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09/21/1964 (2)';_ i There being no further business, on motion by Trustee Wetzel, seconded by Trustee Schleicher, the meeting was adjourned at 12 :30 a.m. ATTEST: Village Clerk APPROVED V President September 21, 1964 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, September 21, 1964 at 8 :25 p.m. The clerk called the roll and reported the following were Present: I. K. Hearn, President John-A. S. Lindemann James E. Mandler George P. Schleicher Ellis W. Smith James M. Wetzel Absent: None and that a quorum was present and in attendance at the meeting. Also present were Messrs. Byron Matthews, Village attorney, and Norris Stilphen, manager. Moved by Trustee Mandler, seconded by Trustee Schleicher, that minutes of the regular meeting held September 8, 1964 be approved as submitted. Motion carried unanimously. Bills The payroll for the month of August and the following bills were presented for consideration: August Payroll $20,426.06 W. H. Chamberlain 9.00 Evanston Dodge 5,363.55 Fred Breitling 224.70 Carolyn Breitling 224.70 Oakwood Builders 325.00 Fred G. Breitling 224.70 Carolyn Breitling 224.70 Illinois Municipal Fin. 3.75 Sub. Bid. Official Assn. 3.00 Peterson Brothers 1,052.95 Waco Electric Co. 1,048.95 Gottfried Altergott 1,581.12 Frances Soefker 10.00 Illinois Municipal League 60.00 Bureau Equip. Service 9.75 L r 1 135 Adams Art & Design 45.00 Aeroil Products Co. 1,247.40 Alexander & Co. 192.74 Allyn Bank Equip. 18.75 Atwood Paper Co. 109.25 Aylor, Harley J. 25.00 Badger Meter Mfg. 2,562.08 Peter Baker & Son 996.00 Beck,' William E. 25.00 Beco Bus. Equip. Co. 6.70 Board of Supervisors 95.00 B. A. T., Inc. 178,30 Carsten Products 120.00 Central Scientific 34.59 J. B. Clow & Sons 38.48 Cosmas Food-Mart 22.90 Crown Temperature 58.80 W. S. Darley & Co. 273.60 Deerfield Paint & Glass 2.19 Deerfield Park District 1,320.00 Deerfield State Bank 236.32 o;f Deerfield Stationers 6.09 Deerfield Oil Co. 270.98 Etheridge Restaurant 3.76 Evanston Dodge 97,25 Federal Laboratories 40.99 France, Carl D. 25.00 Carl C. Freiman 4.20 Charles Greenblatt 101.54 Charles Greengard 3,763.52 Grimm- Hansen - Treland 60.84 ,L. Gulbrandsen 59,80 Hammond Ice Cream 3.75 Hendersom, W. J. 25.00 Highland Automotive 40.46 City of Highland Park 23,554.92 Highland Park Fuel 1,155.27 Homelite 125.00 Home Newspapers 5,50 Hopkins Road Equip. 102.50 Illinois Bell 274.68 International City Mgrs. 48.00 Jacobs Bus: Machine 10.50 Joboul Publishing 30.00 Jobs, Inc. 124.96 Joseph Lumber Co. 29,08 R. Kennedy Development 630.00 R. W. Kosar 25.00 Lakeland Redigas 28.00 Lutz Construction 270.00 Marlow Pumps 45.62 Thomas A. Matthews 700.00 Menoni & Mocogni- 345.48 Milton Merner 8,05 Meyer & Wenthe 18.00 Minnesota Mining 351.00 Mobile Communication 49.27 Motor Parts & Mach. 25.53 National Power Rodding 900.00 National Safety Counci 1 29.70 National Office Supply 17.25 Nordic Construction 40.00 North Shore News .8.90 Oakwood Builders 263.25 Olson Printing 103,80 Panama- Beaver 28.36 P. B. Enterprises 31.22 Petty Cash 99,90 Public Service Co. 1,599.18 Redoredak Corp. 49.00 Recorder of-Deeds 80.50 Reed - Randle Tractors 17.90 1homas G. Rogge 3.05 Monte J. Sanders 90.00 Sanfax Corp. 101.49 136 Menlin Schulze 25.00 S C M Corp. 7.39 Sears Roebuck & Co. 11.85 Emmett Shirley 21.70 Village of Deerfield 3.30 Shore Line Blue Print 9.00 Sprakling Spring 5.80 Wm. I. Staton 50.00 Norris W. Stilphen 7.75 Suburban Bld. Officials 10.00 Sunray DX Oil Co. 100.47 Evan M. Taylor 25.00 Village of Deerfield 12.36 Village of Deerfield 25.00 Village of Deerfield 25.00 Village of Deerfield 25.00 Village Hardware 25.38 Visi -Flash Rentals 14.00 Walgreen Drug Store 21.48 Water Pollution 8 "00 Windsor Sales 28.25 Harold H. Winer 360.00 Deerfield Review 483.23 Trustee Mandler moved, seconded by Trustee Smith, that the payroll for the month of August be approved, and the bills as listed above be approved for payment. Adopted by the following vote: Ayes: Lindemann, Mandler, Schleicher, Smith, Wetzel ('5) Nays: None (0) A revised ordinance on swimming pools, prepared by Messrs. Bowen and Stilphen, was taken under advisement and will be discussed at the next regular meeting. Re: Soil Testing The manager reported he had received Annexation a call from Mr. Richard Houpt, attorney for Soil Testing Labora- tories, who had agreed to delete the paragraph in the agreement regarding annexation