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10/19/19641 lf� V V 1 1 October 19, 1964 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the clerk in the Council Chambers of the Village Hall on.Monday, October 19, 1964 at 8 :15 p.m. Upon roll call the following were Present: John A. S. Lindemann James E. Mandler George P. Schleicher Ellis W. Smith James M. Wetzel Absent: I. K. Hearn, President and a quorum was present and in attendance at the meeting. Also present were Messrs. Byron Matthews, Village attorney, and Norris Stilphen, mana.ger. Trustee Lindemann moved, seconded by Trustee Schleicher, that Trustee Mandler be appointed President pro tem. Motion carried unanimously. President pro tem Mandler read President Hearn's letter to the manager congratulating him on his five years of outstanding service as Village manager. A letter was received from the International City Manager's Association stating Mr. Stilphen had been honored by the Association for 10 years 66 the profession. Moved by Trustee Wetzel, seconded by Trustee Schleicher, that minutes of the regular meeting held September 21, 1964 be approved as corrected. Motion carried unanimously. Change 9/8/64 Minutes Re: Discussion was had on minutes of the Tanelian Bldg. & Sidewalk September 8th, 1964 meeting heretofore approved. Trustee Lindemann moved, seconded by Trustee Wetzel, that the paragraph entitled "Approve Change Tanelian Bldg." be changed to show that the Board approved a change to common brick on the east, south and west sides of the building. The paragraph entitled "Approve 50/50 Sidewalk, County Line Rd." be changed to show that construction of the sidewalk will be paid from 50/50 side- walk funds, with 1009% of the cost paid by the Village. Motion carried unanimously. Bi l is September Payroll Flynn, Harrison, Conroy Stephanie Sulthin Ciorba, Spies, Gustafson Louis C. Kole Ciorba, Spies, Gustafson Elgin National Bank Thomas A. Matthews Russ Brown NE Ill. Plan Commission Robert E. Bowen Cook Cty. Civil Defense Village of Deerfield Spec. Postmaster Flynn, Harrison, Conroy City Sanitary Service Flynn, Harrison, Conroy Baxter & Woodman Robert E. Bowen Bowman Products J. Warner Brown Co. Charles Bruning Co. B. A. T. Inc. The following bills were presented for consideration: Assess. 26,)89.58 1.89.8 2 8.00 5,233.62 2,096.00 907.49 1,785.10 2,676.32 213.75 15.00 21.79 2.25 1,862.14 100.00 1,528.42 666.00 430.65 521.24 2.92 53.51 62.10 5.65 260.62 Ui v 142 W. H. Chamberlann 14.00 W. H. Chamberlain 20.00 Climax Co. 52.58 A. B. Clow & Sons 70.00 Cosmas Food Mart 22.42 Crown Temperature 19.60 W. S. Darley & Co. 28.00 Deerfield Disposal 14.00 Deerfield Electric 40.50 Deerfield Hardware S Paint 12.38 Deerfield Oil Co. 56.28 Deerfield Paint & Glass 12.50 Deerfield Review 238.74 Deerfield State Bank 236.32 Deerfield Stationers 3.30 E. Dietzgen Co. 51.00 Di Pietro Plumbing 98.50 E & H Utility Sales 512.54 Evanston Dodge 78.79 Fragassi TV 18.00 Carl C. Freiman 1.80 Garlock Inc. 34.10 Gravely Equipment Co. 12.70 L. Gulbrandsen 39.00 George Hall 4.50 Harry's Grill 11.98 Hautau & Otto 33.02 Highland Automotive 49.58 City of Highland Park 18,435'.36 Homelite 129.79 Illinois Bell 264.38 Irv's Fire Extinguisher 7.75 Phil Johnson 9.15 Joseph Lumber Co. Ed. Klasinski 15.15 Glenn E. Koets 37.50 Lakeland Redigas 56.00 D. Longtin Sports 43.70 Thomas A. Matthews 200.00 Mattick Printing 20.54 Mayer Paving Co. 4,416.48 Jeffrey McDermott 7.50 Menoni & Mocogni 649.06 Meyer & Wenthe; 3.75 Midge's Texaco 15.00 Miller Brothers 87.50 Motor Parts & Mach. 39.16 Municipal Fin. Office 30.00 National Municipal League 5.00 Nelson - Eismann Co. 3.78 Newark Electronics 4.50 Pac -Kit Safety 64.58 Pavlik Bros.' 11.72 P. B. Enterprises 409.50 David J. Petersen 10.00 P. F. Pettibone 24.36 Petty Cash 70.26 Public Service 1,668.12 Catherine B. Price 22.80 Recordak Corp. 49.48 Recorder of Deeds 21.00 Reed - Randle 2.32 Thomas Rogge 36.25 Sanfax Corp. 287.36 C. T. Schaafsma 18.00 Charles Smalley 4.25 Standard Register 324.58 William I. Staton 25.00 Norris W. Stilphen 29.00 Sub. Bldg. Official 5.25 Sunray DX Oil Co. 110.05 J. Van Delinder 25.00 Village of Deerfield 99.30 Visi -Flash Rentals 10.25 Westminster 39.40 1 1 Z 1 143 James Whitridge 25..00 Harold H. Winer 325.00 Wolf & Co. 3,084.03 ZEP Manufacturing 136.87 Village Hardware 131.28 Trustee Smith moved, .seconded by Trustee Lindemann, that the bills as listed above be approved for payment. Adopted by the following vote: Ayes: Lindemann, Mandler, Schleicher, Smith, Wetzel (5) Nays: None (0) 1st Presentation - The first presentation was made of an Swimming Pool Ordinance ordinance amending the ordinance regu- lating the construction and operation of swimming pools, incorporating therein changes proposed by members. Report - Downspout The manager reported the Public Works Disconnection Department had found 105 homes with wrong downspout connections, 32 of which have been disconnected. The Department is continuing to check and is following through with letters and personal calls to secure compliance. Sewer deficiencies shown by TV inspection are being corrected, including one correction on Woodbine Court which was contributing a large amount of water to the sanitary sewer system. He stated the experience of other communities indicated the elimination of storm water from the sanitary sewer system was a 5 to 6 year program. Accept Annexation . A petition was received from the Petition - P. S. Co. Public Service Company requesting annexation of Lot 10, Downey's Cook County Country Home Addition to Deerfield. Trustee Schleicher moved, seconded by Trustee Lindemann that the petition be accepted. Motion carried unanimously Annexation Ordinance Lot 10, Downey's Sub. Country Homes Additio by Trustee Lindemann, said ordinance at its - P. S. Co., The ordinance was presented and read -(0-64-43), annexing the Puiblic Service Company property, Lot 10, Downey's Cook County n to Deerfield. Trustee Schleicher moved, seconded that the rules be waived to permit action on the first presentation. Motion carried unanimously. Trustee Schleicher then moved, seconded by Trustee Wetzel, that the said ordinance be adopted. Upon roll call the ordinance passed by the following vote: Ayes: Lindemann, Mandler, Schleicher, Smith, Wetzel (5) Nays; None (0) The President pro tem signed the ordinance indicating his approval thereof. Ordinance - Side Yard Variation 1435 Woodridge (0- 64 -44) Trustee Lindemann moved, seconded by Trustee Smith, that the ordinance be adopted granting a variation from the requirements of the Zoning Ordinance to permit the maintenance of an chimney encroaching on the north side yard, and to permit construction of an attached garage and a porch on the south side of the building at 1435 Woodridge Court. Adopted by the following vote: Ayes: Lindemann, Mandler, Schleicher, Smith, Wetzel (5) Nays: None (0) The President pro tem signed the ordinance indicating his approval thereof. Ordinance - St. Vacation Trustee Wetzel moved, seconded by Landis Sub. ##1 (0- 64 -45) Trustee Schleicher, that the ordinance be adopted vacating tree following described property heretofore dedicated for highway purposes: 144 A triangular piece of land, being all that part of Landis Subdivision No. 1, being a Subdivision of part of the North West Quarter of the South East Quarter of Section 28, Township 43 North, Range 12 East of the Third Principal Meridian, Village of Deerfield, Lake County, Illinois, within the following described boundaries: Commencing at the North East corner of said Subdivision, thence West along the North line of said Subdivision, a distance of 134.04 feet, thence Southeasterly a distance of 157.5 feet to a point on the East line of said Subdivision 85.0 feet South of the North East corner thereof, thence North along the East line of said Subdivision a distance of 85.0 feet to the point of beginning. Adopted by the following vote: Ayes: Lindemann, Mandler, Schleicher, Smith, Wetzel (5) Nays: None (0) The President pro tem signed the ordinance indicating his approval thereof. Resolution Accepting Trustee Smith moved, seconded by Dedication - County Trustee Schleicher, that a Resolution Line Road be adopted accepting the dedication by the North Suburban Evangelical Church of 50 ft. for County Line Road right -of -way described as follows: The South 50 ft. of the following described property: Beginning at the S. E. corner of the S. W. 1/4 of the S. E. 1/4 of Sec. 33, Township 43 North, Range 12, thence West on South line of said Section 187.8 feet, thence North 3 degrees 51 minutes West 382.6 feet to an iron pipe, thence East parallel to the South line of said Section 216.3 feet to an iron pipe in the East line of the S. W. 1/4 of the S. E. 1/4 of said Section, thence South on the East line of said Section 380 feet to the point of beginning. Motion carried unanimously. A sidewalk will be constructed. on this frontage using funds from the 50/50 sidewalk appropriation, the full cost of construction to be paid by the Village. BZA Report Approved -Front Yard The report-of the Zoning Board of Variation, Lot 157, Colony Point Appeals was read, recommending that a variation be granted from the require- ments of the Zoning Ordinance to permit the maintenance of a building encroachment of approximately 8 feet into the front yard of the residence on Lot 157, Colony Point Subdivision Unit 1. Trustee Schleicher moved, seconded by Trustee Lindemann, that the recommendation of the Board of Zoning Appeals be accepted and approved. Motion carried unanimously. 