10/04/1965277
October 4, 1965
The regular meeting of the President and Board of Trustees of the
Village of Deerfield was called to order by the President in the Council
Chambers of the Village Hall on Monday, October 4, 1965 at 8 :20 p.m. The
clerk called they• roll and reported the following were
Present: H. Ross Finney;,President
' Raymond L. Craig
Bernard Forrest
Charles H. Raff
George P. Schleicher
Ellis W. Smith
Absent: James M. Wetzel
and that a quorum was present and in attendance at the meeting. Also present
were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager.
Trustee Craig moved, seconded by Trustee Schleicher, that the minutes
of the regular meeting held September 20, 1965 and the adjourned meeting
held September 27, 1965 be approved as submitted.
Motion carried unanimously.
1st Presentation - Zartler The Village attorney stated it would be
Annexation Ordinance necessary to re -adopt the ordinance annexing
the Zartler property at 1454 Wilmot Road.
passed at the meeting held September 20, 1965, since recent legislation
requires that notice of a proposed annexation be given to the Trustees of
a Fire Protection District not less than 10 days prior to such annexation.
Such notice has been given. The first presenation was made of the said
annexation ordinance.
Appoint Peter Horne President Finney appointed Mr. Peter Horne
Manpower Commission to the Manpower Commission to fill the
vacancy created by the resignation of
Mrl. John Austin, whose term expires May, 1967. Trustee Forrest moved,
seconded by Trustee Raff, that Mr. Horne's appointment be confirmed. Adopted
by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Smith (5)
Nays: None (0)
Appoint Wm. Hoyerman The President appointed Mr. William Hoyerman
Plan Commission to the Plan Commission to fill the vacancy
created by the resignation of Mr. Grant
Morgenstern, whose term expires May, 1967. Trustee Raff moved, seconded by
Trustee Smith, that Mr. Hoyerman's appointment be confirmed. Adopted by the
following vote:
Ayes: Craig, Forrest,
Raff, Schleicher, Smith (5)
Nays: None (0)
Accept Truck Bids - $6699.60 Sealed bids
for three trucks
were opened
Gilmore International
and read as
follows:
BID
TRADE-IN
NET COST
Bernard Chev -Olds
Chassis t Cab
$2,915.00
$200.00
$2715.00
Evanston Dodge
Chassis & Cab
3,055.75
600.00
2,455.75
Truck- Pickup Body
3,208.75
400.00
2,808.75
Truck (Scout)
2,445.75
250.00
2,195.75
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Trustee Schleicher moved, seconded by Trustee Forrest, that
the contract for the three trucks be awarded to the low bidder, Gilmore
Internation, Northbrook, at the total.-bid price of $6,699.60, subject
to verification of complaance with specifications. Adopted by the
following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Smith, (5)
Nays: None (0)
Award Contract - Pavement Sealed bids were opened and read for
Overlayment - Peter Baker & Son the overlayment of the following
$10,667.20 plus Addition streets or parts of streets; Park,
Osterman, Jonquil, Grove, Carlisle,
Elm and Forest:
BIDDER BID
Mayer Paving t Asphalt $11,256.00
Skokie Valley Asphalt 11,732.80
Peter Baker t Son 10,667.20
Trustee Schleicher suggested that overlayment of E -lm Street between
Osterman and Central be included as part of the project if funds are
available. The manager estimated the additional cost to be $500 -$700,
and stated,suf.fi'cient funds had been budgeted.
Trustee Smith moved, seconded by Trustee Schleicher, that the
contract be awarded to the low bidder, Peter Baker and Son at the bid
price of $10,667.20, and the overlayment of Elm Street between Osterman
and Central be included at the same unit price. Adopted by the following
vote:
Ayes: Craig, Forrest, Raff, Schleicher, Smith (5)
Nays: None (0)
Ordinance - Municipal Leasing
Trustee Raff moved,
BID
TRADE -IN
NET COST
Gilmore International
Trustee Schleicher,
that the
ordinance
Chassis
t Cab
$3,259.25
$1,024.25
$2,235.00
Truck -
Pickup Body
3,752.75
1,412.45
2,340.30
:.Truck -
(Scout)
2,902.50
788.20
2,124.30
Schuster
Inc.
