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10/18/19652) 84 October L8, 1965 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, October 18, 1965 at 8 :35 p.m. The clerk called the roll and reported the following were Present: H. Ross Finney, President Bernard Forrest Charles H. Raff George P. Schleicher Ellis W. Smith Absent: Raymond L. Craig James M. Wetzel and that a quorum was present and in attendance at the meeting. Also present were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager. Trustee Schleicher moved, seconded by Trustee Raff, that minutes of the regular meeting held October 4, 1965 be approved-as submitted. Motion carried unanimously. Approve Bills - Payroll The payroll for the month of September, 1965 and the following bills were presented for consideration: Payroll $ 29,214.56 A. T. Wigert Construction Co. 7,825.10 Baxter and Woodman 129.11 J. J. Tumpeer, Inc. 882.84 Celucoat Corporation 193.50 Perma -Line Midwest 1,986.00 National Power Rodding 630.00 Baxter and Woodman 25.61 E. Robinson Construction Co. 1,164.00 Hamer Hargrove Tree Service 200.00 Department of Navy 4.50 Clerk, Circuit Court 15.00 Gerald Moran 25.00 Carolyn A. Jones 224.70 Fred G. Breitling 224.70 Badger Meter Co. 2,420.00 Peter Baker S Son 176.00 Berry Bearing Co. 51.56 B.I.F. 6.49 Dick Blick 6.41 Board of Supervisors 20.00 R. E. Bowne 66.46 Bowman Products 115.91 Bob Breakwell 20.30 Charles Bruning Co. 12.80 B.A.T. , 368.48 Carsten Products 120.00 Central Scientific 86.91 Commonwealth Edison 1,758.64 Lyle E. Crear 25.00 C. L. Davidson S Co. 99.49 George A.Davis, Inc. 118.50 Davis Home Builders 90.00 Deerfield Bicycle & Sport 1.80 Deerfield Disposal Service 3.50 Deerfield Electric Co. 60.15 Deerfield Paint and Glass 48.63 Deerfield Rev!6w 29.44 Deerfield State Bank 315.07 Deerfield Stationers 3.17 Village of Deerfield 25.00 Village of Deerfield 25.00 Village of Deerfield 85.80 Di Pietro Plumbing 47.66 �J 1 J 40 E &H Utility Sales $305.71 Engines, Incorporated 296.72 Flynn, Harrison, Conroy 43.06 Ford Pharmacy 4.59 Gilmore International 65.00 George Hall 2.25 Hetlinger Tire 117.43 Highland Automotive 24.32 City of Highland Park 19,014.79 Trustee Raff moved, seconded by Trustee Schleicher, that the payroll for the month of September, 1965 be approved, and the bills as listed above be approved for payment. Adopted by the following vote: Honeywell, Inc. 13.21 Hopkins Road Equipment Co. 123.00 Hudson Boiler ffi Welding 580.00 l l i not s Bell Telephone 322.51 Illinois City Manager's 10.00 Indianapolis Badge 53.53 Interstate Electric 13.67 institute of Traffic Engineers 10.00 Irv's Fire Extinguisher Co. 51.00 -Nels J. Johnson 486.00 Phil Johnson's 3.15 Lf� Joseph Lumber Co. 17.59 �--� Kale Uniforms 50.06 Kee Lox Manufacturing Co. 12.18 Lake Cook Shell Service 2.05 V Ray W. Larson 25.00 Lutz Construction Co. 270.00 T. A. Matthews 250.00 J. M. Maxwell 7.92 Village of Deerfield 17.08 Robert J. McDermott 25.00 Menoni & Mocogni 666.80 Milton Merner 13.00 Mobile Communication Service 104.00 Mobil Oil Co. 1,145-JO Monarch Aslphalt Co. 48.7.5 Motor Parts & Machine 78.27 MunicipalFinance Officers Assn. 30.00 Mutual Services 973.54 Meyers Bros. 10.00 Mykroy, Inc. 19.50 N.A. Signal Co. 2.77 O'Brien Manufacturing Co. 48.00 Ann S. Olesal 3.75 Oxygen Equipment t Service 121.14 P.B. Enterprises 309.26 K. R. Pantie 25.00 Pavlik Bros. 36.85 D. J. Petersen 289.95 Pedersen & Houpt 1,037.65 P. F. Pettibone t Co. 6.38 Petty Cash 86.05 Postmaster 100.00 Public Bulk Stat. 63. 80 J. A. Renaldi t Co. 29.00 Rhodia Inc. 85.00 Capt. A. Samuels 25.00 Shore Line Blue Print 7.50 Singer Printing t Publishing 20.50 Sparkling Spring Water 8.70 Sports, Inc. 9.29 N. W. Stilphen 142.10 ' Sunray DX Oil Co. 76.45 Verako Products, Inc. 34.45 Village Hardware 63.91 Waukegan Blue Print 7.20 Tom Wilson 25.00 Harold H. Winer 470.00 Yeomans Bros. Co. 98.00 ^ R. J. Heidenfelder 90.00 Trustee Raff moved, seconded by Trustee Schleicher, that the payroll for the month of September, 1965 be approved, and the bills as listed above be approved for payment. Adopted by the following vote: • Ayes: Forrest, Raff, Schleicher, Smith (4) Nays: None (0) Repass Zartler Annexation The ordinance annexing the Zartler Ordinance (0- 65 -38) property at 1454 Wilmot Road was read in full. Notice of the proposed annexation having been sent to the Deerfield - Bannockburn Fire Protection District, as required by law, Trustee Forrest moved, seconded by Trustee Raff, that the said ordinance, heretofore passed at the September 20, 1965 meeting, be repassed. Adopted by the following vote: Ayes: Forrest, Raff, Schleicher, Smith, Finney (5) Nays: None (0) Ordinance - Annexation Berkely Ct. (0- 65 -41) to the Deerfield - Bannockburn Fire law, Trustee Raff moved, seconded be adopted annexing the following The ordinance annexing Berkeley Court was read in full. Notice of the proposed annexation having been sent Protection District, as required by by Trustee Smith, that the ordinance described territory: The 60 foot right -of -way of Berkeley Court from Wilmot Road to Carol Lane, described as fol'l•ows: The South 60 feet and the East 686.53 feet of the Northeast 1/4 of the Northeast 1/4 of Section 30, Township 43 North, Range 12, East of the Third Principal Meridian, all in Lake County, Illinois. Adopted by the following vote: Ayes: Forrest, Raff, Schleicher, Smith, Finney (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. Ordinance - Vetter Variation Trustee Smith moved, seconded by Trustee 964 Waukegan (0- 65 -42) Raff, that the ordinance be adopted granting a variation from the pro- visions of the zoning ordinance to permit construction of a building con- taining not more than seven dwelling units on the Vetter property commonly known as 964 Waukegan Road, subject to the recordation of a covenant prohibiting the constructi on of any building or the parking of automobiles on the westerly 30 ft. of the said property. Adopted by the following vote: Ayes: Forrest, Raff, Schleicher , Smith (4) Nays: None (0) The President signed the ordinance indicating his approval thereof. Refer 2Story Definition A letter was received from Mr. Richard Back to Plan Commission Gilbert, Central Avenue, regarding the the proposed zoning amendment defining "one -half story ", togehter with exhibits showing definitions used by nearby municipalities. Trustee Raff pointed out a building permit had been approved for the two and one -half story apartment building at 1001 Deerfield Road, with one- half:,story in the basement. The Building Com- missioner stated the permit for 1001 Deerfield Rodd complied with the requirements of all ordinances. After a brief discussion, Trustee Schleicher moved, seconded by Trustee Raff, that Mr. Gilbert's letter be referred to the Plan Commission for study and recommendation. Motion carried unanimously. Re; Disconnection of Tract In connection with the request of East of Drainage Ditch Mr. Robert Ransay for the disconnection of a tract east of the East drainage ditch, and annexation of the said tract by Highland Park, the manager reported the Highland Park Council had referred the matter to the Highland Park Plan Commission, and it would be some time before a report is received since the lots do not meet area requirements. Mr. Theodore Cornell, attorney for Mr. Ramspy, will submit legal petitions to Highland Park and Deerfield in connection therewith. ?87 Ordinance - Mun.Code Amend. 15-024A-Liquor Consumption or Possession by Minors 0 -65 -43 liquor by a minor, except in the direct supervision of a the following vote: Trustee Forrest moved, seconded by Trustee Raff, that the ordinance be adopted amending Chapter 15 of the Municipal Code of 1963 by adding Section 15.024A, to prohibit the sale, possession or consumption of alcoholic the performance of a religious ceremony or under parent in the privacy of a home. Adopted by Ayes: Forrest, R ff, Schleicher, Smith (4) Nays: None (0) a The President signed the ordinance indicating his approval thereof. Trustee Raff moved, seconded by Trustee Smith, that the above described ordinance be apublished in pamphlet form. Motion carried unanimously. P.C. Report - Blietz The Plan Commission report was read, recom- Proposed Subd. King's Cove mending approval