06/03/1963June 3, 1963
The regular meeting of the President and Board of Trustees of the Village
of Deerfield was called to order by the President in the Council Chambers of the
Village Hall on Monday, June 3, 1963 at 8 :30 p.m. The clerk called the roll and
reported the following were
Present: David C. Whitney, President
Ira K. Hearn, Jr.
James E. Mandler
George P. Schleicher
Ellis W. Smith
James M. Wetzel.
Absent: John A. S. Lindemann
and that a quorum was present and in attendance at the meeting. Also present
were Messrs. Seymour Axelrood, representing tie Village attorney, and Norris
Stilphen, manager.
Moved by Trustee Schleicher, seconded by Trustee Smith, that minutes of
the regular meeting held May 20, 1963 be approved. Motion carried unanimously.
The attorney reported he would prepare the ordinance amending the
scavenger ordinance be deleting the clause which exempts scavengers serving only
commercial customers from the licensing provisions of the said ordinance.
Report- VW Negoti.ati,,ons Trustee '-learn reported he and the manager nad
met with Messrs. Smith and Ryan of Volkswagen
on May 31st to discuss extensions of sewer and water mains by the Village to serve
the Volkswagen property. Baxter and Woodman have been asked to furnish preliminary
cost estimates, since price would be a real consideration in'the final decision.
Volkswagen would want a guarantee that they could continue to operate under the
same provisions granted by Cook County or Northbrook, if annexed to Deerfield,
They plan to use the warehouse by November 1st, and the offices by January, 1964,
and therefore, a final decision must be reached by.July 15th. The manager reported
the Chief Engineer of the Toll Road stated he had the application on his desk
for an underground crossing of the Toll Road for sewer and water main extensionf
from Northbrook, and no meeting of the Commission could be held before June 14th.
President Whitney directed a j etter be sent to the Toll Road Commission pointing
out that any approval of.the requested underground crossing of the Toll Road would
be against the interests of good metropolitan planning, and that. Deerfield was in
a position to supply water and sewer services. The manager reported that Volks-
wagen officials had expressed opposition to being a part of an industrial park
as proposed by Northbrook, and Deerfield's interest in 0 & R zoning for the area
was a point in favor of the Village. It was the consensus of the Board that
negotiations be continued by the manager and Trustee Hearn,
The attorney reported he was preparing the zoning and annexation ordinances
for the Klein property.
Accept Gooder Sub. The Building Commissioner recommended acceptance
Improvements - Retain 10" /, of all improvements in the Gooder Subdivision,
with I(r /, of escrow funds retained until
settling and repairs have been completed. Trustee Mandler moved, seconded by
Trustee Smiti, that the improvements be accepted as recommended by the Building
Commissioner.
Motion carried unanimously.
H.B. 9 Discussion was had on the Village attorney's
letter regarding House Bill 995, and Trustee
Lindemann's telgram sent..to the Municipalities Committee urging passage of t,le
bill. A letter was recev!ved from the Deerfield Mothers group opposing the bill.
President Whitney stated it was his understanding that Attorney Matthews would
get a copy of the bill for review, and would comment on its provisions as it would
affect the Village. Trustee Schleicher pointed out the proposed amendment which
would require consent of a municipality for a dump within one mile of the mun-
icipality's corporate limits may or may not be adopted, and proposed the B® rd take
no official action at this time. The manager stated-he had written opposing several
Senate bills on refuse disposal, and asked that he be notified when t;iese bills
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are scheduled for hearing. Trustee Wetzel questioned sending a telegram
urging passage of a bill while it is still under analysis, and stated any
communication from the Village should be signed by the President with
Board concurrence.
Resolution - Street Trustee Mandler moved, seconded by
Opening Permits Trustee Hearn, that a resolution be
adopted requesting permits from the
Division of Highways for street openings for emergency water main repairs.
Motion carried unanimously.
Health Dept. Letter A letter was received from the Lake
Re: Chlorination of Effluent County Health Department regarding
tests of effluent at the Sewage Treatment
Plant, and indicating that BOD removal was satisfactory, but coliforms exceeded
recommended standards. They recommended that the Board give serious considera-
tion to the installation of necessary additions to provide chlorination of
effluent. The manager proposed that the Board look into the matter of polishing
lagoons rather than chlorination. The manager was directed to investigate
standards of plant operation and requirements of the State and County, and to
check with Baxter and Woodman if the Village's plant meets these requirements.
