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08/16/1965257 August 16, 1965 The regular meeting of the President and Board of Trustees of the Village of.Deerfield was called to order':by the President in the Council Chambers of the Village Hall on Monday, August 16, 1965 at 8 :05 p.m. The clerk called the roll and reported the following were Present: H. Ross Finney, President Raymond L. Craig Bernard Forrest Charles H. Raff George P. Schleicher Ellis W. Smith Absent: James M. Wetzel and that a.quorum was present and in attendance at the meeting. Also present were Messrs. Byron Matthews, Village attorney, and Norris Stilphen, manager. Commend Police Officers Acting Chief George Hall and Officers Lo William Butler and Allen Cramer were present at.the invitation of the Board in order that -they might be commended -t publicly for their courageous performance of duty in the burglary case of rJ August 5th. President Finney expressed the appreciation of the community V and the Board for the excellent work done by the Deerfield police and for the assitance given by other Departments. Trustee Schleicher moved, seconded by Trustee Forrest, that minutes of the regular meeting held August 2, 1965 be approved as submitted. Motion carried unanimously. Approve Bills - Payroll The following bills and payroll for the month of July were presented for consideration: Payroll $30,015.84 C.B. Construction Co. 2,472.29 Baxter and Woodman 108,71 A. T. Wigert Construction Co. 6,588.35 Eric Bolander Construction Co. 880.98 Deerfield Review 14.40 C.B. Construction Co. 1,602.15 Petty Cash 22.13 Fred G. Breitling 224.70 Carolyn A. Jones 224.70 Evanston Dodge Inc. .2,165-08 Secretary of State 11.00 Thomas Rogge 80.00 Automotive Laboratories 54.90 Accident Analysis 8.95 Robert J. Allee 13.52 Village of Deerfield 11.48 Badger Meter Co. 1,011.84 Peter Baker t Son 514.65 Ball Pen Co. 15.35 Baxter t Woodman 145.80 Board of Supervisors 25.00 Bowman Products 45.52 James Bulger B.A.T. Inc. 23.11 156.97 Burris Implement Co. 218.60 Peter Carlson 32.10 Central Scientific 25.00 John L. Courter 25.00 H. K. Creed 25.00 Commonwealth Edison i 1,899.55 George Davis 1,425.00 DeerfieldAnimal Hospital 56.50 Deerfield Disposal 3.50 Deerfield Hardware 8.20 258 Deerfield Oil $ 11:44 Deerfield Paint ;70;74 Deerfield Review 92 :64 Deerfield State Bank 315 :07 Deerfield Stationers 2 :06 Del Chemical Corp. 101:98 E t H Utility Sales 367 :63 Ralph E1son, M.D. 10 :00 Etheridge's Inc. 9 :61 Thia Everhardt 25.00 Ford Pharmac y 4.69 Carl C. Freiman 3.50 Frisch Contracting 195.00 Gilmore International 33.32 Lou Rae Harvey 9.94 Hautau L Otto i 120.10 Herky's Trucking 717.75 Highland Automotive 19.73 City of Highland Park 28,861.52 Highland Park Fuel 1,283.63 Highland Park Hospital 30.00 Homelite 275.55 Illinois Bell Telephone Co. 299.73 Illinois Municipal League 335:00 International Harvester Co. 425.00 International Electric Supply 102.90 Irv's Fire Extinguisher 7.50 James B, Irwin 25.00 Joboul Publishing Co. 24.00 Joseph Lumber 6.57 Kale Uniforms 71.10 William Kimball 16.42 Village of Deerfield 8.58 Lake Cook Shell Service 2.40 Lefebure Co. 118.98 Maste.rbilt Fence Co. 195.00 Thomas A. Matthews 360.00 Menoni L Mocogni 546.79 Milton Merner 18.90 E. A.. Meyer Construction 1,368.00 Motor Parts L Machine 122.48 National Tea Co. 18.00 National Chemsearch 60.62 O'Brien Manufacturing Corp. 114.83 J. 0. O'Donnell 40.00 Pavlik Bros. 4.59 David J. Petersen 8.25 Charles E. Piper 222.93 Recordak 56.81 Recorder of Deeds 4.50 Reliance Evev. Manufacturing Co. 90.00 J. A.. Renaldi t Co. 51.07 Charles Rogers 391.58 Donald R. Schweitzer 90.00 R. P. Seaman 90.00 Shore Line Blue Print 1.25 Sinclair Mineral &l Chemical 734.55 Singer Printing t Publishing 61.00 William I. Staton 25.00 Suburban Building Officials Conference 10.00. Mrs. Robert Sudrick 25.00 Sunray DX Oil Co. 139.38 Tim T i nPa 1 1 25.00 Tri -Test Munitions 125.00 Verako Products, Inc. 8,49. Village of Deerfield 20.00 Village of Deerfield 25.00 Village of Deerfield 25:00 Village Hardware 34.10 Visi -Flash Rentals 1.50 1 1 1 M LO U V 1 259 Waukegan Blue Print $ 4.50 Westminister Office Machine 76.50 Harold H. Winer 430,00 Wolf. t Co. 1,783.34 Thor Wy.slotsky 25.00 Robert E. Bowen 3.24 Village of Deerfield 15.06 Trustee Smith moved, seconded by Trustee Schleicher, that the payroll for the month of July be approved, and the bills as listed above be approved for payment. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith (5) Nays: None (0) ' Re: Story Definition Discussion was had on a proposed defini.tion of 111/2 Story" prepared by the Village attorney as an amendment to the Zoning Ordinance. it was tho consensus of the Board that further clarification was needed. The attorney will discuss the matter with the Plan Commission. Ordinance - Mun. Code Amend. Cab -Bus Stands (Sec. 20.5 (0-65-34) to re- locate a cab and bus st, extending west 60 feet from a of the Waukegan and Deerfield Trustee Smith moved, seconded by Trustee Forrest, that an ordinance be adopted amending Section Chapter 20, Section 20.507 of the Municipal Code of Deerfield of 1963 and on the north side of 17eerfiield Road point 128 feet west of the northwest intersection Road curb lines. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith (5) Nays: None (0) The President signed the ordinance indic ating his approval thereof'. Ordinance - Zoning Amendment B -1 Side Yard Requirements (0-65-35) District to provide that if yard of five feet shall be Trustee Schleicher moved, seconded by Trustee Raff that an ordinance be adopted amending the tide yard requirements of the Zoning Ordinance for the B -1 Neighborhood Business a building is not built to the lot line, a side maintained. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. Ordinance - Zoning Amendment B -2 Front t Side Yard Requirements (0- 65 -36) foot front yard setback, side fin side and rear yards, a min minimum width at the building Trustee Forrest moved, seconded by Trustee Raff, that the ordinance be adopted amending the B-2 Central Business District regulations of the Zoning Ordinance to establish a five yard requirements and regulations for parking imum lot size of 10,000 square feet, with a line of 75 feet. Adopted by the following.vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith (51 Nays: None (0) Re: Caruso Sidewalks Mr. Charles Caruso, 1100 Montgomery, stated he had been notified by letter that his carriage walk would be removed and a five foot sidewalk constructed on his property at Village expense. He said his lot and the entire Sherman Sub- division, except for the several lots to the north of his property, had been improved with carriage walks about seven years ago, in conformance with Village specifications. He stated his lot is now landscaped, and a sidewalk in the proposed location would inter #ere with plantings, detract from the appearance of his property and tend to depreciate its value. The reasons for the Board's decision were given by President Finney. Following discussion of alternate solutions, the Building Commissioner was requested to meet with Mr. Caruso to look over what could be done to preserve plantings and esthetic values, and report to the Board at its next meeting. 260 Re: Hovland Fees Trustee Schleicher asked the Village attorney to submit a statement for attorney's fees to date on the Hovland special assessment project. Trustee Raff asked that a statement of engineering fees also be obtained for the next discussion meeting. Ordinance -Mun. Code Amend. Trustee Schleicher moved, seconded by Parking Sec. 20.511 Trustee Forrest, that an ordinance be (0-65-37 adopted amending Section 20.511 of the Municipal Code to prohibit parking for more than two hours on Waukegan Road from Osterman Avenue and a point 405 feet north thereof, between 8 A.M. and 6 P.M. of any day except Sundays and holidays. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith (5) Nays: None (0) The President si,gned:the ordinance indicating his approval thereof. Pres. Signs Ordinance 0 -65-23 Condemnation of Droege Property ceedi ngs for the acquisition of Road, the said ordinance having 19, 1965 meeting. The President approved and signed Ordinance No. 0- 65 -23, authorizing the i nsti tuti-.on �6f condemnation pro - the Broege property at 802 Deerfield been passed by the Board at the July Seek 30 ft. 5t. Dedication A lengthy discussion was had on the Vetter Property recommendation of the Plan Commission that the ,rear :3A feet of the Vetter property at the southwest corner of Waukegan Road and Hazel Avenue be acquired for street purposes. Trustee Schleicher then moved, seconded by Trustee Smith, that the Board seek the dedication of 30 feet from the Vetter Estate. Adopted by the following vote: Ayes: Forrest, Schleicher, Smith, Finney (4) Nays: Craig, Raff (2) Refer Vetter Variation In connection with the recommendation Back to BZA of the Board of Zoning Appeals that a variation be grnated for the Vetter property to permit 2,000 sq. ft. of lot area per dwelling unit, and the request of the Board for a 30 ft. dedication, Mr. Richard Ross, attorney for the Vetter Estate, stated that he was of the opinion his client would be willing to dedicate('30 ft. for street purposes if an 8 unit building can be constructed on the remainder of the lot and still meet requirements for yards and parking, and the Board would grant a variation for 8 units. Discussion was had on the matter and.decision was made that a letter be sent to the Board of Zoning Appeals requesting reconsideration of the Vetter petition for variation in light of the Board's decision to seek the street dedication, :and asking that the report be submitted for the September 7th Board meeting. Mr. Ross wil y be notified of the date of the Zoning Board meeting in order that he may attend. Refer Journal Ct. Plan Discussion was had on the extension of to Plan Commission Journal Court to serve all R -7 zoned property lying between Hazel Avenue and the Town Hall, as shown on the Master Parking Plan, and thereby affording access to parking areas and Deerfield Road. It was pointed out that street right -of -way must be acquired by dedication or purchase from the owners of four properties north of the Town Hall if the pro- posed street is to be constructed. President Finney directed the manager to write to the Plan Commission requesting a review of the parking and street plan for this area. The meeting was recessed at 9:50 p.m. and re- convened at 10 :00 p.m. Report - Downspouts The manager reported that 200 homes had been tested in the past 3 days, and 39 had been found to be contributing storm water from downspouts to the sanitary sewer system. The program of testing and disconnection is continuing. I. 1 Receipt was acknowledged of the Audit of Motor Fuel Tax Funds for the year 1964. Annual Audit The annual audit of Village funds was received from Wolf and Company. Trustee Smith suggested that the auditor be requested to attend the next meeting on Tuesday, September 7, 1965, the day after Labor Day. Trustee Schleicher asked that the Village Treasurer also be present to discuss the financial report and further consolidation of the report to cut down on publication costs while still meeting State requirements. Renew North Shore Summer Trustee Schleicher moved, seconded by Trustee Project Sign Permit Raff, that the permit for the temporary sign for the North Shore Summer Project be renewed for a period of 30 days from August 7, 1965, as requested by the group. Motion carried unanimously. Petition for Traffic A petition was received from residents of Control - Greenwood Ave. Greenwood Avenue requesting the Police Department to take steps to enforce traffic 'C laws on Greenwood Avenue with particular reference to speeding. Mr. Harold Gamso pointed out Greenwood Avenue is one of the few streets extending from Waukegan Road to Wilmot Road, and that the closing of the Telegraph Road railroad crossing has increased the already heavy traffic using the street. There are no sidewalks and residents are fearful for the.safety of children using the street to get to the swimming pool in the summer and to school during the school year. He suggested that additional speed limit signs be posted as well as warning and school signs. Trustee Craig stated he was aware of the speeding on Greenwood Avenue, but hopefully some of the problems were temporary.. The Hazel Avenue bridge to be constructed within the next year will open up Hazel Avenue for swimming pool traffic, and the planned Greenwood paving and sidewalk project will give protection to school children. Mrs. G. F. Clampitt asked that shrubbery at Crbbtree Lane and Greenwood Avenue be cut back to afford greater visibility for drivers and children. She stated Crabtree is used by many children going to school and the park, and that persons who are not familiar with the area would not be aware of a street at that location. Decision was made that the question of additional signs be referred to the Safety Council, and the Police Department be directed to undertake a program of patrolling and the use of radar to enforce speed laws on Greenwood Avenue. Trustee Forrest asked that a report be submitted by the. Po;l i.ce Department at the next meeting. Resolution - H.P.Sewer Trustee Smith moved, seconded by Trustee Contract (R- 65 -20) Schleicher, that a resolution be adopted approving the contract with the City of Highland Park for sewer services rendered by the Village for Briargate Villas Subdivision in Highland Park, and authorizing execution of said contract. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith (5) Nays: None (0) The manager reported the contract had been signed by Highland Park officials, and the collection of past due accounts would be handled as an administrative matter. Reports - Communications The.manager reported the Texaco Company would be billed for overtime for sewage treatment plant employees which resulted from gasolbne being flushed into the sewers by the Fire Department when a Texaco truck permitted a tank to overflow into the street. He stated the company had agreed to pay the bill. A request for payment of $5,696.18 was received from Kennedy Construction Company for the Greenwood Interceptor Storm SEwer, Special Assessment No. 101. This is the final amount due, the work has been checked out by the Building Commissioner, and a bond will be posted for the one year maintenance period. The attorney was instructed-to prepare a voucher for Board approval. 262 Approve Payment $3349 Trustee Craig moved,seconded by Trustee Wigert Const. Raff', that payment of $3,349 be approved to Wigert Construction Company for work completed at the sewage treatment plant, as recommended by Bexter and Woodman, engineers. Adopted by the following vote: Ayes: Craig, Forrest, Raff, Schleicher, Smith (5) Nays: None (0) The Village attorney reported the Court had found the Village's ordinance on building contractor licenses invalid, and if the Board wished to appeal, a;inotice of appeal must be filed within'30 days. The Court ordered the refund of the $25.00 license fee to Arnold Pedersen, the complainant. Approve Payouts- Colony Point Escrow division escrow account 1 and 2; $3,203.50 for paving. Adopted by the Trustee Trustee payouts as follows: $5,61 sidewalks in Units following vote: Schleicher moved, seconded by Smith, that the Board approve from the Colony Pornt'Sub- 37.75 for sidewalks in Units 3 and 4; and $21,082.54 for Ayes: Craig, Forrest, Raff, Schleicher, Smith (5) Nays: None (0) Reports - Communications The manager reported a complaint had been received about odors from the sewage treatment plant. He stated deodorants were being used but nothing more could be done at this time to eliminate the problem. He stated a report was received from the Lake County Heal-th;- ,Department stating the effluent was satisfactory, but the bacterial results were high. No recommendations were made on the bacterial tests inasmuch as chlorination equipment is being installed. Sludge beds are the major source of odors, the manager stated, and the problem will continue unless sludge is hauled to another location. A report was received from the Safety Council recommending that parking be prohibited on the east side of Waukegan Road south from Orchard Street to the second parking space. An ordinance-will be prepared. President Finney stated he had received an inquiry about sidewalks in the vicinity of the Alan Shepard School. Trustee Raff pointed out there are no sidewalks on Grove Avenue from Osterman to Brookside and children must walk in the street. He Guggested that sidewalks be con- structed and no parking be permitted on Osterman in this vicinity; however, he felt the Safety Council should be consulted. He proposed the Board give consideration to the advisability of establishing a policy on sidewalks, and the matter be discussed at a workshop meeting. Mr. Bowen stated the PTAs had been requested to submit recommendations on the need for sidewalks in locations near schools, and most areas­14sted had been improved with sidewalks as recommended. A letter was received from Mrs. Hi•tton Wolf, Evergreen Court, thanking Public Works employees for removing diseased wood from her property after a poor job had been done by a private contractor. A letter of resignation from the Manpower Commission was received from Mr. John Austin, who is moving from the Village. The letter was read sent by the manager to Mr. Stanley Farwell, Secretary of the North Suburban Refuse Council, discontinuing the Village's membership in the Council. President Finney reported Mr. Donald Fry of the Foundation for Freedom of Democracy in Community Life had asked to meet for a tour of the Village on Sunday, September 12, 1965 at 2 :00 p.m. Trustee Schleicher proposed that the Chairman of the WUman Relations Committee be invited to be present. Trustee Raff suggested more information be sought about the organization, and the manager was requested to check with other communities that have met with the group. There being no further business, on motion by Trustee Raff, seconded by Trustee Craig, the meeting was adjourned at 11 :30 p.m. ,,Attest; APPROVED: Clerk President '