of the preliminary plat of a the addition to King's Cove Subdivision, t y provided certain conditions are met pertaing to easements for access to the ? school and pedestrian bridge, drainage from the school property, a 60 ft. right -of -way reserved for street purposes, and $20,000 to be placed in escrow b i for a future bridge. A lengthy discussion following in which Messrs,, Frankel and Wneger of School District ##108, Messrs. Bruce Blietz and Paul Behanna, his attorney, and Board members participated. It was agreed that dedications for access were preferable to easements, and Mr. Blietz indicated this could be worked out as well as most other conditions specified by the ♦plan Commission. However, both he and and his attorney were unequivocally opposed to the $20,000 contribUti:6n:.for-thez�bridge, stating it was an unreasonable demand and unnecessary for the development of the subdivision. Trustee Raff pointed out that the developer of Waytula's Lake Eleanor Subdivision was paying the full cost of a bridge to provide an additional means of access to his sub- division. Board members expressed the opinion the bridge was ndeed for the overall plan of the Village, and a secondary means of access to King's Cove Subdivision sho&ld :be�,provided for fire and police protection and better traffic circulation. President Finney suggested the matter be taken under advisement by the,Board, and that Mr. Blietz continue to work with the School Board to resolve questions of access and drainage. Mr. Blietz stated he could not change his basic viewpoint with regard to the bridge, and requested withdrawal of the plat. The,meeting was recessed at 10 :15 p.m, and re- convened at 10 :35 p.m. Attorney to Proceed with The Village attorney reported petitions for Annexations S. of County Line annexation had been sent to the owners of more than 50 percent of the properties south of County Line Road between the Milwaukee Railroad right -of -way and Pfinsten Road. Upon the return of the executed petitions, he stated they must be filed with the Court and a notice of hearing published. He estimated the annexation could be completed within 60 days after filing. Trustee Schleicher moved, seconded by Trustee Raff, that the Village attorney be authorized to institute Court proceedings for the annexation of the property Outh of County Line Road including the railroad right -of -way and Pfingsten Road. Adopted by the following vote: Ayes: Forrest, Raff, Schleicher, Smith (4) Nays: None (0) Re: Church Easement The attorney reported the Presbyterian Church was willing to grant an easement across the rear of the Church property for street purposes for 40 years provided the Village acquires the Broege property for a street, and , if the street is discontinudo, the,easement would be terminated. He stated these conditions should cause no problem to the Village. It was the consensus 288 that the attorney should proceed to acquire the easement from the Church, and the Board would then take action to acquire the Broege property. Re: H.P. Sewer Bill The Village attorney reported he had - a lengthy conversation with a Highland Park resident who strongly objected to the bill for sewer services at 3 -1/2 times the rate paid by Village residents for the period prior to the execution of the contract with Highland Park. It was the opinion of the Board that a reasonable time be set during which the bill must be paid, o ,a lien would be filed as provided by ordinance. Refer BZA Chairman Appointment The Village attorney reported that to P.C. for Hearing Village ordinances pertaining to the selection of the Chairman of the Board of Zoning Appeals were not in. conformity with the Statutes, which provide that the Chairman shall be appointed,by the President with the advice and consent of the Board. Trustee Forrest suggested a study be made of all Boards and Commissions. Trustee Schleicher moved, seconded by Trustee Forrest, that the Plan Commission be requested tp hold a public hearing on an amendment to the Zoning Ordinance for the appointment of the Chairman of the Board of Zoning Appeals as provided by Statute. Motion