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11/08/1961104 November 8, 1961 The adjourned regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Wednesday, November 8, 1961 at 8 :10 P.M. The clerk called the roll and reported the following were Present: David C. Whitney, President Bra K. Hearn, Jr. John A.S.Lindemann James E. Mandler Winston S. Porter Absent: John F. Aberson Maurice C. Petesch and that a quorum was present and in attendance at the meeting. Messrs. Thomas Matthews, Village Attorney, and Norris Stilphen, Manager, were also present. Moved by Trustee Lindemann, seconded by Trustee Mandler, that minutes of the regular meetings held October 16, 1961 and November 6, 1961 be approved as submitted. Motion carried unanimously. Ordinance - Variation Trustee Mandler moved, seconded by Trustee 1012 Rosemary Terrace (0- 61 -51) Lindemann, that the ordinance granting a variation from the terms of the Zoning Ordinance to permit the construction of an attached garage and family room at 1012 Rose- mary Terrace within six inches of the north property line at the said premises. Adopted by the following vote: Ayes: Hearn, Mandler, Lindemann, Porter (4) Nays: None (0) The President signed the ordinance indicating his approval thereof. Ord.i�nance Zoning -Amendmdnt.. ,, •; An ordinance was ' presented amending Section V Lots Not For Ingress or-Egress of the Zoning Ordinance by adding thereto a 0- 61 -52) paragraph number 15, providing that no lot or tract, other than a public street, zoned single family or two family shall be used as a means of ingress or egress for any lot or tract other than one zoned for one.family or two family use, and providing further that no lot or tract zoned for multi:pl.e or two family-use shall be used as a means of ingress or egress to any promises zoned for other than residence purposes. Trustee Hearn moved, seconded by Trustee Mandler, that the Board recess at 8:45 P.M. Motion carried unanimously. The meeting was reconvened at 8 :55 P.M. Trustee Mandler moved, seconded by Trustee Lindemann, that the rules be waived to permit action on the ordinance hereinbaove described at its first presentation. Adopted by the following vote: Ayes: Hearn, Lindemann, Mandler, Porter (4) Nays: None (0) Trustee Hearn moved, seconded by Trustee Lindemann, that the said ordinance be adopted.* Upon roll call the following vote was recorded: Ayes: Hearn, Lindemann, Mandler, Porter (4) Nays: None (0) The President then signed the ordinance indicating his approval thereof. Ordinance - Fire Limits Trustee Mandler moved, seconded by Trustee 0- 61 -53) Lindemann, that an ordinance be adopted amending Section 13 of the Building Code of the Village of Deerfield by designating as the fire limits of the Village that portion that is nqw or�"he'reafter may be zoned for B -1 Neighborhood Business, B -2 Central 105 Businesso B-3 Business, Office and Research and Manufacturing District. Adopted by the following vote: Ayes: Hearn, Lindemann, Mandler, Porter (4) Nays: None (0) Ordinance - Elevator Trustee Porter moved, seconded by Trustee Mandler, Inspection Fees (0- 61 -54), that an ordinance be adopted providing for inspection, testing and certification of passenger elevators, freight - elevators, power operated dumbwaiters, moving stairways, and similar hoisting devices, times of inspection, and establishing an inspection fee of $10. Adopted by the following vote: Ayes: Hearn, Lindemann, Mandler, Porter (4) Nays: None (0) The President signed the ordinance indicating his approval thereof: Ordinance - Moving Bldqs. Trustee Mandler moved, seconded by Trustee Hearn, 0 -61 -55 that the ordinance be adopted amending the Building Code of the Village of Deerfield, Article VII - Moving Buildings, by establishing regulations for moving buildings, and covering permits, appral and inspection fees, bond, lights and warning, wires, fire alarm wires, and establishing penalties for violations. Adopted by the following vote: Ayes: Hearn, Lindemann, Mandler, Porter (4) Nays: None (0) The President signed the ordinance indicating his approval thereof. Resolution - Easement to Mr. Robert Demichelis, attorney for Mel Fragassi, Gastfield - Lot 7 requested the Board to grant an permanent easement over Lot 7, Bleimehl's Subdivision, to insure access to the south part of Lot 6, owned by Mr. and Mrs. Alfred Gastfield, said easement having been approved by the Board when the Fragassi building permit was issued. Trustee Mandler moved, seconded by Trustee Hearn, that a resolution be adopted granting the permanent easement, and authorizing the President and Clerk to execute the necesaary documents. Adopted by the following vote: Ayes: Hearn, Lindemann, Mandler, Whitney (4) Nays; None. (0) Pass: Porter (1) Plan Commission Recommendation The Plan