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08/20/1962• 1191M August 20, 1962 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, August 20, 1962 at 8 :00 p.m. The clerk called the roll and reported the following were Present: David C. Whitney, President John F. Aberson John A. S. Lindemann Winston S. Porter Absent: Ira K. Hearn, Jr. James E. Mand ler Maurice C. Petesch and that a quorum was present and in attendance at the meeting. Also present were Messrs. Thomas Matthews, Village attorney; Norris Stilphen, Manager; and Robert Bowen, building commissioner. Moved by Trustee Lindemann, seconded by Trustee Aberson, that minutes of the regular meeting held August 6, 1962 be approved as submitted Motion carried unanimously. Approve Bills - Payroll July Payroll Petty Cash W. C. Powell Thomas Wands Nels J. Johnson Stanton & Rockwell Dawson Bros. Alpha Cleaners Antes Sign Co. Auto -Magic Door Co. Peter Baker & Son Badger Meter Co. Berry Bearing Co. Bishop Heating E. W. Boehm Co. Bosler Supply Co. Breakwells B.A.T. Crown Temperature Engineers C. L. Davidson li Co. Deerfield Electric Deerfield Hardware Deerfield Oil Co. Deerfield Revi6w Di Pietro Plumbing E & H Uti 1 i ty Co. Charles B. Foelsch Ford Rexall Pharmach Fragassi TV Richard J. Gilmore Gravely Equipment Co. Great Lakes Fire Equipment Grimm- Hansen- Treland Helanders Inc. City of Highland Park Highland Park Hospital Home 1 i to Illinois Bell Telephone Co. Joboul Publishing Nels J. Johnson Richard Jury Village of Deerfield Larry Kick Edmund Klasinski Glenn Koets Chester Kyle The fol lowiing bills and payroll for the month of July were presented: $ 20,143.34 184.54 17.42 17.42 824.50 571.62 100.60 9.60 5..00 63.80 57.41 1,525.30 8.45 8.71 20.91 42.02 5.45 520.78 249.25 18.44 44.20 4.45 32.80 271.40 19.80 5.70 15.00 1.69 45.05 15.53 8.84 4.96 22.14 4.58 16,598.40 37.50 40.80 320.62 30.14 924.80 5.20 19.80 8.00 10.00 11.28 25.00 1 1 1 Lakeland Redi -Gas Libertyville Glass Madison Chemical Co. 70.81 20.00 63.86 170.83 401.70 6.75 354.72 7.69 6.21 42.19 239.11 13.84 5.00 340.00 773.76 20.99 1,117.80 . 11.65 1,323.07 32.91 9.07 37.50 40.00 179.60 13.78 11.22 22.68 20.76 15.70 9.30 66.60 5.00 8.85 37.50 499.33 8.58 74.41 90.25 109.55 6.60 10.00 9.49 90.00 k3,66 88.55 Trustee Porter moved, seconded by Trustee Lindemann, that the bills as listed above be approved for payment and the July payroll be approved. Adopted by the following vote: Ayes: Aberson, Lindemann, Porter, Whitney (4) Nays: None (0) Truck Bids Sealed bids were received from 18 bidders for 2 dump trucks, bodies and hoists, radios, snow plow and van truck. The bids were opened and publicly read, add turned over to Mr. Bowen for analysis. Audiat Discussion The Village treasurer, Mrs. Ann Olesak, and Messrs. Temple and Clevin of Wolf and Company, were present and answered questions on village finances and the audit. Mr. Temple stated Sales Tex Funds were segregated as a matter of Board policy, and the money could be placed in the General Fund for general corporate purposes. Trustee Aberson stated Sales Tax Funds were pledged for payment of Municipal Building Bonds, and for acquisition of off - street parking sites, although at present, receipts exceeded moneys allocated for these purposes. In answer to a question regarding investment of Special Assess- ment moneys, Mr. Matthews stated that if the money were invested, the interest earned must be distributed to the bond holders, and the cost of such distribution would undoubtedly exceed the interest. President Whitney expressed thanks for the good report. Off- Street Parking Discussion was had on theoff- street parking program, it being pointed out that the.State might prohibit parking on Deerfield and Waule gan Roads, which would be very detrimental to the business district. The manager reported he had contacted several owners of property in the business district in an attempt to work out some solution to the parking Menoni & Mocogni Meridian Concrete Co. Meyer & Wenthe Minnesota Mining & Mfg. Motor Parts & Machine Co. Mutual Services National Board of Fire National Chemsearch Corp. National Fire Protection National Municipal League Arthur R. O'Brien O'Brien Mfg. Co. David J. Petersen