carried unanimously. Refer Deerfield Rd. Lights The manager reported on a proposed to Safety Council installation of mercury vapor street lights on Deerfield Road from Forest Avenue to Wilmot Road, to replace the present incandescent lights, at an increased cost of $577 per year for the 11 lights. Trustee Smith suggested that an additional light be installed at Castlewood and Deerfield Road. Trustee Schleicher stated he was not convinced that the mercury vapor lights were necessary for this two -land residential street, or in kdeping with the neighborhood. He pointed out that previous installations of the mercury vapor lights were on East Deerfield and Waukegan Roads, both 4 -lane highways. President Finney proposed the matter be referred to the Safety Council and a decision made bfter their recommendation is received. The Board concurred. Approve Payout $5745.50 Deere Park Escrow account to C. B. Construction pleted in the Deere Park Subd Commissioner. Adopted by the Trustee Smith moved, seconded by Trustee Forrest, that payment of $5,745.50 be approved from the Deere Park escrow Company for underground improvements com- ivision, as recommended by the Building following vote: Ayes: Forrest, Raff, Schleicher, Smith (4) Nays: None (0) Sara Lee Sewer Agreement Discussion was had on the proposed agreement with Kitchens of Sara Lee for the treatment of the company's industrial wastes. A letter dated October 18, 1965 was received from Sara Lee, requesting the Board to waive the limitation of 2% of total sewage flow to a single establishment. The manager stated the Board had in effect waived the Y/o limitation when the permit was issued for the constructi-on of the plant, and he feared the company might be unwilling °:o construct pre - treatment facilities if the waiver were not given. He added it was his opinion that both Kleinschm -idt and Allis Chalmers exceeded the 2/0 limitation. Trustee Schleicher pointed out that the present Board could waive the 2/0 limitation by contract, but could not take action that would bind future Boards. He suggested a waiver be included in the proposed agree- ment covering the period November 1, 1965 to October 31, 1966, which could be extended by a supplemental agreement. Trustee Smith moved that the 2% limitation be waived, as requested by Sara Lee. Motion failed for Hack of a second. Trustee Schleicher moved, seconded by Trustee Forrest, that the proposed agreement be amended to include a w& ver of the 2/0 limitation, to expire October 31, 1966. Adopted by the following vote: 289 Ayes : Forrest, Schleicher, Smith, Finney (4) Nays: None (0) Pass: Raff (1) Following further discussion, decision was made that the meeting should be adjourned to Monday, October 25, 1965, for consideration of th+ revised Sara Lee sewage agreement, and the manager should convey to Sara Lee the Board's willingness to negotiate on the extension of the waiver of the 2% limitation. The manager reported the Metropolitan Sanitary District is interetted in acquiring the National Brick Company clay pit as a. reservoir for storm water, and he had met with a repres ntative from the District and the Deerfield Park District to discuss acquisition of the property. Financing was discussed from a Federal grant, Park District funds and Metropolitan Sanitary District fu ds. Truste S hleicher suggested that a letters be, written to i n i ca i g�the Village is interested i n4gv ring the Brickyards. Trustee Forrest will proceed with his committee to work on the project. An invitation was received to the Conference to Keep Illinois Beautiful in Springfield on October 30, 1965. The manager reported the State Highway Department plans to widen Deerfield Road from Wilmot School west to Sanders Road. The Building Commissioner will contact property owners west of Wilmot Road for additional right -of -way to permit sidewalks to be constructed by the State. A reper t was received from Baxter and Woodman regarding the separation of sewers in the Central Business District, stating there should be little increase in costs if the sewer on Deerfield Road between Park Avenue and Forest Avenue