11/01/1965291
November 1, 1965
The regular meeting of the President and Board of Trustees of the
Village of Deerfield was called to order by the President in the Council
Chambers of the Village Hall on Monday, November 1, 1965 at 8:35 p•m• The
clerk called the roll and reported the following were
Present: H. Ross Finney, President
Raymond L. Craig
Bernard Forrest
Charles H. Raff
George P. Schleicher
James M. Wetzel
Absent: E l l i s W. Smith
and that a quorum was present and.in attendance at the meeting. Also present
were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager.
Moved by Trustee Schleicher, seconded by Trustee Raff, that minutes
� of the regular meeting held October 18 1965 and the adjourned meeting held
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October 25, 1965 be approved as corrected.
U
V Motion carried unanimously.
Approve Sara Lee Sewage
Contract - Authorize Execution
for the treatment of the company's
moved, seconded by Trustee Craig,
President and Clerk be authorized
Village. Adopted by the following
The Village attorney explained in detail
the provisions of the agreement between
the Kitchens of Sara Lee and the Village
industrial wastes. Trustee Schleicher
that the agreement be approved and the
to sign said agreement on behalf of the
vote:
Ayes: Craig, Forrest, Schleicher, Wetzel (4)
Nays: None (0)
Pass: Raff (1)
Referring to Baxter and Woodman's letter dated October 25, 1965,
regarding the plans for the Sara Lee sewage pre- treatment plant, Trustee
Raff questioned the adequacy of the facility designed t4Vanned treat 100,000
to 400,000 gallons per day. The manager explained that to separate
sewage, and only that part which exceeds 300 BOD would be given pre- treatment,
the remainder to be discharged to the treatment plant untreated.
President Finney asked that copies of the ordinance defining 'one -half
story" be sent to the Board, and the matter be placed on the agenda for the
next -meeti nd for its first presentation.
MFT Resolution - Hazel Trustee Wetzel moved,seconded by Trustee
Ave. Arterial St. (R- 65 -24) Raff, that a resolution be adopted
designating Hazel Avenue from Wilmot Road
to Waukegan Road as an arterial street under the Motor Fuel Tax law. Adopted
by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Wetzel (5)
Nays: None (0)
Ayes: Craig, Forrest, Raff, Schleicher, Wetzel (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Ordinance
Spilling
- Mun. Code Amend.
Loads, Following Too
Trustee Raff moved,
Forrest, that an ordinance
seconded by Trustee
be adopted amending
Closely,
Drag Racing (0- 65 -44)
the Municipal Code
of 1963, Sections 20.714,
20.342 and 20.343,
pertaining to spilling
loads and
depositing foreign material, following too
closely, and drag racing,
and that
the said ordinance be
published in pamphlet
form. Adopted by the
following
vote:
Ayes: Craig, Forrest, Raff, Schleicher, Wetzel (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
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Approve Payouts
Kennedy Escrow
for subdivision improvements, as
C.B. Construction
Schneider Excavating
Zera Construction
TrusteeCraig moved, seconded by
Trustee Raff, that payouts be
approved from the Kennedy escrow
follows:
$2,952.00
741.40
3,637.09
as certified by the engineer and recommended by the Building Commissioner.
Adopted by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Wetzel (5)
Nays: None (0)
Approve Payment Legal Fees Bills from Thomas A. Matthews for
Thomas A. Matthews legal services were presented for
consideration as follows:
$3,127.00 - Hovland Special Assessment
161.00 - Prelimi,nary.,work re: Annexation South of County Line
2,395.00 - Sheridan vs. Village of Deerfield
Trustee Raff moved, seconded by Trustee Craig, that the above bills be
approved for payment. Adopted by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Wetzel (5)
Nays: None (0)
Approve Payout Trustee Schleicher moved, seconded
Clavnia Escrow by Trustee Forrest, that a payout
from the Valenti Clavinia escrow
account be approved to Zera Construction Company in the amount of
$11,494.50 for work completed in the said subdivision, as certified
by the engineer and approved by the Building Commissioner. Adopted by
the following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Wetzel (5)
Nays: None (0)
No Approval for North Trail A report was received from the
Sub. Improvement Plans Building Commissioner recommending
approval of the improvement plans
for the North Trail Subdivision (Petersen tract), subject to corrections
listed in the Baxter and Woodman letter dated October 27, 1965. He
also recommended that the developer be required to construct a sidewalk
along the east side of Waukegan Road from North Avenue to the High
School. A second letter from Baxter and Woodman listed changes to be
made in the plans for the lift station.
