02/01/1965I�
February 1, 1965
The regular meeting of the President and Board of Trustees of the
Village of Deerfield was called to order by the President in the Council
Chambers of the Village Hall on Monday, February 1, 1965 at 8:05 p.m. The
clerk called the roll and reported the following were
Present: I. K. Hearn, President
John A. S. Lindemann
James E. Mandler
George P. Schleicher
Ellis W. Smith
James M. Wetzel
Absent: None
and that a quorum was present and in attendance at the meeting. Also
present were Messrs. Byron Matthews, Village attorney, and Norris Stilphen,
manager.
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Moved by Trustee Smith, seconded by Trustee Schleicher, that minutes
of the regular meeting held January 18, 1965 be approved as submitted.
Motion.carried unanimously.
Report- Downspout Disconnections The manager reported that little had
been done on the downspout disconnection
program because of inclement weather; however, two additional persons had
isgned release forms and others had expressed interest. President Hearn
asked that complaints be filed as soon as convenient against the two
persons who have refused to disconnect.
Plan Commission Report Re: President Hearn stated reports had been
Parking & S L Variation received from the Board of Zoning Appeals
and the Parking Committee recommending
that a variation be granted from the parking requirements of the
Zoning Ordinance as they pertain to the application of the Deerfield
Savings and Loan Association for permits for the construction of a
third floor on the Savings and Loan Building. The Plan Commission
report on parking was read in full in which the following recommendations were
made:
1. Implement immediately the Master Off- Street Parking Plan plus
the additional recommendations of Mr. Bowen.
2. Employ a consultant to review and recommend parking space
formulas for various categories of businesses.
Mr. Matt�iews. stated that parking could be provided by Special Assess-
ment procedures,umost municipalities using this method had run into trouble
since it was necessary to prove that the property assessed was increased in
value. Discussion was had on the interpretation of parking requirements.
Mr., J. Howard Wolf, President of the Deerfield Savings and Loan, stated they
could provide 91 parking stalls including 20 leased spaces at the rear of
3. Village provide initial capital
to implement the Off- Street
'Parking Plan through acquisition of
necessary properties.
4. Enforce the ordinance establishing
parking requirements. If
impossible for the owner to fulfill
requirements, set an amount
for each parking stall deficiency to
be paid into a Parking Fund
to be used to implement the overall
p4an. $2000 per stall was
suggested.
The Plan Commission recommended that
a variation be granted as
requested by Deerfield Savings and Loan, since
the additional parking spaces
they will provide will help to satisfy the
parking needs of the Village, and
inasmuch as the officers of the Savings and
Loan have indicated their Willing-
ness to contribute cash toward making up a
deficiency, this contribution
would tend to set a precedent for others who
could not meet parking require-
ments by any other means.
Mr. Matt�iews. stated that parking could be provided by Special Assess-
ment procedures,umost municipalities using this method had run into trouble
since it was necessary to prove that the property assessed was increased in
value. Discussion was had on the interpretation of parking requirements.
Mr., J. Howard Wolf, President of the Deerfield Savings and Loan, stated they
could provide 91 parking stalls including 20 leased spaces at the rear of
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the animal hospital. If total floor area is used in computing the required
number of stalls, 130 would be necessary; however, if parking requirements
are based on rentable space, only 98 spaces are needed. It was recognized
by the Board that the resolution of the Savings and Loan parking problem
would set a precedent.
Trustee Wetzel moved, seconded by Trustee Lindemann, that the
recommendation of the Plan Commission be approved, and the manager, attorney
and engineer work with the Savings and Loan on the proper interpretation of
the ordinance in terms of how many spaces shall be provided, and also the
amount to be paid for each parking stall deficiency.
Motion carried unanimously.
Approve Sara Lee Agreement The Agreement between the Village and
Sewage Treatment Kitchens of Sara Lee for treatment of
industrial wastes was presented, esta-
blishing additional charges to be paid for excess BOD strength, testing
procedures, and setting a 300,000 gallonage of plant and sanitary waste
effluent per day as the amount on which the charges are based, with pro-
vision for determination of charges to be paid for excess gallonage.
