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05/16/1966ltl'J W U U 77 A letter was received from Mr. Emory B. Wheelock, President of the Board of Trustees of the Police Pension Fund, requesting that a copy of the Village attorney's letter regarding the status of Sgt. Robert Charles be made available to the Pension Board. The manager was directed to sent a copy of the attorney's letter to Mr. Wheelock. The manager was directed to contact the Fire District Commissioners, School Boards, the Library Board, the Park Board and the Township Board and ask if they are willing to participate in a Study Committee for the Establish- ment of a Governmental Center. There being no further business, on motion by Trustee Craig, seconded by Trustee Forrest, the meeting was adjourned at 12:15 a.m. APPROVED: - President ATTEST: Village Clerk May 16, 1966 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the CouncilChambers of the Village Hall on Monday, May 16, 1966 at 8:15 p.m. The clerk called the roll and reported the following were Present: H. Ross Finney, President Bernard Forrest Charles H. Raff George P. Schleicher Ellis W. Smith James M. Wetzel Absent: Raymond �. Craig and ttat a quorum was present and in attendance at the meeting. Also present were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager. Moved by Trustee Schleicher, seconded by Trustee Raff, that minutes of the regular meeting held May 2, 1966 be approved as submitted. Motion carried unanimously. N.E. Ill. Plan Commission Mr. Robert Ducharm of the Northeastern Illinois Planning Commission gave a brief outline of the work of the Commission. He stated the Commission was authorized in 1957 by a special act of the legislature to do research',on the growth and development of the six county metropolitan area, to give technical advice and assistance to the counties and municipalities, and'to prepare a comprehensive plan for the develop- ment of the metropolitan area. Flood plain maps, water resources, industrial and commercial development, transportation studies, refuse disposal and air pollution studies are among the projects they have undertaken. In addition, they have given opinions on local problems, and although this service is available to contributing municipalities, it is on a somewhat limited basis. The work of the Commission is financed by contributions from the counties and municipalities in the metropolitan area, the State and the Federal Government. He stated Deerfield's flood plain map is based on the Commission's studies. President Finney thanked Mr. Ducharm for his report. Mr. Ducharm left copies of several of the Commission's reports and a list of their publications. ri lst Presentation - Ordinance The first presentation was made of an Amending Livery Serv. Ord. Ordinance amending the Livery Service Ordinance (NO. 0- 66 -10) to provide that the regulations of the ordinance shall not apply to owners and operators of livery services whose place of business is not within the Village of Deerfield, provided that such operators,or owners are subject to regulations of an ordinance of the municipality within which their place of business is located and the provisions thereof are not less stringent than those in the Deerfield ordinance. The ordinance was read in full. Copies will be sent to operators of livery services before the next regular meeting. Ordinance - DBA Variations Trustee Raff moved, seconded by Trustee 0- 66 -16) Smith, that the ordinance be adopted granting variations from the require- ments of the Zoning Ordinance with respect to minimum lot size, front yard and parking within said front yard, and side yard regulations at 350 County Line Road, as petitioned by DBA, Inc. Adopted by the following vote: Ayes: Forrest, Raff, Schleicher, Smith, Wetzel (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. The recapture ordinance for the Wilmot Road sanitary sewer will be discussed at a workshop meeting. Discussion -CATV Trustees Schleicher and Raff reported on the CATV hearing at Skokie, and both recommended that a hearing be held in Deerfield with invitations extended to industry representatives, local TV dealers and service men and the general public before the Board takes any action with respect to the adoption of a CATV ordinance and franchise. It was the consensus of the Board that there was no urgency on this matter. President Finney suggested that the public hearing be held late in June or early fall, and the matter be dropped from the agenda for the present. Trustee Schleicher will prepare a list of persons to whom invitations should be sent. Applicants for a CATV franchise will be notified also. Ordinance- Zoning Map Amend. Trustee Raff moved, seconded by Trustee Hirsch Fixture "M" District Smith, that the Ordinance be adopted 0- 66 -17) amending the Zoning Map of the Village so as to classify the Hirsch Fixture Company property in the "M" Manufacturing District. Adopted by the following vote: Ayes: Forrest, Raff', Schleicher, Smith, Wetzel (5) Nays: None (0) President Finney signed the ordinance indicating his approve 1 thereof. Trustee Raff moved, seconded by Trustee Forrest, that the said ordinance be published in pamphlet form. Motion carried unanimously. Ordinance- Zoning Map Amend. Trustee Raff moved, seconded by Trustee Cullman Wheel "M" District Smith, that the Ordinance be adopted 0 -66 -18 amending the Zoning Map of the Village so as to classify the Cullman Wheel property in the "M" Manufacturing District. Adopted by the following vote: Ayes: Forrest, Raff, Schleicher, Smith, Wetzel (5) Nays: None (0) The President signed the Ordinance indicating his approval thereof. Trustee Raff moved, seconded by Trustee Smith, that the said Ordinance be published in pamphlet form. Motion carried unanimously. Ordinance - Zoning Map Amend. Trustee Raff moved, seconded by Trustee Soil Testing "M" District Smith, that the Ordinance be adopted 0 -66 -19 amending the Zoning Map of the Village M in d4 W U U 'LJ so as to classify the Soil Testing Services property in the "M" Manufacturing District. Adopted by the following vote: Ayes: Forrest, Raff, Schleicher, Smith, Wetzel (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. Trustee Raff moved, seconded by Trustee Wetzel, that the said Ordinance be published in pamphlet form. Motion carried unanimously. 79 Ordinance - Zoning Map Amend. Trustee Raff moved, seconded by Trustee Schleicher, N.S. Gas "M" District that the Ordinance be adopted amending the Zoning Conditional Use (0- 66 -20) Map of the Village so as to classify the North Shore Gas Company property in the "M" Manufacturing District, and granting a Conditional Use for the present and future operations of the public utility company. Adopted by the following vote: Ayes: Forrest, Raff, Schleicher, Smith, Wetzel (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. Trustee Raff moved, seconded by Trustee Schleicher, that the said ordinance be published in pamphlet form. Motion carried unanimously. Authorize Hwy. Application The manager reported the permit has been received Waukegan Rd. Sewer from the State Sanitary Water Board for the sewer extension on South Waukegan Road to serve the proposed animal hospital to be constructed by Mr. M. Rossett. He stated a permit from the State Highway Department is needed for installation of the said sewer. The building commissioner reported the sewer would be extended to the north end of the property. Trustee Smith moved, seconded by Trustee Forrest, that the Board authorize the execution of the application to the Department of Public Works and Buildings for a Highway Permit for the sewer construction. Motion carried unanimously. Refer Preliminary Plat The Plan Commission recommended approval of the Liebling Tract Back to preliminary plat of the Morton Development Plan Commission Subdivision of the Liebling property. The manager reported that Charles Greengard Associates had assured him that the drainage ditch easement on the Liebling tract had been vacated at the time of the l i t i g a t i o n on the zoning of the subject property. He stated an easement was necessary for ditch maintenance. It was pointed out that lot sizes on the preliminary plat met ordinance requirements if there is no easement; however, it was the consensus of the Board that action should be taken to secure an easement prior to approval of the subdivision plat. Trustee Smith moved, seconded by Trustee Forrest, that the plat be referred back to the Plan Commission with a request for consideration of a proper easement for maintenance of the ditch, said easement to be shown on the plat, since the Board of Trustees deems a drainage easement necessary in the public interest. Adopted by the following vote: Ayes: Forrest, Raff, Schleicher, Smith, Wetzel (5) Nays: None (0) Notify Adjacent Owners Further discussion was had on the proposed Morton Re: Morton (Liebling) Plat Development subdivision plat. A group of property owners in the Landis Subdivision adjacent to the Liebling tract stated they had had no notice of the proposed development which would have a direct effect on their properties. Mr. Richard Ross, attorney for