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12/03/1962220 Trustee Aberson stated Lt. Glenn Koets had been cha d with a zoning violation, and moved that a resolution be adopted directin� the Village Prose- cutor to file charges against Lt. Koets with the Board of Police Commissioners. Trustee Hearn proposed and the Board approved, that the Court Case be adjudicated first. The motion failed for lack of a second. Mrs. Willard Loarie asked that the Board follow a consistent policy on charges of zoning violations, and mentioned the - Bendinelli and Mauer cases which were continued pending variation hearings by the Board of Zoning Appeals. There being no further business, the meeting was adjourned at 10:00 p.m. APPROVED L/ President ATTEST. Village Clerk December 3, 1962 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, December 3, 1962 at 8 :30 p.m. The clerk called the roll and reported the following were Present: David C. Whitney, President John F. Aberson Ira K. Hearn, Jr. John A. S. Lindemann Maurice C. Petesch Winston S. Porter Absent: ,James E. Mandler and that a quorum was present and in attendance at the meeting. Also present were Messrs. Thomas Matthews, Village Attorney, and Norris Stilphen, Manager. Moved by Trustee Lindemann, seconded by Trustee,Aberson, that minutes of the regular meeting held November 19, 1962 be-,approved as submitted. Motion carried unanimously. 1st Presentation - Ordinance The first presentation was made of an ordinance Bendinelli Variation granting a variation to permit a doctor's and /or .dentist's offices in the residence at 956 Deer- field Road as long as the residence is owned by Mrs. Sally Bendinelli or her daughter. Trustee Petesch moved,the rules be waived to permit action on the said ordinance at its first presentation. Motion failed for lack of a second. Ordinance - Conditional Use Trustee Porter moved, seconded by Trustee Congregational Church (0- 62 -49) Aberso6, that the ordinance be adopted granting a Conditional Use for the construction and operation of a church and religious education_ bui ldi ng, qn 'Lcgts 89, 90; 1.11 and 112,Hovland's Subdivision, in accordance with t,ie request heretofore made by the Congregational Church. Adopted by the following vote: Ayes: Aberson, Hearn, Lindemann, Petesch, Porter (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. A report on the Park District's recreation program was received and will be included in the Youth ,-Committee's report. The report of' the Building Board of Appeals on sanitary and storm sewers to serve the Sara Lee plant was referred to the Engineering Committee. 1� cc � I L 221 Assign Leakfinder Payments to A request was received from the Deerfield State Bank Deerfield State Bank for assignment of monthly payments on the Rankin Leakfinder contract to the bank, with Assignment of Contract signed by Mr. James Rankin. Trustee Hearn moved, seconded by Trustee Porter, that tne President be- authorized to sign the consent to assigment of the Rankin contract to the Deerfield State Bank. Motion carried unanimously. 1st Presentation - Ordinance The first presentation was made of an ordinance MacDonald Sign Variation granting a variation to permit the erection of two directional signs at.40 Waukegan Road as requested by MacDonald's. Trustee Petesch left the meeting. Accept Bid - Virgil Cook & $1832.50 - 11 TL Cg 11 TL CS) as follows: Virgil Cook & Son Aldridge Electric Trustee Aberson moved, si & Son be accepted at the of :lighways. Adopted by Son The manager reported two bids had been received for the installation of the School Crossing Light at Deerfield Grammar School (Motor Fuel Tax project $1,832.50 $1,929.10 �conded by Trustee Hearn, that the low bid of Virgil Cook bid price of $1,832.50, subject to approval by the Division the following vote: Ayes: Aberson, Hearn, Lindemann, Porter (4) Nays: None (0) Trustee Petesch re- entered the meeting. Accept Bid - Lakeland Const. $2027.30 - 13 CS Lakeland Construction Eric Bolander Two bids were received for construction of the sidewalk north from Northwoods Drive on Waukegan Road as follows: $2,027.30 2,853.00 Trustee Hearn moved, seconded by- Trustee Lindemann, that the low bid of Lakeland Construction be accepted at the bid price of $2,027.30 for construction of the sidewalk on Waukegan Road (Motor Fuel Tax project-13 CS)., subject to appr=oval by the Division of Highways. Adopted by the following vote: Ayes: Aberson, Hearn, Lindemann, Petesch, Porter (5) Nays: None (0) The manager reported changes in the contract for the East Lift Station force main and inlet sewer as follows: deletion of $1426.00; addition of $738.00; a net change reducing the total cost by $688.00. President Whitney stated the time was at hand for decisions to be made on the Sara Lee sewage and drainage. Decision was made that drawings from•the Engineers be sent to Baxter and Woodman for review and comments, and-the Engineering Committee meet with Mr. Walchli's committee after Baxter and Woodman's comments are received. The manager reported a program of enforcement of the ordinance prohibiting the parking of commercial vehicles in residential districts was underway. Two residents were present and stated enforcement of the ordinance