published
in
Ayes: Craig, Forrest, Raff,
Chassis
t Cab
2,553.65
154.00
2,399.65
Truck -
Pickup Body
3,379.87
200.00
3,179.87
Trustee Schleicher moved, seconded by Trustee Forrest, that
the contract for the three trucks be awarded to the low bidder, Gilmore
Internation, Northbrook, at the total.-bid price of $6,699.60, subject
to verification of complaance with specifications. Adopted by the
following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Smith, (5)
Nays: None (0)
Award Contract - Pavement Sealed bids were opened and read for
Overlayment - Peter Baker & Son the overlayment of the following
$10,667.20 plus Addition streets or parts of streets; Park,
Osterman, Jonquil, Grove, Carlisle,
Elm and Forest:
BIDDER BID
Mayer Paving t Asphalt $11,256.00
Skokie Valley Asphalt 11,732.80
Peter Baker t Son 10,667.20
Trustee Schleicher suggested that overlayment of E -lm Street between
Osterman and Central be included as part of the project if funds are
available. The manager estimated the additional cost to be $500 -$700,
and stated,suf.fi'cient funds had been budgeted.
Trustee Smith moved, seconded by Trustee Schleicher, that the
contract be awarded to the low bidder, Peter Baker and Son at the bid
price of $10,667.20, and the overlayment of Elm Street between Osterman
and Central be included at the same unit price. Adopted by the following
vote:
Ayes: Craig, Forrest, Raff, Schleicher, Smith (5)
Nays: None (0)
Ordinance - Municipal Leasing
Trustee Raff moved,
seconded
by
Tax (0- 65 -40)
Trustee Schleicher,
that the
ordinance
be adopted imposing
a tax of
one -half
of one per cent of the:;gross
receipts from the rental or
leasing
of
tangible personal property,
in accordance with Section 8
-11 -6 of
the
Illinois Municipal Code, and
pamphlet form. Adopted by the
that the said ordinance be
following vote:
published
in
Ayes: Craig, Forrest, Raff,
Schleicher, Smith (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Re: Downspout Disconnections The manager read a detailed report on
the downspout disconnection program.
In summary he stated compliance with orders to disconnect had been obtained
for 280 of the 300 homes found to be contributing storm water to the
sanitary sewer system. One owner was fined $100 by the Court, said fine
to be suspended if disconnection is eoaspleted by November 20. He reported
smoke testing had been discontinued for this year, and approximately
one -third of the Village had been checked. The Superintendent of Public
Works is checking Maplewood School where testing indicated that all
downspouts are connected to the sanitary sewer.
Proposed Ordinance
Limit on Variations
to Plan Commission
seconded by Trustee
Plan Commission for
Motion carried unan
- Tii -me The Village attorney submitted a proposed
Referred ordinance amending the zoning ordinance
to establish an expiration date for
variations. Trustee Schleicher moved,
Smith, that the proposed ordinance be referred to the
a public hearing and recommendation.
imously.
279
Re: Liebl i ng Case The Vi 1 lage attorney reported the Appel,la.te
Court had denied the petition to appeal
in the Liebling zoning case, on the Village's motion to strike.
Trustee.Schleicher asked the attorney to report on the status of the
M annexation of the properties south of County Line Road at the next meeting.
vl� 1st Presentation - Ordinance The first presentation was made of an
r-,1
Or
Annex Berkeley Court ordinance annexing the 60 ft. right -of -way
U of Berkeley Court from Wi -bmot Road to
rl� Carol Lane.
Accept Sewer & Water Trustee Raff moved, seconded by Trustee
Broms Sub. Improvements Smith that the sewer and water improvements
in Brand Lane in the Broms Subdivision be
accepted, subject to one year's maintenance , as recommended by the Building
Commissioner. Adopted by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Smith (5)
Nays: None (0)
lst Presertation- Ordinance The first presentation was made of an
Vetter Variation ordinance granting a variation to permit
the construction of seven dwelling units
on the Vetter property at the southwest corner of Hazel and Waukegan Road,
provided a covenant on the westerly 30 feet to preclude its use for parking
or construction. Trustee Raff moved, seconded by Trustee Forrest, that
the words "or buildings" in Section 3 of the said ordinance be deleted.