Mrs. Virginia McCarthy, an abutting property owners, asked that he be notified when the Plan Commission will take up this matter, since his client's property is involved in the proposed development. Other nearby property owners have retained Mr. SamYdI. Lawton as their attorney. The Board directed that Messrs. Ross and Lawton be notifed when the proposed plat is on the Plan Commissc.on's agenda. �I Approve Agreement The agreement with Carl Gardner Associates Carl Gardner Associates for planning consultant services was Planning Consultant discussed briefly. Trustee Raff moved, seconded by Trustee Smith, that the agree- ment be approved as presented, subject to 30 -60 days termination by either party. Adopted by the following mot6: Ayes: Forrest, Raff, Schleicher, Smith, Wetzel (5) Nays: None (0) Approve $400 to NE Ill. Trustee::Schleicher moved, seconded by Planning Commission Trustee Forrest, that the Board approve a contribution of $400.00 to Northeastern Illinois Planning Commission. Adopted by the following vote: Ayes: Forrest, Raff, Schleicher, Smith, Wetzel (5) Nays: None (0) The meeting was recessed at 9:30 p.m. and reconvenc:ed at 9:50 P.M. Discussion - Notice to Referring back to the proposed subdivi- Neighbors re Plats sion of the Liebling tract, Trustee Forrest stated it was the third or fourth time that neighbors had appeared protesting that they had no previous know- ledge of a proposed subdivision that would affect their area. He suggested that consideration be given to an amendment':to= ,the:Subdivision Ordinance to require notice to owners of abutting properties when a subdivision plat is sumbitted to the Plan Commission. The Village attorney stated a subdivision does not require a public hearing, and said that the matter could be handled administratively. Trustee Raff said the Highland Park Plan Commission requires that an affidavit be filed by the petitioner for a variat:i:on stating that all adjoining property owners have been notified of the hearing. He proposed that an amendment be adopted to require that notice be given to all abutting property owners on all variations, rezonings and subdivisions. Decision was made that the matter of notice' to abutting property owners be referred to the Plan Commission and the Board of Zoning Appeals for their recommendations. The manager was directed to write both groups. Downspouts Trustee Smith asked that a report on downspout disconnections be put on the agenda for the next meeting. Trustee Raff suggested that a map of the Village would be helpful showing what areas have been completed and what area is being checked. The manager was directed to send to the Board copies of the Municipal Code and Zoning Ordinance amendments pertaining to the Board of Zoning Appeals. Discussion -Storm Water The manager reported that the sewage Discharge- Sewage Treat. Plant treatment plant had been inspected by the State Sanitary Water Board, who had commended Village personnel for efficient operation. The Village was commended for its program to eliminate storm water from the sanitary sewer system. He further reported that the Sanitary Water Board has notified the Village that excess flows caused by infiltration of storm water must be diverted through the lagoons for removal of floating and settleable solids and disinfection, instead of direct discharge into the drainage ditch. Discussion was had on several plans to satisfy the Sanitary Water Board's requirement. The first two plans would be quite costly, but a third plan, proposed by the manager, to build up the sides of the bar screen structure to accommodate excess flows would be very inexpensive. If found to be effective, the temporary addition could be replaced by concrete. The manager was directed to write to the Sanitary Water Board outling plans under consideration by the Board. The Board agreed that the sewer separation project in the central business district be undertaken as soon as possible. N The Board approved the extension of the Agreement with the Department of Public Works and Buildings for maintenance of State highways in the Village for the year July 1, 1966 to June 30, 1967. Notify Finfer (RCA) The Village attorney reported that Mr. Mark 60 Days for Annexation Finfer, owner of the RCA property, had suggested a compromise of a 15 - 20 foot sideyard and would petition for annexation if the Board accepted his proposal. Trustee Schleicher pointed out that Mr. Finfer was obligated to petition for annexation when his property became contiguous under a 1959 agreement. Trustee Schleicher then moved,seconded by