is installed at a later date than the rest of the project. The engineers are working with the utility companies to locate .installations of conduits. The manager reported Wigert Construction Company had been notified by Baxter and Woodman that sewage treatment plant lagoons and chlorination facilities must be completed by October 30, 1965, and the company' s progress had been unsatisfactory. The manager stated Mr. Wigert had assured him the work would be completed by the contract date, except for some painting and finishing touches. The Board agreed to extend the completion date to November 8, 1965 for these finishing touches. Re: Greenwood Sidewalks The manager reported the seven property owners who had been asked to dedicate an additional 7 ft. fro construction of sidewalks on Greenwood Avenue had refused, and were opposed to construction of the walks at this time. President Finney stated the Board would proceed with plans for a public hearing on the project with construction of sidewalks within the present sight -of -way. Safety Council Reports Safety Council reports were received recommending that: sidewalks be constructed on Alden and Clay Courts leading to the Maplewood School; an ordinance be adopted requiring installation of sidewalks on streets leading to schools,; enforcment of ordinances on fence and hedge height 0) limitations; signs and a barricade on Elder Lane; bicycle registration; and a speed survy in King's Cove Subdivision. Discussion was had on sidewalks on streets leading to schools. Trustee Raff urged that the Board make every effort to work out construction of walks on a cash basis, and proposed that on corner lots, the property owner pay the full cost for the walk across the front of the property, but the Village pay two- thirds of the cost of the srde yard walk. The Building Commissioner was directed to prepare plans and estimates of costs for the walks recommended by "'ie Safety Council. Reports - Communications The manager reported a standby generator would cost approximately $10,000 - $15,000. It was the consensus of the Board that the Public ServiceCompany should be requested to change the sewage treatment slant power source to the line with better continutiny of service, and that a standby power source be discussed at a later date. The manager reported the Metropolitan Sanitary District is interetted in acquiring the National Brick Company clay pit as a. reservoir for storm water, and he had met with a repres ntative from the District and the Deerfield Park District to discuss acquisition of the property. Financing was discussed from a Federal grant, Park District funds and Metropolitan Sanitary District fu ds. Truste S hleicher suggested that a letters be, written to i n i ca i g�the Village is interested i n4gv ring the Brickyards. Trustee Forrest will proceed with his committee to work on the project. An invitation was received to the Conference to Keep Illinois Beautiful in Springfield on October 30, 1965. The manager reported the State Highway Department plans to widen Deerfield Road from Wilmot School west to Sanders Road. The Building Commissioner will contact property owners west of Wilmot Road for additional right -of -way to permit sidewalks to be constructed by the State. A reper t was received from Baxter and Woodman regarding the separation of sewers in the Central Business District, stating there should be little increase in costs if the sewer on Deerfield Road between Park Avenue and Forest Avenue is installed at a later date than the rest of the project. The engineers are working with the utility companies to locate .installations of conduits. The manager reported Wigert Construction Company had been notified by Baxter and Woodman that sewage treatment plant lagoons and chlorination facilities must be completed by October 30, 1965, and the company' s progress had been unsatisfactory. The manager stated Mr. Wigert had assured him the work would be completed by the contract date, except for some painting and finishing touches. The Board agreed to extend the completion date to November 8, 1965 for these finishing touches.