After a brief discussion, it was the consensus of the Board that
the developer would not be unduly delayed if the plans were not approved
at this time since numerous corrections must be made, and the plat of
subdivision has not been submitted for approval.
Approve 2/3 Cost -Clay -Alden Trustee Raff stated he had noted
Corner Lot Sidewalks that the drawing of the proposed
sidewalk construction on Clay and
Alden Courts showed that three of the four corner lots had frontages
on Hazel Avenue with existing sidewalks, and the proposed construction
was along side lot lines. He then moved that the Village pay two - thirds
of the cost of sidewalks along the length of the lot if the owners
agree to pay one -third on a cash basis; the Village's payment to be
from the 50/50 sidewalk appropriation. Seconded by Trustee Schleicher
and adopted by the following vote:
Ayes: Forrest, Raff, Schleicher, Wetzel:'.(4)
Nays: None (0)
Pass: Craig (1)
293
10 Ft. Minimum Parkway Mr. Kermit Bishop, 1035 Hazel Avenue,
Alden Ct. Sidewalk owner of the property at the corner of
'.' Hazel Avenue and Alden Court, asked that
consideration be'given to permit construction of the sidewalk along his
side yard at a distance of 5 ft. from the property line instead of one foot
as shown on the plans. He stated the sidewalk as planned would make it
impossible to park a car in his driveway without blocking the sidewalk.
After a brief discussion, Trustee Raff stated it was his opinion that
a parkway of not less than 10 feet between the outer edge of the walk and
the curb would be reasonable in this and similar cases, and would be
satisfactory to Mr. Bishop. The Board concurred. The Building Commissioner
was requested to review the plans for the proposed sidewalk construction
with this suggestion in mind.
The meeting was recessed at 9 :40 p.m. and re- convened at 9:55 P.m.
Re: Wigert Const. Co. The manager reported a letter had been
Authorize Change Order received from Albert T.Wigert Construction
Re :Sewage Plant Roads Company proposing that the Village undertake
the patching and repairs to the sewage
r..l treatment plant road, $600 to be credited to the Village for the work. He
stated the contract price for patching was $3.00 per sq. yd,, and Baxter and
U Woodman had estimated the work could be done for $1.50 - $1.75 per sq. yd.
V Thus the $600 would provide sufficient funds to do the entire roadway. The
Board authorized the preparation.of a change order by the engineer to
effectuate the Company's proposal.
The manager reported the company had asked for an 18 day extension
for completion of the chlorination facilities and lagoons at the sewage
treatment plant. He stated he had been advised by Baxter and Woodman that
it was questionable that penalties for non - completion could be collected
since the Village would have to prove losses caused by failure to complete
the job within the period specified by contract. The Board will be kept
informed on the Company's progress.
Receipt was acknowledged of proposed amendments to the Cook County
Zoning Ordinance relating to -the securing of open space in single and
multi -unit residential developments. President Finney stated Wheeling was
objecting to the proposed amendments. It was stated a hearing on the matter
might be held in Northbrook.
Vote for W.R. Williams The manager presented the ballot for the
IMRF Trustee election of a Trustee for the Illinois
Municipal Retirement Fund, for a five year
term. He stated that the Treasurer recommended the election of Mr. William R.
Williams, who has served as a trustee since 1954. Trustee Raff moved,
seconded by Trustee Schleicher, that the Village's ballot be cast for
Mr. William R. Williams.
Motion carr•ce&'unanimously.
Trustee Schleicher suggested that the manager investigate the use of
multi vapor lights on West Deerfield Road instead of the mercury vapor
lights heretofore proposed. No report on this matter has been received from
the Safety Council.
Re: Hovland Improvements The draft of a letter to be sent to owners
of lots in Hovland Subdivision was
presented. The letter proposed a meeting of residentsand the Board on
November 29, 1965 at South Park School for the purpose of discussing alternate
proposals for improvements and the development of Hovland Subdivision. The
alternates are: (1) no rezoning with installations of the same sub- standard
improvements heretofore proposed by special assessment; (2) no rezoning with
the same substandard improvements in alternate (1), with the addition of
individual water and sewer services; (3) no rezoning with the installation
of full subdivision improvements meeting Village standards for new sub-
divisions; (4) rezoning to permit lots 12,000 sq. ft. in area, with full
standard improvements; rezoning for smaller lots, the Village to allow
block by block development with full standard improvements. Improvements
under plans 1 to 4, inclusive, would be by special assessment p.rocedure&.
Under plan 5, the Village would be liable for engineering costs of
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approximately $18,000. The manager stated that the additional
engineering cost for full standard improvements should not increase
this fee greatly, and except for Plan 5, it would be part of the
cost of the special assessment.
Absentee ownership of lots was mentioned as a possible source
of conflict in arriving at a decision on matters of zoning and
type of improvements. It was stressed that the meeting proposed for
November 29th was planned as an informal fact- finding session, to
give the Board information on which to base a value judgment. The
Board approved the draft of the letter to be snet to all Hovland
property. owners.
Trustee Forrest stated he had noticed conflicts between
the Municipal Code and the Zoning Ordinance with reference to the
Board of Zoning Appeals. The matter was referred to the Village
attorney, who was requested to report at the hext meeting.
Re: Blietz Proposed Sub. President Finney reported that he
and the Village attorney had met
with Mr. Bruce Blietz and his attorney to discuss the proposed addition
to King's Cove Subdivision which had been withdrawn at the last Board
meeting. He stated that Mr. Blietz had come to the Plan Commission
with a proposal for the subdivision of 10 acres and therefore he had
felt that an informal discussion with Mr. Blietz on the points of
disagreenent might be helpful in arriving at an equitable solution
for the development of the entire area.
Although Mr. Blietz was unwilling to make any definite state-
ments, President Finney stated it was his opinion that Mr. Blietz was
not averse to placing $20,000 in escrow for the proposed bridge, but
was concerned about the possibility of being required to pay an additional
$20,000 when the 65 acre tract west of the drainage ditch is developed.
Secondly, Mr. Blietz felt it was the responsibility of School
District 108 to pay for storm drainage for the school property; the
estimated cost of $14,000 for this storm sewer should not be borne by
the developer, and oral agreements to the effect had been reached in
previous discussions with the School Board. President Finney stated
that Mr. Blietz implied that other items mentioned in the Plan Commission
report could be worked out satisfactorily with the School Board. Mr.
Blietz expressed concern about the possibility that a 10% dedication
of land for school -park purposes might be required when the 65 acres
west of the drainage ditch is developed,lin addition to the contribution
for bridge construction.
Trustee Forrest stated his main concern was to insure an adequate
secondary access road to serve the area for reasons of public safety,
and that Mr. Blietz may be able to work out an alternate plan to provide
such accesss. Trustee Schleicher stated it was his opinion that dis-
cussion of these matters was premature, since no planS.J6rardevel.6pTent,.
have been presented. He proposed that Mr. Blietz be advised that he
must provide a secondary access road for the;souther],y•.part of the
property, leaving-him to work out the means by which this access can
be obtained. He also stated that it was the Board's responsibility to
make sure that access from the subdivision to the school site was
conveniently located, but problems of drainage were matters to be resolved
by the developer and the School Board.
A lengthy discussion was had in connection with the proposed
extension of Burr Oaks Road and a deed restriction on Oe Highland
Park right -of -way which would prohibit the construction of street
improvements thereon unless the:-road was extended through to County Line
Road. Trustee Forrest moved, seconded by Trustee Wetzel, that the
Board accept the Burr Oaks approach as a secondary access to the King's
Cove Subdivision. The motion failed to pass by the following vote:
Ayes: Forrest, Wetzel (2)
Nays: Craig, Raf.f, Schleicher (3)
Trustee Raff then moved, seconded by Trustee Craig:, that the
developer be required to contribute $20,000 for the proposed bridge,
dedication of right -of -way for the bridge approach, access to Burr
Oaks Road reserved for future improvement, and resolve access and
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and drainage problems with the School Board; the 10% dedication from the
65 acres west of the drainage ditch and the additional bridge costs to
be considered at a later date when the 65 acres is proposed to be developed.
Trustee Schleicher again stressed that there was no proposal before the
Board, and that the Board's action at this time should be to inform Mr.
Blietz that some provision must be made to provide proper access to the
southerly part of the property.
The motion was adopted by the following vote:
Ayes: Craig, Forrest, Raff, Wetzel (!+)
Nays: Schleicher (1)
The Village attorney was requested to convey the Board's wishes to
Mr. Blietz. He suggested that consideration be given to setting a time
limit on the $20,000 escrow for bridge construction, and an agreement
for refund of this money if the bridge is not constructed.
There being no further business, on motion by Trustee Forrest,
and seconded by Trustee Wetzel, the meeting was adjourned at 11 :10 p.m.
ATTA
VillageClerk
Q
APPROVED:
President
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