12/06/1965December 6, 1965
The regular meeting of the President and Board of Trustees of the
Village of Deerfield was called to order by the President In the tdun6il
Chambers of the Village Hall on Monday, December 6, 1965 at 8 :10 p.m.
The clerk called the roll and reported the following were
Present: H. Ross Finney, President
Raymond L. Craig
Bernard Forrest
Charles H. Raff
George P. Schleicher
Ellis W. Smith
James M. Wetzel
Absent: None
and that a quorum was present and in attendance at the meeting. Also present
were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager.
Ordinance -Mun. Code Amend. Trustee Schleicher moved, seconded by
Sub. Bonds t Escrows Trustee Wetzel, that the ordinance be
0 -65 -46 adopted amending Sections 9.119 and
9.119A of the Municipal Code of 1963,
pertaining to subdivision improvement bonds, maintenance bonds, and
deposits or escrows in lieu of bonds. Adopted by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Trustee Schleicher moved, seconded by Trustee Craig, that the above -
described ordinance be published in pamphlet form.
Motion carried unanimously.
Ordinance - Zoning Amend. Trustee Forrest moved, seconded by Trustee
Time Limit on Variations Schleicher, that the ordinance be adopted
0 -65 -4 amending Section XXII, sub - section F of
the Zoning Ordinance to provide that no
ordinance granting a variation shall be valid for a period longer than one
year unless a building permit is obtained and construction started within
such period. Adopted by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Trustee Craig moved, seconded by Trustee Smith, that the above -
described ordinance be published in pamphlet form.
Motion carried unanimously.
Ordinance- Mun.Code &
Moved by Trustee Craig;, seconded
by Trustee Raff,
that minutes of
Zoning Amend. Re: Appointmt.
the regular meeting held November 15, 1965 be approved as
submitted.
Chairman, BZA (0- 65 -48)
amending Section XXII.A of the
W
Motion carried unanimously.
Ordinance and Section 8.1001
of
the
Municipal Code to provide for
the appointment of the Chairman
of
the Board
President Finney stated no action-wonld
be taken on
the ordinance
the
amending the Zoning Ordinance to include
the definition of
"Story, one - half ",
which has been referred back to thePPlan
Commission with Mr.
Edward Walchli's
letter.
Ordinance -Mun. Code Amend. Trustee Schleicher moved, seconded by
Sub. Bonds t Escrows Trustee Wetzel, that the ordinance be
0 -65 -46 adopted amending Sections 9.119 and
9.119A of the Municipal Code of 1963,
pertaining to subdivision improvement bonds, maintenance bonds, and
deposits or escrows in lieu of bonds. Adopted by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Trustee Schleicher moved, seconded by Trustee Craig, that the above -
described ordinance be published in pamphlet form.
Motion carried unanimously.
Ordinance - Zoning Amend. Trustee Forrest moved, seconded by Trustee
Time Limit on Variations Schleicher, that the ordinance be adopted
0 -65 -4 amending Section XXII, sub - section F of
the Zoning Ordinance to provide that no
ordinance granting a variation shall be valid for a period longer than one
year unless a building permit is obtained and construction started within
such period. Adopted by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Trustee Craig moved, seconded by Trustee Smith, that the above -
described ordinance be published in pamphlet form.
Motion carried unanimously.
Ordinance- Mun.Code &
Trustee Raff moved, seconded
5y
Trustee
Zoning Amend. Re: Appointmt.
Smith, that the ordinance be
adopted
Chairman, BZA (0- 65 -48)
amending Section XXII.A of the
Zoning
Ordinance and Section 8.1001
of
the
Municipal Code to provide for
the appointment of the Chairman
of
the Board
of Zoning Appeals by the President
with the advice and consent
of
the
Board of Trustees. Adopted by
the following vote:
10
Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6)
Nays: None (0)
The President ii ;gned the ordinance indicating his approval
thereof.
Trustee Raff moved, seconded by Trustee Forrest, that the above-
described ordinance be published in pamphlet form.
Motion carried unanimously.