Raymond A. Peterson Catherine B•. Price Public Service Co. Reed Randle Tractors Reiland S Bree Remington Rand Earl Rix Charles Rogers '' Michael Rogers Vi 1 lage of Deerfield E. H. Sargent Co. Shoreland Motors Pierre Simonian Village of Deerfield Sinclair Chemicals Treasurer, State of I l l i not s Norris W. S t.i 1 phen Suburban Building Officals Conference Sunray D -X Oil Co. Thompsons Auto Service Tropical Paint Co. Verako Products Village Hardware Village of Deerfield Village of Deerfield Walgreen's Irwin Wei ngierski West Chemical Ziebell Sales Inc. 70.81 20.00 63.86 170.83 401.70 6.75 354.72 7.69 6.21 42.19 239.11 13.84 5.00 340.00 773.76 20.99 1,117.80 . 11.65 1,323.07 32.91 9.07 37.50 40.00 179.60 13.78 11.22 22.68 20.76 15.70 9.30 66.60 5.00 8.85 37.50 499.33 8.58 74.41 90.25 109.55 6.60 10.00 9.49 90.00 k3,66 88.55 Trustee Porter moved, seconded by Trustee Lindemann, that the bills as listed above be approved for payment and the July payroll be approved. Adopted by the following vote: Ayes: Aberson, Lindemann, Porter, Whitney (4) Nays: None (0) Truck Bids Sealed bids were received from 18 bidders for 2 dump trucks, bodies and hoists, radios, snow plow and van truck. The bids were opened and publicly read, add turned over to Mr. Bowen for analysis. Audiat Discussion The Village treasurer, Mrs. Ann Olesak, and Messrs. Temple and Clevin of Wolf and Company, were present and answered questions on village finances and the audit. Mr. Temple stated Sales Tex Funds were segregated as a matter of Board policy, and the money could be placed in the General Fund for general corporate purposes. Trustee Aberson stated Sales Tax Funds were pledged for payment of Municipal Building Bonds, and for acquisition of off - street parking sites, although at present, receipts exceeded moneys allocated for these purposes. In answer to a question regarding investment of Special Assess- ment moneys, Mr. Matthews stated that if the money were invested, the interest earned must be distributed to the bond holders, and the cost of such distribution would undoubtedly exceed the interest. President Whitney expressed thanks for the good report. Off- Street Parking Discussion was had on theoff- street parking program, it being pointed out that the.State might prohibit parking on Deerfield and Waule gan Roads, which would be very detrimental to the business district. The manager reported he had contacted several owners of property in the business district in an attempt to work out some solution to the parking 100 problem. He stated Mr. Bruce Ford would contribute the cost of the Schnell property if the Village were to condemn the tract for parking. He reported owners of property in the southwest quadrant were. working together to consoli- date parking areas to provide greater accessibility. Trustee Porter suggested *e Off- Street Parking Committee be re- activated to study the problem. After further discussion, Trustee Porter moved, seconded by Trustee Lindemann, that the President appoint.-an off- street parking committee to re- evaluate the existing parking plan, and to make a re- appraisal of costs. Motion carried unanimously. Appoint Off- Street Parking Committee President'.Whitney appointed Trustee Mr. Larry Dondanville, the manager, Planning Consultant, when employed, as an Off - Street Parking Committee, with three local ,busi,nessmen to be later. Lindemann, and the to serve appointed Ordinance Sale of R.E. Trustee Lindemann moved, seconded by Trustee 0 -62 -35 Aberson, that the ordinance be adopted author- izing the sale of a tract of land 33 ft. by 155 ft. adjoining Briarwoods Vi sta,'.Subdivi si on, and . adverti Bement for sealed bids for said tract. Adopted by the following vote: Ayes: Aber'son, Lindemann, Porter, Whitney (4) Nays: None (0) The President signed the ordinance indicating. his approval thereof. Approve McDonald Bldg. An application for a bui-lding.permit was Permit received for the construction of a McDonald's restaurant on South Waukegan Road, north of the Shell station. The extension of a 12 in. sanitary sewer and the cost of extending the sewer past the Shell station ,was:di"tcussed. The building Commis- sioner pointed out the owner of the property in