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12/07/1964162 December 7, 1964 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, December 7, 1964 at 8 :25 p.m. The clerk called the roll and reported the following were Present: I. K. Hearn, President Johh­.A. S. Lindemann George P. Schleicher Ellis W. Smith James M. Wetzel Absent; James E. Mandler and that a quorum Was present and in attendance at the meeting. Also present were Messrs. Byron Matthews, Village attorney, and Norris Stilphen, manager. Moved by Trustee Schleicher, seconded by Trustee Smith, that minutes of the regular meeting held November 16, 1964 be approved as corrected. Motion carried unanimously. Approve Annexation The annexation agreements between the Agreements - Soil Testing Village of Deerfield and LaSalle National Bank, as Trustee under Trust No. 29897, and Chicago Title and TrusteCompanny, Trustee under Trust No. 43970, (Soil Testing) were reviewed and minor corrections made. Trustee Smith then moved, seconded by Trustee Lindemann, that the agreements be approved, and ordinanced.forrannexation and variations specifi'ed'in the agreements be prepared. Adopted by the following vote: Ayes: Lindemann, Schleicher, Smith, Wetzel (4) Nays: None (0) The manager was directed to'notify the company the agreements had been approved, and will be signed when the ordinances are passed. Downspout Disconnection The manager reported two additional Fees and Report property owners have disconnected down- spouts, in compliance with the Village's request. He reported a schedule of fees had been worked out for disconnec- tion by Village employees as follows: Disconnect Downspout, furnish and install elbow $5.00 Disconnect Downspout, furnish and install roll -out device 7.00 Disconnect Downspout, splash block Disconnect Downspout only 3.00 2.00 President Hearn asked that the Public Works Director contact those who have not complied and offer to have this service performed at the scheduled prices. He also asked that publicity on this service be pub- lished in the local newspapers. Trustee Wetzel suggested, and Trustee Smith agreed, that a time limit should be set. President Hearn stated it was his opinion that reaction to the Village's offer to perform this service be tested;'if this step fails to secure compliance, the Board can then discuss what further steps should be taken. The Village attorney was requested to prepare a releas form to be signed by property owners who desire disconnection by Village employees. Ordinance - Zoning Amendment 150 Waukegan Rd. to B -4 Dist. 0 -64 -54 District. Trustee Wetzel moved, ordinance be adopted. Upon roll vote: The ordinance was presented amending the Zoning Ordinance by classifying the property known as 150 Waukegan Road (Thompson tract) as a B -4 Limited Business seconded by Trustee Smith, that the said call the ordinance passed by the following Ayes: Lindemann, Smith, Wetzel, Hearn (4) Nays: Schleicher (1) 1 1 163 The President signed the ordinance indicating his approval thereof. Discussion - Sign Ordinance The sign ordinance presented at the previous meeting was discussed at length. Certain deletions and additions were proposed for purposes 6f enforcement and clarity. Changes were suggested for setback requirements in the 0 t R and M Districts. Re: Savings t Loan Parking The recommendation of the Board of Zoning Appeals was read pertaining to the petition of Deerfield Savings and Loan for a variation from the provisions of the ordinance relating to parking requirements. The majority report recommend- ed the variation be granted, pointing out that a third story could have been constructed at the time the building was built with no additional parking aredrequired. Mr. J. Howard Wolf, President of the Savings and Loan, stated attempts had been made to secure additional parking space, but they had been unsuccessful. He reported the total floor area of the building, including the proposed third floor, was 25,360 sq. ft., but by subtract- ing the square footage of corridors, stairs, etc., the total rentabee space was 19,700 sq. ft. This area would require 98 parking spaces; the Association owns or controls 91 spaces. He added they would contribute funds to the Village for the purchase of additional parking faci l,i ties. The manager stated no report had been received from the Parking Committee. Mr. Wolf was requested to submit his report in writing. Ordinance - Bldg. Code The ordiaance was read amending the Amendment (0- 64 -55)) National Building Code by removing the word "existing" from section 402.3g thereog. Trustee Smith moved, seconded by Trustee Lindemann, that the ordinance be adopted. Upon roll call, the ordinance passed by the following vote: Ayes: Lindemann, Smith, Wetzel, Hearn (4) Nays: Schleicher (1) The President signed the ordinance indicating his approval thereof. The