costs to be paid solely by the Village, since the property would not be involved in any Cook County Court hearing on annexation. Mr Houpt will confirm this agreement by letter. It was pointed out there was a question on the legal description of the property, and the manager was directed to secure a corrected copy of the agreement with a plat of the property, to be referred to Mr. Matthews for his review. Downspout Disconnections The manager reported the Public Works Department had re- inspected premises that were introducing water from downspouts into sanitary sewers and 19 disconnections had been completed. Decision was made that follow - up letters should be sent to those who have not disconnected downspouts within a reasonable time after notification, and it was suggested the letter ask when the correction will be completed. The manager reported the petition for annexation had not been received from the Public Service Company, and Mr. Reeling of the Company had stated it was the policy of the Company not to seek annexation if other property would be forced to annex by their action. It was pointed out only the Railroad would be affected by annexation of the Public Service Company. Mr. Matthews was requested to discuss the matter with either Mr. Reeling or attorneys for the company. Crossing Guard Shelters A report was received from the Safety Council recommending that shelters for crossing guards, as proposed by the Lions Club, not be constructed, giving as reasons the likelihood of vandalism, use of the whelters as hiding places, a possible tendency on the part of guards to direct children from inside the shelter in inclement weather, and forcible entry of shelters for promiscuous activities. The manager stated Chief Petersen had suggested the use of portable canvas shelters if the Board felt protection for guards was essential. After a brief discussion, Trustee Lindemann moved, seconded by Trustee Wetzel, that the recommendations of the Safety Council be approved, and the shelters not be constructed. Motion carried unanimously. I� [1 1 13 The manager was directed to write to the Lions Club, informing them of the Board's decision, commending them for their desire to contribute to the Welfare of the community and thanking them, and suggesting the Youth Council could use their aid, financial and otherwise, or the Board would be happy to discuss other projects they might undertake. The proposed amendment to the Manufacturing Regulations of the Zoning Ordinance was referred back to the Plan Commission with the request for a report, comments and date of hearing on the proposed amendment. Resolutions Opposing Refuse A letter was received from the North Commission Legislation Suburban Council on Refuse Disposal, requesting support of three bills to be introduced at the next session of the Illinois Legislature relating to the creation of Refuse Disposal Commission,s giving powers for control of refuse disposal facilities to the State Department of Health, and permitting counties to cooperate with municipalities in refuse disposal commissions. Trustee Mandler stated he was opposed to the creation of additional governmental agencies. Trustee Schleicher pointed out that the language in the proposed bill was not clear regarding objections to landfill sites. ?J Trustee Mandler moved, seconded by Trustee Smith, that a resolution be adopted putting the Village of Deerfield on record as opposing the bill covering-the creation and operation of Refuse Disposal Commissions. V Motion carried unanimously. V Trustee Wetzel stated the three bills were one package. It was pointed out that the bill giving powers to the State Health Department to control refuse disposal sites was unnecessary for Deerfield, since the Lake County Health Department exercised. control in a manner completely satisfactory to the.Village. Trustee Wetzel moved, seconded by Trustee Mandler, that a resolution be adopted putting the Village of Deerfield on record as opposing the bill giving powers of control of refuse disposal sites to the State Health Department. Motion carried unanimously. Trustee Mandler moved, seconded by Trustee Schleicher, that a resolution be adopted putting the Village of Deerfield on record as opposing the bill permitting counties to cooperate with municipalities in refuse disposal commissions. Motion carried unanimously. The clerk was directed to send copies of the above