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08/05/1963August 5, 1963 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the CouncilChambers of the Village Hall on Monday, August 5, 1963 at 8 :25 p.m. The clerk called the roll and reported the following were Present: David C. Whitney, President Ira K. Hearn, Jr. James E. Mandler George P. Schleicher Ellis W. Smith James M. Wetzel Absent: John A. S. Lindemann and that a quorum was present and in attendance at the meeting. Also present were Messrs. Seymour Axelrood, representing the village attorney, and Norris Stilphen, manager. Moved by Trustee Mandler, seconded by Trustee Schleicher, that minutes of i� the regular meeting held July 15, 1963 be approved as submitted. Motion carried unanimously. LJ The President signed the ordinance annexing,the Louis Klein property, passed at the July 15, 1963 meeting, indicating his approval thereof. Ordinance - Sara Lee St. The ordinance was presented and read accepting Dedication Acceptance the dedication of a tract of land 30 ft. in (0-63 -33) width, extending from Waukegan Road to the Milwaukee Railroad right -of -way, commonly known as Kates Road, deeded to the Village by Kitchens of Sara Lee, Inc., for street purposes. Trustee Mandler moved, seconded by Trustee Wetzel, that the said ordinance be adopted. Upon roll call, the ordinance passed by the following vote: Ayes: Hearn, Mandler, Schleicher, Smith, Wetzel (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. It was reported three Trustees had submitted Master Lists of Pending Items, which will be referred to the Finance Committee for review and recommendations. Trustee Schleicher pointed out that, while some items would require the expenditure of funds . there were other items that could be taken care of without cost. Refer Outdoor.- Adv. Sign The report of the Zoning Board of Appeals Back to Zoning Bd. of Appeals regarding the granting of a variation for the construction of the Deerfield State Bank - wilson sign, as petitioned by Outdoor Advertising Co., was read and discussed at length. The Board of Zoning Appeals recommended approval of the variation, hased on hard- ship, with limitations on area and height. Mr. Howard Kane, attorney for the petitioner, stated the sign now met the specifications of the Zoning Board, except the height, which is 16 ft. without the clock, and 17.2 ft. with the clock. He stated the Bank is the lessee of the property on which the sign is to be located, with•Outdoor Advertising as sub - lessee. The sign would be illuminated until 11 p.m. and the clock will remain illuminated or-not, as the Board indicates. Mr. Kane stated he had discussed taking down the fence between parking lots with Messrs. Aberson, Plan Commission chairman, and Ramsay, of the Deerfield State Bank. Trustee Hearn moved, seconded by Trustee Mandler, that the matter be referred back to the Zoning Board of Appeals for further recommendation. Motion carried unanimously. Trustee Wetzel stressed that it is the consensus of the Board that Mr. Ramsay be asked to remove the fence between the parking lots. School Crossing Corp. Report The report of the School Crossing Committee Close Telegraph Rd. Crossing was read in full, and President Whitney commended the committee on its excellent report. A letter was received from the Village of Bannockburn Board, suggesting the Telegraph Road crossing be closed for two weeks to see.if there are objections or if traffic would become impeded. The attorney stated there should be no legal liability in the closing of the crossing if signs are posted and lighted. Trustee Wetzel stated he felt Bannockburn should be given at least 10 days notice before closing. Trustee Wetzel moved, seconded by Trustee Schleicher, that the manager be authorized to close the Telegraph Road railroad crossing with semi- permanent lighted barricades, that Bannockburn be notified of this action to close on':August.l3th, and he continue to negotiate with governmental authorities to finalize action to permanently close the crossing. After a brief discussion, motion and second were withdrawn. Trustee Wetzel then moved, seconded by Trustee Mandler, that the manager be authorized to close the Telegraph Road railroad crossing with semi - permanent illuminated barri- cades, which closing shall be reviewed by the Board of Trustees at the August 19th meeing, and notice of the closing be sent to the Village of Bannockburn. Motion carried unanimously. The report of.the Committee recommended a three point program with respect to crossing guards, and child safety: (1) erection of gates at three railroad crossings and the closing of the Telegraph Road crossing; (2) a safety education program udder the leadership of the Safety Council with support by the Police, school boards and administration and all residents; and (3) adult crossing guards as established during the pest year, and if the budget permits, a guard at the Waukegan- Deerfield Road intersection to replace the policeman stationed there. Trustee Mandler proposed a school patrol boy could be stationed at the intersection instead of the adult guard. It was the consensus.of the Board that the Safety Council spearhead the program, and letters be sent to the schools asking their cooperation. Trustee Wetzel moved, seconded by Trustee Mandler, that the Board accept the majority report of the Committee, and the Committee be commended for their activities, and copies of the report be sent to other organizations. Motion carried unanimously. Report -Human Relations Com. Trustee Wetzel reported he and Trustee Lindemann had attended a meeting of the Deer- field Committee on Human Relations, who will conduct further research on problems of human relations that can be reasonably�expected.in the Village, and what would be an appropriate approach to such problems. The Committee will meet again. The manager reported Greengard Associates had furnished descriptions of property needed for Rosewood Avenue right -of -way, and offers to purchase would be submitted to owners. Accept Bids MFT Maintenance The manager reported the following low bids had been received fro Motor Fuel Tax Maintenance materials: BIDDER MATERIAL UNIT PRICE TOTAL PRICE Peter Baker & Son Patching Material $ 7.75 $ 798.25 American Mexico Petroleum Crack Filler 45.00 900.00 Permaline Midwest Thermoplastic 45C 1800.00 Highway Supply Co. Traffic Paint 3.45 White 127.00 3.80 Yellow 133.00 Peter Baker & Son Seal Coat .9.41 ) Aggregate 5.65 ) 2621.91 International Salt c Rock Salt 13.30 1064.00 Trustee Mandlee moved, seconded by Trustee Smith, that the low bids be accepted as listed above. Adopted by the following vote: Ayes: Hearn, Mandler, Schleicher, Smith, Wetzel (5) Nays: None (0) Ordinance - 1963 -64 The ordinance levying taxes for the year May 1, 1963 - Tax Levy (0- 63 -34) April 30, 1964 was presented. It was noted that the ordinance reduced the levy for sewer bonds by $10,000. Trustee Hearn moved, seconded by Trustee Mandler, that the rules be waived to permit action on the Tax Levy Ordinance at.its first presentation. Adopted by the fol lcQi ng vote: 3 Ayes: Hearn, Mandler, Schleicher, Smith, Wetzel (5) Nays: None (0) Trustee Smith then moved, seconded by Trustee Mandler, that the said ordinance be adopted. Upon roll call the ordinance passed by. -the following vote: Ayes: Hearn, Mandler, Schleicher, Smith, Wetzel (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. Ordinance - St. & Bridge Trustee Hearn moved, seconded by Trustee Mandler, that Levy (0- 63-35) the rules be waived to permit action on an ordinance relative to tax levies for street and bridge purposes. Adopted by the following vote: Ayes: Hearn, Mandler, Schleicher, Smith, Wetzel (5) Nays: None (0) Trustee Mandler then moved, seconded by Trustee Hearn, that the ordinance levying an additional tax for street and bridge purposes be adopted. Upon roll call, Lrj the ordinance was.adopted by the following vote: t ; Ayes: Hearn, Mandler, Schleicher, Smith, Wetzel (5) Nays: None (0) 1 The ordinance will be,typed for signature by the President. The meeting was recessed at 9:55 p.m. and reconvened at 10 :05 p,m., the attorney having left the meeting. Trustee Schleicher moved, seconded by Trustee Hearn, that the Plan Commission's report on the proposed Lake Eleanor Subdivision zoning and annexation and the Union Drainage Ditch problem be added to the agenda. Motion carried unanimously. Authori-ze Annexation Ordinance The manager reported a request,for annexation had been K. G. Moore Property received from Mr. Kenneth G. G. Moore, Wilmot Road. Trustee Wetzel moved, seconded by Trustee Mandler, that the attorney be authorized to prepare an ordinance annexing Mr. Moore's property. Motion carried unanimously. Authorize Bids - County Line Trustee Hearn reported Import Motors had accepted Sewer & Water the Village'siproposal for sewer and water service, and Baxter and Woodman had prepared plans for water and sewer main extensions on County Line Road. Agreements regarding annexation will be worked out.by the attorney for the Village and the Company. Trustee Mandler moved, seconded by Trustee Smith, that the Board authorize