Referring to the covering letter sent with the Agreements by Sara Lee,
in which a reference was made to an alleged compromise of a 350,000 '
gallonage agreed upon, President Hearn stated there was no agreed upon
compromise of 350,000 gallons, that the figure was mentioned in conversa-
tions between Sara Lee and Messrs. Stilphen, Sundin and Matthews on a
preliminary bases when drafting the agreement, but the Trustees had never
agreed to any compromise. Trustee Mandler moved, seconded by Trustee Smith,
that the President be authorized to execute the Agreement between the
Village and Sara Lee.
Motion carried unanimously.
Report - Sara Lee Sewage The manager
correlation
sewage made by the Village and the company,
January 4th to 26th, there were three days
strength with charges of $45, $34 and $2, a
the Village by Sara Lee.
reported there was close
between tests of Sara Lee
and that during the period
Nhen tests showed excess BOD
total of $81 to be paid to
Appoint G. A. Morgenstern President Hearn appointed Mr. Grant A.
Plan Commission Morgenstern to the Plan Commission to
fill the vacancy created by the resigna-
tion of Mr. Harry Tisdall, Trustee Mandler moved, seconded by Trustee Wetzel,
that the appointment be confirmed.
Motion carried unanimously.
Ordinance - Sideyard Variation Trustee Mandler moved, seconded by
1345 Woodland Dr. (6 -65-5) Trustee Smith, that the ordinance by
adopted granting a variation from the
terms of the zoning ordinance to permit a sideyard of 5 feet instead of
8 feet on the property known as 1345 Woodland Drive, as requested by 0. L.
Henninger. Adopted by the following vote:
Ayes: Lindemann, Mandler, Schleicher, Smit4, Wetzel (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Ordinance- Sideyard Variation
Lot 119,Colony Point (0 -65 -6)
the requirements of the zoning
on one side and 17 feet on the
otherwise required on Lot 119,
on the subject property and ad
leave 25 feet of space between
Trustee Mandler moved, seconded by
Trustee Lindemann, that the ordinance
be adopted granting a variation from
ordinance to permit a side yard of 7 feet
other side, instead of 10 feet and 20 feet
Unit #2, Colony Point Subdivision; the house
jacent properties to be so located as to
each house. Adopted by the following vote:
Ayes: Lindemann, Mandler, Schleicher, Smith, Wetzel (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
President Hearn recommended that vacancies on boards and commissions
be filled by the new Board of Trustees after May 1st, since this is an
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election year. He added that a vacancy on the Board of Police Commissioners
must be filled 30 days prior to the expiration of the term, and requested
that the Manpower Commission be notified to submit names to fill this
vacancy.
Motion carried unanimously.
President Hearn stated he felt the present Board should take action
on this matter, and rpoposed that the Board's decision on the recommendation
be given at the first meeting in March. If the recommendation is approved,
the,first presentation of the Ordinance could be made at the second
meeting in March, with final action at the first meeting in April.
Trustee Schleicher suggested that the zoning question be put to a
referendum, which could be done at the April 20th election with little
additional cost. Trustee Mandler pointed out that the March 1st date was
set only for a decision, whether favorable, unfavorable, or to hold a
referendum.
In answer to questions from the audience, President Hearn stated
he would ask the Plan Commission Chairman if the recommendation was
unanimous, and would request a minority report if not unanimous.
Mr. Ernest Janus, 1132 Country Lane, asked the Board to give
consideration to some other type of development for the property, and
stated a group was investigating the feasibility of a golf course financed
by revenue bonds. After further discussion it was agreed that additional
data should be obtained and the Concomitant Report reviewed which was an
analysis of a similar proposal.
Approve.P. C. Report A report was received from the Plan
Soil Testing Commission recommending that the
Soil Testing tract be classified as
an M - Manufacturing District upon annexation. Trustee Mandler moved,
seconded by Trustee Lindemann, that the recommendation be approved.
Adopted by the following vote:
Ayes: Lindemann, Mandler, Smith, Wetzel (4)
Nays: Schleicher (1)
Mr. Matthews stated the attorney for Soil Testing was preparing
the pre- annexation agreement. President Hearn requested him to prepare
the necessary ordinances in order that the first presentation may be
made at the same time the agreement is ready.
