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05/06/1963268 Mr. George P. Schleicher then took the oath of office as Village Trustee, and Mr. Earl F. Paul as Municipal Justice, both oaths being administered by the Village Clerk. There being no further business, the meeting was adjourned on motion by Trustee Petesch, seconded by Trustee Lindemann, and-carried unanimously. APPROVED: �1 President ATTEST: Village Clerk May 6, 1963 President Whitney opened the meeting by congratulating t.ie newly elected Trustees and expressing appreciation to the retiring members who were given placques i-n recognition of their service to the Village. Trustees Schleicher, Smith and Wetzel and Municipal Justice Paul were introduced, repeated 0e oath of office and were seated. The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in t,ie Council-Chambers of the Village Hall on Monday, May 6, 1963 at 8 :00 p.m. The clerk called t'ie roll and reported the following were Present: David C. Whitney, President Ira K. Hearn, Jr. John A. S. Lindemann James E. Mandler George P. Schleicher Ellis W. Smith James M. Wetzel Absent: None and that a quorum was present and in attendance at t)e meeting. Also present were Messrs. Seymour Axelrood, representing the Village attorney, and Norris Stilphen, manager. Minutes of the regular meeting held Aprii 15, 1963 and t,ie adjourned meeting meld April 22, 1963 were read and approved on motion by Trustee Lindemann, seconded by Trustee Mandler, and carried unanimously. The students elected to serve as Village officers on Student Government Day, May 17th, were introduced. Bills - Payroll April Payroll Baxter & Woodman Des Plaines Engineering City of Highland Park Fred r. Brei tl i ng Carolyn Breitling Deerfield Park District Phil Johnson Roland Charlier L. M. Smith Ball Point Penm. Katherine Brazier B.A. T. Inc. Burdette Smith Ceco Steel Corp. The bills and payroll for the month of April were submitted for consideration, as follows: $ 20,782.16 448.14 5,844.50 11,626.56 224.70 224.70 175.00 102.80 50.00 53.45 15.25 25.00 118.58 3.64 79.10 1 1 1 1 El ME J. B. Clow Inc. Deerfield Electric Deerfield Review Deerfield Stationers Gust Frederickson Grimm - Hansen- Treland George :ia 1 1 1arrys GFill R. M. Hayes Irv's Fire Extinguisher Co. M. Jenkinson Joserph Lumber Lien Chemical T. A. Matthews Matti ck Printing Menoni & Mocogni Northwestern University - A. R. O'Brien O'Brien Mfg. Co. Oxford Homes Peterson Pontiac M. C. Patesch C. E. Piper Reed - Randle J. A. Renaldi C. Rogers Standard Register Verako Products Visi -Flash J. Luick 166.30 1,080.45 9,00 2..o8 90.00 21.13 2.00 15.18 350.00 10;75 10.00 10.47 14.88 380.00 20.39 22.00 5.15 205.00 18.00 180,00 12.38 148.04 35.00 44:66 39.46 59.60 151.78 67.68 7.75 25.00 Trustee Hearn moved, seconded by Trustee Mandler, that the payroll and bills as listed above be approved for payment. Adopted by the following vote: Ayes: Hearn, Lindemann, Mandler, Schleicher, Smith, Wetzel (6) Ngys: None (0) Adopt Municipal Code The President reported the new Municipal Code was ready for publication with the addition of ordinances passed in the interim, and requested that the Code be adopted. Trustee Smith moved, seconded by Trustee Mandler, that the rules be waived to permit action on the Code at this meeting. Adopted by the following vote: Ayes: Hearn, Lindemann, Mandler, Schleicher, Smith, Wetzel (6) Nays: None (0) Trustee Hearn moved, seconded by Trustee Mandler, that the Municipal Code be adopted plus all outstanding ordinances passed by the Board. Adopted by the following vote: Ayes: Hearn, Lindemann, Mandler, Schleicher, Smith, Wetzel (6) Nays: None (0) Approve VW Sewer & Water The manager reported that Import Motors (Volkswagen) Negotiations had petitioned for sewer-and water service from Northbrook, and agreed to annex to Northbrook if annexation across the Toll Road is approved by the Governor and Toll Road Commission. He stated letters had been sent to the Governor and Toll Road Commission expressing the Village's opposition to the sewer and water installation and the possible annexation of the property to Northbrook. Discussion was had on the extension of sewer and water lines by Deerfield, to serve the property, and it was the consensus of the Board that this would be desirable. The estimated cost for the installation of sewer and water mains was stated to be approximately $60,000. Trustee Hearn moved, seconded by Trustee Smith, that the Board fo on record as being willing to install sewer and water faci..tities to serve Import Motors and to negotiate with the company on that basis with the understandi.Hg the company would petition for annexation to Deerfield when such annexation could be accomplished, with the hope that a large part of the expenditure could be recouped when adjacent owners connect to the services. Adopted by the following vote: Ayes: Hearn, Lindemann, Mandler, Schleicher, Smith, Wetzel (6) Nays: None (0) 27® Trustee Hearn was appointed to work with the manager in the negotiations with Import Motors. President Whitney suggested the manager write to the Governor and Toll Road Commission informing them of the Board's action with regard to the Village's offer to install sewer and water lines. Approve Temporary Sewer The request of Mr. Nixon for permits for Connections - Nixon Sub. temporary sewer connections for six houses was discussed. Trustee Mandler moved, seconded by Trustee Lindemann, that the permit be granted as requested, subject to the following conditions: (1) Bond to be filed; (2) statement as to the number of houses to be served; (3) agreement that the permanent sewer will be installed by April 1, 1965; and (4) copy of easement. Adopted by the following vote: Ayes: Hearn, Lindemann, Mandler, Schleicher, Smith, Wetzel (6) Nays: None (0), Ordinance - Mallin Rezoning Reports of the Plan Commission were read, Covenant (0- 63 -15) recommending that the Mallin property at the northeast corner of Waukegan Road and County Line Road be rezoned to the B -1 Neighborhood Business District,.except the north 360 ft., to be placed in the R -1 -A Single - family Residence District. A covenant was filed restricting the uses of the north 360 ft. to those permitted in the R -1 -A District. The meeting was recessed at 9 :20 p.m. for Board discussion of.the proposed ordinance. The meeting was reconvened at 9:50 p.m., all members present. Receipt was acknowledged of two petitions signed by adjoining property owners objecting to the proposed rezoning of the Mallin tract. The ordinance amending the Zoning Ordinance to classify the Mallin property as B -1 and R -1 -A Districts was presented and read. Trustee Wetzel stated it was the consensus of the Board that the courts would not sustain a residential classification for the property since the other three corners of the intersection were zoned for non - residential uses. Trustee Mandler moved, seconded by Trustee Smith, that the rules be waived to permit action on the said ordinance at its first presentation. Adopted by the following vote: Ayes: Hearn, Lindemann, Mandler, Schleicher, Smith, Wetzel (6) Nays: None (0) Trustee Mandler then moved, seconded by Trustee Smith, that the ordinance rezoning the Mallin property be adopted. Upon roll call, the ordinance was passed by the following vote: Ayes: Hearn, Lindemann, Mandler, Smith, Wetzel (5) Nays: Schleicher (1) The President stated he would withhold his signature until the covemant has been recorded, The covenant was turned over to Mr. Axelrood for recording. Excess Facility Rate The manager reported on the application of _Application - Report the excess facility rates for sewer and water usage. He stated it appeared there would be no difficulty in the enforcement of the charges, since only a few properties would be affected, and the matter had been discussed with the owners, who had no objections. 1st Presentation - Ordinance The first presentation was made of the 0 & R Regulations ordinance amending the Zoning Ordinance by establishing new regulations for the 0 & R Office and Research District. 