Motion carried unanimously.
lst Presentation - Ordinance The first presentation was mdde of an
Definition 111/2 Story" ordinance amending the zoning ordinance
to include the definition "one -half story ".
Trustee Raff suggested the words "maximum height" be deleted, and the Board
concurred.
P.C. Report - M.F. Norris The Plan Commission report was read,
Preliminary Plat recommending approval of the preliminary
plat of subdivision for property located
at 100 Deerfield Road, submitted by Mr. M. F. Norris; ingress and egress
to be provided by an easement in lieu of a street dedication. It was
the consensus of the Board that additional information was required before
any action could be taken on the proposed plat. The President directed
the manager to contact the Plan Commission to arrange a meeting with the
Board to discuss the proposed plat as well as their recommendation on
Plan Commission size.
The meeting was recessed at 9:35 p.m. and re- convened at 9:50 p.m.
Request for Disconnection A letter was received from Mr. Theodore
Cornell, Jr., attorney for Mr. Robert S.
Ramsay, requesting the Board to adopt an ordinance providing for the dis-
connection of a vacant 1.6 acre tract located east of the West Skokie
Drainage Ditch, and west of Lot 9 in Briargate Villas Subdivision in
Highland Park. Attached was a copy of a letter addressed to the Mayor and
City Council of Highland Park, requesting annexation of the tract to High-
land Park. Following discussion,of municipal services to be provided to
280
serve the area, it was the consensus of the Board that it was logical
that the-tract be annexed to Highland Park. The manager was directed
to write to the Mayor of Highland Park that the Village Board was
generally favorable to the proposed disconnection, but would take no
action without some indication from the Highland Park Council that the
tract would be annexed.
Approve Bldg. Permit
Congregational Church
for the Congregational Church at
seconded by Trustee Smith, that
said permit, and the permit fees
Adopted by the following vote:
The Board of Building Appeals and the
Building Commissioner recommended
the issuance of a Building Permit
200 Wilmot Road. Trustee Craig moved,
the Board approve the issuance of the
be waived as provided by ordinance.
Ayes: Craig, Forrest, Raff, Schleicher, Smith (5)
Nays: None (0)
Approve Bldg. Permit
10,01 Deerfield Rd.
the 36 unit apartment
had on the location o
light. Trustee Smith
the Board approve the
vote:
- Apts. The Board of Building Appeals and
the Building Commissioner recommended
the issuance of a Building Permit for
building at 1001 Deerfield Road. Discussion was
F driveways with reference to the school crossing
then moved, seconded by Trustee Schleicher, that
issuance of the said permit. Adopted by the following
Ayes: Craig, Forrest, Raff, Schleicher, Smith (5)
Nays: None (0)
Re: Storm Water Reservoir A letter was rec 6 ved from President
National Brick Co. Pollak of Northbrook,'reporting that
the Metropolitan Sanitary District
is interested in acquiring sites for surface water relief reservoirs, and
that the Underwriters' Laboratories south of County Line Road, and the
National Brick Company property are being considered as possible sites
for this purpose. He suggested that, if the Village Board is in favor
of a reservoir at the National Brick Company, a committee be appointed
to work with a Northbrook committee to urge selection of this site.
Discussion was had on the proposal. Trustee Raff pointed out that
a large volume of water could be diverted to the clay pit, and that
operation of pumps for long periods could be a nuisance, and further,
that material heretofore dumped in the pit could also become a problem
when covered by water.
It was the consensus of the Board that the proposal should be
explored, and Trustees Forrest, Raff and Schleicher were appointed
to meet with Northbrook. The manager was di,rected to prepare a letter
to the President of Northbrook for.President Finney's signature,
giving the names of the committee, the manager to attend committee
meetings as a listener.
Authorize Execution Trustee Raff moved, seconded by
Cedar St. Bridge Contract Trustee Forrest, that the President
and Clerk be authorized to execute
the contract with Engelhart, Inc. for the construction of'the Cedar
Street bridge, heretofore approved by the Board and Lake County, Adopted
by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Smith (5)
Nays: None (0)
Re: Church & Park Easements A lengthy discussion was had on the
for Street Purposes manager's report that the Presbyterian
Church was willing to give a 1312 ft.
easement across the rear of the church property for street purposes,
which would provide a 27 ft. right -of -way when added to the 13z ft. the
Park District has indicated a willingness to give. The cost of pavement
would be ppid by the Village. The proposed parking layout was considered.