created a real hard- ship since their vehicles were necessary to their work. President Whitney proposed they go to the Board of Zoning Appeals for a variation on the basis of hardship. Resignation Mrs. Seri to ;f.ngl i s A letter of resignation from the Safety Council was from Safety Couhcil received from Mrs. Serita Inglis, who is moving from the Village. Trustee Abereon;moved,seconded by Trustee Petesch, that Mrs. Inglis' resignation be accepted and a letter of thanks be sent, the Manpower Commission to be notified of the vacancy. Motion carried unanimously. Authorize Temporary Water Mr. Smith, attorney for Fred Burke and Mrs. Ruth Connections -1043 & 1047 Wilmot Collier Pantie, requested the Board to authorize Escrow & Special Assessment temporary water connections to serve the premises at 1043 Wilmot Road and 1047 Wilmot Road, and petitioned the Board to proceed with the installation of a water main on Wilmot Road 222 by special assessments, his clients. agreeing to pay ;.their share of said special assessment, the money to be placed in escrow. The manager reported plans for water improvements show a 10 inch water main on Wilmot Road, and the Village would pay the difference in cost between a 6 inch and a 10 inch main. After discussion, TrusteeAberson moved, seconded by Trustee Lindemann, that the Board approve temporary water connections to serve only the two existing buildings on the properties until a regular main is available, conditional upon funds being placed in escrow to pay their portion of a special assessment for installation of a main within a period of five years. Adopted by the following vote: Ayes: Aberson, Hearn, Lindemann, Petesch (4) Nays: Porter (1) Authorize Appeal - Koets Case The question of an appeal from the findings of the jury in the case Village of Deerfield vs. Glenn Koets was brought up. Trustee Petesch moved the matter be tabled for further information. Motion failed for lack of a second. Trustee Porter then moved, seconded by Trustee Hearn, that the case be appealed to a higher court by the Prosecuting Attorney for the Village, Mr. Arthur O'Brien, with the Village Attorney as co- counsel. Adopted by the following vote: Ayes: Aberson, Hearn, Lindemann, Porter (4) Nays: Petesch (1) The manager was directed to notify Mr. O'Brien immediately of this action. A letter was received from Mr. Karl Berning, West Deerfield Township Supervisor, stating the Village's resolution opposing the rezoning requested by Mr. Edward Meyer had been properly filed with the County Clerk, and apologizing for any implication that proper action had not been taken. President Whitney suggested that copies of minutes bf. Board meetings be sent to both supervisors. Plan Commission Recommendation A report was received from the Plan Commission Re' Clavey Property (Valenti) recommending denial of the petition of Valenti Builders for an amendment to the Zoning Ordinance to provide automatic classification as R -1 and R -2 One- family Districts upon annexation of the Clavey Mursery property. Trustee Hearn moved, seconded by Trustee Porter, that the report be accepted. Motion carried unanimously. Require Info on Plot Plans The Plan Commission recommended that plot plans submitted as part of the app.l i cati on for a building permit for buildings other than a single or two family residences be required to provide the following information to be certified by the architect or engineer: I. Square foot area of lot. . 2. Percentage of lot coverage by buildings and square foot area of buildings. 3. Total area of parking and access driveways and number of parking stalls. The Board approved this proposal, and the Building Commissioner will be directed to require this information on applications for building permits. The President reported that Zoning Hearings were scheduled for December 20, 1962 to establish.zoning classifications for North Shore Gas, Public Service Company, R.C.A. and Soil.Testing Laboratories upon annexation of the said properties. A report on, accidents with recommendations for increased safety was received from Chief of Po lice Petersen, Ed Klasinski and Robert Bowen, The report was referred to the Safety Council. Ordinance Abating Levy $14150 The manager reported the Tax Levy Ordinance for Municipal Bdq. Bonds showed a levy of.$14,150 for payment of 0- 62 -50) principal and interest on Municipal Building Bonds, and the ordinance Abating the said levy showed an abatement of $13,800. Trustee Petesch moved, seconded by Trustee Porter, that the rules be waived to permit action on an ordinance abating the levy of $14,150 for Municipal Building Bonds at its first presentation. Adopted 11 223 by the following vote: Ayes: Aberson, Hearn, Lindemann, Petesch, Porter (5) Nays: None (0) Trustee Aberson moved, seconded by Trustee Petesch, that the ordinance be adopted. The ordinance was passed.by the following vote: Ayes: Aberson, Hearn, Lindemann, Petesch, Porter (5) Nays: None (0) Proclamation - Holiday Alert Trustee Petesch moved, seconded by Trustee Lindemann, that the Board adopt the Proclamation of the Governor's December Holiday Traffic Alert. Motion carried unanimously, and the President signed the Proclamation. The manager reported the Building