Garage Site Fencing
to cost $2,816, with a
the fence be installed
matter was referred to
considered in setting
The manager reported a 10 ft. screen fence
at the Village Garage site was estimated
second estimate of $3,000. Trustee Schleicher suggested
only along the b oundary of residential. property. The
the Finance Committee, with the suggestion it be
.ip next year's budget.
R.R. Crossings Discussion was-had on railroad crossing
protection in the Village, letters having
been received from the Milwaukee Railroad and School District 109. The manager
was directed to write to the Vice President of the Railroad, with copies to
the Commerce Commission, regarding crossing gates, and a satisfactory sidewalk
at the Osterman crossing. The manager was directed to sent a letter to Mr.
Granfield, School District 109, telling him a study of the problem was underway,
and asking that a representative be appointed to work with tiie Committee. The
Police will be directed to act as crossing guards until the end of the school
year, President Whitney stated he felt this was a futile expenditure, and a
traffic control pattern for children is needed. The Study Group will be asked
to give consderation to the President's suggestion.
Contract - Maintenance The contracts from the Division of Highways
of State Highways for Village maintenance of State Highways
in the Village were read, with payments
to the Village of $6,646.36 for general maintenance, $711 for street cleaning,
and a supplemental agreement of $222 for median cleaning. Trustee Mandler
moved, seconded by Trustee Schleicher, that the contract be approved and
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execution authorized. Adopted by the following vote :;
Ayes: Hearn, Mandler, Schleicher, Smith. Wetzel (5)
Nays: None (0)
The meeting was recessed at 10 p.m. and reconvened at 10 :05 p.m.
The attorney was requested to check into tax bills received by tile
Village. He had documents showing that certain properties had-been removed
from the tax rolls, and will check into why bills were received.
Cook County Annexation The attorney, Mr. Axelrood, stated that
Discussion with pending annexation of Public Service,
North Shore Gas, Soil Testing and RCA
properties, Court proceedings might be instituted to annex additional property
in Cook County on the basis that the majority of owners sought such annexation.
Messrs. Bowen and Stilphen were reqwested to calculate acreage of these properties,
and Trustees Hearn and Mandler were requested to contact Gun club officers
regarding annexation. Trustee Schleicher asked that traffic studies of the
area be reviewed.
Civil Defense The manager reported supplies had been
received for stocking shelters, and would
be distributed to shelter locations. Discussion was had on the proposal that
a Civil Defense Augmentation Unit be formed of Police, Fire and Rescue people
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to perform in emergencies. Trustee Hearn stated he was bothered by the conflict
in Civil Defense at the National and State level, and asked that the manager
contact nearby municipalities regarding their use of these groups. President
Whitney suggested the manager prepare an ordinance on the organization and rules
of such a group for consideration by the Board.
MFT Contract - 18 CS Trustee Mandler moved, seconded by Trustee
DeerfieldSidewalk Approved Wetzel, that the contract for engineering
services for the Deerfield Road sidewalk
project, M.F.T. project 18 CS, be approved and execution authorized. Adopted by
the following vote:
Ayes: Hearn, Mandler, Schleicher, Smith, Wetzel (5)
Nays: None (0)
Table Prestige Indemnity
Agreement - Request Easement
Subdivision, to reimburse owners for
with the said sewer. Trustee Mandler
owners be asked to,grant an easement
to investigate the matter and report
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An indemnity agreement to Prestige Builders
was presented in connection with the Village
sewer across Lot 13, Block 10, Woodland Park
any problems that may arise in connection
suggested the agreement be tabled, and the
for the sewer. The attorney was requested
to the Board.
