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06/06/1966w , AN June 6, 1966 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, June 6, 1966 at 8:20 p.m. The clerk called the roll and reported the following were Present: H. Ross Finney, President Raymond L. Craig Bernard Forrest Charles H. Raff George P. Schleicher Ellis W. Smith Absent: James M. Wetzel and that a quorum was present and in attendance at the meeting. Also present were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager. Moved by Trustee Smith, seconded by Trustee Schleicher, that the miautes of the regular meeting held May 16, 1966 be approved as submitted. Motion carried unanimously. .keport- Deerf_ilel.d. Rd...Si'dewalk The Village attorney reported that >' the proposed sidewalk on Deerfield Road.a.cr.oss the Anthony frontage could be constructed on a 7 foot dedi- cation instead of the 17 feet heretofore required. He said that Mrs. George An 4ony's attorney had recommended that she dedicate the 7 foot strip for the sidewalk, and he is hopeful that the Deed of Dedication will be received before the next Board meeting. Ordinance -Mun. Code Amend. Trustee Schleicher moved, seconded by Sec. 17.807.8- Livery Servi ?ce Trustee Smith, that the Ordinance be ,'0 =66,22 adopted amending Article VIII,;- Chapter 17 of the Municipal Code of 1963, Sub - Article 7, relating to Livery services, by adding thereto Section 17.807.8 to provide that the regulations of Sub - Article 7 shall not apply to owners and operators of livery services whose place of business is not located within the Village of Deerfield, provided that such owners or operators are subject to the regulations of an ordinance of another municipality and the provisions thereof are not less stringent than those in said Sub - Article 7. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher:,; Smith (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. Trustee Raff moved, seconded by Trustee Forrest, that the said Ordinance be published in pamphlet form. Motion carried unanimously. Hearing -June 20, 1966 Mr. Edward B. Eagen requested that Taxi & Livery Licenses a hearing be held on his application for the issuance of certificates of public convenience and necessity for a taxicab license and a livery service license. Decision was made that the hearing be held June 20, 1966. Ordinance- Reimbursement of Trustee Smith moved, seconded by Cost - Wilmot Sanitary Sewer Trustee Forrest, that the Ordinance tbalenti (0- 66 -23) be adopted providing for reimburse - ment of the cost of the Wilmot Road sanitary sewer to Valenti:-Builders, lnc., and establishing a special connection charge of $2.93 per lineal foot of the Wilmot Road frontage of the property to be served by said sewer, with a 10 year limitation for payment of said special connection charges. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith (5) Nays: None (0) f' • am The President signed the ordinance indicating his approval thereof. Trustee Raff moved, seconded by Trustee Smith, that the sii,d ordinance be published in pamphlet form. Motion carried unanimously. 1.5t Presentation -Mun. Code The first presentation was made of an ordinance Zt Zoning Amend. Re: BZA amending the Municipal Code and the Zoning Ordinance with respect to the membership and terms of the Board of Zoning Appeals, to bring the Deerfield ordinances into conformity with the State Statutes. The ordinance was read in full. 1st Presentation - Ordinance The first presentation was made of an ordinance Zoning Amend. Sec. V, P,ara.4 amending Section V, paragraph 4 of the Zoning Ordinance, pertaining to buildable 'lots. The Village attorney stated the proposed ordinance would not eliminate all double hearings before the Plan Commission and the Board of Zoning Appeals, but if the Board desired, aniordinance could be prepared which would do so. Trustee Forrest said he was of the opinion that the proposed ordinance M be tried out before any further change is considered. He pointed out there was nothing in the ordinance which would require the Plan Commission to spell w out any variations, and the Board may not know what variations have been granted when a plat is approved. V Trustee Forrest then moved, seconded by Trustee Schleicher, that an ordinance be prepared amending the Subdivision Code to require that all variations be spelled out in the Plan Commission's report, and the Plan Commission be requested to hold a public hearing on the amendment. Motion carried unanimously. Trustee Schleicher asked that action on the Zoning amendment be deferred until the Subdivision amendment is ready, and bothbe considered at the same meeting. Trustee Smith requested that the Plan Commission be advised of the proposed Subdivision Amendment, and they be asked to list all variations on Subdivision plats until such time as the ordinance is enacted. Ordinance -Mun. Code Amend. Trustee Forrest moved, seconded by Trustee Ch. 7, Sec. 7.001 -4 Lts. Smith, that the ordinance bq adopted amending Police Dept. (0- 66 -24) Section 7.OQ1, Chapter 7, of the Municipal Code of 1963, to establish two additional lieutenants for the Police Department, a total of four, and to abolish the rank of sergeant at such time as persons holding this rank have been promoted, removed or discharged. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. Trustee Forrest moved, seconded by Trustee Smith, that the ordinance be published in pamphlet form. Motion carried unanimously. The manager was directed to send a copy of the ordinance to the Board of Police Commissioners. Approve Landis #4 Plat Mr. Joseph Powell, Meadowbrook Lane, asked that approval of the plat of Landis Subdivision No. 4 be deferred until the attorney has had an opportunity to study the deed restrictions placed on propertyjh..the--Landis Subdivision. Discussion was had on the proposed plat and the road easements in the Landis Subdivision. Trustee Smith moved, seconded by Trustee Craig, that, in view of the precedent that may be set regarding deed restrictions, the plat of Landis Subdivision No. 4 be approved. Adopted by the following vote: Ayes: Craig, Schleicher, Smith (3) Nays: ForF @s_1;, Raff (2) The President signed the plat. T-608, BZA Report - Presbyterian Church The report was read from the Board Height Variation of Zoning Appeals, recommending that a variation be granted from the strict provisions of the Zoning Ordinance to permit the construction of a bell tower not to exceed 71 feet in height at 824 Waukegan Road, as requested by the First Presbyterian Church. Trustee Forrest moved, seconded by Trustee Schleicher, that the report of the Zoning Board of Appeals be accepted. Motion carried unanimously. Ordinance7Zoning Variation The ordinance granting a variation Presbyterian Church Tower from the Zoning Ordinance provisions 0- 66 -25) to permit the construction of a 71 foot bell tower at 824 Waukegan Road, the premises of the Presbyterian Church, was read in full. A letter was received from the President of the Board of Trustees of the Presbyterian Chuech asking passage of the ordinance as soon as possible due to the Church's building schedule. Trustee Raff moved, seconded by Trustee Schleicher, that the rules be waived to permit action on the said ordinance at its first presentation. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith (5) Nays: None (0) Trustee Raff then moved, seconded by Trustee Forrest, that the ordinance granting the variation for the Presbyterian Church bell tower be adopted. Upon roll call, the ordinance passed by the following vote: Ayes: Craig, Forrest, Raff, Schleicher,„ Smith (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. i The meeting was recessed at 9:20 p.m. and re- convened at 9 :40 p.m. BZA Report- Notification to A letter was received from the Board Abutting Property Owners of Zoning Appeals approving the suggestion that owners of abutting properties be notified when a variation is sought, and the petitioner for the variation be required to furnish an affidavit stating that he has complied with this requirement. The Village attorney was requested to prepare an affidavit form for this purpose. Trustee Schleicher moved, seconded by Trustee Smith, that the report of the Board of Zoning Appeals be accepted, and the manager write to the Board of Zoning Appeals thanking them for their cooperation. Motion carried unanimously. After a brief discussion, it was the consensus of the Board that the furnishing of an affidavit of notification not be established by ordinance as a legal requirement, but rather as a courtesy to abutting property owners. Trustee Raff proposed that the requirement be incorporated in the Board of Zoning Appeals' Rules of Procedure. Plan Commission Report on Notification mending that such a requi the work load of the Plan They noted that the press Commission, and it is the informed. A letter from the Plan Commission was received regarding notification to abutting property owners, and recom- rement not be established since it would add to Commission and would not alleviate the problem. attends and reports all meetings of th6 Plan responsibility of the property owner to keep Discussion was had on the matter and it was proposed that the dOveloper be required to notify abutting property owners about any proposed development