1st Presentation - Ordinance The first presentation was made of an Variation Lot 157, Colony Point ordinance granting a variation from the requirements of the Zoning Ordinance to permit the maintenance of a building encroachment of approximately 8 ft. into the front yard of Lot 157, Colony Point Subdivision, Unit 1. BZA Report Approved The report of the Board of Zoning Variations, Lake Eleanor Sub. Appeals was received, recommending approval of variations from the require- ments of the Zoning Ordinance to permit the 25 ft. rear yard drainage easements to be included in computing lot areas for Lots 1, 3 to 20 inclusive, 22'to'28.Jnclusive, 39 to 43 inclusive, 45 to 50 inclusive, 52 to 58 inclusive, and 60 and 61, excluding side yard drainage ease- ments on Lots 6, 7, 15, 16, 26, 27, 40, 41, 46, 47, 57 and 58, Lake Eleanor Subdivision, and also recommending denial of the petition for reduction 6f rear yard requirements for Lots 2, 21 and 59. Trustee Wetzel moved, seconded by Trustee Smith, that the Board of Zoning Appeals report be accepted and approved. Motion carried unanimously. 1 1 1 145 1st Presentation - Lake The first presentation was made of Eleanor Variations the ordinance granting variations for rear yardsu and side yards on lots herein above described in Lake Eleanor Subdivision. Gas Lights- Colony Point Mr. Robert Kennedy, developer of the Colony Point Subdivision, presented a proposal for installation of gas street lights in the Subdivision instead of electric lights. He stated he would like to install gas lights at midblock and street intersections which are similar to those in Lake Forest, giving greater illumination than those he had heretofore proposed. These lights would be located on the Village right -of -way and under Village control and maintenance. It was stated the cost of gas and maintenance for each light was estimated by North Shore Gas to be approximately $22 to $25 per year on a contract basis, which is comparable to the maintenance cost for electric lights. Individual homes in the subdivision would have smaller gas driveway lights with minimum and maximum setbacks prescribed. The attorney for Mr. Kennedy presented copies of recorded Associa- tion Regulations and Agreements which provide for Village abatement of any condition including maintenance of driveway lights, that may exist contrary to the provisions of the regulations. He stated that all owners LO in the subdivision would be required to become members of the Association. r_4 It was the consensus of the Board that the gas lights were esthetically more desirable and the proposed lighting plan appeared to meet require- ments for safety. The Village attorney was requested to prepare a resolution authorizing the installation of gas lights as proposed by Mr. Kennedy, for consideration at the next meeting. Re: Sump Pump Connections Mr. Robert Kennedy, Colony Point To Storm Sewers developer, asked the Board to give consideration to permitting the connection of sump pump discharge to storm sewers. He stated the ground becomes soaked and it is impossible to maintain lawns in a presentable condition in the location of discharge, due to the long period of ground saturation. A lengthy discussion was had on the problem, and it was the consensus of the Board that if small lines were installed from each house fo the Storm sewer for sump pump discharge, no surcharging of storm sewers would be apt to occur, since surface water would run off before the sump pump discharge entered the storm sewer system. Mr. Bowen, Building Commissioner, pointed out storm sewers have,been in- stalled only for street drainage, and some lots would not be served. He also stated the Drainage Commissioners had an interest in this matter since they wished to increase run -off time. Mr. Kennedy stated that, for lots not served by a storm sewer, the small line for sump pump discharge could be located in the rear yard utility easement and