Commission submitted a recommendation 0 & R and M- Districts regarding the rezoning of property lying south of Hackberry Road extended, between Waukegan Road and the Milwaukee Railroad right -of -way. The Plan Commission recommended that the R -2 One - family District along the west tide of Waukegan Road be eliminated, and except for tracts already zoned Manufacturing or B -1 or B -3, the 0 & R classification be established for a depth of 600 ft: measured from the center line of Waukegan Road, the remainder to be zoned Manufacturing District. After a brief discussion, Trustee Mandler moved, seconded by Trustee Hearn, that the recommendation of the Plan Commission be accepted, and the Village Attorney be directed to prepare an ordinance to effectuate the rezoning. Motion carried unanimously. Dr.. Bertram Weisenberg, 246 Waukegan Road, requested the Board to authorize issuance of a building permit for dental office remodeling, on the basis of the Plan Commission's recommendation. It was the Board's decision that no permit be issued, but that the acceptance of the Plan Commission's recommendation and the authorization of the preparation of the ordinance might constitute its first presentation. Plan Commission Recommendation The Plan Commission recommended denial of the Trinity - Humble Oil Rezoning petition of Trinity United Church and Humble Oil Company to rezone Lot 1, Block 2, Hall & Osterman's Addition to Deerfield, to the B -3 Business District, for the construction of an automobile service station. Trustee Lindemann moved, seconded by Trustee Hearn, that the Plan Commission recommendation be accepted. After discussion, rthe motion failed to carry by the following vote: Ayes: None (0) Nays: Hearn, Lindemann, Mandler, Porter (4) 1 -06 Further discussion was had, and Trustee Hearn moved, seconded by Trustee Mandler, that the petition of United Trinity Church and Humble Oil Company be given further consideration by the Board. Motion carried unanimously. Plan Commission Recommendation The Plan Commission recommended that the Li ebl i ng Tract Li ebl i ng tract, the vacated Bri argate Vi Has. Subdivision lying east of the Landis Sub- division, be zoned a.s an R -1 -A one - family residence district. Trustee Porter moved, seconded by Trustee Mandler, that the Plan Commission's recommendation be approved, and the Vilage Attorney prepare the ordinance. Motion carried unanimously. Plan Commission Recommendation Proposed Shepard Subdivision Lot 37, Osterman' Subdivision. Mandler, that the Plan Commiss division be denied, since such new ordinance. Adopted by the The Plan Commission recommended denial of the proposed Shepard Subdivision of the South part of the Deerfield Garden Apartment tract and Trustee Lindemann moved, seconded by Trustee ion's recommendation be accepted, and the sub - a use of Lot 37 would be ii.11ega.l under the following vote: Ayes: Hearn, Mandler, Lindemann, Porter (4) Nays: None (0) The meeting recessed at 9:30 and was reconvened by the President at 9:35 P.M. Annexation Petition A peti-ti on was received from Trinity United Trinity United Church Church of Christ, requesting annexation of a tract lying north of North AVenue and Wust of the East drainage ditch, now part of Highland Park. Mr. Russell Engber, attorney for the church, stated Highland Park had agreed to disconnect the tract, and the Church had agreed to dedicate right -of -way for the North Avenue extension. Discussion was had on a 40 or 50 ft. right -of -way for North Avenue and develop- ment of adjacent lands. Trustee,Porter then moved, seconded by Trustee Mandler, that the petition be received and the matter of a Conditional Use for the Church be referred to the Plan Commission for a public hearing. Motion carried unanimously. The Manager was requested to get in touch with nearby property owners regarding annexation. Trustee Porter asked that the Plan Commissi.on be requested to give consideration to a street pattern in the area. The matter of a vacancy on the Board of Zoning Appeals was referred to the Manpower Commission. President Whitney reported he had received a letter from Mr. Richard Schlesinger, Chairman of the Community Relations Committee, offering his resignation as Chairman or as a member of the Committee, at the pleasure of the Board. The matter was referred to the Community Relations Committee for an expression of opinion. Approve Contract The Manager presented a proposal submitted by Manhole Repairs The Penn Pneumatic Concrete Company to repair 60 manholes in the Woodland Park area at a cost of $60.90 per manhole. After a discussion of the process and costs, Trustee Hearn moved, seconded by Trustee Mandler, that the proposal be accepted and execution of the contract authorized. Adopted by the following vote: Ayes: Hearn, Mandler, Lindemann, Porter (4) Nays: None (0) Wayne Ave. Improvements Approve Variation authorize and approva a 24 ft. a parkway of 4 ft. narrowing to having agreed to the dedication Trustee Mandler moved, seconded sioner's plan be approved for a with 3 ft. at Greenwood Avenue, Adopted by the following vote: Discussion was had on Wayne Avenue improvements, in the dedicated 30 ft. right -of -way. The Building Commissioner recommended that the Board )avement, with a 5 ft. sidewalk on one side,and 3 ft. at Greenwood Avenue, the owner, Mr. Leoni of an additional 3 ft. for street purposes. by Trustee Lindemann, that the Building Commis-' 24 ft. pavement, 5 ft. sidewalk and 4 ft. parkway subject to dedication of the additional 3 ft. Ayes: Hearn, Mandler, Lindemann, Porter (4) Nays: None (0) 1 Purchase Pump -W. Wanzenberg 3300 Stannard Power Equipment W'.' Wanzenberg & Co. Layne - Western Co. M. P. Schneller Co. J. P. Miller Co. Bids were received November 3, 1961 on a storm Water pump as follows: $ 3,200.00 3,300.00 3,325,00 3,964.80 3,995.00. 107 The Manager reported Baxter and Woodman did not recommend acceptance of the low bid. Trustee Lindemann moved, seconded by Trustee Hearn, that the bid of W. Wanzenberg and Company for a pump at a cost of $3,300 be accepted, in accordance with the recommendation of the engineers. Adopted by the following vote: Ayes: Hearn, Lindemann, Mandler, Porter (4) Nays: None (0) Authorize $300- Sidewalk The Manager reported on meetings regarding the Study- Greenwood to H.S. construction of a sidewalk from Greenwood Avenue to - the High-School. He stated the State would make no commitment until preliminary plans are submitted, and proposed that the Village t employ an engineer at a cost of appro;ki.mately $300 to preparaa preliminary plan for r submission to the State. Several engineering firms were suggested to undertake this study, including Greengard and Consoer and Townsend. Trustee Porter moved, seconded by Trustee Mandler, that the expenditure of $300 be authorized for a preliminary engineering study of the sidewalk. Adopted by the following vote: Ayes: Hearn, Lindemann, Mandler, Porter (4) Nays: None (0) The Manager was directed to proceed with securing a firm for the preliminary plans for the sidewalk. Motion carried unanimously. President Whitney requested the Manager to write a column for the paper on street lights, asking for an expression of opinion from residents as to whether they want street lighting throughout the Village. The Manager reported a letter had been received from the State's Attorney, Bruno,Stanczak, wherein'he stated a referendum on the liquor question could be held only at a time of regular Village elections for officers. Approve-Contract $475 Discussion was had on cathodic protection for the Cathodic Protection water storage tank and the cost of $475 per year submitted by the Electro Rustproofing Company. Trustee Hearn moved, seconded by Trustee Mandler,'that the Board approve the contract with Eclectro Rustproofing Co. at $475 for one year. Adopted by the following vote: Ayes: Hearn, Lindemann,-Mandler, Porter (4) Npys: None (0) President Whitney suggested the Manager be authorized to proceed to take bids and enter into contracts for the Village on items included in the budget, and the Board consider only those items which exceed the budget or were not anticipated. Trustee Hearn proposed the follar level be modified and the Manager hnadle those matters within the scope of the budget and the statutory level.. Further consideration will be given these suggestions. Approve Mary -Kay Sub. Trustee Mandler moved, seconded by Trustee Hearn, that the Mary -Kay Subdivision of two lots on Waukegan Road be approved and execution of the plat authorized as recommended by the Plan Commission. Adopted by the following vote: Ayes: Hearn, Lindemann, Mandler, Porter (4) Nays: None (0) Approve Colonial Street The Manager reported he had investigated the Colonial Lamps- Blietz -Nixon Iub. street lights requested by Blietz= Nixon, and stated it was his opinion that maintenance would be no more expensive that the present' type. Trustee Mandler moved, seconded by Trustee Li.ndemann, that the Board approve Colonial street lights in the Blietz -Nixon Sub - division, as requested. Motion carried unanimously. President Whitney requested the Manager to write a column for the paper on street lights, asking for an expression of opinion from residents as to whether they want street lighting throughout the Village. The Manager reported a letter had been received from the State's Attorney, Bruno,Stanczak, wherein'he stated a referendum on the liquor question could be held only at a time of regular Village elections for officers. Approve-Contract $475 Discussion was had on cathodic protection