Trustee Raff, that the Village attorney notify Mr. Finfer that sewer and water services would be discontinued if a petition for annexation is not filed within 60 days. Motion carried unanimously. Utility Easements Required The Plan Commission recommended that the final Hastings Sub. Plat plat of the Hastings Subdivision be approved. it was noted that utility easements had not been provided, and the building commissioner reported that a shed which encroaches on the required side yard had not been removed. Decision was made that approval of the plat be withheld until utility easements are shown thereon and the shed is removed. d'+ W 1st Presentation- 2 Add. The first presentation was made of an ordinance L� Lts. Police Department amending the Municipal Code to establish two U additional lieutenants for the Police Department. The ordinance was read in full, Approve $900- Cemetery A letter was received from the Deerfield Lions Sidewalks- Liont:`, Fence Club.stating the organization had undertaken the project of replacing the fence around the cemetery at Waukegan Road and Central Avenue, and requesting the Village to replace the broken sidewalk. The manager reported the cost of the sidewalk replacement on theWaukegan Road frontage only was estimated to be $861.25, including curb and shoulder work. The removal of the old sidewalk and digging out the shoulder would be done by Village employees. Trustee Smith moved, seconded by Trustee Forrest, that the Board authorize the expenditure of not more than $900 for sidewalk replacement, to be paid from the 50/50 sidewalk appropriation, Street and Bridge Fund. Adopted by the following vote: Ayes: Forrest, Raff, Schleiche5 Smith, Wetzel (5) Nays: None (0) , Discussion- Village Library Discussion was had on the Village attorney's letter regarding problems that have arisen in connection with the establishment of a Village library. Mr. Houpt stated the Statutes do not specify procedures to be followed in a municipality taking over the assets of a Township library. He has discussed these matters with Messrs. Allyn Franke and Peter Pappas, attorneys who have been advising the Township library Board, but no determinations have been made. The Township Library Board does not hold title to the library building. The matter of appropriations and tax levies for the Village library was discussed, and the Village attorney recommended that liaison between the three Boards be established as soon as possible. Trustee Raff urged that the Village library Board be requested to use the services of the Village attorney, since the question of legal and financial responsibility of the Village Board is undertermined. Decision was made that the manager proceed with the preparation of the annual appropriation ordinance, the library appropriation to be added when it is received. Approve Bldg. Permit The Board of Building Appeals and building Apts. 1001 Deerfield Rd. commissioner recommended the issuance of a building permit for the 36 unit apartment Wilding at 1001 Deerfield Road. Trustee Wetzel moved, seconded by Trustee Smith, that the Board approve the issuance of the said permit. Adopted by the following vote: Ayes: Forrest, Raff, Schleicher, Smith, Wetzel (5) Nays: None (0) Table Warehouse Bldq. Permit The Board of Building Appeals and 751 Central - Pedersen building commissioner recommended the issuance of a building permit for a warehouse at 751 Central Avenue for Mr. Arnold Pedersen. Decision was made that the permit be tabled until the applicant has complied with con- ditions specified in previous permits, or a reasonable explanation for non- compliance has been given. The building commissioner will notify Mr. Pedersen of the Board's action. Proposed Herrmann Sub. Mr. M. Rossett presented a preliminary Improvements - Discussion plat of subdivision of the property owned by the Misses Emma and Louise Herrmann. He stated the property would be subdivided into four lots, the Misses Herrmann to retain title to the large lot on Wilmot Road which is served by Wilmot Road improvements. He asked that the Board permit him to fully improve only the three lots at the rear which he will develop. It was the consensus of the Board that complete improvements should be required for all lots, including that:,part'.of Berkley Court adjocent to the Herrmann side lot line. Poppy Day -May 20 Trustee Smith moved, seconded by Trustee Forrest, that the Board approve the request of the Ameri-can Legion Auxiliary to conduct Poppy Day on May 20, 1966. Motion carried unanimously. Reports - Communications A letter was rece-i•ved from Mrs. Neal Trent, Todd Court, expressing appreci- ation for improved conditions attendant upon the Pink Panther dances. She stated that noise was still a problem, and hoped the dances would be dis- continued. The Police Department will be asked to check if the Noise Abatement Ordinance is being violated. The letter from the Chicago Motor Club regarding the Deerfield - Wilmot Road intersection was referred to the P.T.A. Safety Committee. A letter from the Northbrook Plan Commission stated that the Northbrook jurisdictional map would be corrected to show the areas lying within the Village corporate 1 imi:ts. The manager reported that Dow Chemical had qu6t6d::a pr,ipe:of.