and to file an affidavit of publication at the time that a preliminary plat is presented to the Board of Trustees for approval. The as Village attorney pointed out that a public hearing must be advertised if any variations are requested. Trustee Smith suggested that notification be re- quired for all new subdivisions for which variations are requested, and all resubdivisions, in order to provide some safeguard for adjacent property owners. The Board approved Trustee Forrest's suggestion that the matter be referred back to the Plan Commission with a request for the Planning Consultant's recommendation as to what method would insure notification with a minimum of work on the part of the Plan Commission. President Finney asked the Village attorney to work with the Plan Commission and Planning Consultant on the recommendation. BZA Recommendation A report was received from the Board of Zoning Parking Requirements Appeals recommending that consideration be given to amending the parking regulations in the Business District so as to base such requirements on total floor area rather than sales area. Trustee.Raff moved, seconded by Trustee Forrest, that the Board of Zoning Appeals' lettor,-be referred to the Plan Commission. M Motion carried unanimously. in �}+ Authorize $1182 MFT for The manager reported that soil tests must be W Soil Tests - Greenwood made on Greenwood Avenue to meet State V requirements. Trustee Craig moved, seconded V by Trustee Smith, that the expenditure of $1,182 be authorized from Motor Fuel Tax Funds for soil tests on Greenwood Avenue. Adopted by the following vote: Ayes: Craig, Forrest, Schleicher, Smith (4) Nays: Raff (1) Resolution Accepting A Deed of Dedication was received from Deed -W. Deerfield Sidewa.l:ks Valenti Sauganash Estates Inc, for a 50 ft. R- 66 -13) right -of -way on the south side of Deerfield Road extending westerly from Wistmot Road for use as a public street and sidewalk construction. A resolution approving the dedication of Valenti Sauganash Estates, Inc, was read. Trustee Forrest moved, seconded by Trustee Smith, that the Resolution be adopted. Upon roll call the resolution was passed by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith (5) Nays: None (0) The President signed the resolution indicating his approval thereof. Accept Improvements Trustee Raff moved, seconded by Trustee Craig, Colony Point Sub. Unit #1 that subdivision improvements in Colony Point Subdivision Unit No. 1 be accepted by the Village, in accordance with the recommendation of the Building Oommissioner. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith (5) Nays: None (0) Report -Govt. Center The manager reported that all taxing bodies contacted, except School District #110, had agreed to appoint a representative to attend.a meeting to discuss a governmental center. President Finney apppointed Trustees Craig and Raff to represent the Board. A worksh ©p meeting on Wednesday, June 15, was proposed, and the manager was directed to notify each Board. Approve 2 St. Lights In connection with the request of Holy Cross Elder Lane Church for street lights on Elder Lane, the manager reported that 6 of the 13 residents of Elder Lane had approved of the installation of street lights, two were opposed, and 5 had expressed no opinion. Decision was made that lights should be installed at.tne school driveway and the rectory, since these involved safety, but installation of the additional lights proposed by the manager would tend to set a precedent for similar requests. Briarwoods Light Standards Discussion was had on the rehabilitation of street lights in the Briarwoods area. It was pointed out that the lights had been installed in the late 1920's by special am assessment, and they had not been in service for many years. The building commissioner suggested that consideration be given to the conversion of the present concrete standards to gas, using the existing gas mains. Trustee Schleicherasked the manager to check into the costs of rehabili- tating the lights and methods of financing. Hydrants at Schools installation of a second one hydrant to serve the Raff asked that all scho protection. Mr. Richard Gilbert, Central Avenue, asked the Board to consider the hydrant on Eider Lane inasmuch as there is only entire street, the church and the school. Trustee ols be checked for adequacy of hydrants for fire Approve Pedersen Warehouse Bldg. Mr. Ralph Boches, attorney for Mr. Permit -751 Central Arnold Pedersen, asked the Board to approve the issuance of the building permit for the warehouse at 751 Central Avenue. He-.said the Mr. Pedersen had been unable to comply with the