the advertisement for bids for the County Line Road sewer and water extensions in accordance with the plans and specifications prepared by Baxter and Woodman, said bids to be returnable August 19, 1963. Adopted by the following vote: Ayes: Hearn, Mandler, Schleicher, Smith, Wetzel (5) Nays: None (0) Amendment - Personnel Rules The following amendment to the Personnel Rules and Regulations was,presented and read: Section VI - paragraph C, to read as follows: "C. Municipal employees enjoy a special privilege under the lbws of the State of Illinois wherein it is provided that their wages cannot be garnisheed by creditors. There is an equal responsibility placed upon those who enjoy a special pri., Hgge to be certain that they do not abuse it. Thus it is essential that every municipal employee so conduct hks affairs that he does not incur debts that he cannot promptly pay. Therefore any employee of the Village who contracts for goods or services for which he is unable or refuses to pay shall be subject to dismissal or other discipli- nary action." Trustee Mandler moved, seconded by Trustee Schleicher, that the said amendment be adopted. Motion carried unanimously. The manager reported Governor Kerner had signed a bill designating Columbus Day as a legal holiday. President Whitney suggested he prepare a list of State holidays and school holidays.for review by the Board. Trustee Schleicher asked the manager to give an'esti•mate of the cost of an additional holiday for Village employees. Accept Bid Savage Heating Two bids were received for changes in the heating $925-Sewage Treatment Plant system at the Sewage Treatment Plant, as follows: Bishop Heating $ 1,480.56 Savage Heating 925.00 Trustee Schleicher moved, seconded by Trustee Mandler, that the low bid of $925.00 submitted by Savage Heating be accepted. Adopted by the following vote: Ayes: Hearn, Mandler, Schleicher, Smith, Wetzel ((5) Nays: None (0) Accept Bid -Mayer Paving Deerfield Sidewalk 18 CS recommended acceptance of the Trustee Mandler moved, second be accepted as recommended by The manager reported five bids had been received for the construction of the Deerfield Road side- walk, Motor Fuel Tax project 18 CS. The engineer low bid of $3,183.10, submitted by Mayer Paving. ;d by Trustee Smith, that the bid of Mayer Paving the engineer. Adopted by the following vote: Ayes: Hearn, Mandler, Schleicher, Smith, Wetzel (5) Nays: None (0) Approve P.C. Report Re: The report of the Plan Commission was read Lake Eleanor Annexation recommending annexation of the proposed Lake Eleanor Subdivision as an R -1 Single Family Residence District under a Community Unit Plan, as requested by Peter F. Waytula & Son,Company. After discussion of a 14ft station and sewers, Trustee Schleicher moved, seoonded by Trustee Mandler, that the Plan Commission's report be accepted, and the attorney be directed to prepare the necessary ordinances for zoning and annexation, the Village attorney to study any liability in connection with the construction of a spillway for the lake, and the engineer to study any problems which might arise from the development. Motion carried unanimously. Drainage Ditch Sewage The manager reported on progress being made on corrections to the sewerage system to eliminate the discharge of raw sewage into the Union Drainage Ditch. The matter of separation of sewers in the business district was discussed, and the possibility of flooded basements. The village attorney will be asked for an opinion on the Village's liability under the ordinance passed by the Drainage Commissioners. It was the consensus of the Board that the sewer system be investigated to get an overall picture of what would be required to correct the present contamination, and estimated costs of improvements. Accept Audit Trustee Wetzel moved, seconded by Trustee Mandler, that the audit for the year 1962 -63 prepared by Wolf and Company be accepted. Motion carried unanimously. A letter was received from Mr. Max Weinrib, Progress Development Corporation, requesting the refund of $1050 paid for acreage fees for the Floral Park Sub- division. The Village attorney had advised that there is no'legal reason to refund these fees. Trustee Hearn moved, seconded by Trustee Smith, that the attorney write Mr. Wei nri b that no refund wi 1 1 be na de. Motion carried unanimously. The letter from the Board of Trustees of the Police Pension Fund regarding contribution by the Village of pension fund payments for an officer called up for service with the armed forces was referred to the manager for his recommendation.