Plan Commission Report The Plan Commission report was read
Klefstad Zoning & Annexation in full. The Commission recommended
that the Eides tract of 65 acres,
located south of County Line Road in the unincorporated area of Cook Count,
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be annexed to the Village with .a Manufacturing District classification, as
petitioned by Klefstad Engineering.
President Hearn announced that copies of the Plan Commission report
were available to the public, and requested that newspapers. serving the
Village give the report as detailed coverage as possible in order to inform
all residents of the Village. He added the Board would appreciate ex-
pressions of opinion from all segments of the Village with respect to the
area.
The Village clerk reported a petition had been filed signed by the
owners of eight properties opposite the Klefstad tract, opposing the
proposed rezoning of the property, said petition being filed in accord -
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ance with the provisions of Chapter 24, Sec. 11- 13 -14, Illinois Revised
Z
Statutes.
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President Hearn asked that copies of letters referred to in the
report be duplicated for Board members. Trustee Schleicher moved, seconded
by Trustee Smith; that a letter be sent to the Plan Commission acknowledging
receipt of the report in order that the,matter may be dropped from the
Commission's agenda, and expressing appreciation for its promptness.
Motion carried unanimously.
President Hearn stated he felt the present Board should take action
on this matter, and rpoposed that the Board's decision on the recommendation
be given at the first meeting in March. If the recommendation is approved,
the,first presentation of the Ordinance could be made at the second
meeting in March, with final action at the first meeting in April.
Trustee Schleicher suggested that the zoning question be put to a
referendum, which could be done at the April 20th election with little
additional cost. Trustee Mandler pointed out that the March 1st date was
set only for a decision, whether favorable, unfavorable, or to hold a
referendum.
In answer to questions from the audience, President Hearn stated
he would ask the Plan Commission Chairman if the recommendation was
unanimous, and would request a minority report if not unanimous.
Mr. Ernest Janus, 1132 Country Lane, asked the Board to give
consideration to some other type of development for the property, and
stated a group was investigating the feasibility of a golf course financed
by revenue bonds. After further discussion it was agreed that additional
data should be obtained and the Concomitant Report reviewed which was an
analysis of a similar proposal.
Approve.P. C. Report A report was received from the Plan
Soil Testing Commission recommending that the
Soil Testing tract be classified as
an M - Manufacturing District upon annexation. Trustee Mandler moved,
seconded by Trustee Lindemann, that the recommendation be approved.
Adopted by the following vote:
Ayes: Lindemann, Mandler, Smith, Wetzel (4)
Nays: Schleicher (1)
Mr. Matthews stated the attorney for Soil Testing was preparing
the pre- annexation agreement. President Hearn requested him to prepare
the necessary ordinances in order that the first presentation may be
made at the same time the agreement is ready.
Approve Application
Lagoon, Chlorination
State Sanitary Water Board for a
chlorination installation.
Motion carried unanimously..
Trustee Smith moved, seconded by Trustee
Mandler, that the President be author-
ized to sign the application to the
permit for construction of a lagoon and a
A petition was received for the vacation of part of Crabtree Lane
from Woodland Drive to the Park property. President Hearn asked that a
sketch be drawn showing the proposed vacation, and copies be sent to
School District ##110 and the Deerfield Park District, for their comments.
Approve $671.14 The manager reported that the assign -
Radio Change ment of a new radio frequency for
Public. Works Department vehicles had
required changes in installations costing $971.14, an amount exceeding the
budget figure by $671.14. He added the bill could be held until the next
fiscal year, or paid now inasmuch as funds are available. Trustee Mandler
moved, seconded by Trustee Wetzel, that payment of the $671.14 be approved.
Adopted by the following vote:
Ayes: Lindemann, Mandler, Schleicher, Smith, Wetzel (5)
Nays: None (0)
Proclamation American Trustee Mandler moved, seconded by
History Month Trustee Lindemann, that February be
proclaimed American History Month, as-
requested by the D.A.R.
Motion carried unanimously.