The Village attorney pointed out that the grant of easement provides no
legal basis for the use of the Church parking lot by the general public,
J
281
and easement be obtained for the parking area to insure its continued
use by the public, which could otherwise be terminated by the Church.
The manager stated the Church's willingness to grant the easement was
t contingent upon the Village's acquisition of the Broege lot to open
up the parking area.
Trustee Schleicher moved, seconded by Trustee Craig, that the
attorney and manager continue to negotiate with the Church and Park
District to obtain easements for the street in order to later condemn
the Broege property. Adopted by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Smith (5)
Nays: None (0)
The Village attorney was directed to vjhLte to the attorney for
the church, suggesting that the easement be granted conditioned upon the
Village's acquisition of the Broege'lot. The manager pointed out that
no written offer to purchase had been made to the Broeges.
Report - Greenwood Sidewalks The manager reported the preliminary plans
prepared by Baxter and Woodman for the
construction of the Greenwood Avenue sidewalks had been reviewed. The
r4 walk--is. ;designed to be located with;the inner edge 39 ft. from the center
!� line of the street. He stated there are variations in the width of the
C.7 dedications for street purposes, and an additional 7 ft. dedication would
be required for approximately 1100 ft. near Stratford Road if the sidewalk
is constructed as planned. It was the consensus of the Board that the
manager should write to the owners of the properties where additional
right -of -way is required, requesting the dedication a strip of lot frontage
7 ft. in depth.
Refer Sub. Ord. Amend.to A proposed ordinance was read amending the
P.C. - 110', Cash Escrow subdivision requirements of the Municipal
10% Maint. Bond Code to provide that 110% of the estimated
cost of subdivision improvements
shall be placed in escrow if an improvement bond i's not filed, and to
required the furnishing of a maintenance bond for 10% of the cost of the
improvements effective for one year from the date of acceptance of the
improvements. Trustee Craig moved, seconded by Trustee Forrest, that
the proposed ordinance be referred to the Plan Commission for a public
hearing.
Motion carried unanimously.
1st Presentation - Ordinance
The first presentation
was made
of an
Possession L Consumption of
ordinance amending the
Municipal
Code
Alcoholic Liquor
by adding a section to
prohibit
the
strength pipe would be
possession of alcoholic
liquor
or
consumption of such liquor by
any person not authoeized
to buy
liquor by
reason of age.
Reports - Communications
Receipt was acknowledged
of the
.report
on the Deerfield Police
Pension
Fund
from the Illinois Department
of Insurance.
The manager reported the Village treasurer had prepared the list
of delinquent special assessments.
A report,:, dated October 1, 1965 was received from Baxter and Woodman
pertaining to the Central Business District sewer study. It stated
recent rains had provided data confirming previous measurements of storm
water flow and the inadequacy of the existing sewer in Deerfield Road
west pf Park Avenue. Two solutions were proposed with estimates of
costs. As an alternative, the overloading of the sewer could be accepted
resulting in the flooding of the underpass two or three times a year.
The manager was requested to get information on costs of sewer installation
A letter was
received from Baxter and Woodman reporting that
inspection of the
project had showed
lines
that
installed at the sewage treatment plant lagoon
double strength pipe had been installed in place
of the reinforced
pipe
specified. It was their opinion that the double
strength pipe would be
satisfactory, and they had directed the contractor
to submit a credit
for
pi'pe substitution.
A report,:, dated October 1, 1965 was received from Baxter and Woodman
pertaining to the Central Business District sewer study. It stated
recent rains had provided data confirming previous measurements of storm
water flow and the inadequacy of the existing sewer in Deerfield Road
west pf Park Avenue. Two solutions were proposed with estimates of
costs. As an alternative, the overloading of the sewer could be accepted
resulting in the flooding of the underpass two or three times a year.
The manager was requested to get information on costs of sewer installation
282
if the work is undertaken as a separate project at a later date,
and whbt part of the estimated cost is for street replacement.
