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01/04/1965 (2)173 January 4, 1965 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Counci$ Chambers of the Village Hall on Monday, January 4, 1965 at 8 :20 p.m. The Clerk called the roll and reported the following were Present: 1. K. Hearn, President John A. S. Lindemann James.E. Mandler George P..Schleicher Ellis W. Smith Absent: James M. Wetzel and that a quorum was present and in attendance at the meeting. Also present were Messrs. Byron Matthews, Village attorney, and Norris Stilphen, manager. Moved by Trustee Mandler, seconded by Trustee Schleicher, that minutes of the regular meeting held December 21, 1964 be approved as submitted. Motion carfied unanimously., Z U. President Hearn asked that a member or members of the Plan Commission V be requested to attend the pre -trial conference on the Hovland Special Assessment to be. held January 20, 1965. Re: Savings 6 Loan Parking In connection with the petition of Deer - Variation Petition field Savings and Loan for a variation from the parking requirements of the Zoning Ordinance and the recommendation of the Board of Zoning Appeals per- taining thereto, President Hearn stated the Parking Committee had .submitted its report, with three members favoring the granting of the variation, one opposing, and one member out of town and unable to be contacted. The report also recommended that the Board employ a competent firm of traffic engineers for a thorough study of the traffic patterns in the central business district, and that the Village provide additional off - street parking with municipal - funds. The President stated he felt it would be premature to enter into any commitment until the Plan Commission has submitted a comprehensive study on parking, which had been requested some time ago. He said he would ask the Chairman of the Commission to submit its:: report for the next meeting. Trustee Mandler stated parking was one of the prime problems of the Villagei this was the first request" for a variation, and because there was a possibility that a precedent might be set, the Board was doubly concerned about getting all information before making a decision. Trustee Lindemann read the policy of the American Municipal Association regarding parking, which states that parking is mainly a municipal responsibility. President Hearn assured Mr. J. Howard Wolf, President of the Savings and.Loan, that the Board would give its decision as soon as possible. Ordinance - Zoning Variation The ordinance was read granting a variation Sign - 340 County Line Road from the provisions of the Zoning Ordinance 0-65-1) to permit the erection and maintenance of a free standing single -faced sign at 340 County Line Road, approximately 8 ft. by 8 ft. in size.. Trustee Mandler moved, seconded by Trustee Smith, that the said ordinance be adopted. Upon roll call the ordinance passed by the following vote: Ayes: Lindemann, Mandler, Schleicher, Smith (4) Nays: None (0) The President signed the ordinance indicating his approval thereof. Ordinance - Rear Yard The ordinance was read granting a variation Variation Lot 118 Colony Point from the rear yard setback requirements 0 -65 -2) of the Zoning Ordinance to permit a rear yard of 42 ft. on Lot 118, Colony Point Subdivision, Unit #2. Trustee Mandler moved, seconded by Trustee Smith, that the said ordinance be adopted. Upon roll call the ordinance passed by the following vote: Ayes: Lindemann, Mandler, Schleicher, Smith (4) Nays: None (0) 174 The President signed the ordinance indicating his approval thereof. -President Hearn read a letter expressing appreciation, to Emmett Stupey, the:Vil�lage;?animal warden, for the rescue of a dog frozen in the ice. The President also lauded Mr. Stupey, and will write a letter of commendation. Re: Objection to Bill A lengthy discussion was had on the re- Landfill Commissions draft of the proposed bill to permit the establishment of Landfill Commissions. The manager stated it was hoped Glenview and Deerfield would withdraw their opposition to the bill as a result of the. revision. Trustee Mandler reiter- ated his previous statement that bb was opposed to the creation of additional governmental agencies.. Trustee Schleicher pointed out that Lake County was opposed to the bill, and it was not needed at this time. President Hearn concluded the discussion by stating it was evident that the Board did not. wish to reverse itssprevious action opposing the bill. 1st Presentation - The first presentation was made of an Mokrasch Variation ordinance granting a variation to permit the use of premises known as 955 Waukegan Road for the construction of a building, with a lot width of approximately 63 ft.. Approve Plans & Specs The Building Commissioner recommended Units 3 & 4- Colony Point Sub. approval of the plans and specifications for improvements in Units 3 and 4, Colony Point Subdivision. Trustee Mandler moved, seconded by Trustee Schleicher, that the plans and specifications be approved as recommended, and the President be authorized to sign the application for sewer extensions. Motion carried unanimously. Trustee Wetzel entered the meeting at 8 :55 p.m. and was present thereafter. 1 st Presentation - Ordinance The first presentation wa's made of an No Parking - Deerfield Road ordinance amending Section 20.501, of the Municipal Code by prohibiting parking on both sides of Deerfield Road between Wilmot Road and Apple Tree Lane. An ordinance will be prepared to extend the No U Turn zones in the central business district to coincide with the signs now posted. Proposed Agreement Discussion was had on the problems of Sara Lee Sewage Sara Lee sewage, and efforts and plans made by the company to meet ordinance limitations on BOD strength. As a result of conferences with Village repre- sentatives, a letter was received from Mr. Douglass Mann of Sara Lee, proposing as an laternative to the levy of a fine of $500 per day for each day a viola- tion occurs that as of January 1, 1965, Sara Lee pay the Village $1 per part per million for each day that the company's sewage exceeds the 300 BOD established by ordinance, and that no extra material or personnel costs be charged the company. The letter also set forth testing procedures to be followed by both the company and.the Village. Trustee Schleicher suggested that the agreement to be prepared by the Village attorney spell out that the costs are in addition.to the regular sewer service charges; that a definite time limit be set; that the charge per part per million be doubled after November 1, 1965 and again doubled after May 1, 1966; a-minimum charge of $10 per day be set for testing; and the company be held liable for the accidental discharge of chemicals or other substances which would cause unusual problems at the sewage treatment plant. Objections were raised to the escalator clause by Trustee Wetael, who suggested that the contract set a cut -off date. President Hearn proposed that the contract be in effect until November, 1965, the date set by Sara Lee for completion of treatment facilities, and if these facilities are not completed at that time, the Board will re- examine the entire matter. President Hearn directed that the manager, attorney and engineer draft the contract for consideration by the Board, incorporating therein suggestions made in the discussion. Trustee Schleicher asked that Sara Lee be notified that the Board is merely giving consideration to a contract, instead of the fine heretofore proposed to be levied. e k 1 1 17.5. Excerpt Re: Riverwoods Landfill Objection near Riverwoods (Freeding an, the excerpt from the minutes had been offered in evidence A letter was received from Mr. Richard Houpt, attorney for property owners opposing the proposed landfill operation I Buiton vs. County if Lake, et al.) regarding of the December 7, 1964 Board meeting, which in Court. The excerpt was read. Trustee Smith moved, seconded by TRustee Schleicher, that the said escerpt be re- stated in exactly the same language, except for the deletion of the reference to "100 trucks per day" and substituting therefor "a sub - stantial number of garbage trucks ", as follows: "Discussion was had on the Riverwoods landfill law suit. It was pointed out that testimony had been given in Court indicating that a sub - stantial number of garbage trucks might use Deerfield Road as access to the landfill. Trustee Schleicher stated the Village could not re -route this traffic or prohibit use of this street, since both Waukegan and'Deerfield Roads are State highways'. President Hearn suggested that a letter be written to the attorney representing those who oppose the landfill, stating the Village's objection to the landfill on the basis that truck traffic generated by the operation to would greatly increase traffic congestion in the Village, and asking the to attorney to read this letter into Court record. L� Trustee Smith stated a further objection would be the fact that two schools are located on Deerfield Road, and the increased traffic would present additional hazards to the children who must cross Deerfield Road on their way to and from school. Trustee Schleicher then moved, seconded by Trustee Smith, that the President write to Mr. Harold Block, attorney for the Village of Riverwoods, enclosing a certified copy of the excerpt of the minutes pertaining to the Board's action on the matter. Adopted by the following vote: Ayes: Lindemann, Schleicher, Smith, Wetzel (4) Nays; None (0)" and the Village clerk.send a certified copy from the minutes pertaining to the Board's action. Motion carried, those voting Aye: Lindemann, Schleicher, Smith,Wetzel (4) Nay: Mandler (1) Manager's Reports The manager reported an invitation had been received from the PTA's of Deerfield and Highland Park High Schools for a reception honoring retiring Superintendent Wolters on January 14. Christmas greetings were received from the Mayor of Deerfield's Sister City, Ludinghausen, Germany, with thanks for the book on the High School, and stating that a book on Ludinghausen is being sent to Deerfield. He reported on,a meeting with the Zoning Committee of the County Board of Supervisors in connection with the proposed County Zoning Ordinance as it pertains to the Village's jurisdictional area. Trustee Schleicher added that Mr. Bruce Frost, Township Supervisor, should be contacted for information. There being no_ further business, on motion by Trustee Schleicher, seconded by TRustee Smith, the meeting was adjourned at 10:05 p.m., � APPROVED : 7\1 President ATTEST: Village Clerk