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08/01/1966112 August 1, 1966 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Vi.11age Hall on Monday, August 1, 1966 at 8 :15 p.m. The clerk called the roll and reported the following were Present: H. Ross Finney, President Raymond L. Craig Bernard Forrest Charles H. Raff George P. Schleicher Ellis W. Smith James M. Wetzel Absent: None and that a quorum was present and in attendance at the meeting. Also present were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager. Minutes of the regular meeting held July 18, 1966 were approved on motion by Trustee Forrest, seconded by Trustee Smith, and carried unanimously. Discussion - Morton Plat Discussion was had on the proposed (Lieblin Morton Management Development Co. plat. Mr. Shapiro reported he had obtained written agreements from abutting property owners for the additional land required for the street right -of -way at the southwest corner of the subdivision. President Finney reported that he and the owner had discussed the dedication of 20 ft. for street right -of -way at the northeast corner of the street extending north from Deerfield Road, full improvements to be constructed by the developer in consideration of the dedicat.ion, but the owner wishes to sell the entire property. The owner has referred any dis- cussion of the matter to her attorney, and the Village attorney has been di rectdd to negotiate with him. Mr. Shapiro stated the price of the property was too high, and he could not consider.its purchase unless the Board is willing to drop the Margate Terrace extension. Trustee Raff pointed out that Margate Terrace was required as a second means of access to the subdivision, in the interests of public safety. Trustee Raff suggested that lot widths along the drainage ditch be increased in order that the 12,000 sq. ft. area requirement be met , ex- cluding a: 130 ft. drainage easement, since it was his opinion that the 50 ft. easement was larger than necessary for ditch maintenance. Mr. Shapiro agreed to enlarge these lots by the elimination of one lot. Trustee Forrest pointed out that a public hearing on variations was required before the plat could be approved, and recommended that the matter be tabled until the report is received from the Board of Zoning Appeals. It was the consensus of the Board that a full width street was mandatory at the Deerfield Road entrance, and that positive assurances shall be obtained from the Park Board that the extension of Margate Terrace through the park property will be permitted. Decision was made that the matter be placed on the agenda for the next meeting. Bids - Trucks Sealed bids for trucks were opened and read as follows: BIDDER MAKE BSI ;D TRADE -IN NET PRICE Lehigh Truck Sales Jeep $ 2462.09 $517.09 $1945.00 Niles Herschberger Implement IH Scout 2189.16 Mundelein Herschberger Implement (2 trGeks)IH 11118.54 Mundelein Radios 1862.00 Snow Plow 1 512.5 189.16 2000.00 500.00 Int. 13112.54 900.00 GMC 113 BIDDER MAKE BID TRADE -IN NET PRICE Delia Lehigh Truck Sales GMC'1 11360.00 760 GMC 13784.00 Niles (2 trucks) Radios 1862.00 210 Int. Snow Plow1532.00 1T+7T+500 Evanston Dodge (2 trucks) Dodge 10182.54 -inc. 600 GMC 10714.54 Evanston Snow Plow1532.00 radios 400 Int. 11714.54 Accept Bid - Evanston Trustee Raff moved, seconded by Trustee Smith, Dodge 2 Trucks that the bid of Evanston Dodge, the }ow bidder, be accepted for two trucks at.the net price of $10,714.54, subject to verification of specification compliance. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6) Nays: None (0) Accept Bid - Herschberger Trustee Raff moved, seconded by Trustee Schleicher, Scout (Rescinded Later) that the bid of Herschberger Implement be accepted for an IH Scout at the net price of $2,000, subject to verification of specification compliance. Adopted by the following vote: M Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6) Nays: None (0) W U The meeting was recessed at 9:30 p.m. and re- convened at 9 :45 p.m., U all members present. Resignation of Parking President Finney reported a letter of resignation Committee - Letter had been received from the Parking Committee, and published in the press. He stated he had taken no action upon the resignation, and read the letter he had prepared to be sent to the Parking Committee, in which he wrote the resignations were reluctantly accepted and expressed appreciation for the Committee's past work. Trustee Forrest moved, seconded by Trustee Schleicher, that the letter be approved and copies sent to each former member. Motion carried unanimously. Mr. Jack Bakeman, Ford Pharmacy, commended the Board for its attempt to do something about the traffic problem at the Deerfield - Waukegan Road intersection, but pointed out that elimination of parking spaces had a detrimental effect on the business of the merchants in the vicinity. President Finney invited Mr. Bakeman and other merchants to meet with the Board on Thursday, August 4th at 8 :00 p.m. to discuss the problem. Trustee Schleicher stated any ideas for possible solutions to the traffic - parking problem would be welcomed. Report - Brickyards Trustee Forrest reported he had deveral discussions with officials of the Metropolitan Sanitary District and Mr. Bernard Webber, regarding