Approve Payment $9,157.50 Trustee Schleicher moved, seconded
from Clavinia Escrow by Trustee Raff, that payment of
$9,157.50 be approved from the
Clavinia escrow account to Zara Construction Company for paving im-
provements completed in the Clavnia Subdivision, as requested by
Mr. Joseph Valenti and approved by the engineer. Adopted by the following
vote:
Ayes: Craig, Forrest, Raff, Schleicher; Smith (5)
Nays: None (0)
Approve Payments $7,825.10 to Trustee Raff moved, seconded by
Wigert Const.- $129.11 to B & W Trustee Schleicher, that payment of
Lagoons S Chlorination Estimate #4 be approved in the amount
of 57,825.10 to Albert T. Wigert
Construction Company for work completed on effluent lagoons and the
chlorination building, as certified by the engineers, and $129.11 to
Baxter and Woodman for engineering services in connection therewith.
Adopted by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Smith (5)
Nays: None (0)
The manager reported the berm construction at the Walden School
to eliminate flooding had been completed at a total cost of $76.60, and
the Park Dittrict would do the seeding as -their share of the cost of
the project.
Approve Payments $1164 to Trustee Schleicher moved, seconded by
Robinson Const. $25.61 to Trustee Craig, that the Board approve
Baxter t Woodman - Inlet Sewer the final payment of $1,164.00 to
E. Robinson Construction Company for
construction of the sewage plant inlet sewer, as recommended by the
engineer, and $25.61 to Baxter and Woodman for engineering services in
connection therewith. Adopted by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Smith (5)
Nays:'
ays None (0)
Communications A letter was received from Baxter and
Woodman giving an estimated cost
of $19,175 for construction of Greenwood Avenue sidewalks, and an
engineering cost of approximately $1,630.00.
President Finney reported he had received a letter from the Skokie
Valley Industrial Association asking that public notice be given of any
tax proposed to be imposed by a municipality.
A letter was received from Mr. Edward L. Ryerson requesting Board
approval of a house to house convass for contributi:ons for the operation
of WTTW during the week of March 11 -20, 1966. A member of the audience
expressed strong disapproval of the numerous solicitation for funds.
Publish Ordinances in Trustee Schleicher moved, seconded by
Pamphlet Form Trustee Raff, that in the future all
ordinances be published in pamphlet .
form except those required by law to be published in a newspaper.
Motion carried unanimously.
Discussion - Brickyards A lengthy discussion was had on possible
uses for the National Brick Company
property, and the proposed establishment of a commmittee to study the
matter. It was the opinion of several members that an attempt should be
made to secure a Federal Grant to pay part of the cost of acquisition of
tract for recreational purposes. Trustee Craig stated he felt the
proposed committee should not limit its studies to recreational facilities,
but should consider all uses that could be beneficial to the Village,
including industrial.
F-,
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LU
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1
1
The Park Board's opposition to the Federal Grant program was mentioned,
but it was the consensus of the Board that a Park Board member should
be invited to membership on the committee.
Proposed for membership on the Brickyard committee were Trustees
Forrest and Craig, Messrs. John Aberson, Ernest Janis and Robert Whiteside,
and a member of the Park Board. President Finney asked Trustee Forrest
to discuss the matter of a park Board member of the committee with Mr.
James Mitchell, President of the Deerfield Park District.
Trustee Raff suggested the Lake County Forest Preserve District
berequetted to investigate-:the,-,feasibility of the tract for a Forest
Preserve, since.the property is located outside the Village.
Trustee Raff suggested TV and leakfinder tests of underground
improvements prior to acceptance of such improvements by the Village,
citing the collapse of the Indian Hill Road sewer and instAl.lation of
a new sewer at Village expense as an example of costs that might be
saved by such inspections. The manager stated that such tests would be
quite costly, and estimated that an inspection of Colony Point Subdivision
w ould cost $2400. He stated Village employees make a careful check prior
to final acceptance, and any defect of any consequence could be detected
at that time.
There being no futher business, on motion by Trustee Craig and
seconded by Trustee Raff, the meetigg was adjourned at 12 :00 midnight.
ATTEST:
Village Clerk
APPROVED:
President
O
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