Appoint R. Seiler
Chairman, Bd.of Zoning Appeals
Wetzel moved, seconded by Trustee
ment be confirmed.
Motion carried unanimously.
President Finney appointed Mr.
Robert Seiler as Chairman of the
Board of Zoning Appeals. Trustee
Forrest, that Mr. Seiler's appoint-
Ordinance- Mun. Code Amend. Trustee Raff moved, seconded by
Re: Traffic, Chapter 20 Trustee Schleicher, that the
0 -65 -49 ordinance be adopted amending
certain sections of Chapter 20
of the Municipal Code of 1963, as follows: Section 20.104 -Signs and
Signals; Section 20.305- Driver's Signal; Section 20.309- Vefii,cle turning
left; Section 20.314 -Drive on right side of roadway; Section 20-'317 -
Overtaking vehicles on the right; Section 20.318- Limitations on Over-
taking on the Left; Section 20.336- Backing; and adding Section 20.717 -
Mirrors. Adopted by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Smith (5)
Nays: Wetzel (1)
The President signed the ordinance indicating his approval thereof.
Trustee Schleicher moved, seconded by Trustee Raff, that the
above - described ordinance be published in pamphlet form.
Motion carried unanimously.
Attorney's Reports - The Village attorney reported that
Easements, Annexations,BZA grants of easements had been sub-
mitted to the Park Board and the
Presbyterian Church for the proposed street connecting the Broege property
and the Village Hall parking (l)ot, and both easements would be executed
shortly by the respective parties.
He reported he had conferred with the owner of the RCA tract
south of County Line Road, who had indicated he was willing to petition
for annexation provided he.is protected by an annexation agreement
covering the operations of the company. The property is two plus
acres-A ncluding a 60 ft. strip recently purchased from North Shore Gas.
He stated the attorney for the owner will prepare an annexation agree-
ment for the next meeting.
Mr. Houpt reported that the State Supreme Court had sustained the
Mundelein ordinance, similar to Deerfield's, which prohibits the sale of
food (Good Humor) on the public streets.
The attorney's written report on amendments pertaining to the
Board of Zoning Appeals was referred to the Plan Commission for a public
hearing. He suggested that these sections be removed from the Municipal
Code with a eeferral to the Zoning Ordinance.
Release $3380.83 - Waytula A request was received from Peter F.
Lake Eleanor Escrow Waytula, Inc. for approval of the
payment of $4,410 to Frisch Contracting
Service for sewer improvements completed in the Lake Eleanot Subdivision,
said payment to be made from the Waytula escrow fund. Trustee Raff
moved, seconded by Trustee Smith, that the payout of $3,380.73 be
approved from the said escrow, as recommended byL.the building commissioner.
Adopted by the following vote:
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Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6)
Nays: None (0)
Authorize Application Trustee Smith moved, seconded by Trustee
Sewer Extension -North Trail Sub. Raff, that the Board authorize the
execution of the application to the
State Sanitary Water Board for the extension of sanitary sewers in the
North Trail Subdivision.
Motion carried unanimously.
Approve Gracie's Acres
Sub.- Juri;Oictional Area
area. Trustee Raff moved
division oe approved, aid
she p l a y on behalf of the
Approval was requested for Gracie's
Acres Subdivision, a County subdivision
located within the Village's jurisdictional
seconded by Trustee Schleicher, that the sub -
the President and Clerk be authorized to sign
Village. Adopted by the tollowing vote:
Ayes: Craig, Forrest, Ratf, Schleicher, Smith, Wetzel (6)
Nays: None (0)
The Village attorney suggested that it might be possible to establish
a jurisdictional line so that subdivisions in the unincorporated areas need
not be approved by all the municipalities within one and one -half miles of
the subdivision.