Resolution - Depository Trustee Hearn reported he had checked with
1st National Bank of Deerfield the Village treasurer regarding transfer of
Transfer of Funds funds to the First National Bank of Deerfield,
and recommended-that two of the four accounts
with the Northern Tru6t Company be transferred to the new Bank - the Special Assess-
ment Account and the Water Improvement Account. Trustee Hearn then moved, seconded
by Trustee Smith, that a resolution be adopted designating the First National Bank
of Deerfield as a depository for Village funds and authorizing the treasurer to
open an account with the said depository, with payouts from the said account to
be signed in the mame of the Village by any two of the following: President,
Trustee, Trustee or Treasurer; and that moneys in the two accounts heretofore
recommended for transfer be deposited in the First National Bank of Deerfield.
Adopted by the following vote:
Ayes: Hearn, Mandler, Schleicher, Smith, Wetzel (5)
Nays: None (0)
President Whitney requested the attorney to look into the Westmont Bank
closing with respect to the $10,000 Federal Deposit Insurance.
A letter of appreciation was received from students participating in American
Government Day.
Trustee Hearn moved, seconded by Trustee Smith, that a letter be sent to
the Chief of Police and Police Department commending them for their handling of
recent demonstrations in Deerfield.
Motion carried unanimously.
It was suggested that the American Legion undertake the installation of an
attractive fence at the Deerfield Cemetery as a community project, and the
Commander of the Legion had indicated it would be given consideration. Trustee
Schleicher moved, seconded by Trustee Mandler, that the manager write to the
Veterans orJ @nizations congratulating them on a fine Memorial Day parade and services.
Motion carried unanimously.
Resolution - Abate Trustee Mandler moved, seconded by Trustee
Water Rent & Adminstrative Expense Hearn, that the following resolution be
adopted:
BE IT RESOLVED by the President and Board of Trustees of the Village of
Deerfield, that in view of the favorable position of the General Fund at the end
of the fiscal year and the unfavorable position of the Water Operating Fund, it is
moved that the rent and administrative overhead normally charged to the water fund
in the amount of $5,000 be and hereby is abated for the year ended April 30, 1963.
Adopted by the following vote:
Ayes: Hearn, Mandler, Schleicher, Smith, Wetzel (5)
Nays: None (0)
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The Village attorney was requested to review correspondence on side-
walks which have settled, in an effort to have repairs or replacements made.
A Notice of Hearing by, the Zoning Board of Appeals of Lake County
was received regarding a petition to rezone the Horthberger property at Wilmot
and Deerfield Road to a business use. The manager was directed to notify Lake
County that the area is now a part of Deerfield.
The Board directed that letters be sent to representatives and senators
opposing the minimum wage bill for police and fire personnal as an infringement
on home rule, pointing out that Deerfield would not be affected.
The Master List of PM*Iems prepared by the manager-was discussed at
length. Trustee Hearn suggested certain items be deleted and others con-
solidated, and proposed that each Trustee draw up a list of capital improve-
ments for discussion, in order that all be workting together. The manager was
asked to list capital improvements separately and estimated costs for funds
available over the next four years for such improvements. Trustee Schleicher
mentioned recodification of the Zoning Ordinance as being of prime importance.
President Whitney proposed that the Plan Commission be invited to meet with
the Board at 7:45 p.m. on•June 17th, the date of the next regular meeting, to
discuss matters of planning and goals to be achieved.
Sidewalks in the vicinity of schools were mentioned, with particular
reference to Alan Shepard School and Greenwood Avenue. The manager stated
the Building Commissioner would make a survey of Greenwood Avenue soon.
The manager will discuss the underground installation of street lighting
wiring in the Business District with the Public Service Company.
The attorney was requested to prepare and ordinance establishing a
yearly charge for curb openings in the business District.
Trustee Schleicher suggested County and State aid be requested in
connection with the Elm - Pfingsten extension.
Suggestion was made that-the Chairmen of Advisory Boards meet informally
with the Board of Trustees to discuss Village problems, and Trustee Schleicher
proposed June 22nd as a possible date for such a meeting.
President Whitney suggested getting costs for trees in the Business
District as part of a Village beautification programm and Trustee Mandler
proposed that this suggestion be taken up with the Chamber of Commerce.
Trustee Hearn asked that the tree spraying program be reviewed, since
it was hi.s opinion the money spent on this program would be better expended for
replacements.
There being no further business, the meeting was adjourned at 12;30 a.m.
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. APPROVED:
President
ATTEST:
Village Clerk
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