carried to the cross - street storm sewer. Mr. Richard Gilbert, a Commissioner of Union Drainage District No. 1, was present and agreed to take up this matter with the other Commissioners. The attorney was requested to prepare an ordinance to permit the connec- tion of sump pump discharge to storm sewers, for consideration at the next meeting. Re: Legal Publication Mr. Norman Hirsch, publisher of Home of Notices Newspapers, stated the Deerfield Star was now a legal publication and asked the Board to authorize publication of legal notices in the Star, since substantial savings would result from a cost of 11 cents per line. Mr. Over of the Deerfield Review stated the law required that legal notices be published in the same size type used in the body of classified ads, and the Star's classified ads were set in 8 point. Publication of legal notices in 8 point would increase costs. He also pointed out that the Deerfield Review had a guaranteed paid circulation of more than 4000. Mr. Hirsch stated some Star classified ads were printed in 6 point, and if the Board should decide the size of type in classified ads was germane to the question, he would alter the body of regular classified ads to 6 point. He stated the Star's circulation figures to the Board. Legal questions regarding publication were referred to Mr. Matthews. A resident asked that legal notices be published in only one paper since it was confusing to the public if notices were printed sometimes in one paper and sometimes in another. Mrs. Mary Sayre, Westgate Road, stated that bids should be taken for publication of legal notices, just as is done for sewers and other projects or equipment. The manager stated the Deerfield Review's rate was 16 cents per line. Trustee Schleicher suggested that Mr. Hirsch furnish paid circula- tion figures to the Board. The President pro tem stated a decision would be deferred until Mr. Matthews could review the statute governing publi- cation of legal notices, and pointed out that the Board must also give consideration to certain intangibles. Priority List The manager presented a sewerage Sewer Improvements project list and proposed priority as follows: Construction of a polishing lagoon,•estimated cost $51,406. He stated the cost of an above -grade lagoon would be reduced to about $35,250, but power costs for pumping would add an additional expense of from $1,500 to $2,000 per year. The manager stated he had checked into the disposal of excavated earth, and it appeared it could be removed at not too great a cost. He added that a local firm might excavate the lagoon at no charge to the Village as an experimental project, and with the use of Village trucks and personnel and the rental of additional trucks, the cost might be reduced by $25,000 to $30,000. Installation of chlorination equipment between final clarifier and the lagoon inlet,.estimated cost $31,580. Installation of gas recirculation unit on the old digester, estimated cost $6,250. This would eliminate problems arising from operating difficulties if the first unit is knocked down. Trickling filter covers and odor control equipment, estimated cost $20,000. Discussion was had on this item, one suggestion being that inflated plastic type covers might be used. It was also suggested that, since there is little experience in this field, a company might be found that would be willing to furnish consulting services without charge, and a low price for equipment, as an experii,mental project. The manager was directed to develop all information on operational experience, for consideration by the Board at the earliest possible date. Separation of storm and sanitary sewers in the central business district. The attorney has recommended this work be undertaken as a special assess- ment project. - The Board was in agreement that the first two items should be started forthwith. The manager stated he had directed Baxter and Woodman to prepare rough excavation plans for the lagoon, and if Allis Chalmers will undertake the escavating project, the lagoon could be completed by December. He stated there should be no problem with the installation of chlorination equipment. Mrs. Wayne Cole, Norman Lane, requested that reports of test of effluent made by the State Sanitary Board be made available to the public. She added the State Sanitary Water Board had told her to get this informa- tion from the Board of Trustees. The manager stated to his knowledge, the State had made no tests, and all information regarding