Inspector had taken a letter to the Illinois Commerce Commission in connection with the application for a private water company to serve the proposed apartment development in West Deerfield Township which has been opposed by the Village. The hearing was continued to Hanuary 15, 1963. Civil Defense A letter was received from the Shelter Officer of the Illinois Civil Defense Agency, commending the Board for action taken to upgrade the Village Hall as a shelter by the purchase of equipment. The Library and Savings and Loan Buildings will be surveyed as shelters. The manager submitted a report on his attendnace at a Civil Defense meeting at West Frankfort, Illinois. The Manpower Commission will be requested to submit names for a Civil Defense Director to replace Mr. Robert Sorg. Approve Agreement Discussion was had on the request of the State Shelter Signs Civil Defense Agency that the Village sign a contract with the Government for Shelter Signs, the signs to be furnished by::the;:Government at not charge, and posted by the Village under the supervision of the Engineer.. Trustee Porter moved, seconded by•Trustee Aberson, that the contract be approved and execution authorized. Motion carried unanimously. The report of Mr. Al Farge on insurance for municipal buildings was referred to the Finance Committee. Trustee Hearn reported the Budget appeared to be working out very well, although the Village still.had ffhanctal problems. The manager reported the receipt of $1000 from the National Tea Company for the parking lot. Trustee Petesch -left the meeting. Discussion was had on what projects should be included in next year's Motor Fuel Tax program. President Whitney suggested that all money received from Sara Lee Building Permits be set aside for capital improvements. The ParkingCommittee will be requested to submit a list of projects to be undertaken, and the manager was rec4.wsted to submit a report on Sara Lee permit fees and a list of capital improvements for consideration at the next meeting. Approve Refund $151 A request was received from Mr. Harold J. Mahaffey, to Harold Mahaffey 7650 Kilbourn, Skokie, for a refund of $151.00 paid to the Village in 1951 for a water connection outside the Village, and no-connection had been made. This information bas been verified by the Village Treasurer. Trustee Porter moved, seconded by Trustee Aberson, that the Board approve the refund of $151 to Mr. Harold J. Mahaffey. Adopted by the following vote: Ayes: Aberson, Hearn, Lindemann, Petesch, Porter (5) Nays: None (0) ° Appoint Mrs. M. Emery A letter of resignation from the Sister City " Arthur Ullman to Sister City Committee was received from Mr. Nelson Culver, who suggested that Mrs. M. Emery and Mr. Arthur Ullman be appointed to the Committee. President Whitney thereupon appointed Mrs. Emery and Mr. Ullman. Trustee Petesch moved, seconded by Trustee Hearn, that the appointments be confirmed. Motion carried unanimously. Proclamation - Holiday Alert Trustee Petesch moved, seconded by Trustee Lindemann, that the Board adopt the Proclamation of the Governor's December Holiday Traffic Alert. Motion carried unanimously, and the President signed the Proclamation. The manager reported the Building Inspector had taken a letter to the Illinois Commerce Commission in connection with the application for a private water company to serve the proposed apartment development in West Deerfield Township which has been opposed by the Village. The hearing was continued to Hanuary 15, 1963. Civil Defense A letter was received from the Shelter Officer of the Illinois Civil Defense Agency, commending the Board for action taken to upgrade the Village Hall as a shelter by the purchase of equipment. The Library and Savings and Loan Buildings will be surveyed as shelters. The manager submitted a report on his attendnace at a Civil Defense meeting at West Frankfort, Illinois. The Manpower Commission will be requested to submit names for a Civil Defense Director to replace Mr. Robert Sorg. Approve Agreement Discussion was had on the request of the State Shelter Signs Civil Defense Agency that the Village sign a contract with the Government for Shelter Signs, the signs to be furnished by::the;:Government at not charge, and posted by the Village under the supervision of the Engineer.. Trustee Porter moved, seconded by•Trustee Aberson, that the contract be approved and execution authorized. Motion carried unanimously. The report of Mr. Al Farge on insurance for municipal buildings was referred to the Finance Committee. Trustee Hearn reported the Budget appeared to be working out very well, although the Village still.had ffhanctal problems. The manager reported the receipt of $1000 from the National Tea Company for the parking lot. Trustee Petesch -left the meeting. Discussion was had on what projects should be included in next year's Motor Fuel Tax program. President Whitney suggested that all money received from Sara Lee Building Permits be set aside for capital improvements. The ParkingCommittee will be requested to submit a list of projects to be undertaken, and the manager was rec4.wsted to submit a report on Sara Lee permit fees and a list of capital improvements for consideration at the next meeting.