Building Commissioner reviewed the ordinance in detail and exhibited pictures of existing signs which would be illegal under the proposed ordinance, as well as pictures showing signs which would comply. Trustee Lindemann stated it was his opinion that any new sign ordinance should eliminate certain types-of signs which were felt to be objection- able, and that the final paragraph of the proposed ordinance, which provides for maintenance of any legal signs which would become non - conforming under the new ordinance would set aside any claims of hardship. Mr. Francis Carr of Village Realty asked that local realtors be consulted before a new sign ordinance is adopted. Decision was made that the sign ordinance be referred back to the Plan Commission for further study, and that the Building Commissioner 7j prepare a memorandum on his remarks pertaining to the ordinance for the Plan Commission's consideration in its review. Re: Mokrasch Variation Mr. Richard Ross, attorney for Dr. Frederick Mokrasch, presented architect's sketches for the construction of a multiple family dwelling at the south- east corner of Waukegan Road and Elder Lane, for which a variation is being sought. Mr. Ross stated the sideyard requirements of the present ordinance would be maintained, but a hardship would result if a variation is not granted in the minimum footage-per dwelling unit requirement. He stated under the old ordinance, 8 apartments could have been constructed, but under the present ordinance, only two units can be built. If the minimum lot footage per unit is reduced to 3,000 sq. ft., 4 apartments could be built, he said, and asked the Board to give consideration to this solution. The Building Commissioner also had prepared a site plan for the property. Trustee Hearn proposed, and the Board concurred, that the sketches be studied by Board members, and action be taken on the matter at the next meeting. Re: Savings t Loan Parking The recommendation of the Board of Zoning Appeals was read pertaining to the petition of Deerfield Savings and Loan for a variation from the provisions of the ordinance relating to parking requirements. The majority report recommend- ed the variation be granted, pointing out that a third story could have been constructed at the time the building was built with no additional parking aredrequired. Mr. J. Howard Wolf, President of the Savings and Loan, stated attempts had been made to secure additional parking space, but they had been unsuccessful. He reported the total floor area of the building, including the proposed third floor, was 25,360 sq. ft., but by subtract- ing the square footage of corridors, stairs, etc., the total rentabee space was 19,700 sq. ft. This area would require 98 parking spaces; the Association owns or controls 91 spaces. He added they would contribute funds to the Village for the purchase of additional parking faci l,i ties. The manager stated no report had been received from the Parking Committee. Mr. Wolf was requested to submit his report in writing. Ordinance - Bldg. Code The ordiaance was read amending the Amendment (0- 64 -55)) National Building Code by removing the word "existing" from section 402.3g thereog. Trustee Smith moved, seconded by Trustee Lindemann, that the ordinance be adopted. Upon roll call, the ordinance passed by the following vote: Ayes: Lindemann, Smith, Wetzel, Hearn (4) Nays: Schleicher (1) The President signed the ordinance indicating his approval thereof. 164 Report: Elm Street The manager reported letters had been sent to Elm Street property owners proposing sidewalks be repaired under the'50 /50 sidewalk program. No answers have been received. He will get cost figures on pavement overlayment, and Park and Village employees have been asked to observe speed limits. A letter iRas been sent to the Milwaukee Railroad asking that noises of engine operation be reduced if possible. The Fire Chief, Elmer Krase, said the Department could burn the old house U proper legal authority is given. Re: Hovland S/A Costs President Hearn stated he had asked the Building Commissioner to prepare an estimate of costs for complete Hovland Improvemqnts if the area were to be rezoned. He repo ted that, with rezoning to 9,000 sq. ft. lots, the total assessment would be increased by $207,000 plus, or $750 additional for each'9,000 sq. ft. lot. Approve BZA Report - Sign;, The report of the Board of Zoning Appeals Variation - 340 County Line was read, recommending by a 4 to 2 vote, that a variation be granted to permit a free - standing advertising sign 8' x 8' at 340 County Line Road, as requested by Mr. Robert F. Baker. Trustee Smith moved, seconded by Trustee Wetzel, that the Board accept the recommendation, and an ordinance be prepared. Adopted by the following vote: Ayes: Lindemann, Schleicher, Smith, Wetzel (4) Nays: None (0) Approve Kennedy Variation