Authorize Pre - Annexation A lengthy discussion was had on the request
Agreement - Nordenberg of Mr. Seymour Nordenberg for connection
to the Village's sewer and water mains
to serve the property south of County Line Road on which he plans to construct
a factory for Hirsch Fixtures Company. The Plan Commission recommended the
Discussion- Fuller Request A letter was received from the Reverend
1158 Holly S/A 101 Dwight A. Fuller, 1158 Holly Lane, requesting
the Board to set aside the assessment spread
against his property for the Greenwood Park Interceptor Storm Sewer, Special
Assessment No. 101. He stated he had owned the property since September,
1961, he had not received notice of the hearing, and that his property,
the East 1/2 of Lot 5, Block 10, Deerfield Park Land t Improvement Assn.
Subdivision, was not benefitted by the improvement.
Discussion was had on the Reverend Fuller's request. The manager
stated the engineer's drawings showed that all of 'Lot 5 was served by
the improvement. Trustee Schleicher urged that the Commissioner of Special
Assessments make every effort to notify the property owners involved in
a special assessment proceedings, not mere compliance with the law on
notification, since this is not the first occurrence of this kind. He
recommended the water list be checked for ownership. It was pointed out
by the clel:k that two errors in the assessment rolls had been brought to
the attention of Mr. Byron Matthews, who was then Village attorney. President
CO
Finney suggested the attorney check into this matter, and it be placed on
M
the agenda for the next meeting.
w
Engineer's Fee- An invoice in the amount of $18,132.62
Hovland Improvements was received from Chattes W. Greengard
Associates, for engineering services in
connection with the design of the proposed Hovland improvements. The
manager explained that a credit would be given for this amount if the
Board decides to go ahead with the improvement at a later date; if the
improvements are constructed under a special assessment proceedings, the
Village would be reimbursed by the engineer, and payment made to him from
special assessments paid by the property owners. He also stated if the
subdivision is taken over by a developer, it might be possible to sell the
improvement plans to him.
Means of payment to the engineer were discussed. It was the consensus
of the Board that the manager should notify him that no funds for this
purpose had been budgeted for this year, but it will be included in next
year's appropriations. The Village attorney recommended that it be made
clear to the engineer that credit is to be allowed if the special assess-
ment is undertaken, and the Village would be permitted to sell the
improvement plans to a developer if the property is taken over by a builder.
Authorize Application Trustee Smith moved, seconded by Trustee
Sewer Extension -North Trail Sub. Raff, that the Board authorize the
execution of the application to the
State Sanitary Water Board for the extension of sanitary sewers in the
North Trail Subdivision.
Motion carried unanimously.
Approve Gracie's Acres
Sub.- Juri;Oictional Area
area. Trustee Raff moved
division oe approved, aid
she p l a y on behalf of the
Approval was requested for Gracie's
Acres Subdivision, a County subdivision
located within the Village's jurisdictional
seconded by Trustee Schleicher, that the sub -
the President and Clerk be authorized to sign
Village. Adopted by the tollowing vote:
Ayes: Craig, Forrest, Ratf, Schleicher, Smith, Wetzel (6)
Nays: None (0)
The Village attorney suggested that it might be possible to establish
a jurisdictional line so that subdivisions in the unincorporated areas need
not be approved by all the municipalities within one and one -half miles of
the subdivision.
Authorize Pre - Annexation A lengthy discussion was had on the request
Agreement - Nordenberg of Mr. Seymour Nordenberg for connection
to the Village's sewer and water mains
to serve the property south of County Line Road on which he plans to construct
a factory for Hirsch Fixtures Company. The Plan Commission recommended the
12
Village enter into a pre- annexation agreement with the company, based
on the building commissioner's report that the operations of the company
would comply with the Village's "M" zoning regulations. Building Codes
were discussed. The building commissioner stated there was some vari-
ation in the Cook County Code and the Village,Code, the Village requiring
protected non - combustible construction, Cook County requiring non-com -
busti b` &; .
Trustee Craig moved, seconded by Trustee Smith, that the Village
enter into an-agreemen•t!,toi , ser•ve-•the �Nordenber.g- propertyawi th-. sewer. and
water-subj,4 ttt to1.Ahe -)cdnd1ti.on that the owners execute a pre - annexation
agreement with the Village.