• $22,000 per cover for filter bed at the sewage treatment plant. Geodesic domes were suggested by Trustee Raff, although he said height would be a drawback. The manager reported that Student Government Day would be observed Friday, May 20th, with dinner at 6 p.m. at Phil Johnson's. Off. Tousignant Salary The manager reported that the Chief of Police had recommended a salary increase for Officer Larry Tousignant, who had been appointed February 1, 1964 and did not receive a salary increase in May in the year of his appointment, although Ma.y I ncr6ases.Were given to other officers who were appointed only 15 days earlier.in the year of their original appointment. Trustee Raff rpoved, seconded by Trustee Schleicher, that the grade of Officer Tousignant be changed from 46C to 46D for salary purposes. Adopted by the following vote: Ayes: Forrest, Raff, Schleicher, Smith, Wetzel (5) Nays: None (0) It was the consensus of the Board that the Personnel Rules should be amended to establish a cut -off date during the first year of employ- ment for May lst salary increases. January 1 was suggested. The manager will prepare the amendment. Ordinance- Annexation An ordinance was presented annexing N County Line Road portions of the North one -half of 0- 66 -21) County Line Road (Lake -Cook Road) between the Chicago, Milwaukee, St. Paul S Pacific Railroad fight -of -way and the West line of Pfingsten Road. The ordinance was read in full. I loom Trustee Schleicher moved, seconded by Trustee Forrest, that the rules be waived to permit passage of the ordinance on its first presentation. Motion carried unanimously. Trustee Forrest moved, seconded by Trustee Schleicher, that the said Annexation Ordinance be adopted. Upon roll call the ordinance passed by the following vote: Ayes: Forrest, Raff, Schleicher, Smith, Wetzel (5) Nays: None (0) President Finney signed the ordinance indicating his approval thereof. Communications A letter was received from Mr. Keith Nickoley, President of the West Deerfield Township Library Board, expressing appreciation for the Board's support in the recent Village library referendum. A letter was received from Mr. E. L. Hall, President Of the Village of Bannockburn, stating that Bannockburn must take action to correct septic tank problems in the southern portion of the Village. Two solutions are possible; R+ construction of a sewage treatment plant in Bannockburn, or treatment by w Deerfield's plant on a fee basis. He requested that a meeting be arranged to discuss this matter with the Deerfield Board. U Trustee Schleicher stated he was not averse to meeting with the Bannock- burn Board after the manager has advised them of the costs that would be involved. Trustee Raff suggested that Bannockburn might connect to the Riverwoods Country Club facilities. An invitation was received to a meeting of the Transportation Council at the SkokieFire Station on May 25, 1966. Copies of the invitation will be sent to the Board. President Finney reported that Father Reilly was leaving Deerfield, and that Mr. Richard Reed had agreed to chair the May meeting of the Youth Council. Mr. Oscar Bedrosian has been suggested as the new Chairman for the Council. The President reported that the Police Department had gone back to the old schedule of shift changes on May 1, since the new schedule had raised overtime costs. He stated he would talkiwith Chief of Police David Petersen regarding his six week sick leave which will soon expire. Trustee Raff asked that consideration be given to prohibiting parking on Grove Street from Central Avenue to the Shepard School on school days. Trustee Schleicher suggested the construction of sidewalks. The matter was referred to the SafetyCouncil. There being no further business, on motion by Trustee Wetzel, seconded by Trustee Forrest, the meeting was adjourned at 12 :15 a.m. ATTEST: Village Clerk e APPROVED: President