07/06/1965235
July 6, 1965
The regular meeting of the President and Board of Trustees of
the Village of Deerfield was called to order by the President in the
Council Chambers of the Village Hall on Tuesday, July 6, 1965 at 8 p.m.
The clerk called the roll and reported the following were
Present: H. Ross Finney, President
Raymond L. Craig
Bernard Forrest
Charles H. Raff
George P. Schleicher
Ellis W. Smith
James M. Wetzel
Absent: None
and that a quorum was present and in attendance at the meeting. Also
present were Messrs. Byron Matthews, Village attorney, and Norris Stilphen,
manager.
Minutes of the regular meeting held June 21, 1965 were read.
Discussion was had on the matter of copies of minutes being made available
C.) to Board members, the clerk having pointed out that clerical services
heretofore available to her were no longer provided. Decision was made
that photocopies ,:of ... minutes:•'shouid.:be sent prior to the next meeting to
Board members.
Resolution - Commendation At President Finney's suggestion, Trustee
July 4- Family Day (R- 65 -17) Craig moved, seconded by Trustee Forrest,
that a re s) lution be adopted commending
the JCs, Lions, Legion, Chamber of Commerce,Rotary and all others who
participated in making the July 4th - Family Day celebration an outstanding
success; said resolution to be prepared by the manager.
Motion carried unanimously, President Finney also voting.
Re: Plan Commission Size The manager reported that Northbrook had
found that a nine member Plan Commission
had worked out very well. The membership includes one representative from
the Park Board, and one member representing the School Boards. These two
members have added to the effectiveness of the Commission. Highland Park's
experience with a five member Plan Commission had been excellent, but
enlargement to eleven members had created problems of attendance with
difficulty in getting enought members together for a quorum.
A letter was received from School District #110 expressing approval
of the proposal of the League of Women Voters that the Plan Commission be
enlarged to include a School Board member. No communications were
received from the Plan Commission, Park Board or School District #109.
Trustee Wetzel stated he did not agree with the League report when
they speak of broadening the base of representation. In his opinion, the
Plan Commission, an advisory group, whould be appointed on the. basis of
knowledge and judgment, with the elected Village Board making final
decisions. He stated there was a danger that school -and Park Board members,
instead of offering knowledge and judgment, may offer prejudice and opinion
slanted to their special interests. Trustee Craig agreed, pointing out
that the letter from School District #110 expressed a prejudicial viewpoint.
He stated if the Plan Commission is to be enlarged, it should be on the
basis that five members are not available often enough to handle expeditiously
the matters coming before it.
Trusteee Raff stated that the addition of School and Park Board
members raised the question where the line should be drawn to exclude other
special groups such as the Chamber of Commerce. President Finney stated
there was no urgency for a decision, and reports will be awaited from
the Plan Commission, the Park Board and School District #109. The matter
will be taken up at the next meeting.
236
Resolution - Contract for The proposed contract between the
H.P. Sewer Charges Village of Deerfield and the City of
(R- 65 -18) Highland Park was read, pertaining to
charges to be paid by Highland Park
for sewer services furnished by the Village for certain Highland Park
residences. It was suggested that an addition be made to the contract
to require disconnection of downspouts. The Village attorney stated
that the Village's ordinance on downspout disconnections could be
enforced, but if Highland Park is to enforce the ordinance, thi:s pro-
vision should be made a part of the contract. Trustee Raff recommended
that the contract be taken by the manager to Highland Park for con-
sideration and discussion of the matter of disconnection and infiltra-
tion.
Trustee Schleicher moved, seconded by Trustee Raff, that a
resolution be adopted approving the Contract for Sewer Charges, and
authorizing the signing of the said contract by the President and
Clerk. Adopted by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6)
Nays: None (0)
Re: Annexations The manager reported the ordinances
for the annexation of properties west
of Wilmot Road were not ready due to a question of legal descriptions
of property to be annexed. The petitions for annexation of all properties
served by the Village water system have been received except the Zartler
tract,'where a well is being drilled and an August lst deadline for
discontinuance of water service has been given.
Appropriation Ordinance Trustee Smith moved, seconded by Trustee
0- 65 -21) Schleicher, that the Annual Appropria-
tion Ordinance for the year 1965 -66
be adopted. Upon roll call t;ie ordinance passed.by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
lst Presenotion - Ordinance The first presentation was made of
N.S. Gas Co. Franchise an ordinance grating a franchise to
,the. North Shore Gas Company. A
lengthy discussion was had..which included the free gas allowance based
on population, the amount paid by the Village for gas in addition to
the present allowance, and extension of the franchise to 1993•
Trustee Schleicher moved, seconded by Trustee Wetzel, that the
proposal of the North Shore Gas Company be approved, and it be
considered the first presen, tation ..of:.,the.;sai;d -_,oedi.nance. Adopted by
the following vote:
Ayes: Craig, Forrest, Schleicher, Smith, Wetzel (5)
Nays: Raff (1)
Accept Bid P t W Ind. Sales An a6alysis of bids for a tractor -
Tractor- Loader - Backhoe $6900 loader - backhoe was submitted by the
manager, who recommended that the
bid of P t W Industrial Sales be accepted for an Allis Cnalmers unit
at a price of $6,900, the lowest bid meeting Village specitications.
Trustee Ratf moved, seconded by Trustee Forrest, that the tractor -
loader- backhoe unit be purchased from P t W Industrial Sales at
the bid price of $6,900. Adopted by the following vote:.
Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6)
Nays: None (0)
President Finney reported he had received a letter from Mr.
James Lyons submitting his resignation from the Police Pension Board,
effective July 25, 1965, and he would make an appointment to fill the
vacancy at the next meeting.
1
1
Appoint Father Reilly President Finney appointed Father
Youth Council Reilly to the Youth Council to fill
the vacancy created by the resignation
of Father Dahlberg. Trustee Schleicher moved, seconded by Trustee Craig,
that the appointment be confirmed.
Motion carried unanimously.
Appoint Richard Reed
Chairman Youth Council
Smith, that Mr. Reed's appointment
Motion carried unanimously.
Mr. Richard Reed was appointed Chairman
of the Youth Council by President Finney.
Trustee Forrest moved,•seconded by Trustee
be confirmed.
Approve Engineering for Discussion was had on the proposed improve -
Greenwood Improvements ment of Greenwood Avenue and methods of
financing such improvements. It was
suggested that Motor Fuel Tax funds be used for the street improvements,
the sidewalks to be paid for by the property owners on either a cash basis
or by special assessments, as determined by the residents. The manager
reported Baxter and Woodman had agreed to wait for payment from Motor
Fuel Tax funds for engineering services.
Trustee Smith moved, seconded by Trustee Craig, that Baxter and
Woodman be authorized to proceed with the preparation of plans and
specifications for Greenwood Avenue improvements, the cost to be paid
from Motor Fuel Tax funds. Adopted by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (5)
-Nays: None (0)
It was suggested that a meeting be arranged with Greenwood Avenue
property owners to discuss sidewalk improvements and costs.
The meeting was recessed at 9:30 p.m., and re- convened at 9:45
p.m., all members present.
Discussion - Sewer Separation A letter was received from Baxter and
Central Business District Woodman giving the storm water flow
following the rainfall on May 19, 1965,
and stating that recommendations would be submitted on sewer separation
in the Central Business District after another storm, but preliminary
surveys and plans could be started now. Methods of financing the sewer
separation were discussed, Trustee Schleicher stated it was the consensus
that the work should be financed by special assessments, with the Village
paying part of the cost as Public Benefits. Decision was made that
estimates of costs for the project be updated for discussion at the next
meeting.
Authorize Signing The manager reported on the Village's
CD Program Civil Defense program, and stated there
was stocked shelter space for approxi-
mately 2,000 people, and excellent RACES equipment and operators, $3,150
on hand from previous tax levies and no planned expenditures at the present
time. Trustee Schleicher suggested the radi'6�eggipment be tested from
the Village Hall shelter to check possible difficulties in transmission.
Trustee Schleicher moved, seconded by Trustee Forrest, that the President
be authorized to sign papers for accreditation of the Village's Civil
Defense program.
Motion carried unanimously.
Establish Reserve for
Capital Improvements -
Transfer $75,000
improvements such as
land acquisition and
The manager reported the additors',hdd
recommended that a Reserve for Ca,, tul
Improvements account be established
for surplus funds to be used for certain
an addition to the Village Hall, off - street parking
similar items. Trustee Smith moved, seconded by
237
238
Trustee Schleicher, that a Reserve for Capital Improvements
account be established, and $75,000 be transferred to said account
from the General Corporate fund. Adopted by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6)
Nays: None (0)
Approve 5375 for Youth The Youth Council requested an
Council Program additional $352 for their Community
Awareness Program. Trustee Forrest
moved, seconded by Trustee Smith, that the Board approve an increase
of $375 in the Youth Council budget for the Community Awareness Program.
Adopted by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6)
Nays: None (0)
Approve Temporary Signs A request for a permit for temporary
N.S. Summer Project signs was received from the North
Shore Summer Project to be located
at Holy Cross Hall. Two signs are requested, each 4 ft. by 4 ft., one
to be placed on the east side of the building, the second to be
erected on the lawn at the main entrance on Church property. Trustee
Raff moved, seconded by Trustee Schleicher, that the Board approve the
issuance of a permit for two temporary signs as requested, for 30 days
starting July 7, 1965.
Motion carried unanimously.
Accept Improvements The Building Commissioner recommended
Clavinia Sub. Unit #1 acceptance of underground and surface
improvements in Clavinia Subdivision,
Unit 1, excluding sidewalks on Lots 40, 42, 43, 1, 2, 3, and 4, and
four slabs to be installed on Lots 13 and 34 when house construction
has been completed. The one year maintenance bond covering these
improvements has been received. Trustee Craig moved, seconded by Trustee
Smith, that the improvements be accepted as recommended by the Building
Commissioner. Adopted by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6)
Nays: None (0)
1st Presentation - Ordinance The first presentation was made of
Condemnation Broege Property an ordinance authorizing the Village
attorney to institute condemnation
proceedings for the acquisition of the Broege property, commonly known
as 802 Deerfield Road. Trustee Raff questioned the acquisition of
this property. He stated if a road were to be constructed to connect
this lot with the Village Hall parking lot, a row of trees must be
removed or the road moved to cut deeply into the park, and there would
be grading problems since the land falls away rapidly. He asked if
the Presbyterian Cburch was willing to dedicate land for continuation
of the road, and what were the estimated costs of improvement. The
manager was directed to take up the matter of dedication with the Church
Board, and to get estimated costs for discussion at the next meeting.
Approve Escrow Payout Trustee Smith moved, seconded by Trustee
57822.42- Broms Sub. Schleicher, that the President be
authorized to sign Estimate No. 1,
Broms Subdivision, for a reduction of $7,822.42 in the escrow account
for subdivision improvements for work completed in the sa:i,d subdivision.
Adopted by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6)
Nays: None (0)
Approve Bulletin #1 Bulletin No. 1 was read, prepared by
Treatment Plant Changes Baxter and Woodman, amending plans
for the chlorination of lagoons at
the sewage treatment plant to permit both post and pre- chlorination,
239
the construction of an additional manhole and piping, the changes
increasing the contract by $2,411.70, the total contract price becoming
$43,770.70. Trustee Wetzel moved, seconded by Trustee Smith, that
Bulletin No. 1 be approved. Adopted by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6)
Nays: None (0)
Ayes: Craig, Smith (2)
Nays: Forrest, Raff, Schleicher, Wetzel (4)
ftij, No Outside_ Trustee Schleicher moved, seconded by
Water,-'Connections Trustee Wetzel, that the Board establish
a policy that no extensions of municipal
services will be permitted to any area outside the corporate limits except
under special conditions approved by the Board. Adopted by the following
vote:
Ayes: Eraig, Forrest, Raff, Schleicher, Smith, Wetzel (6)
Nays: None (0)
A letter was received. from Perlman, Hecht and Chesler, acknowledging
Chief Petersen's suggestion that off -duty police officers be employed to
regulate traffic and parking in the Deerfield Commons.
The Board approved the request of Mr. Pfitzer to demonstrate a
35 bell carillon at the Deerfield Commons and the Presbyterian Church on
July 10 and 11, 1965.
Approve Contract The contract between the City of Highland
N.P. Landfill Park and the Village of Deerfield was
presented setting forth rates and
regulations for utilization of the Highland Park landfill facilities by
the Village and Village licensed scavengers, said contract to teminate
on April 30, 1966. Trustee Raff moved, seconded by Trustee Forrest,
that the President and Clerk be authorized to execute the said contract
Void Howell Roller Trailer The manager reported the roller furnished
Award by Howell Tractor and Equipment Company
was found not to meet specifications upon
delivery of the unit after acceptance of the company's bid at the last meeting.
Trustee Wetzel moved, seconded by Trustee Forrest, that the Board void the
previous award to Howell Tractor and Equipment Company for failing to meet
specifications. Adopted by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6)
Nays: None (0)
Accept Bid Geo. A. Davis Trustee Smith moved, seconded by Trustee
LO
$1005 Roller - $420 Trailer Schleicher, that the bid of George A.
r-4
Z
b d t
Days, e accepted at
Inc. i bid t th price
of $1,005 for the roller and $420 for the trailer. Adopted by the following
vote:
Ayes:- Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6)
Nays: None (0)
Reports - Communications The manager reported the signed maintenance
agreements had been received from the
Illinois Division of Highways.