for the Cathodic Protection water storage tank and the cost of $475 per year submitted by the Electro Rustproofing Company. Trustee Hearn moved, seconded by Trustee Mandler,'that the Board approve the contract with Eclectro Rustproofing Co. at $475 for one year. Adopted by the following vote: Ayes: Hearn, Lindemann,-Mandler, Porter (4) Npys: None (0) President Whitney suggested the Manager be authorized to proceed to take bids and enter into contracts for the Village on items included in the budget, and the Board consider only those items which exceed the budget or were not anticipated. Trustee Hearn proposed the follar level be modified and the Manager hnadle those matters within the scope of the budget and the statutory level.. Further consideration will be given these suggestions. Approve Mary -Kay Sub. Trustee Mandler moved, seconded by Trustee Hearn, that the Mary -Kay Subdivision of two lots on Waukegan Road be approved and execution of the plat authorized as recommended by the Plan Commission. Adopted by the following vote: Ayes: Hearn, Lindemann, Mandler, Porter (4) Nays: None (0) 108 Authorize Bids Lift Station Trustee Mandler moved, seconded by Trustee Lindemann, th.,t the Board authorize taking bids on the new lift station, to be returned December 4, 1961. Adopted by the following vote: Ayes: Hearn, Mandler, Lindemann, Porter (4) Nays: None (0) Snow Plowing in Business District Discussion was had on sidewalk snow removal in the Business District. The Manager reported a Gravely snow - blower and grass cutter could be purchased for approximately $400, and recommended that the Village provide this service as is done in all neighboring municipalities. President Whitney suggested.the Chamber of Commerce be asked to donate part of the cost of the quipment. The Manager was directed to contact the Chamber. lst Presentati:on - Alley A petition was received for the vacation of the Vacation Ordinance alley extending east from Woodward Avenue and reported that the vacation north of Deerfield Road. The Building Commissioner the alley was not needed. Trustee Mandler moved, seconded by Trustee Hearn, vacation of the alley be approved, and first presentation was made of the ordinance. Adopted by the following vote: Ayes: Hearn, Lindemann, Mandler, Por-ter (4) Nays: None (0) Use of Village Vehicles The,Manager reported it was the practice to permit employees subject to call to take Village vehicles home at night, i.e., the Chief of Police, Manager, Building Commissioner and the Superintendent of Public Works. He stated there were two police cars, one car equipped with a police radio used by the Manager, and left at the Village Hall on weekends, one car used by the Building Commissioner, one car used by the Building inspector, and the Scout used by the Superintendent of Public Works. He further stated the police equipped car used by the Manager was avail- able to the Police Department if not in use. The Board approved the present plan of permitting Department heads subject to 24 hour call to take Village vehicles home at night. President Whitney stated it was his opinion a third police car should be included in the next budget, and at present, the 3 police equipped cars would stay in the Village unless takn outside on Police Department business. Veteran's Day, November 11 falling on Saturday, the Manager reported Village employees would take the holiday on Friday, November 24, the day after Thanksgiving. Discussion - County Line Rd. Discussion was had on the extension of the Water Main Extension County Line Road water main to connect with the main at the east ehd of the 3rd Addition to Deerfield Park Subdivision, it being proposed that the Village pay one -half the cost of an 8 inch main, and the difference in cost between an 8 inch and a 12 inch main.. RCA on the south side of County Line Road has indicated they would pay part of the cost, would like sewer service, and would annex to the Village at the earliest opportunity. The Manager was requested to get additional informa- tion. Approve Sewer Repair The Manager reported the sewer on Pine Street south of Hackberry Road had collapsed. Trustee Hearn moved, seconded by Trustee Mandler, that the expenditure of approximately $1,000 be authorized to repair this sewer. Adopted by the following vote: Ayes: Hearn, Lindemann, Mandler, Porter (4) Nays: None (0) Release $4,636 Bond The Building Commissioner recommended that Rix Subdivision $4,636 of the Rix Subdivision Improvement Bond be released for work completed and approved, $4,000 being retained for work to be completed to cost an estimated $2,737.50. Trustee Hearn moved', seconded by Trustee Mandler, that bond in the amount of $4,636 be released, as recommended by the Building Commissioner. Adopted by the following vote: