None (0) U The President signed the ordinance indicating his approval thereof. Repass Ordinance Abating The manager stated an error had been made in Mun. Bldg. Bond Tax the amount abated for payment of the 1966 levy for Municipal Building Bonds, and a corrected ordinance had been prepared. Trustee Smith moved, seconded by Trustee Forrest, that the ordinance abating the levy for Municipal Building Bonds, passed August 15,1966, be reconsidered. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith , Wetzel (6) Nays: None (0) Trustee Forrest move4, seconded by Trustee Smith, that the rules be waived to permit action on the corrected ordinance at its first presentation. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith , Wetzel (6) Nays: None (0) Trustee Smith moved, seconded by Trustee Schleicher, that the ordinance abating the Municipal Building Bond Tax levy for 1966 be repassed, as corrected. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6) Nays: None (0) . The President signed the ordinance indicating his approval thereof. Discussion- Police Matron A letter from the Village attorney stated it was his opinion that the position of PolA ce'Matron did not come under the Board of Police Commissioners, since the statutes provide that appointment to the position is made by the President with the advice and consent of the Board. He suggested that the Municipal Code be amended to establish the position of Police Matron. Trustee Forrest suggested and the Board concurred, that the opinion of ;the Board of Police Commissioners be sought as to whether the position of Police Matron should come under the rules of the Board of Police Commissioners. The matter will be taken up at the next meeting. Approve Plans - Village Hall Trustee Schleicher reported that preliminary Addition - Authorize BidsSpecs. sketches for the Village Hall addition had been completed and suggested that authorization be given for the preparation of plans and specifications for bids. Trustee Raff moved, seconded by Trustee Smith, that the plan as recommended by the architect be accepted, and he be given authority to prepare the necsssary bid specifications. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6) Nays: None (0) 126 Waive Fees -Fun Fair Rides A memorandum from the Building commissioner stated that the Beth Or Fun Fair would be held September 7 - 11 with 10 rides, which would require a $100 fee. Trustee Raff moved, seconded by Trustee Forrest, that the fees be waived. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6) Nays: None (0) Insurance coverage and the license certificate for the helicopter will be checked, and if not in order, they will not be permitted to operate. 1st Presentation - Ordinance The first presentation was made of False Info on Licenses an ordinance amending Section 12.001 Applications of the Municipal Code pertaining to applications for licenses and permits to provide that a license or permit shall be suspended or revoked if false information is given in the application for such license or permit. The ordinance was read in full. 1st Presentation - Ordinance The first presentation was made of Abating Library Tax Levy an.ordinance abating the levy of $122,500 for the Village library. The ordinance was read in full. A brief discussion was had on the Township Tax levy, and it was pointed out by Trustee Smith that if the Township levy is not filed, there would be no need to abate the levy for the Village library. Trustee Raff that the Village attorney check into the matter and report to the Board at an adjourned meeting on September 12, 1966. Appo'r.nt A. M. Cleven Treasurer resident could be appointed Treasurer. app6i.ntment of Mr. Albert M. Cleven as the Board. Trustee Craig moved, secon appointment be approved and confirmed. A letter;'from the Village attorney stated it was his opinion that a non - President Finney submitted the Village treasurer for approval by led by Trustee Forrest, that the Adopted by the following vote Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6) Nays: None (0) Authorize Applications Berkeey Trustee Schleicher moved, seconded by Water & Sewer Extensions Trustee Forrest, that the Board Herrmann's Subdivision authroize the President and Clerk to execute applications to the State Sanitary Water Board for sewer and water main extensions in Berkley Court, to serve the Herrmann Subdivision. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6) Nays: None (0) Accept Beinlich Bid $425 The manager reported that two bids Demolition of Broege House had been received for the demolition and hauling away of the former Broege house at 802 Deerfield Road, as follows: Louis Tazioli $850.00 Aim Beinlich $425.00 Trustee Forrest moved, seconded by Trustee Schleicher, that the bid of Jim Beinlich be accepted.. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6) Nays: None (0) Approve P36 n "C" Three plans prepared by Mr. Edward Broege Lot Street & Parking Walchli for the Broege lot street and parking improvements were presented and reviewed in detail. The plans were designed in conjunction with the proposed Lindemann building abutting on the east, and showed a separation of street and parking area for reasons of traffic and.pedes- tr:ian safety. The manager reported the Presbyterian Church was not pleased with the proposed parking p36n, and wanted a 20 ft. strip of shrubbery and lawn. This would eliminate 14 to 15 parking sl549e5, Trustee Forrest moved, seconded by Trustee Schleicher, that the plan identified as Plan "C" be approved. Adopted by the following v ote: 129 Ayes: Craig, Forrest, Raff, Schleicher, Smith (5) Nays: None (0) Not Voting: Wetzel (1) Reservoir Location the tennis courts and the to Baxter & Woodman who w permit excess earth to be the earth can be used for sell it. The manager reported that decision had been made by the Park Board on the location of Village water reservoir. The layout has been sent 11 prepare plans for excavation. The Park Board will stored on park property. If the Park District wishes, a sliding hill, otherwise an attempt will be made to Reports- Communications The manager reported that Lot "B" in Blietz- Nixon's Subdivision had been removed from the tax rolls. The State Division of Highways has approved the resolution appropriating $25,000 of Motor Fuel Tax Funds for maintenance. The Board of Police Commissioners reported that all applicants for positions on the Police Department except one had been eliminated as not meeting requirements. The new appointee, Mr. William O'Donnell will start work shortly. The manager suggested that special assessmentsprocedures be instituted for the replacement of sidewalks on Elm Street, Hazel Avenue and Waukegan Road. He stated all owners had been approached on the reconstruction of sidewalks on a 50/50 basis, but they were not interested. The manager reported the State Sanitary Water Board had set up a hearing on water specifications. President Finney stated appraisals had been received for proposed parking lot facilities, and suggested a meeting next Monday night to discuss the appraisals. in private session. Further discussion was had on the parking plan for the northwest quadrant, and concern was expressed about the Church's desire for the 20 ft. green planting strip. Trustee Raff requested the building comnissioner to review the Church's parking plans submitted with applications for building permits, and suggested that the street be constructed on the easements obtained from the Church and Park District, a curb be constructed between the street and Church parking lot, and let the Church work outits own parking plan. The building commissioner stated he had asked the architect for the new addition to the church to submit an up -to -date parking plan. The lease of parking facilities acquired by the Village was discussed. Mr. John Lindemann stated he would lease, pave and maintain the parking spaces on the Broege lot if -the, property can be leased. Upon checking, the Village attorney stated could lease property for up to 20 years without bids. If the lease is for more than 20 years, bids must be advertised and accepted by a three - fourths vote of the corporate authorities or rejected by a may ority vote. Mr. Lindemann cannot include parking spaces owned by the municipality in meeting parking requirements unless these spaces are sold or leased to him. Trustee Raff sugg ested that discussion on this matter be deferred to next Monday night's meeting. d� Reports - Communications The manager reported the Presbyterian Chuech W was renting the Village Hall at $15 per Sunday U U starting in September for Sunday School services. The manager reported that the Illinois Municipal league is opposing the administrat•ieve proposal of the Highway Department pertaining to the use of Motor Fuel Tax Funds, which would take money from municipalities and give to the State. Trustee Craig asked the manager to send a letter supporting the League's position of opposition, the Board concurring. Authorize Bi,d - Tax Sale The manager reported that a parcel of land Woodvale property,/ at the end of Woodvale Drive was advertised for sale for delinquent taxes amounting to $26.90. Trustee Raff moved, seconded by Trustee Craig, that the Village bid on the tax delinquent property, the price to be determined later. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6) Nays: None (0) Reservoir Location the tennis courts and the to Baxter & Woodman who w permit excess earth to be the earth can be used for sell it. The manager reported that decision had been made by the Park Board on the location of Village water reservoir. The layout has been sent 11 prepare plans for excavation. The Park Board will stored on park property. If the Park District wishes, a sliding hill, otherwise an attempt will be made to Reports- Communications The manager reported that Lot "B" in Blietz- Nixon's Subdivision had been removed from the tax rolls. The State Division of Highways has approved the resolution appropriating $25,000 of Motor Fuel Tax Funds for maintenance. The Board of Police Commissioners reported that all applicants for positions on the Police Department except one had been eliminated as not meeting requirements. The new appointee, Mr. William O'Donnell will start work shortly. The manager suggested that special assessmentsprocedures be instituted for the replacement of sidewalks on Elm Street, Hazel Avenue and Waukegan Road. He stated all owners had been approached on the reconstruction of sidewalks on a 50/50 basis, but they were not interested. The manager reported the State Sanitary Water Board had set up a hearing on water specifications. President Finney stated appraisals had been received for proposed parking lot facilities, and suggested a meeting next Monday night to discuss the appraisals. in private session.