question controlled an easement from the rear portion of his property south to County Line Road, and the sewer could be located therein at a lesser cost. A recapture agreement was proposed whereby special. charges would be established for connections to the sewer, and reimbursement made to the party installing the sewer from these special charges. The Board of Building Appeals and electrical Commission recommended approval of the building permit application subject to certain corrections and conditions. Trustee Aberson moved, seconded by Trustee Lindemann, that the reports of the Building Board of Appeals bnd Electrical Commission be accepted and approved, except for the extension of the sewer to a point 30 ft. north of the south property line of the subject property. The motion failed for lack of a major- ity, those voti.ng Aye: Aberson, Lindemann (2) Nay; Porter, Whitney (2)• Trustee Porter then moved, seconded by Trustee ;%Aberson, that the permit be issued subject to the conditions set forth in the reports of the Building Board of Appeals and ElectricalLCommission, and a recapture agreement be pre- pared. Motion carried unanimously. ,appoint Harry Tisdall Plan Commission Trustee Lindemann moved, seconded this appointment. Motion carried unanimously. Mr. Harry Ti sdal l•.:was .appoi.nted to the Plan Commission to fill the vacancy, created by the resignation of Mr. Dennis Behrendt. by Trustee Aberson, that the Board confirm Sidewalks President Whitney recommended that the Board give consideration to undertaking a Special Assessment proceeding for the construction of curb and gutter and sidewalks on Greenwood Avenue, stating that due to changes in the allocation of students to the several schools, children from south of Greenwood Avenue would be going to Woodland Park School. The manager was directed to talk to the people whose property would be included in the project, and the building commissioner was directed to complete surveys on sidewalks in the vicinity of all schools in the Village. Thw manager was.31so directed to contact the Park District regarding construction of sidewalks along Wilmot`Apad. �J 1 191 Approve Plan Commission Report The Plan Commission's report on the petition of Lot R - Owner's Division Zoning Messrs. Ruopp and Kelly to rezone Lot R, Owner's Division recommended that the westerly 250 ft. of the lots .fronting on Wilmot Road 'remain in the R -1 Single - family District, and the remainder, an area approximately 165' by 410' be rezoned to the R -1 -A Single - family District. Trustee Porter moved, seconded by Trustee Aberson, that the Plan Commission's recommendation be accepted, and an ordinance be prepared to effectuate the rezoning. MotLon carried unanimously. The President signed a Proclamation setting the week of September 9 -14 as League of Women Voters Week. The meeting was recessed at 10:10 p.m. and reconvened at 10;22 p.m. Mr. Peter Weinert, Chairman of the Plan Commission, stated a representative of Robert.Stewart Associates, Planners, would meet with the Plan Commission on Wednesday, August 22nd, with reference to employment as Planning Consuttants to the Village. He invited interested Board members to attend this meeting. 1� North Suburban Radio A report was received from the Plan Commission, rl`G stating that in view of the Village attorney's opinion on the special permit granted to North Shuburban Radio Inc., there seemed to be no point in continuing to oppose the issuance of the permit. The Board concurred. Fire Department Report The manager submitted and briefly discussed his report on a meeting with Deerfield - Bannockburn Fire District officials, and discussion of finances and services. President Whitney proposed that the Citizens' Committee be requested to explore the entire question of fire protection from the standpoint of a Village Fire Department with the Fire District paying for services outside -the Village, and at what population figure should a Village Department be considered. He pointed out a referendum would be required to establish a Village Fire Department. The manager was requested to write to the DeerfieldCitizens' Committee regarding this matter. A tree replacement program was briefly discussed, it being suggested that different species be planted on various streets. The Board asked the manager to wrok with the Garden Clubs on such a program. 