Trustee Forrest moved, seconded by Trustee Raff, that the motion
beamedded by adding that the builder be required to meet all building
regulations of the Village as well as zoning requirements. The amend-
ment to the motion was passed by the following vote:
Ayes: Forrest, Raff, Schleicher, Smith, Wetzel (5)
Nays: Craig (1)
The motion as amended was then passed by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6)
Nays: None (0)
The meeting was recessed at 9:35 and re- convened at 9:45 p.m.,
all members present.
The manager reported he had talked to Mr. Nordenberg during the
recess and had advised him of the Village's action. Mr. Nordenberg
will discuss the Village's requirement for protected non - combustible con-
struction with the architect, with whom he was meeting.
P.C. Report - No Change A tepbet-WasAreceived from the Plan
in Manhole Spacing Commission recommending that no change
be made in the requirement that man-
holes be spaced not more than 300 feet apart, and variations i,n spacing
be permitted at the discretion of the Board. Trustee Craig moved,
seconded by Trustee Smith, that the Plan Commission's report be accepted
and approved.
Motion carried unanimously.
Refer Picchietti Plat Back The Plan Commission recommended
to Plan Commission approval of the preliminary plat of
the Picchetti Subdivision of six
lots at Berkley and Wilmot Road, with a variation in lot width and area
requirements for four lots. The Village attorney advised that a public
hearing on a variation was required before the Board of Zoning Appeals.
Trustees Schleicher and Raff expressed concern about substandard lots,
and Trustee Schleicher then moved, seconded by Trustee Raff, that the
plat be returned to the Plan Commission for re -study because of non -
compliance with the Zoning Ordinance.
Motion carried unanimously.
Approve Preliminary Plat The Plan Commission recommended
Hastings Sub. approval of the preliminary plat
of the Hastings Subdivision of five
lots at Wilmot and Central, all lots meeting all zoning requirements.
Trustee Raff moved, seconded by Trustee Craig, that the preliminary
plat of the Hastings Subdivision be approved. Adopted by the following
vote:
Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6)
Nays: None (0)
Approve Preliminary Plat A report from the Plan Commission
Mc6uire's Resub. recommended approval of the preliminary
plat of McGuires Resubdivision of
Lots 13, 14, 15 and 16, Block 9, Cornell's Briarwoods Subdivision, into
five lots, all meeting the zoning requirements. Trustee Raff moved,
13
seconded by Trustee Craig, that the preliminary plat of resubdivision be
approved. Adopted by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6)
Nays: None (0)
Discussion - Proposed Mrs. Mary Mazur read a statement from the
Library Referendum League of Women Voters in support of a
Village library, and asked,.-.the Board to
issue a statement in favor of such a library. She pointed out that Deerfield's
present library is not comparable to libraries in similar communities, and
the League felt, after studying the prolalem, that the establishment of a
Village library was the solution. She stated the requirement for a referendum
on,the question of a Village library was a petition signed by 50 legal voters
of Deerfield, and the support of the Trustees was of the greatest importance.
She said the Library Board favored the LeaguesIs proposal and could cooperate
fully.
Discussion was had and President Finney and several Trustees stated
they personally favored a Village library. It was agreed that public
support of the library should be obtained through the efforts of the Library
Board, the League of Women Voters, Friends of the Library and other civic
groups. It was the consensus of the Board that the Village should adopt a
W resolution supporting the establishment'-of a Village library after the
U petition is filed and the date set for the referendum.
V
The Village attorney stated a petition for a referendum on the
establishment of a Village library is filed with the clerk. An ordinance
can then be passed by the Board setting the date for a special election on
the question. If no ordinance is passed, the question is submitted to the
voters at the next regular Village dlection. Trustee Raff pointed out that
a library board should be elected at the time the question is submitted to
the voters.
President Finney asked the manager to inform the League of Women Voters
and the Library Board that Board members support the proposed Village library,
and will adopt a resolution at the proper time.
Defer Action on Approval A request was received from the Engineer
of Lake Eleanor Improvements for approval of all underground improve-
ments in Waytula's Lake Eleanor Subdivision,
and the acceptance of a one year maintenance bond issued by the Glen Falls
Insurance Company, a $400 check to be retained by the Village to cover the
installation of headwalls on Lake Eleanor Drive. The building commissioner
recommended acceptance of the improvements subject to a one year maintenance
bond equal to 10' /0 of the cost of the improvements, the $400 check to be
retained until the headwalls are completed and approved.