conditions heretofore set by the Board for the issuance of the permit, due to the equipment strike, but he would do everything possible to satisfy the Board's requirements. Trustee Craig moved, seconded approve the issuance of the building Trustee Craig's motion be amended to the condition that funds for the pre, to insure its completion, the cmount building commissioner. Motion carried unanimously. by Trustee Smith, that the Board permit. Trustee Forrest moved that provide that the permit be issued on rious blacktopping be put in escrow of the escrow to be determined by the Trustee Craig's motion as amended was adopted by the following vote: =Ayes: Craig, Forrest, Raff, Schleicher, Smith (5) Nays: None (0) Addition for Police Dept. Discussion was had on the urgent-need for additional space for the Police Department, and the employment of an architect to prepare plans for the addition. The manager reported that Walton and Walton, the architects for the Village Hall, were undable to undertake the work at this time. Decision was made that the three architects who maintain local offices be invited to meet with the Board at its workshop meeting on June 13th, to discuss- the services each can offer. The manager was directed to arrange appointments with the architects at 9:00, 9 :20 and 9 :40 p.m. on June 13th. Approve $47,750 for Trustee Raff moved, seconded by Trustee Broege Lot Smith, that the Village Treasurer be authoriz ©d to issue a check for $47,750 to the Treasurer of Lake County for the purchase of the Robert Broege property at 802 Deerfield Rodd. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith (5) Nays: None (0) The manager reported he had been quoted a price of $650 for wrecking the Broege house, and he would get other quotations for consiideration by the Board at the next meeting. Re: R.R. Underpass Widening In answer to Trustee Raff.'s question regarding the pb�si bi ;l,ilty of widening the Deerfield Road 6nderpass with the separation of sewers, the manager stated the cost of such widening would be approximately $100,000, and neither the Railroad Company nor the State would participate in the cost. Mr. Houpt stated the Village could petition the Illinois Commerce Commission to allocate the costs and order the Railroad to pay a part. Trustee Schleicher pointed out that the widening of the underpass would be the first step in the future widening of Deerfield Road to a four -lane pavement. Decision was made that the matter be dropped. Authorize Bids -Sewer Separation It was the consensus of the Board that work on the separation of sewer should be started as soon as C IM possible. Trustee Raff suggested that bids be advertised with two completion dates, October 1 and December 15 in order to afford more flexibility for bidders. Trustee Schleicher moved, seconded by Trustee Forrest, that Baxter and Woodman be authorized to proceed with the engineering and to advertise for bids to be returned as soon as possible. Motion carried unanimously. A proposed water main extension was deemed to be of no urgency and will be dropped from the program of capital improvements for the present. The manager proposed a lift station for storm water at Carlisle and Cumnor. When all information is received, a report will be given to the Board. Discussion was had on a standby generator for the sewage treatment plant. Bids will be obtained by the manager. lst Presentation- The manager reported the Appropriation Appropriation Ordinance Ordinance had been prepared for review by the Board,- but the Library Board had not yet presented its appropriations. The ordinance will be posted in the lobby. Trustee Smith moved, seconded by Trustee Raff, that this be considered to be the first presentation of the Appropriation Ordinance. IfJ W Motion carried unanimously. U . V Intent to Annex 81 A. Mr. Bob Barker asked for an expression of R -1 Zoning' opinion from the Board on the annexation of a triangular tract of land lying east of the North Trail Subdivision and north of the Trinity Church, now located in the City of Highland Park. He proposes to develop a subdivision of about 15 lots on 11 to 12 acres with houses in the $50,000 price range. Part of the property lies within the flood plain. If the Board approves his proposal, he will trade property with the church, exchanging the easterly part of the church property for a parking area and a lot for the parsonage to the Korth. He stated the Plan Commission had referred him to the Board because of a question of sanitaryf sewer capacity. He suggested that half the houses be connected to the east sewer and half to the west. Discussion was had on the program to eliminate storm water from the sanitary sewers and how much additional capacity for houses might be obtained thereby. Trustee Raff moved, seconded by Trustee Forrest, that it is the intent of the Board that the 8 -1/2 acre triangle east of the North TrAa l Subdivision be annexed to the Village with R -1 zoning, as proposed by Mr. Barker. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith (5) Nays: None (0) Accept Deere Park Sub. Trustee Craig moved, seconded by Trustee Improvements Forrest, that surface and underground improvements in Deere,Park Subdivision be accepted, subject to one year maintenance, as recommended by the building commissioner. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith (5) Nays: None (0) Accept Paving Clavinia #2 Trustee Smith moved, seconded by Trustee Raff, that the street paving in Clavinia Subdivision, Unit No. 2 be accepted subject to one year maintenance, as recommended by the building commissioners Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith (5) Nays: None (0) Accept Underground Improvements Trustee Craig moved, seconded by Trustee Smith, Kings Cove Sub. Unit #3 that the underground improvements in Kings Cove Subdivision, Unit No. 2 be accepted subject to one year maintenance, as recommended by the building commissioner. Adopted by the following vote: Ayes: Craig, Forrest, RSff, Schleicher, Smith (5) Nays: None (0) 90 Approve DBA Bldg. Permit Trustee Forrest moved, seconded by DBA - 350 County Line Trustee Craig, that the Board authorize the issuance of a building permit for DBA Products, Inc., at 350 County Line Road, as recommended by the Board of Building Appeals and the building commissioner. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith (5) Nays: None (0) Reports- Communications The manager reported a joint hearing before the Plan Commission -and the Board of Trustees had been scheduled for June 23, 1966 on the zoning and a pre- annexation agreement for the proposed school -park site on the Clavey Nursery property on the north side of Deerfield Road west of Wilmot Road. He stated the Park District would request that the Bond for subdivision improvements be waived. ' The manager reported that 299 of the 300 homes found to be contributing storm water to the sanitary sewer system have been disconnected or are in the process of disconnection. One case is being heard in Circuit Court. Smoke testing is being started in the Woodland Park area. A letter was received from Federal agencies regarding the employment of students during the summer vacation period. The request for a Proclamation designating October 24th as United Nations Day was referred to the Community Relations Commission. A letter from the President of Bannockburn stated the Village's letter regarding connection to the Village's sewerage system had been referred to Bannockburn's engineers, Gree:l,ey & Hanson. The manager reported that the request of Station WEEF for a higher readio tower had been denied. A report from the Police Department stated that there were no problems in connection with the Pink Panther Dances, and conditions were greatly improved. President Finney reported he had received a letter from Colleen Murphy, Village Clerk'on Student Government Day, thanking the Board for making the day a memorable one. Regulations for apparel to be worh by civilian dispatchers in the Police Department were approved. The manager reported that letters had been sent to all chunches asking them to ring bells on July 4th, as requested in a letter from Governor Kerner. Trustee Forrest reported that stop signs authorized by ordinance in the ast section of the Village had not been erected. The manager will check. Trustee Schleicher stated there was no written agreement with Mr. Mark Finfer regarding the annexation of the RCA property when contiguous. Mr. Houpt stated be believed Mr. Finfer would petition for annexation. Trustee Schleicher suggested the €econd or rourtn Monday in September ror the proposed CATV meeting, and asked tnat arrangements be made for the use of the High School addi:torium for the meeting. President Finney reported he had received a letter from Mrs. Rita Benson regarding the exchange students in the American Field Service program. The students will spend three days in Highland Park and Deerfield and will be in the Deerfield Family Day para0e. The President reminded the Board of the meeting with Mr. Lonchar, representing Baxter Laboratories, on Thursday evening, June 9th. Th4bTrustee �being no further business, on motion by Trustee Forrest, seconded Schleicher, the meeting was adjourned at 12 :30 a.m. APPROVED: ATTEST: President Village Clerk