'Liquor License Fees The manager submitted a report on liquor license fess charged by nearby municipalities. Trustee Porter moved, seconded by Trustee Lindemann, that the fee for Class C licenses for Golf Clubs be established at $1,000 for 12 months, and the necessary ordinance be prepared. Motion carried unanimously. in a brief discussion of B.A.R.E. and Volkswagen zoning;; ,the manager was requested to talk to the companies, to see if any agreement can be reached regarding annexation. A letter from the Village attorney recommended that a clause be added to Village contracts holding the Village harmless for claims of subcontractors against the contractor. The Board agreed that this clause should be added to contracts. North Ave.- Berkeley The manager reported he had discussed the proposed Extensbon Sidewalks North Avenue - Berkeley Road extension with the County Superintendent of Highways, who stated the County has no objection to its construction by Highland Park and Deerfield. Mr. Berning answered the question about County participation in part of the cost of the improvement by statvng the County had no funds at the present time, but could pay only if the project included an extension to Duffy Lane, since no funds could be spent for a purely local improvement. The manager was directed to contact the State for approval of sidewalk construction from Northwoods Drive, the present terminus, to the High School, pointing out that the County's plans for the North Avenue - Berkeley Road extension The President directed were in the future. that the Village Attorney's letter regarding the Trinity Church - Humble Oil law suit be referred to the Plan Commission for study D and recommendation. in a brief discussion of B.A.R.E. and Volkswagen zoning;; ,the manager was requested to talk to the companies, to see if any agreement can be reached regarding annexation. A letter from the Village attorney recommended that a clause be added to Village contracts holding the Village harmless for claims of subcontractors against the contractor. The Board agreed that this clause should be added to contracts. 192 Accept Bids - Trucks The building commissioner reported low bids on trucks as follows: Schuster, Inc. $13,907.44 for Dodge chasses (2) extras included except bodies. R.G. Smith Co. .52,223.52 for two bodies and hoists Reiland & Bree, Inc. $3,050.30 for van truck, including extras Trustee Porter moved, seconded by Trustee Lindemann, that the bids of the low bidders be accepted. Adopted by the following vote: Ayes: Lindemann, Porter, Whitney (3) Nays: Aberson (1) The motion carried by a majority vote. The manager reported the Division of Highways would not approve the installation of a traffic light at Wilmot Road and Deerfield Road; however, if stop signs were removed, approval would be given for an activated school crossing light. The Board concurred in his recommendation that the matter be dropped. Prestdent Whitney reported he was surprised to find out that the Deerfield Road widening project did not include the construction of sidewalks, but only replacement of walks. Mr. Berning will take this matter up with the County. Approve Expenditure 539.50 The manager presented a design for a Certificate for Cert: of Appreciation of Appreciation to be given to residents who have given services to the Village. He proposed that presentations of these certificates be set up on an annual basis, and stated the cost for 500 would be $39.50. Trustee Lindemann moved, seconded by Trustee Porter, that the Board authorize the expenditure of $39.50 for Certificates of Appreciation. Adopted by the following vote: Ayes: Aberson, Lindemann, Porter,. Whitney (4) Nays: None (0) Information was received.from the Lake County Planning Commission regarding ratio of building height to lot coverage. This material will be forwarded to the Plan Commission, Mr. Toth having offered to meet with the Commission to review this matter. There being no further busines$, the meeting was adjourned at 11 :45 p.m. APPROVED• President ATTEST: r Village C er 1