The report of the Board of Zoning Appeals Rear Yard - Lot 11 8, Colony Pointwas read, recommending that a variation. be granted to permit a rear yard of 42 ft. on Lot •118, Colony Point.Subdivision. Trustee Lindemann moved, seconded by Trustee Wetzel, that the recommendation be accepted, and the ordinance granting the variation be prepared. Adopted by the following vote: Ayes: Lindemann,'Schleicher, Smith, Wetzel (4) Nays: None (0) Report - Sara Lee Sewage Mr. Douglass, "Mann of Kitchens of Sara Lee reported to the Board on sewage problems, and stated the company, despite great efforts, had been unable,to reduce sewage strength to meet Village regulations. He said that plant wastes were not injurious to human health; the problem was one of volume rather than toxicity. He presented a program to be undertaken by the company as follows: 1. By January 15, 1965, sufficient data should have been gathered and analyzed to the end that a decision as to what treatment facility and equipment are required to supplement the existing Village Treatment Plant; 2. By March 15, 1965, all plans and drawings of the facility should be completed and formal bids requested, and specifi- cations drawn for formal bids. 3. By April 15, 1965, it is anticipated that the invitations for bids would be completed; 4. By May 1, 1965, bids would be awarded and equipment ordered; 5. By November 1, 1965, or earlier hopefully, the supplementary treatment facility should be completed. Trustee Schleicher pointed out that the volume of Sara Lee sewage at the plant created problems in the treatment of total sewage, and therefore a health problem did in fact exist. Mr. Mann stated after reports are received from the sanitary engineers for the company and Village, decisions could be made on location of the additional plant facilities. He assured the Board of the company's desire to cooperate wholeheartedly with the Village to solve the sewage problem, and expressed thanks for past cooperation. President Hearn stated Sara Lee has made no effort to avoid their responsibilities to the Village, and any costs incurred by the Village in connection with the sewage problem will be paid by Sara Lee. 1.6`5 The manager read a report on November sewage, showing a reduction in sewage strength, although still above Village standards. He reported an outside firm had been hired to test sewage, the results to be compared to tests made by V1.11age employees and by Sara Lee. President Hearn thanked'Mr. Mann for his report. Re: Sale Xmas Trees Christmas trees. The propose made to permit sale of trees Village attorney pointed out to accomplish what the Board An ordinance was presented and read establishing licenses for the sale of ad ordinance was discussed, and decision was in accordance with past practice. The that a zoning amendment would be required had in mind. Appoint Dr. Wm. Burns The President appointed Dr. William Human Relations Burns to the Human Relations Committee to fill the vacancy created by the resignation of Mr. John Kies. Trustee Wetzel moved, seconded by Trustee Schleicher, that the appointment be confirmed. Ayes: Lindemann, Schleicher, Smith, Wetzel (4) Nays: None (0) Authorize Purchase Trustee Lindemann moved, seconded by Generator - Sewage Plant Trustee Smith, that the manager be author- ized to expend up to $900 for a steam generator for use at tive sewage treatment plant, Kitchens of Sara Lee to be billed for the cost. Adopted by the following vote: Ayes: Lindemann, Schleicher, Smith, Wetzel (4) Nays: None (0) Riverwoods Landfill Discussion was had on the Riverwoods landfill law suit. It was pointed out that testimony had been given in Court indicating that as many as 100 trucks per day might use Deerfield Road as access to the landfill. Trustee Schleicher stated the Village could not re -route this traffic or prohibit use of this street, since both Waukegan and Deerfield Roads are State highways. President Hearn suggested that a letter be written to the attorney representing those who oppose the landfill, stating the Village's objection to the landfill on the basis that truck traffic generated by the operation would greatly increase traffic congestion in the Village, and asking the attorney to read this letter into the Court record. Trustee Smith stated a further objection would be the fact that two schools are located on Deerfield, and the increased traffic would present additional hazards to the children who must cross Deerfield Road on their way to and from school. Motionicarried unanimously. LO lst Presentation - Ordinance The first presentation was made of an r_� Di Pietro Recapture Agreement ordinance providing for special sewer -r connection fees to be charged for connec- tion to a sanitary sewer 395 feet in length installed in Waukegan Road by James Di Pietro, said special connections fees to be paid to James