the purchase of the National Brick Company property of approximately 130 acres, of which 50 acres have been excavated. Since the Village has no use for 80 acres, he attended the last meeting of the Park Board to discuss acquisition of the property by the Park Board for recreational purposes. He stated no conclusions had been reached, and the Park Board would discuss the matter further and contact the Village Board. At Trustee Raff's suggestion, Trustee Forrest agreed to keep in touch with the Park Board regarding any action they may decide to take. Report- Downspout Disconnections The manager reported three releases for downspout "Dutch Elm Disease - Stump disconnections by Village employees have been Removal returned to the Village. A public Works employee will call on residents whose homes are in violation in order to obtain compliance. He reported that 152 elm trees have been sampled, 81 public trees removed, 9 are yet to be removed; 60 trees on private property have been removed, with 56 yet to be removed. The diseased wood has been burned at the rear of the Village garage. 104 stumps in parkways have been ground out. 1st Presentation -Mun. Code The first presentation was made of an ordinance Amend. False Info - Vehicles amending the provisions of the Municipal Code Licenses pertaining to vehicles licenses with respect to false information and misuse of licenses, and providing that licenses shall be displayed only on the vehicle for which the license was issued. The ordinance was read in full. 1.1.4 The Village attorney will prepare an, ordinance covering the furnishing of false information and misuse of all licenses. Discussion- Proposed Ordinance* was had on a proposed ordinance Drive -in Restaurants regulating noise, littering, private watchmen and similar matters relating to drive -in restaurants. The Village attorney quest1oned whether the Village had the authority under the Statutes to enact such an ordinance, and pointed out that unnecessary noise was already prohibited under Village ordinances. Trustee Raff stated that it was his opinion that such an ordinance would be impossible to enforce. Mr. Houpt will study the proposed ordinance and report at'the next meet.r�ng. Appoint Mabel Harraman The manager reported that one or more Police Matron police matrons must be appointed in municipalities having 16,000 or more inhabitants and the special census now in progress is sure to show a population in excess of 16,000. He recommended that Mrs. Mabel Harraman be appointed Police Matron since the rate paid her for services as matron at time and one - half will result in a saving to the Village, the present rate -of .pay -being x,5.25 per hour with a minimum of $10.50. The Village attorney will check whether the position of Police Matron is subject to the regulations pertaining to policemen: Trustee Raff moved, seconded by Trustee Wetzel, that Mrs. Mabel Harraman be appointed a Police Matron, her services to be used whenever possible. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6) Nays: None (0) 1st Presentation- Tax Levy The first presentation was made of the Ordinance ordinance levying taxes for the year beginning May 1, 1966 and ending April 30, 1967. Trustee Raff moved, seconded by Trustee Wetzel, that the ordinance be posted in the lobby for public inspection. Motion carried unanimously. 1st Presentation - Ordinance The first presentation was made of the Abating Mun. B1'dg. Bond Levy ordinance abating the levy of $12,400 for Municipal Building bonds for 1966. The ordinance was read in full. Accept Paving Improvements Trustee Craig moiled, seconded by Trustee Kings Cove Sub. Unit 3 Wetzel,.that the paving improvements in Kings Cove Subdivision, Unit No. 3, be accepted, subject to one year's maintenance, as recommended by the building commissioner. Adopted by the foltlowing vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (�) Nays: None (0) Approve Bldg. Permit The Board of Building Appeals and building N.S. Evangelical Church commissioner recommended the issuance of a building permit for an addition to the North Suburban Evangelical Church, 200 County Line Road. A letter from Phil Johnson, Inc. authorized the use of 16 parking spaces by the Church on Sunday mornings. Trustee Craig moved, seconded by Trustee Schleicher, that the Board authorize the issuance of the building permit as recommended, the fee being waived in accordance with the ordinance. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6) Nays: None (0) Broege Lot Improvements Three plans for improvements on the Brce ge lot were presented for review. Trustee Raff asked that drawings be prepared showing the complete road and parking layout in the Northwest quadrant, in order that plans may be properly evaluated. J Authorize Execution of Contract - Kennedy Sewer district was presented President and Clerk be vote: 115 The contract between George W. Kennedy Construction Project Company, Inc. and the Village of Deerfield for the separation of sewers in the central business Trustee-Smith moved, seconded by Trustee Raff, that the authorized to execute said contract. Adopted by the following Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6) Nays: None ( 0) Trustee Wetzel moved, seconded by Trustee Schleicher, that the Bond filed by Kennedy Construction Company in connection with the sewer separation project be approved. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6) Nays: None (0) The Village attorney reported that he will prepare an ordinance to require connections to the proper sewers when separated. Approve Increased Size The manager reported that Baxter and Woodman Water Reservoir had estimated the cost of a 3.3 million gallon C7 water reservoir at $480,000 against a cost of $384,000 for a 2.5 million gallon capacity. Trustee Schleicher moved, seconded by Trustee- Forrest, that the Board approve an increase in size of the reservoir to W 3.3 million gallons. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith , Wetzel (6) Nays: None (0) The manager was directed to work out agreements with the Park Board regarding the lease for the resdVoir and appurtenances, access and water main easements, tennis courts and fencing; said agreements to be formalized by the attorneys for the Village'and Park District upon approval of conditions by the governing bodies. Reconsider Truck Bids A sealed bid on trucks from Gilmore International, Inc., Northbrook, was received, said bid having been left with the Police Department at 7:00 p.m., and overlooked. Trustee Forrest moved, seconded by Trustee Schleicher, that truck bids be reconsidered, and the Gilmore bid be opened and read. Motion carried unanimously. Accept Gilmore Bid The bid from Gilmore International, Inc. was opened IH Scout - $1842.00 and read as follows: IH Scout: $2,680.11, less trade -in of $838.11, net bid - $1,842.00. Trustee Raff moved, seconded by Trustee Forrest, that the low bid of Gilmore International, Inc. be accepted for an IH Scout, at the bid price of $1,842.00, subject to verification of compliance with specifications. Adopted by the foltowing vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith, Vletzel (6) Nays: None (0) The bid for two International trucks was: $13,331.96; radios $1,832.00; snow plow $1,453.00 - total bid $16,616.96, less trade -ins of $2,587.96; net bid - $13,029.00. This bid being higher than the bid of Evanston Dodge, heretofore accepted, no action was taken. Reports - Communications A report from the building commissioner was received regarding paving problems in connection with the Tanelian parking lot. The rpport will be considered at Thursday night's meeting on parking and traffic problems. A letter from Mrs. Florence Winship expressed appreciation to the Village for elimination of truck storage on the Tanelian parking lot adjacent to her property; The Village attorney reported the Broeges had approved August 26, 1966 occupancy of the property acquired by the Village. The manager reported he will obtain prices on the demolition of the former Broege house which will be presented to the Board. A letter was received from the United Nations Association urging that a proclamation be issued for United Nations Day and a Chairman be appointed. Trustee Schleicher moved, seconded by Trustee)Forrest, that the communication be referred to the Community Relations Committee. Motion carried unanimously, President Finney reported that Mr. William Rauch had told him he did not understand what the function of the Committee is. The ordinance establishing the committee was read, and the manager was directed to send copies to the members. A letter from Mr. Arthur Ullman of the Sister City Committee -stated he would visit Luedinghausen, Germany, the latter part of August. A message will be prepared to be signed at the next meeting, for personal delivery by Mr. Ullman. The manager reported that Mr. Al Bernardi of the Water Department will attend the Department of Public Health's water supply operators conference and examination. He stated July water pumpage was 105,211,000 gallons. Accept Anthony Deed Trustee Forrest moved, seconded by Trustee Wetzel, that the Deed for that portion of the Anthony property acquired for the West Deerfield Road sidewalk be accepted. Motion carried unanimously. The manager reported that Fox International had written they were still interested in a CATV franchise, in response to letters sent out by Trustee Schleicher, No action was taken on the letter from the Illinois Municipal Retirement Fund, requesting nominations for a Trustee for the Fund for a 5 year term. President Finney reported that a letter had been received from Mrs. Laura Lee Christoph regarding the resignation of the parking committee and comments on traffic problems. Copl!es of her letter will be sent to the Board. The Illinois Art Council's letter of invitation to a meeting at the Highland Park Library on August 23, 1966 at 9:00 a.m. was referred to the Community Relations Committee. Mrs. Christoph stated both the Townley and Newcomers Clubs were interested in this pro:j,ect, and suggested the invitation be forwarded to these clubs, also. Trustee Raff stated he had received copies of letters regarding the Pink Panther, and asked if this matter is on the agenda of the Youth Council. He also asked for the Plan Commission's recommendation on the Kroger variation and parking requirements. There being no further business, on motion by Trustee Raff, seconded by Trustee Forrest, the meeting was adjourned at 11:10 p.m. ATTEST: Village Clerk �\ ✓i � APPROVED: / v President,. / 1