The Village attorney suggested that approval be deferred to the next
meeting in order that he may investigate the Village's position with respect
to the law suit filed against Waytu-la, which also names the Village. The
Board concurred.
Trustee Raff asked about the approved list of insurance and bonding
companies, and it was suggested that the list be referred to the insurance
agent for the Village for his comments.
Reports - Communications The manager reported he had checked with
Public Service Company on multi vapor
lights, but they were not available. He stated the company will install
color corrected lights which will give 60'/o added output.
Notice was received from the Northeastern Illinois Planning Commission
announcing a public hearing in Chicago on Thursday, December 9, 1965. A
member of the Plan Commission and several employees will attend with Board
approval.
A communication was received from the Illinois Municipal League
pertaining to the new Police Training Act, which provides for reimbursement
to a participating municipality of one -half the cost of all expenses, or
$500, whichever is less, for police training during the first year of the
14
officer's employment as a policeman, at schools to be established
by the State. The manager reported he had turned the letter over to
the Police Chief and Board of Police Commissioner for their comments
on the program.
Approve Radio Contract The manager reported the new radio
contract had been received from
Lake County, with price increases approved by resolution of the County
Board. Trustee Schleicher moved, seconded by Trustee Wetzel, that
the President be authorized to sign the said contract. Adopted by the
following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6)
Nays: None (0)
Reports - Communisations The manager reported the Portland
Cement Assocnation had prepared
an ad about Deerfield streets to be published in the Municipal League
magazine. The text of the ad was read and approved by the Board.
The manager reported the application for a building permit for
tthe 'sewage treatment faci 1 i ty had been received from Kitchens of Sara
Lee and the permit would be issued the next day.
Bulletin No. 5 was received trom Baxter andWoodman regarding the
substi:%ution'ot an Everson chlorinator, a reduction of $128 in the
contract price, the total now reduced to $41,921.46.
A permit was received trom the State SAnitary Water Board for the
extension of the 8 incn sanitary sewer to serve the Earl Broms Subdivision.
The manager reported no permit trom the State was required for the
separation of sewers in the central business district.
A breakdown in the neat excnariger at the sewage treatment plant
nad occurred, the manager reported, and oii the advice of the company,
all tubes were replaced at a cost of approximately $593.
A letter was received from the International Managers Assocation
asking if the Village would be interested in participating in a exchange
program of municipal employees with other participating municipalities
for periods of several weeks to promote better understanding of problems.
The assoication would make all arrangements. It was the consensus of
the Board that no benefit would accrue to the Village from such a program,
since its location in a metropolitan area insured an exchange of ideas::and
helpful cooperation with nearby communities.
Trustee Schleicher suggested that the new welder generator unit be
tested at full capacity. `
Trustee Smith stated the treasuref's report of October 31st covered
half the fiscal year, and suggested it was a good time to look into the
Villagers financial condition for next year's budget, which may include the
purchase of the Broege property, a water reservoir and separatnon of sewers
in the business district. The manager will pcepare a report.
Trustee Craig proposed the Board give consideration to setting a
date to meet with Greenwood Avenue residents to discuss Greenwood Improve -
ments. The plans have been completed by Baxter and Woodman. Trustee
Raff suggested and the Board approved that the meeting be held Rlionday,
January 24, 1966 at 8 p.m. in the Village Hall. Letters will be sent to
all property owners who will be affected by the improvements.
President Finney reported he had received a letter from the
Commanding Officer at Fort Sheridan, expressing thanks to elected and
appointed officials in the area, at Thanksgiving.
A discussion meeting was proposed by the President for Monday,
December 13, 1965 at 8 p.m. in the Village Hall. Items to be discussed
include the sewer separation project, Hovland improvements, the proposed
King's Cove Subdivision and Trustee Forrest's report on the bridkyards.