1st Presentation - Ordinance The first presentation was made of the ordinance Business Regulations amending the Zoning Ordinance by establishing new regulations for the Business Districts. A letter was received from the Chamber of Commerce asking that they be given an opportunity to draft certain changes in the proposed ordinance. The matter was discussed briefly, and will be taken up at the second presentation of the ordinance. F �b L 1 271 lst Presentation - Ordinance The first presentation was made of an ordinance Flood Plain Districts amending the zoning ordinance by establishing a Flood Plain District, setting forth regulations for such district, and a map delineating the areas to be zoned Flood Plain District. Mr. Howard Kane, attorney for property owners whose land lies within the proposed Flood Plain Distri.ct,questioned the elevations established in the ordinance, and various other provisions of the ordinance. The attorney was requested to re -study the ordinance and the manager was requested to check with the City of Highland Park regarding elevations in that City's Flood Plain District ordinance. Award Bid - MFT 16 CS The manager reported the following bids had been Skokie Vally - $24,367.63 received fro the contruction of Motor Fuel Tax project 16 CS, the overlayment of Osterman Avenue, overlayment and widening of Kipling, and the construction of Pine Street to Hackberry Road. BIDDER Skokie Valley Asphalt Peter Baker & Son Mayer Paving Eric Bolander "BID $ - 24,367.63 27,717.20 26,227.54 30,125.86 Trustee Mandler moved, seconded by Trustee Lindemann, that the contract be awarded to the low bidder, Skokie Valley Asphalt Company at the bid price of$24,367.63, subject to approval by the Division of Highways. Adopted by the following vote: Ayes: Hearn, Lindemann,. Mandler, Schleicher,- Smith, Wetzel (6) Nays: None (0) No Action on MFT 17 CS Bids The manager reported the following bids had been Deerfield Underpass received for Motor Fuel Tax project 17 CS, the reconstruction of the Deerfield Road underpass sidewalk: BIDDER BID Keno Construction Co. $ 11,420.26 Eric Bolander 15,823.97 He stated the State and Engineer recommended that no action be taken on these bids, since both exceeded the estimated cost by a.substantial amount. The Board concurred in their recommendation that the project be re- studied, and-;that no action be taken at this time. Ordinance- Variation The ordinance was presented and read granting a 933 Rosemary Ter. (0- 63 -16) variation from the terms of the Zoning Ordinance to permit the construction of a garage at 833 Rosemary Terrace with a sideyard of three feet. Trustee Lindemann moved, seconded by Trustee Mandler, that the rules be waived to permit action on the said ordinance at.its first presentation. Adopted by the following vote: Ayes: Hearn, Lindemann, Mandler, Schleicher, Smith, Wetzel (6) Nays: None • (0) Trustee Mandler then moved, seconded by Trustee Wetzel, that the said ordinance be adopted. Upon roll call the ordinance passed by the following vote: Ayes: Hearn, Lindemann, Mandler, Schleicher, Smith, Wetzel (6) Nays: None (0) The President signed the ordinance the ordinance indicating his approval thereof. Ordinance - Lot Width An ordinance was presented granting a variation Variation- Lots 2 & 3 from the requirements of the Zoning Ordinance to Viking Resub. (0- 63 -17) permit the construction of two- family residences on lots with frontages of 66 feet, legally described as: Lots 2 and 3 in Viking Resubdivision of Lots 2'and 3 in Block 2 of Truesdell's Addition to Deerfield, 272 Trustee Mandler moved, seconded by Trustee Hearn, that the rules be waived to permit action on the said ordinance at its first presentation. Adopted by the following vote: Ayes: Hearn, Lindemann, Mandler, Schleicher, Smith, Wetzel (6) Nays: None (0) Trustee Mandler then moved, seconded by Trustee Smith, that the said ordinance be adopted. Upon roll call the ordinance paseed by the fol l,owi ng vote: Ayes: Hearn, Lindemann, Mandler, Schleicher, Smith, Wetzel (6) Nays: None (0) The President signed the ordinance indicating his approval thereof. Discussion - Refuse Disposal Discussion was had on the manager's report on legislation supported by the North Shore Council on Refuse Disposal. It was the opinion of the Board that the one mile limit on refuse dumping must be retained, and the Village oppose legislation that would remove this control. It was proposed that Trustee Wetzel go to Springfield to support the Village's position on the proposed legislation-when the bills are being considered for enactment. The support of the Illinois Municipal League will also be requested. Mrs. Willard Loarie, 853 Oxford Road, stated another bill was being proposed which would definitely affect Deerfield, and stated citizen support of the Board would be forthcoming. Resolution - Wilmot Bridge A resolution was presented and read awarding Contract the