resolutions to the Secretary of the North Shore Council on Refuse Disposal, the Lake County Health Department, and the Villages of Glenview, Northbrook and Northfield, with a covering letter giving the Board's reason for opposing this legislation. '' Report - Legion Bldg. A report was received from the Building Commissioner stating that all electrical code violations in Nhe Legion Building had been corrected, and that other corrections were being checked out with Mr. Edward Walchli, Chairman of the Building Board of Appeals. He stated the Legion Commander was cooperating fully in bringing the building up to- standards; and another inspection was scheduled for the end of November. President Hearn asked that an item by item report on corrections be given at the December meeting. Sewer Bond Surplus Trustee Smith reported the Village attorney had given the opinion that surplus sewer bond funds can be expended for any other sewer project, and the Government has no'claim on these funds under the terms of the Federal Grant. He stated approximately $97,000 was available for use for sewer improvements. Trustee Schleicher proposed that, since the bond issue was approved for sewage treatment plant improvements and enlarge- ment, the expenditure of funds be confined to the sewage treatment plant rather than separation of sewers and similar projects. The Board concurred and President Hearn asked the manager and Superintendent of Public Works to prepare a recommendation as to how the money can be best utilized in improving the sewerage system, with a priority list for such improvements. P-10 II La Petitions Re: Sewage Mr. Clarold Britton presented petitions Plant Odor signed by 297 residents whose homes are near the sewage treatment plant, asking the Board to take steps to eliminate the unpleasant odors from the sewage treatment plant. He stated he was very pleased to hear that funds were available to get started on the project. President Hearn stated the petitions would be given every consideration. The manager stated plant personnel were doing their utmost to eliminate the odor problem. He reported the State Sanitary Water Board had suggested the construction of a 3 acre lagoon, 5 feet deep, to retain effluent for 2 days, which would do much to abate the nuisance; however, the problem of what to do with approximately 90,000 cu. yds. of fill resulting from the excavation of the lagoon must be resolved. He stated he had suggested to the President of the Park Board that the fill be used to construct a hill for sledding on park property adjacent to the sewage treatment plant. Trustee Lindemann stated he had been informed the Park Board was not interested in the hill due to matters of liability and difficulty of maintenance. President Hearn assured the residents that the Board was concerned about the problem, and will secure the best technical ad+ice on how to resolve the problem, and will proceed as quickly as possible. Approve BZA Report Re; The Board of Zoning Appeals recommended Variation - 1435 Woodridge approval of the petition of Mr. Lawrence O'Connell for a variation to permit a sideyard of 7 ft on one side and a total combined sideyards of 15 ft at his residence at 1435 Woodridge Court. Trustee"Mandler moved, seconded by Trustee Schleicher, that the recommendation of the Board of Zoning Appeals be approved and the variation granted. 1st Presentation - Ordinance The first presentation was made of an Variation - 1435 Woodridge ordinance granting a variation from the requirements of the Zoning Ord- inance to permit a side yard of 7 ft. and a combined total of sideyards of 15 ft. at 1435 Woodridge Court. Approve Program -Sewer Upgrading The manager presented a program to expedite sewer upgrading through smoke testing, TV inspection of sewers, and disconnection of downspouts, to eliminate the introduction of storm and surface water into the sanitary sewers. The question of financing the program was raised, and the manager stated sewer revenues had increased substantially, and he estimated re- ceipts would be $5,000 to $6,000 over the amount budgeted. He recommended the employment of three men and a part time clerk to carry on the program. Discussion was had on the matter of insuring compliance in disconnection of downspouts. Trustee Wetzel suggested that Mr. Klaskinski contact resi- dents personally before legal action to force disconnection is undertaken. A resident suggested the letter sent to property owners to disconnect downspouts be re- written, giving a full explanation of the reasons for disconnection, and better cooperation would be obtained. Trustee Wetzel moved, seconded by Trustee Smith, that the Board authorize the employment of three men and a part time'clerk to expedite the sewer upgrading program outlined by the manager at an estimated additional cost of $8,500 for salaries, and $1,800 additional for supplies. Adopted by the following vote: Ayes: Lindemann, Mandler, Schleicher, Smith, Wetzel (5) Nays: None (0( Authorize President Sign Trustee Mandler moved, seconded by Bond - inlet Relief Sewer Trustee Smith, that the President be authorized to sign the Bond in the amount of $8,164.00 in connection with the construction of the inlet relief sewer by E. Robinson Construction Company. Motion carried unanimously. Approve Deere Park Sub. Plat The Plan Commission recommended approval of the final plat of Deere Park Subdivision of 30 lots on North Waukegan Road. The Building Com- missioner recommedded approval of plans and specifications for improve- ments, all fees having been paid and a letter of credit for improvements having been received. Trustee Mandler moved, seconded by Trustee Lindemann that improvement plans and specifications be approved and that the final plat be approved and execution authorized. 1 1 139 Motion carried unanimously. The President signed the plat and the application to the State Sanitary Water Board for the sewer extension in the Deere Park Subdivision. Resolution Accepting Trustee Lindemann moved, seconded by Dedication County Line Road Trustee Smith, that a resolution be adopted accepting the dedication by Frances Soefker of 50 ft. for County Line Road right -of -way described as follows: The South 50 feet of the West 140 feet of the Southeast 1/4 of the Southeast 1/4 of Section 33, Township 43, North, Range 12, East of the Third Principal Meridian, Lake County, Illinois. Motion carried unanimously. Approve Vacation - Landis A letter was received from Mr. Robert Subdivision No. 1 Ramsay requesting the vacation of a triangular piece of land in Landis Subdivision No. 1, dedicated for highway purposes, but not used and not required for highway purposes. After a brief discussion, it was the opinion of the Board that the vacation as requested was reasonable. C) { .st Presentation - Ordinance The first presentation was made of Si". Vacation Landis No. 1 an ordinance vacating the triangular strip of land in Landis Subdivision No.l. Report - Sanitary Water Board A report on the sewage treatment plant was received from the State Sanitary Water Board, stating that the plant was properly operated and maintained, but because of excessive organic loading, an unsatisfactory effluent was being discharged. The Water Board recommended the following: 1. Take necessary action to reduce volume and strength of industrial domestic wastes. 2. Repair inoperative valves. 3. Continue program to eliminate storm and surface water from sanitary sewers. 4. Discharge only effluent of high quality to drainage ditch. Construct lagoon with chlorination equipment to provide polishing treatment of effluent. 5. Additional daily and twice weekly reports on control and performance tests. .The manager was directed to answer the letter outlining steps that have been or will be taken to comply with the Water Board's recommendations. Commuiiications A request was received from WTTW, Channel 11, for permission to conduct a fund raising drive iii Deeffield in March, 1965. The manager was directed to write WTTW, telling them to apply to the Untted Fund Committee. A letter was received from Mr. Ernest King, Hermitage Avenue, expressing appreciation for efforts made by Village employees to cut down the noise from the Sara Lee plant. The manager reported that Mr. Aberson and Mrs. Briber, Plan Commission members, would attend the NIMPAC conference in Chicago on September 28th. The Board approved the manager's attendance at the City Managers' conference in Chicago starting September 28th. A notice received from the Illinois Commerce Commission regarding a hearing on an increase of rates by the Del Mar Water Company. No action was taken ley the Board. The manager reported copies of material had been received from the Milwaukee Road which has been submitted to the Commerce Commission in connection with the construction of crossing gates.