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12/02/196340 Approve Lake Eleanor Sub. The Building Commissioner recommended approval of the final plat of Waytula's Lake Eleanor Subdivision, subject to a deed for an easement, posting bond for improvements, and payment of reviewing fees. Trustee Schleicher moved, seconded by Trustee Lindemann, that the President pro tem be authorized to sign the said plat, to be recorded after all ordinance requirements are met. Motion Carried unanimously. A member of the audience asked when the matter of Police salaries would be taken up, since it had been listed on a preliminary agenda, but was not on the final agenda for the meeting. It was explained the Board was taking up the matter at a meeting on Thursday night, and any action that was taken on the request would be handled in a regular public meeting. There being no further business, on motion by Trustee Smith, seconded by Trustee Mandler, the meeting was adjourned at 10:25 p.m. TTEST: illa5e Clerk APPROVED: Presidnet December 2, 1963 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President i,n the Council Chambers of the Village Hall on Monday, December 2, 1963 at 8 :20 p.m. President Whitney asked the Board and members of the audience to stand for a minute of silence in respect to the memory of the late President John F. Kennedy. The clerk called the roll and reported the following were Present: David C. Whitney, President Ira K. Hearn, Jr. John A. S. Lindemann James E. Mandler George P. Schleicher Ellis W. Smith James M. Wetzel Absent: None and that a quorum was present and in attendance at the meeting. Also present were Messrs. Seymour Axelrood, representing the Village attorney, and Norris Stilphen, Manager. On motion by Trustee Mandler, seconded by Trustee Schleicher, minutes of the regular meeting held November 18, 1963 were approved. Ordinance - Annexation Part of Waukegan Rd. (0- 63-57A as follows: An ordinance waa presented annexing that part of Waukegan Road adjacent to the High School and the Peterson tracts, described All that part of Waukegan Road lying between the south line of the southeast quarter of Section 20, Township 43, North, Range 10, East of the Third Principal Meridian, and a line parallel to said south line and 2805.16 feet northerly thereof. A copy of the ordinance passed by the Board of Trustees of Bannockburn excluding the above described property from Bannockburn was attached. Trustee Smith moved, seconded by Trustee Mandler, that the rules be waived to permit action on the said ordinance at its first presentation. Adopted by the following vote: Ayes: Hearn, Lindemann, Mandler, Schleicher, Smith. Wetzel (6) Nays: None (0) Trustee Mandler then moved, seconded by Trustee Lindemann, that the said ordinance be adopted. Upon roll call the ordinance passed by the following vote: Ayes: Hearn, Lindemann, Mandler, Schleicher, Smith, Wetzel (6) Nays: None (0) f; 1 J 1 l� Z U V 1 r r 'G• 41 The President signed the ordinance indicating his approval thereof. The managerwas directed to send a letter to the President of Bannockburn thanking the Board for its action in disconnecting the property. Appoint Youth Council Mrs. James G. Johnson Donald P i 1 ge r Bernard Forrest Rabbi Leonard W. ,Stern Joe Ostrander Richard Reed Rev. Gilbert Dahlberg Mrs. Lucile Loarie Oscar Bedrosian Robert R. Barrett Douglas Kay Mrs. Jane Rudolph President Whitney made the following appoint- ments to the Youth Council: 712 Warwick Road 911 Wilmot Road 439 Cumnor Court 1431 Dartmouth :1955 !Strenger -Lane 927 Holly Court St. Gregory's Church 853 Oxford Road Mundelein 1426 Ambleside 947 Waukegan Road 717 Wilmot Road The Reverend Dahlberg was appointed chairman. Trustee Mandler moved, seconded by Trustee Lindemann, that the appointments be confirmed. Motion carried unanimously.' President Whitney suggested that Municipal Justice Earl Paul, Juvenile Officer George Hall, representatives of the Deerfield High School Student Government Council and Trustees Lindemann and Smith assist the Council in an advisory capacity. He further proposed the Village furnish secretarial help for the Council. The Board approved these suggestions. R. R. Signs Mr. Axelrood reported he had discussed the removal of all signs at the railroad station with the attorney for the Milwaukee Road. He said the railroad was willing to remove the free - standing signs, but would be happy to litigate the question of removal of the signs on the station. After discussion, it was the consensus of the Board that the attorney notify the railroad to remove the free - standing signs, and no action be taken to require the removal of signs on the station. It was pointed out the signs on the station had been there for more than a year without objections, and it was only the erection of the billboards that brought the matter to the Board's attention, Amendment - Personnel Rules A proposed amendment to the Personnel Rules and Code of Ethics of the Village of Deerfield was read, providing that no trustees or other officer or employee or member of any agency, Board, Commission, or Council,-shall appear in behalf of private interests before any agency, Board, Commission or Council of the Village of Deerfield, and providing further that Board members,may, of course, appear without compensation in behalf of constituents, or in the performance of public or civic obligations. Discussion was had on the proposed amendment. President Whitney stated some Boards and Commissions have overlapping jurisdictions, and a situation might arise in which a member of one Board acting on a matter before his own Board might appear before another Board acting on the same matter in a judicial capacity. Trustee Wetzel stated no Board or Commission acts in judgment. President Whitney said that perhaps it was because he was not a lawyer, but he was annoyed by legislators representing private interests, and by the County legal staff who also act on behalf of private interests. Trustee Wetzel stated that, as long as there was no conflict of interests, and no member represented private interests before his own Board or Commission, there was no ethical or moral problem involved in a member of one Board appearing before another Board. He said he felt that the proposed amendment might preclude a lawyer accepting an appointment to a Board, and the Village might thereby lose the services of a person who could be of great benefit to a Board or Commission. Trustee Schleicher concurred with Trustee Wetzel's statement. Trustee Mandler moved, seconded by Trustee Hearn, that the following amend- ment to the Code of Ethics be adopted: "No trustees or other officer or employee, or member of any agency, Board, Commission or Council, shall appear in behalf of private interests before any agency, Board Commission or Council of the Village of Deerfield." A Z Upon roll call, the amendment was passed by the following vote: Ayes: Hearn, Lindemann, Mandler, Whitney (4) Nays: Schleicher, Smith, Wetzel (3) The President signed the amendment indicating his approval thereof. Mr. Axelrood reported Mr. Thomas Matthews, the Village attorney, felt the provisions of the Zoning Ordinance relating to Community Unit Plans should be removed, and the proper procedure for a development under this type of plan would be for the petitioner to request a variation or a zoning amendment. He was asked to put this statement in a letter to the Board and Plan Commission. Ordinance - Salary An ordinance was presented amending the Amendment (0- 63 -58) Salary Ordinance increasing by 5 percent the salary ranges for classified positions and an increase in certain ungraded and unclassified positions, with a Schedule attached, the increases based on a cost of living adjustment, and directing the manager and department heads to conduct a study of salaries, fringe benefits and other related work conditions in communities surrounding Deerfield; the ordinance to be effective December 1, 1963. Trustee Schleicher proposed that increases be given on a dollar amount rather than a percentage, since it was in the lower salary ranges and starting salaries that immediate relief was sought. Trustee Hearn stated if-increases were not given on a percentage basis it would disturb the relationship between grades and the entire salary structure. Further discussion was had. Trustee Smith moved, seconded by Trustee Mandler that the rules be waived to permit action on the said ordinance at its first presentation. Adopted by the following vote: Ayes: Hearn, Lindemann, Mandler, Smith, Wetzel (5) Nays: Schleicher (1) Trustee Mandler moved, seconded by Trustee Smith, that the said ordinance be adopted. Chief Petersen's letter was read by President Whitney, in which he expressed his thanks to the President and Board of Trustees. for the salary increase. Upon roll call the ordinance passed by the following vote: Ayes: Hearn, Lindemann, Mandler, Smith, Wetzel (5) Nays: Schleicher (1) The President signed the ordinance indicating his approval thereof: The manager reported he had received bids of $3,250 and $3,594 for brick veneer for the Butler building given to the Village. He stated these bids exceeded the amount budgeted, but funds could be transferred within the budget to make it possible to do this work at a favorable time and a low cost price. President Whitney proposed, and the Board concurred that the matter be referred to the Finance Committee for consideration.in next year's budget. Petition for Restudy Messrs. Frank Duffy, John Jursich and William by Plan Commission Healy presented petitions alleged to have Property South of County Line been signed by 1,113 residents asking that the Board request the Plan Commission to re -study the zoning designation of 0 & R shown on the Jurisdictional Map for the area south of County Line Road to the Toll Road and between Pfingsten Road and the Volkswagen tract. The petitioners requested the area be re- designated as a residential district. Mr. Axelrood stated the Village had no authority to zone areas outside the Village within the jurisdictional area, since both Lake and Cook Counties had adopted zoning ordinances. Mr. Duffy stated the designation of 0 & R on the jurisdictional map might not have a legal standing, but would be considered a declaration of intent, and as such might lead to development as non - residential pro- perty. The petitioners pointed out the 0 & R designation might deter interest in the development as a residential district either under Cook County zoning or upon annexation to the Village. They pointed out development of this area as 0 S. R or manufacturing would have a harmful effect on property on the north side of the Road in Deerfield, and might lead to multiple family uses which would be detrimental to the schools. President Whitney stated there was no member of the Board who would not prefer to see the property developed as residential, but with pressures from Northbrook and the Grove School District for industrial development of the pro- 1 1 1 43 The President signed the res'ol'ution. 15t Presentation - Ordinance County Line Sewer b Water Connection Fees The first presentation was made of an ordinance establishing special connection fees for sewer and water services on County Line Road. A question was asked by two residents regarding the dropping of two pro- perties from the assessment rolls of Special Assessment No. 102, Cedar, Spruce, Henlock improvements. Mr. Axelrood stated the two property owners who were dropped were represented by attorneys who stated they would ask for a jury trial. The amount of their assessments was less than 2'/0 of the total cost, and therefore, the Village attorneys felt it would be better to drop the objectors since a jury trial would cause a delay in the improvement and legal costs for a trial would cost as much as the two assessments. There being no further business, the meeting was adjourned at 10 :45 p.m. APPROVED: V h President AT EST: Village Clerk perty, it was the Board's opinion it would be better to encourage annexation to the Village by classification as 0 & R, a higher use than would result under Northbrook or Cook County zoning. Trustee Mandler stated if the zoning on the jurisdictional map had no legal significance, he would be willing to drop such zoning designations. He said there were two basic alternates: if Cook County will maintain. residential, the Village will stand behind that classification; if the Board doesn't think Cook County will hold the property as residential, the Village should try to annex the property to the Village under the highest classification possible. 'President Whitney pointed ou.t Deerfield residents do not vote in Cook County, while Northbrook and Grove School District residents could influence the Cook County Board to rezone the property even if the Cook County Zoning Board of AppeAls recommended the area remain residential. A lengthy discussion was had on the highest and best use of the property, and it was urged that citizens attempt to arrange for development of the property as residential. A letter from Klefstat Engineering requesting discussions with Village officials regarding development of the area as an industrial park was mentioned. The company has a contract to purchase the property subject to re- zoning for industrial uses. After further discussion, Trustee Wetzel moved, seconded by Trustee Mandler, that the Plan Commission be requested to re -study the Jurisdictional area, and a copy of Mr. Matthews letter regarding zoning powers ?� in the jurisdictional area be given to the Plan Commission. Motion carried LO unanimously. r� Trustee Lindemann left the meeting. J Resolution - Amending The manager reported he had been informed by Petition for County Aid the County Superintendent of Highways that Cedar St. Bridge - $40,000 the cost of the Cedar Street bri.dge was ' estimated to be $40,000 rather than $30,000 as shown in the petition passed by the Board on October 7, 1963 requesting an appropriation by the Board of Supervisors of Lake County to pay one helf the cost of the construction of the bridge. *A resolution was presented amending the petition for County aid to show the estimated cost as $40,000. Trustee Wetzel moved, seconded by Trustee Smith, that the resolution be adopted. Upon roll call, the resolution was adopted by the following vote: Ayes: Hearn, Mandler, Schleicher, Smith, Wetzel (5) Nays: None (OX The President signed the res'ol'ution. 15t Presentation - Ordinance County Line Sewer b Water Connection Fees The first presentation was made of an ordinance establishing special connection fees for sewer and water services on County Line Road. A question was asked by two residents regarding the dropping of two pro- perties from the assessment rolls of Special Assessment No. 102, Cedar, Spruce, Henlock improvements. Mr. Axelrood stated the two property owners who were dropped were represented by attorneys who stated they would ask for a jury trial. The amount of their assessments was less than 2'/0 of the total cost, and therefore, the Village attorneys felt it would be better to drop the objectors since a jury trial would cause a delay in the improvement and legal costs for a trial would cost as much as the two assessments. There being no further business, the meeting was adjourned at 10 :45 p.m. APPROVED: V h President AT EST: Village Clerk