contract for the construction of the Wilmot Road bridge to the low bidder, Eric Bolander Construction,Company, in the amount of $31,398.18, and authorizing the Board of Supervisors of Lake County to enter into the contract on behalf of the Village of Deerfield. Trustee Mandler moved, seconded by Trustee Schleicher, that the resolution be adopted'as presented. Adopted by the following vote: Ayes: Hearn, Lindemann, Mandler, Schleicher, Smith, Wetzel, (6) Nays: None (0) Ordinance - Salary Amendment An ordinance was presented amending Sections 0 -63 -18 III and VII of the Salary 6rdinance No. 200 relating to increases and salaries to be paid for certain ungraded and unclassified positions. Trustee Hearn moved, seconded by Trustee Mandler, that the rules be waived to permit action on the said ordinance at Its first presentation. Adopted by the following vote: Ayes: Hearn, Lindemann, Mandler, Schleicher, Smith, Wetzel (6) Nays: None. (0) Trustee Hearn then moved, seconded by Trustee Mandler, that the said ordinance be adopted. Upon roll call the ordinance passed by the following vote: Ayes: Hearn, Lindemann, Mandler, Schleicher, Smith, Wetzel (6) Nays: None (0) The President signed the ordinance indicating his approval thereof. Approve Change MFT 12 CS A letter was received from Baxter and tloodman, Walnut St. - $59.40 engineers, recommending a change in the contract for Motor Fuel Tax project 12 CS, Walnut Street paving, by adding expansion joints at a cost of $59.40. Trustee Mandler moved, seconded by Trustee Hearn, that the recommended changes -be approved. Adopted by the following vote: Ayes: Hearn, Lindemann, Mandler, Schleicher, Smith, Wetzel (6) Nays; None (0) Appointments President Whitney reported the Manpower Commission had submitted recommendations for appointments to vacancies on Boards and Commissions. He directed the manager to send letters of appreciation to all retiring members of the Boards and Commissions. Appointments were made by President Whitney as follows: 273 Board of Zoning Appeals Plan Commission Board of Police Commi ssi ore rs Building Board of Appeals Joseph Peyronnin Werner Neuman John Aberson, Chairman William Schroeder Marshall E. LeSueur Theodore Parker Safety Council Howard Grossenheider Mrs. James Morrow Otto Almsay Manpower Commission Mrs. Jules Beskin Mrs. Stuart Fletcher Community Relations Gordon Keswick, Chairman Raymond Craig Trustee Smith moved, seconded by Trustee Mandler, that the above appointments be confirmed. Motion carried unanimously. Accept Bd: of Zoning Appeals A report was received from the Board Report Re: Red Seal Variations of Zoning Appeals recommending denial of Red .Seal: Homes request for variations in rear yard requirements for lots 138 and 141, Briarwood Vista Subdivision, and approval of the requested variation for Lot 172. Trustee Mandler moved, seconded by Trustee Lindemann, that the Board concur in the recommendation of the Board of Zoning Appeals, and the attorney be requested to prepare an ordinance granting a variation for Lot 172. Motion carried unanimously. Refer Sign Variation Request The report of the Board of Zoning Appeals to Bd. of Zoning Appeals on the petition of Outdooe Advertising for a sign variation was discussed at length. Trustee Hearn moved, seconded by Trustee Mandler, that the report be referred back to the Board of Zoning Appeals for additional information. Motion carried unanimously. Accept Easement - The easement franted by Frank Kottrasch Sara Lee Storm Sewer for the construction of the Sara Lee storm sewer was presented. Trustee Mandler moved, seconded by Trustee Hearn, that the easement'be accepted, subject to receipt of a letter from Kitchens of Sara Lee Inc. agreeing to pay all costs in connection with the sewer installation, and approval by the Village attorney. Adopted by the following vote: Ayes: Hearn, Lindemann, Mandler, Schleicher, Smith, Wetzel (6) Nays: None (0) Ordinance - Zoning Amendment An ordinance was presented amending the Classification of North Shore Zoning Ordinance to provide for automatic Gas as M and Conditional Use classification upon annexation of the Upon Annexation (0- 63' -19) North Shore Gas Company property as an M- Manufacturing District with a Conditional Use to permit.the outside storage of materials and equipment and other u ses- necessary to the operations of the Company. Trustee Hearn moved, seconded by Trustee Mandler, that the rules be waived to permit action on the said ordinance at its first presentation. Adopted by the following vote: Approve Scatterwood Sub. A report was received from the Plan Units 4, 6 and 7 Commission recommending approval of Units 4, 6 and 7, Scatterwood Subdivision. Trustee Mandler moved, seconded by Trustee Hearn, that the Board approve the above described plats and the President and plats. clerk be authorized to sign the said Motion carried unanimously. Ordinance - Zoning Amendment An ordinance was presented amending the Classification of North Shore Zoning Ordinance to provide for automatic Gas as M and Conditional Use classification upon annexation of the Upon Annexation (0- 63' -19) North Shore Gas Company property as an M- Manufacturing District with a Conditional Use to permit.the outside storage of materials and equipment and other u ses- necessary to the operations of the Company. Trustee Hearn moved, seconded by Trustee Mandler, that the rules be waived to permit action on the said ordinance at its first presentation. Adopted by the following vote: 274 Ayes: Hearn, Lindemann,Mandler, Schleicher, Smith,•Wetzel (6) Nays: None (0) Trustee Mandler moved, seconded by Trustee Schleicher, that the said ordinance be adopted. Upon roll call the ordinance passed by the following vote: Ayes: Hearn, Lindemann, Mandler, Schleicher, Smith, Wetzel (6) Nays: None (0) The President signed the ordinance indicating his approval thereof. Ordinance - Annexation An ordinance was presented annexing property NW Corner Wilmot & Deerfield at the northwest corner of Wilmot Road and 0 -63 -20 Deerfield Road which is surrounded by the Villa ge, legally described as: Parcel 1: West 130 feet of the East 448 feet of the South 335.08 feet of the EAst 51 rods, Southwest quarter, Southeast quarter, Sction 30, Township 43 North, Range 12, East of the 3rd P.M.; and Parcel 2: Lots 2, 3 and 4 of Edward Horenberger's Sub- division, Southeast quarter, Section 30, Township 43 North, Range 12, East of the 3rd P.M. Trustee Hearn moved, seconded by Trustee Mandler, that the rules be waived to permit action on the said ordinance at its first presentation. Adopted by the following vote: Ayes: Hearn, Lindemann, Mandler, Schleicher, Smith, Wetzel (6) Nays: None (0) Trustee Hearn then moved, seconded by Trustee Mandler, that the said ordinance be adopted. Upon roll call the ordinance passed by the following vote: Ayes: Hearn, Lindemann, Mandler, Schleicher, Smith, Wetzel (6) Nays: None (0) The President signed the ordinance indicating his approval thereof. The clerk stated the annexation ordinance could not be recorded until a plat of the annexed property is received. Refer Bldg. Permit Application The application for a seven unit townhouse to Attorney building at 1115 Waukegan Road was discussed. Trustee Smith moved, seconded by Trustee Mandler, that the matter be referred to the Village attorney for a legal opinion as to whether the permit application is subject to the require- ments of the revised R -7 District regulations adopted by the Board on April 1, 1963. Motion carried unanimously. Chief of Police Report A report was received from the Chief of Police stating that a sergeant had been appointed, and that while he was in favor of a fulltime juvenile officer, the present manpower of the Police Department would not permit such an appointment. He also stated that safety checks were desirable, but impractical due to lack of manpower. He suggested that some organization might sponsor such a check program. Approve Purchase Radar Unit The manager repoete Stephenson - $1185 had recommended the son Radar unit at a Mandler moved, seconded by:Trustee Hearn, that the Board of the radar unit as recommended by the Chief of Police. following vote: I'the Chief of Police purchase of a Stephen - cost of $1185. Trustee approve the purchase Adoptdd by the Ayes: Hearn, Lindemann, Mandler, Schleicher, Smith, Wetzel (6) Nays: None (0) President'.Whitney appointed Trustees Lindemann and Smith to theFinance Committee, both authorized to sign Village checks drawn on Village accounts, upon Board approval. The -mana.ge-r reported a tour of the Village had been arranged for May 18th for the Trustees, to acquaint them with Village facilities.