sewage treatment plant operation had been given to the Board. President pro tem Mandler stated the Village has always complied with all regulations, and suggested that Mrs. Cole address her questions by letter to the Board. Trustee Lindemann stated the Lake County Health Department had reported operation of the-plant was satisfactory following inspection in September. In answer to Trustee Schleicher's question, the manager reported Sara Lee had installed-sampling equipment, and the Village had been given these readings. Trustee Schleicher stated the Board had understood the start -up problems in the Sara Lee operations, and perhaps the Board had been remiss in not setting a time limit for the resolution of these problems. The manager asked that such a decision be delayed until President Hearn has given the Board certain information. Resolution - MFT A resolution was presented providing Cedar Street Bridge for the replacement of the Cedar Street bridge over the West Fork of the North Branch of the Chicago River, one -half the cost to be paid from County Bridge Funds, one -half to be paid from Village Motor Fuel Tax Funds, and appropriating $20,000 for such construction. An Agreement between Lake 1 County and the Village setting forth conditions of the construction was also presented. Trustee Smith moved, seconded by Trustee Wetzel, that the reso- lution be adopted and the President pro tem be authorized to sign the Agreement on behalf of the Village. Adopted by the following vote: Ayes: Lindemann, Mandler, Schleicher, Smith, Wetzel (5) Nays: None (0) The.President pro tem signed the Agreement. 1st Presentation - Ordinance Hearing Fees as follows: The first presentation was made of an ordinance setting fees provided for in Section XXV of the Zoning Ordinance $50.00 for an. app-li:ca:tion -for_a variation or ans-appealii - from• .,the,,deci lion ,of the- zonithg •enifonaemdntc:off icer; $25.00 for an application to amend the Zoning Ordinance. M Authorize Attorney to The Lake County Contractors and LO Defend Contractors Suit Arnold Pedersen having filed a r„q complaint for a declaratory judgment Z against the Village of Deerfield, asking that the Contractor's Licensing U Ordinance be declared invalid, Trustee Schleicher moved, seconded by V Trustee Lindemann, that the Village attorney be authorized to defend the case. Adopted by the following vote; Ayes: Lindemann, Mandler, Schleicher, Smith, Wetzel (5) Nays: None (0) Resolution: Accept Trustee Lindemann moved, seconded by St. Dedication Trustee Smith, that the resolution be adopted accepting the dedication of the following described property for street right -of -way: The South 1032.0 feet of the West 200.0 feet of the East 233.0 feet of the South East Quarter of the North East Quarter of Section 30, Township 43 North, Range 12, East of the Third Principal Meridian, Lake County, Illinois. Motion carried unanimously. Reports The manager reported a letter had been received from the State Sanitary Water Board acknowledging receipt of the Village's report for improving the sewerage system, and requesting the submission of monthly progress reports. The manager stated the Building Commissioner had prepared a list of Village owned property, and maps showing locations of same. The Board expressed.its appreciation for this useful report. The receipt was acknowledged of a permit from the State Sanitary Water Board for sewer extensions in Deere Park Subdivision. Procedures Re: Copies The manager read a memorandum addressed Ordinances, Reports, Letters to all Village Personnel setting forth procedures to be followed for providing copies of ordinances, reports, letters, etc. to the public as follows: Copies of all ordinances under study by the Board of Trustees between their first and second presentations will be available for examination at the reception desk in the Village Hall. Ordinances passed by the Board. of Trustees will be prepared for reproduction and copies run as soon as possible after passage. These will be sold at a price sufficient to cover the cost of reproduction. The Village does not have personnel with sufficient free time to produce copies of correspondence and like material. Such material will be made available to any interested person for examination; however, this will not be taken from the Village Hall. 147 0 Police accident reports are available at the Police Department. Copies will be made as time and work load permits at a charge of $1.00 per side. Reports submitted by