Di Pietro to reimburse him for costs of installation on a pro rata basis for property served. Approve Traffic Survey A letter was received from Chief of Police Petersen recommending that the Chicago Motor Club be requested to make a survey of traffic conditions at the Waukegan - Deerfield Road intersection, and submit recommendations for pedestrian safety and more efficient movement of traffic. Discussion was had on the problem of turning traffic, parking and related matters, and the manager reported the last traffic survey had been made approxi- mately two years ago. Trustee Smith then moved, seconded by Trustee Wetzel, that a traffic count be authorized to be made at the Waukegan - Deerfield Road intersection for purposes of obtaining data which will permit evaluation of steps to be taken for more efficient traffic flow. Adopted by the following vote: Ayes: Lindemann, Schleicher, Smith, Wetzel (4) Nays: None (0) Authorize Purchase Trustee Lindemann moved, seconded by Generator - Sewage Plant Trustee Smith, that the manager be author- ized to expend up to $900 for a steam generator for use at tive sewage treatment plant, Kitchens of Sara Lee to be billed for the cost. Adopted by the following vote: Ayes: Lindemann, Schleicher, Smith, Wetzel (4) Nays: None (0) Riverwoods Landfill Discussion was had on the Riverwoods landfill law suit. It was pointed out that testimony had been given in Court indicating that as many as 100 trucks per day might use Deerfield Road as access to the landfill. Trustee Schleicher stated the Village could not re -route this traffic or prohibit use of this street, since both Waukegan and Deerfield Roads are State highways. President Hearn suggested that a letter be written to the attorney representing those who oppose the landfill, stating the Village's objection to the landfill on the basis that truck traffic generated by the operation would greatly increase traffic congestion in the Village, and asking the attorney to read this letter into the Court record. Trustee Smith stated a further objection would be the fact that two schools are located on Deerfield, and the increased traffic would present additional hazards to the children who must cross Deerfield Road on their way to and from school. 166 Trustee Schleicher then moved, seconded by Trustee Smith, that the , President write'to Mr. Harold Block, attorney for the Village of Riverwoods, stating the Village's objection to the proposed landfill operation near Riverwoods, enclosing a* certified copy of the excerpt of the minutes per- taining to the Board's action on the matter. Adopted by the following vote: Ayes: Lindemann, Schleicher, Smith, Wetzel (4) Nays :4, None (0) Resolution - Renewal of A resolution was presented and read Maintenance -State Roads renewing the resolution passed February 5, 1964, which provided for the maintenance of State roads (Deerfield and Waukegan Roads) by the Village. Trustee' Smith moved, seconded by Trustee Schleicher, that the resolution.be adopted. Upon roll call; the resolution passed by the following vote: Ayes: Lindemann, Schleicher, Smith, Wetzel (4) Nays: None (0) The manager reported a letter had been received from the State Sanitary Water Board acknowledging receipt of reports on sewage treatment plan operation and requesting the Village to continue filing these reports. The Village attorney reported the hearing on the Hovland Special Assessment had been coninued from December 4 to December 11, 1964, two lots had been dropped from the assessment roll, and owners of two lots on the permmeter of the subidivision had been authorized to install improvements at their own expense. The manager reported a meeting of the Civil Defense Agency would.be held on December 10, 1964 at McCormick Place, Chicago. The manager reported he had discussed re- negotiation of the North Shore Gas Company franchise on the basis of free service to the Village of 1 therm per capita. He stated Mr. Skidmore of the company had indicated they might be willing to re- negotiate bf the Village would extend the franchise to 1990. President Hearn asked the manager to continue discussions with Mr. Skidmore on the basis of one therm per capita and extension of the franchise, and report to the Board. Authorize Execution The Village attorney having approved the Agreement - R. R. Gates agreement between the Village, the Milwaukee Railroad and the State of Illinois relating to the installation of railroad crossing gates and warning bells, Trustee Schleicher moved, seconded by Trustee Wetzel, that the President be authorized to sign the agreement. Adopted by the following vote: Ayes: Lindemann, Schleicher, Smith, Wetzel (4) Nays: None (0) There being no further business, on motion by Trustee Schleicher, seconded by Trustee Smith, the meeting was adjourned at 10 :45 p.m. ATTEST: Village Clerk APPROVED: President