Re: Transportation Study
Area Transportation Study,
of the Department of Publi
pointed out this study was
he felt if the Village did
rather than Cook County.
Discussion was had on a request that
the Village participate in a Chicago
and an Agreement with the Cook County District
Works pertaining thereto. Trustee Mandler
keyed to the Federal Highway Act of 1962, and
participate, it should join with Lake County
Trustee Schleicher moved, seconded by Trustee Wetzel, that the
Agreement be signed with the intent of joining both County groups, and
that the Milwaukee Railroad be asked to appoint a representative to serve
as advisor to the Village President in the work of the Study.Group.
Motion failed to pass, those voting Aye: Two
Nay: Three
Approve Preliminary Plat The Plan Commission recommended
Stryker Subdivision approval of the preliminary plat of
the Stryker Subdivision of two lots
at Deerfield Road and Jonquil Terrace. Trustee Lindemann moved, seconded
by Trustee Wetzel, that the preliminary plat be approved.
Motion carried unanimously.
Communications The manager reported a letter had
been received from the Junior Chamber
of Commerce asking that the Village join with the JC's and other groups in
an Independence Day celebration, and requesting a contribution of 5500.
President Hearn and members of the Board stated they liked the small -town
type of celebration, such as Family Day, and it was pointed out that the
Village provided extra police services for such occasions. The manager
suggested the portable generator and floodlights owned by the Village
could be moved to the High School site for night activities. Trustee
Wetzel proposed that the manager write the JC's encouraging them to carry
on their plans, and the Village will do what it can in the way of services
to assist them.
A letter was received from the State Sanitary Water Board approving
the sewer extensions in Colony Point Subdivision, Units 3 and 4.
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Receipt was acknowledged of copies of letters sent by Mrs. Ruth
Koral and Mr. Douglass Mann of Sara Lee to the County Board of Super-
visors, opposing the landfill at the Brickyards.
A letter of resignation was received from Mr. Robert Wheeler,
Planning Consultant, stating that increased duties with the City of
Evanston prevented the continuation of his work with the Village.
The manager reported the National League of Cities Conference would
be held in Washington DC on July 24 -26.
He reported the Department of Health had approved the plans and
specifications for Units 3 and 4, Colony Point Subdivision.
A letter was received from the Lake County Health Department,
stating it was no longer their policy to return the results of effluent
tests, the only report being "satisfactory" or "unsatisfactory". The
letter was referred to Baxter and Woodman, sanitary engineers for the
Village.
M A letter was received from Mrs. Philip Ruth, reporting on her
to attendances at the Illinois Civil Defense meeting in Chicago.
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A report from the Fire Chief showed 104 rescue calls in the past
year, and a combined total of 208 calls.
A letter of commendation was received from Mr. William K. Williams,
Human Relations Commission consultant.
The manager reported the Illinois Highway Study Commission would
meet in Elgin on February 11 to discuss highways and financing.
Mr. Matthews reported the Supreme Court had upheld the lower
Court's decision in the Wilson - Weigle case. Decision was made that no
further action be taken by the Village.
At Trustee Wetzel's suggestion, President Hearn stated the Plan
Commission's report on parking and traffic would be taken up at the Board's
next work session.
Discussion was had on a covering letter to be sent to Sara Lee with
the signed Agreements. The manager was directed to write the company that
the figures contained therein are mutually satisfactory, as shown by the
signed Agreement.
A complaint was received in connection with the use of the Holy
Cross driveway from Rosemary Terrace and failure to observe the conditions
set by the Board when the permit was granted. President Hearn directed
the manager to write to Holy Cross asking them to carry out the.conditions
of the original agreement.
Complaints were;.:made by residents about the hazardous conditions
of County Line Road. The manager stated te.lephone calls had been made
to the Cook County Highway Department and to Lake County, which resulted
in the sanding of one side of the road. He stated the Village had salted
and sanded both sides, although the ooad is under Cook County maintenance.
President Hearn asked the manager to continue his calls to alleviate the
hazardous condition.
There being no further business, on motion by Trustee Schleicher,
seconded by Trustee Wetzel, the meeting was adjourned at 10 :55 P.M.
APPROVED:
President
ATTEST:
Village Clerk