The Building Commissioner,'.s report on the water system was received,
giving data on number of customers, water usage, hydrants, etc. and 'showing
a water loss of 4.7 percent for the system.
Deny Bannockburn Water A request for water service was received
Connection from Mr. Zed R. Daniels, 1380 Valley Road,
Bannockburn. After a brief discussion,
Trustee Craig moved, seconded by Trustee Smith, that the Board approve
the connection. The motion failed to carry by the following vote:
Ayes: Craig, Smith (2)
Nays: Forrest, Raff, Schleicher, Wetzel (4)
ftij, No Outside_ Trustee Schleicher moved, seconded by
Water,-'Connections Trustee Wetzel, that the Board establish
a policy that no extensions of municipal
services will be permitted to any area outside the corporate limits except
under special conditions approved by the Board. Adopted by the following
vote:
Ayes: Eraig, Forrest, Raff, Schleicher, Smith, Wetzel (6)
Nays: None (0)
A letter was received. from Perlman, Hecht and Chesler, acknowledging
Chief Petersen's suggestion that off -duty police officers be employed to
regulate traffic and parking in the Deerfield Commons.
The Board approved the request of Mr. Pfitzer to demonstrate a
35 bell carillon at the Deerfield Commons and the Presbyterian Church on
July 10 and 11, 1965.
Approve Contract The contract between the City of Highland
N.P. Landfill Park and the Village of Deerfield was
presented setting forth rates and
regulations for utilization of the Highland Park landfill facilities by
the Village and Village licensed scavengers, said contract to teminate
on April 30, 1966. Trustee Raff moved, seconded by Trustee Forrest,
that the President and Clerk be authorized to execute the said contract
240
on behalf of the Village. Adopted by the following vote:
Ayes: Craig, Forrest, Raff, Schleicher, Smith, Wetzel (6)
Nays: None (0)
A letter was received from Mr. W. J. Healy, Hackberry Road,
complaining that his driveway had not been restored properly after
installation of a sewer inlet. The manager stated Baxter and Woodman
had been notified and the contractor had corrected the restoration.
A petition was received from residents of Birchwood Avenue
requesting the Village to grade and fill the street. The manager
stated the street had been graded but no fill had been hbuled in.
Approve Purchase TL 14 Loader The manager reported Allis Chalmers
Allis Chalmers - $5200 had offered to sell a TL 14 Loader
to the Village for $5,200. He
stated the unit was partly experimental, with a Diesel engine, and
in excellent condition. The Superintendent of Public Works
estimated the old machine could be sold for $2,000, bringing the
cost down to S3200 to $3300. Trustee Smith moved, seconded by Trustee
Raff, that the Board approve the purchase of the Allis Chalmers TL 14
loader at a cost of $5,200. Adopted by the following vote:
Ayes: Craigy,Forrest, Raff, Schleicher, Smith,.Wetzel (6)
Nays: None (0)
Accept Improvements
Briarwood Vista #3
accepted by the Village, the
Trustee Craig moved, seconde,
be accepted, as recommended.
Ayes: Craig, Forrest, Raff,
Nays: None (0)
The Building Commissioner recommended
that all improvements in Briarwood
Vista Subdivision, Unit No. 3, be
one year maintenance period having expired.
I by Trustee Wetz6J, that the improvements
Adopted by the following vote:
Schleicher, Smith, Wetzel (6)
In response to a notice from the Illinois Municipal League,
the manager was directed to write to Governor Kerner requesting him
to sign Senate Bill 1237, pertaining to municipal audits.
President Finney reported he had received a letter from the
Foundation for Freedom of Democracy in Community Life requesting
a meeting to discuss equal opportunity for housing. -A- tetter-wi-tl
be -sent -to -tke-Foandati-orr-poi nti•rrg -oat -that -the -North -Shore -Summer
- Project -was - anchrrtaki= ng- a- si -mi-I•ar -program -in - BeerfFetd. The letter
was referred to the Committee on Human Relations.
There being no further business, on motion by Trustee Wetzel,
seconded by Trustee Schleicher, the meeting was adjourned at 11:05 p.m.
}ATTEST:.
l.°
Village Clerk
APPROVED:
President
1