Village Boards and personnel will not be made public prior to public discussion by the Board of Trustees. Representatives of the press will be provided with one copy of ordinances passed, upon request. Likewise, every reasonable effort will be made to provide one copy of reports and like material, as requested if extra copies are available. Norris W. StiIphen Village Manager. The Board indicated approval of these procedures. Lack of parking lot lights at the Presbyterian Church was causing some problems in connection with the Youth Canteen sponsored by the Church, the manager reported. He stated the Public Service Company would not install lights for the Church, although they would do so for the municipality. He proposed that the Village order the lights installed, the Church having agreed to reimburse the Village for any costs incurred in the installation and maintenance. The Board approved this proposal as being a reasonable request. The manager reported the Church was reluctant to blacktop the parking lot until the construction of a proposed building has been completed. He stated there was a question on the required number of parking spaces, and that the Building Commissioner was working on a parking study of the northwest quadrant. The Village attorney reported approximately 85 per cent of contested amounte had been confirmed by the jury in the trial in connection with Special Assessment No. 101. He recommended that bids be called, and if the bids are low enough, no increase in the amount of public benefit would be necessary. The manager reported that the order for the Police radar unit had been cancelled, since the amount budgeted for supplies had been depleted by the purchase of batons and helmets, and the expenses of the Youth Bureau were higher than anticipated. Sign Shepard Plat to Court order dated stated that the plan to vacate the Osterm of land use would be Commission. The President pro tem signed the plat of Shepard's Subdivision, pursuant September 28, 1964. The Building Commissioner Commission had reported that Mr. Shepard had offered an Avenue entrance to the property if greater density permitted. No action has been taken by the Plan Reports The manager reported a letter had been received from A. C. Neilsen Company, thanking him for information he had given them on clerical help. A letter was received from the Northeastern Illinois Plan Commission announcing a conference on air po Rution on February 8 - 12. He stated Deerfield would be represemted at the conference. The request from Governor Kerner for a Village Proclamation of United Nations day was referred to the Community Relations Committee, the manager reported. The manager reported the owner had threatened to close the alley connecting Deerfield and Waukegan Roads northwest of the inter- section, and the Village attorney had advised if the alley had been used by the public for more than twenty years, the Public Works Depart- ment could remove any obstruction. He stated he had contacted tenants of the building who use the alley, who would object to the closing. it was the consensus of the Board that no action be taken at this time. In connection with the change in the Subdivision ordinance to require underground wires, the manager reported that Mr. Reeling of the Public Service Company had stated the company will be willing to work with the Village to eliminate overhead wiring in old subdivisions, and asked if the Board wanted a priority list on areas. The Board suggested that Mr. Bowen be asked to check into the matter. 1 1 V"• 1 M ilk t U V 1 1 The manager suggested that the Board give consideration to establishing license fees for laundromats and an annual commercial driveway fee. Trustee Wetzel stated he has a basic objection to getting revenue from licensing, and would favor licensing only such things that require inspection. Mr. Richard Gilbert, Central Avenue, statdd that, in connection with recent zoning changes on South Waukegan Road, the Board should recognize the possibility that. the zoning of the golf course, now R -1, R -IA and R -4, could be changed. He said the recent sale of the Tam o' Shanter Golf Course to a syndicate for $5,000,000 might well cause owners of other golf courses to sell for commercial, apartment and industrial uses. There being no further business, on motion by Trustee Schleicher, seconded by Trustee Lindemann, the meeting was.adjourned at 12 :00 midnight. ATTEST: C',9_ _t l . J 1 -.- �� / Vi l lage Clerk APPROVED: President